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HomeMy WebLinkAbout07/20/1993, 4 - 1993-94 HUMAN RELATIONS COMMISSION GRANTS-IN-AID FUNDING RECOMMENDATIONS MEETING DATE: �����►�►i�►uiIIII�IJ���u�u►�����I city of San Luis osispo 7-2n-93 COUNCIL AGENDA REPORT ITEM NUMBER: FROM: Ken Hampian, Assistant City Administrative OfficeroI Prepared by: Deb Hossli, Administrative Analyst SUBJECT: 1993-94 Human Relations Commission Grants-In-Aid Funding Recommendations CAO RECOMMENDATIONS: 1. Consider recommendations from the Human Relations Commission for Grants-In- Aid funding and determine the appropriate level of City support for 1993-94. 2. Adopt a resolution authorizing staff to develop and execute agreements with each Grants-In-Aid recipient as outlined in Exhibit "A" and inclusive of any modifications made by .Council during the public hearing. DISCUSSION: i Background ' In January of this year, the Human Relations Commission (HRC) began its annual Grants- In-Aid process. Notices advertising the availability of grant monies for local service organizations that provide human and social services in the City were placed in the Telegram-Tribune. In addition, prior year grant recipients were sent notices advising them of the 1993-94 Grants-In-Aid process. A workshop was subsequently held for all prospective applicants to review the changes to the grant application, reiterate the HRC's expectations for application content and format, and answer any questions of applicants. i Completed Grants-In-Aid applications were due to the City in February. The HRC received thirty-one applications, with total requests for funding exceeding $161,000 (this compares to twenty nine applications requesting over $181,000 in 1992-93). Four of the agencies requesting monies were new to the process. The 1993-94 grant applications are available for Council review in the City Clerk's Office. Review Process Upon receiving the grant applications, the HRC convened a subcommittee to thoroughly review the applications and formulate preliminary grant recommendations. The subcommittee's preliminary recommendations were then presented to the full Commission for action during the HRC's regular April meeting. During the April meeting, the Commission reviewed the subcommittee's recommendations, modified them as necessary to reflect group consensus, and set a public hearing to present the recommendations to the applicant agencies. v/ ������►��►�IIIIII��i j����`I city of San IwS OBISpo - sia; COUNCIL AGENDA REPORT With respect to the 1993-94 process, the Grants-In-Aid subcommittee was composed of Randy Baudendistel (who served as chair), Fran Fura and Joan Lawrence. In conducting their review,the subcommittee evaluated the applications against the Council-adopted HRC Grants-In-Aid criteria (See Attachment 2) and the Council-approved Human Needs Assessment findings (See Attachment 3). Funding Recommendations A public hearing was subsequently held in early May to formally present the Commission's 1993-94 Grants-In-Aid recommendations to the applicant agencies. During this meeting, all applicants were given an opportunity to address the HRC regarding their recommendations. The hearing lasted less than one-half hour and went extremely smoothly. While some agency representatives expressed a desire for additional monies, all recognized the financial constraints the Commission was operating within. As a result, the HRC unanimously adopted their recommendations as presented and directed staff to forward them to the Council for consideration. Specifically, the HRC's 1993-94 Grants-In-Aid recommendations: • Total $84,700 (no monies have been allocated toward a reserve). • Provide funding to all 31 agencies; grants range from $450 to $12,000. • Provide funding to four new agencies (Aids Support Network, HP Community Recovery Center, Middle House, and Voices for Children). • Attempt to maintain funding to those agencies that serve the top listed needs in the Human Needs Assessment. • Provide slightly reduced levels of funding to several organizations so that monies could be made available for new applicants. A more detailed discussion of the individual grant recommendations can be found in Attachment 'T'. Contracts Upon Council adoption of grant amounts, staff will enter into contacts with each of the qualified organizations. Each contract is then monitored by the HRC and staff throughout the year. FISCAL IMPACT: The 1993-95 Financial Plan contains$84,700 for the Human Relations Commission's Grants- ���+�� ►�IIIIIIf IJ������ll MY of San LUIS OBISp0 djj% COUNCIL AGENDA REPORT In-Aid Program. ATTACHMENTS: Resolution "I" - Summary of Grants-In-Aid recommendations "2" - Grants-In-Aid Criteria "3" - Human Needs Assessment Priorities "4" - Minutes I g/giahrc I RESOLUTION NO. (1993 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING FUNDING TO THIRTY-ONE AGENCIES IN THE AMOUNT OF $84,700 FOR FISCAL YEAR 1993-94 THROUGH THE HUMAN RELATIONS COMMISSION WHEREAS, the City of San Luis Obispo supports non-profit agencies which provide human and social services to the residents of the City of San Luis Obispo through its annual Grants-In-Aid process; and WHEREAS, funding for the Human Relations Commission Grants-In-Aid program has been included in the 1993-95 Financial Plan for the City of San Luis Obispo: NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain agencies attached hereto and marked Exhibit "A" shall be provided funding as;is designated in the same attachment. SECTION 2. The staff is directed to prepare a contract for each agency identified in Exhibit "A" and the CAO is authorized to execute such contracts. Upon motion of , seconded by and on the following roll call vote: AYES: . NOES: ABSENT: the foregoing resolution was passed and adopted this day of , 1993 MAYOR PEG PINARD ATTEST: -Diane Gladwell, City Clerk APPROVED AS TO FORM AND CONTENT: eff rge en, ty Womey g/giahrcI S Exhibit "A" AGENCY Ad Care Association $ 2, 000 Aids Support Network 11000 ALPHA 11000 American Red Cross 4, 200 Caring Callers 450 Camp Fire Council 1, 000 Casa Solana 51000. Child Development Center 71500 Easter Seals 1, 500 EOC Family Planning 3 , 000 EOC Senior Health Screening. 21700 EOC Child Care Connection 11000 Family Services Center 41000 Food Bank Coalition 1, 000 4-H Youth Program 1, 000 Grass Roots II 3 , 000 Hospice 4 ,200 Hotline 3 , 100 -AHP .Community Recovery Center 1,500 `Life Steps 1, 000 Literacy Council 11500 Long Term Care Ombudsman 11200 Middle House 31100 National Council on Alcoholism 11000 Rape Crisis 5, 500 RSVP 600 Salvation Army 12 , 000 Senior Peer Counseling 1, 650 Voices for Children 500 Women's Shelter 8, 000 Poly Pals 500 TOTAL $84,,700 ATTACHMENT' 1 HUMAN RELATIONS COMMISSION 1993-94 GRANTS-IN-AID RECOMMENDATIONS HUMAN RELATIONS COMMISSION GRANTS-IN-AID FUNDING BY AGENCY ADOPTED REQUESTED RECOM. AGENCY 1992-93 1993-94 1993-94 Ad Care Association $ 2,000 $ 2,000 $2,000 Aids Support Network -0- 3,000 1,000 ALPHA 1,000 2,000 1,000 American Red Cross 4,200 8,000 4,200 Caring Cailers 450 750 450 Camp Fire Council 1,000 1,500 1,000 Casa Solana 5,000 10,000 5,000 Child Development Center 7,500 10,000 7,500 Easter Seals 1,500 3,500 1,500 EOC Family Planning 3,000 3,000 3,000 EOC Senior Health Screening 2,700 3,000 2,700 EOC Child Care Connection 1,000 . 3,276 1,000 Family Services Center 4,000 6,000 4,000 Food Bank Coalition 1,000 2,500 1,000 4-H Youth Program 1,000 4,325 1,000 Grass Roots II 3,000 9,730 3,000 Hospice 4,200 8,000 4,200 Hotline 3,100 5,000 3,100 HP Community Recovery Center -0- 5,000 1,500 Life Steps 1,600 4,000 1,000 Literacy Council 1,500 5,000 1,500 Long Term Care Ombudsman 1,200 1,500 1,200 Middle House -0- 10,000 3,100 Mental Health Association 5,000 -0- -0- National Council on Alcoholism 1,500 2,000 1,000 Rape Crisis 5,500 5,500 5,500 RSVP 600 700 600 Salvation Army 12,000 25,000 12,000 Senior Peer Counseling 1,650 4,000 1,650 Voices for Children -0- 750 500 Women's Shelter 8,000 12,000 8,000 Poly Pals 500 750 500 Reserve -0- -0- -0- TOTAL $84,700 $161,700 $84,700 \dh\gia93.2 / u 1. AD CARE ASSOCIATION 1992-93 Grant Amount: $2,000 1993-94 Request: $2,000 1993-94 Committee Recommendation: $2,000 Ad Care is requesting $2,000 to support the ongoing operation of their adult day care program for the frail elderly in San Luis Obispo. The Committee is recommending a grant of $2,000. Recommended funding is consistent with the prior year and will allow the organization to fund a portion of the expenses identified in their proposal. 2. AIDS SUPPORT NETWORK 1992-93 Grant Amount: $ _0_ 1993-94 -0- 1993-94 Request: $3,000 1993-94 Committee Recommendation: $1,000 Aids Support Network is requesting $3,000 to purchase a FAX machine and educational materials to expand its in-house resource library. Aids Support Network provides support to those diagnosed with Aids or HIV disease, as well as their families. Aids Support Network has never received funding through the City's Grants-in-Aid Program. The Committee is recommending a grant of $1,000. 3. ALPHA 1992-93 Grant Amount: $1,000 1993-94 Request: -$2,000 1993-94 Committee Recommendation: $1,000 -Alpha is requesting $2,000 to support the organization's ongoing educational program. The goals of the educational program are to increase knowledge, raise self esteem and prevent unwanted pregnancies. The Committee is recommending a grant of $1,000. Recommended funding is consistent with the prior year and will allow the organization to fund a portion of their educational program. 4. AMERICAN RED CROSS 1992-93 Grant Amount: $4,200 1993-94 Request: $8,000 1993-94 Committee Recommendation: $4,200 The American Red Cross is requesting $8,000 to support their ongoing Disaster Assistance, Service to Military Families, and Health and Safety Programs. The Committee is recommending a grant of $4,200. Recommended funding is consistent with the prior year and will allow the organization to fund a portion of the expenses identified in their proposal. 5. CARING CALLERS 1992-93 Grant Amount: $ 450 1993-94 Request: $ 750 1993-94 Subommittee Recommendation: $ 450 Caring Callers is requesting $750 to fund ongoing operations of their program which provides a free visiting service to frail; isolated, homebound seniors in San Luis Obispo. The Committee is recommending a grant of $450. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 6. CAMP FIRE COUNCIL 1992-93 Grant Amount: $1,000 1993-94 Request: $1,500 1993-94 Committee Recommendation: $1,000 The Camp Fire Council is requesting $1,500 to continue a day camp/care program at a reduced fee for children in San Luis Obispo. Requested monies will be used to market the program, purchase supplies, and subsidize lower income participant fees. The Committee is recommending a grant of $1,000. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 7. CASA SOLANA 1.992-93 Grant Amount: $ 5,000 1993-94 Request: $10,000 1993-94 Committee Recommendation: $ 5,000 Casa Solana is requesting $10,000 to support ongoing operations of providing a recovery home for alcoholic or drug dependent women. 2 4-/D The Committee is recommending a grant of $5,000. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 8. SAN LUIS OBISPO CHILD DEVELOPMENT CENTER 1992-93 Grant Amount: $ 7,500 1993-94 Request: $10,000 1993-94 Committee Recommendation: $ 7,500 The San Luis Obispo Child Development Center is requesting $10,000 to purchase materials and supplies for their child abuse prevention/intervention program. The Committee is recommending a grant of$7,500. This will allow the organization to fund a majority of the materials and supplies identified in their proposal for their child abuse prevention/intervention program. 9. EASTER SEALS 1992-93 Grant Amount: $1,500 1993-94 Request: $3,500 1993-94 Committee Recommendation: $1,500 Easter Seals is requesting $3,500 to help fund gaps in the medical and emergency needs of adults and children with disabilities or potentially disabling conditions. The Committee is recommending a grant of $1,500. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 10. EOC FAMILY PLANNING 1992-93 Grant Amount: $3,000 1993-94 Request: $3,000 1993-94 Committee Recommendation: $3,000 The EOC Family Planning is requesting $3,000 to continue its "Forty Wonderful Project' which provides basic reproductive health screening (pap smears, mammograms, etc.) to low income women. The Committee is recommending a grant of $3,000. Recommended funding is consistent with the prior year and will allow the EOC to fund the expenses identified in their proposal for the "Forty Wonderful Project". 3 �� 11. EOC SENIOR HEALTH SCREENING 1992-93 Grant Amount: $2,700 1993-94 Request: $3,000 1993-94 Committee Recommendation: $2,700 EOC Senior Health Screening is requesting $3,000 to fund slightly over four units of service to 645 seniors in the form of health screening tests, counseling, and referral services. The Committee is recommending a grant of $2,700. Recommended funding is consistent with the prior year and will allow the EOC to provide a majority of the service units requested. 12. EOC CHILDCARE RESOURCE CONNECTION 1992-93 Grant Amount: $1,000 1993-94 Request: $3,276 1993-94 Committee Recommendation: $1,000 The EOC Childcare Resource Connection is requesting $3,276 to fund a portion of the program's operating expenses (e.g., training supplies, workshop expenses, etc.). The project is devoted to recruiting and training licensed quality childcare providers. The Committee is recommending a grant of $1,000 which is consistent than the prior year's grant and will allow the group to fund a portion of the expenses identified in their proposal. 13. FAMILY SERVICES CENTER 1992-93 Grant Amount: $4,000 1993-94 Request: $6,000 1993-94 Committee Recommendation: $4,000 The Family Services Center is requesting $6,000 to fund ongoing operations in connection with providing personal, marital, and family counseling to low and middle income families in San Luis Obispo. The Committee is recommending a grant of $4,000. Recommended funding is consistent with the prior year and will allow the organization to fund a majority of the expenses identified in the proposal. 4 14. FOOD BANK COALITION 1992-93 Grant Amount: $1,000 1992-94 Request: $2,500 1992-94 Committee Recommendation: $1,000 Food Bank Coalition is requesting $2,500 to fund operating costs, and direct food purchases in connection with providing their emergency food assistance program. The Committee is recommending a grant of $1,000. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 15. 4-H YOUTH DEVELOPMENT 1992-93 Grant Amount: $1,000 1993-94 Request: $4,325 1993-94 Committee Recommendation: $1,000 4-H Youth Development is requesting $4,325 to fund ongoing support costs to deliver an expanded 4-H Science and Leadership Program to low income youth of San Luis Obispo. The Committee is recommending a grant of $1,000. Recommended funding is consistent with the prior year and will allow 4-H to fund a portion of the expenses identified in their proposal. 16. GRASS ROOTS II 1992-93 Grant Amount: $3,000 1993-94 Request: $9,730 1993-94 Committee Recommendation: $3,000 Grass Roots II is requesting $9,730 to fund rent, telephone, and utility expenses associated with their Program. Grass Roots II provides food, clothing, and crisis intervention to those that do not qualify for aid from other traditional social service agencies (those that "slip through the cracks"). The Committee is recommending a grant of $3,000 which is consistent with the prior year and will fund a portion of the program's fixed expenses (rent, telephone, utilities, etc.). 17. HOSPICE 1992-93 Grant Amount: $4,200 1993-94 Request: $8,000 1993-94 Committee Recommendation: $4,200 5 443 Hospice is requesting a grant of $8,000 to fund ongoing operations of their program for providing in-home care to the terminally ill. The Committee is recommending a grant of $4,200. Recommended funding is consistent with the prior year and will fund a portion of the expenses identified in their proposal. 18. HOTLINE 1992-93 Grant Amount: $3,100 1993-94 Request: $5,000 1993-94 Committee Recommendation: _ $3,100 Hotline is requesting $5,000 to fund ongoing operational costs associated with providing a twenty-four hour crisis intervention hotline (such as rent, telephone, volunteer training, and postage costs). The Committee is recommending a grant of $3,100 which is consistent with the prior year funding. Recommended funding will allow Hotline to fund a portion of the expenses identified in their proposal. 19. HP COMMUNITY RECOVERY CENTER 1992-93 Grant Amount: $ _0_ 1993-94 -0- 1993-94 Request: $5,000 1993-94 Committee Recommendation: $1,500 H.P. Community Recovery Center is requesting $5,000 to support ongoing operations associated with a recovery center (e.g., rent, utilities, duplicating). H.P. Community Recovery Center provides counseling and support services to those recovering from a variety of addictions (e.g., alcohol, drugs, sexual abuse, etc.) The Committee is recommending a grant of $1,500. 20. LIFE STEPS FOUNDATION 1992-93 Grant Amount: $1,600 1993-94 Request: $4,000 1993-94 Committee Recommendation: $1,000 Life Steps is requesting $4,000 to develop and implement a child development educational program geared toward childen of female recovering alcoholics. The Committee is recommending a grant of $1,000 and will allow them to fund a portion of expenses identified in their proposal. 21. SAN LUIS.OBISPO LITERACY COUNCIL 1992-93 Grant Amount: $1,500 1993-94 Request: $5,000 1993-94 Committee Recommendation: $1,500 The San Luis Obispo Literacy Council is requesting $5,000 to purchase equipment and software to establish a downtown computer learning center. The Committee is recommending a grant of $1,500. Recommended funding will allow the Literacy Council to purchase a portion of the equipment needed to continue their program. 22. LONG TERM CARE OMBUDSMAN SERVICES OF SAN LUIS OBISPO 1992-93 Grant Amount: $1,200 1993-94 Request: $1,500 1993-94 Committee Recommendation: $1,200 Long Term Care Ombudsman Services is requesting $1,500 to fund volunteer recruitment, training costs, and community education. The Long Term Care Ombudsman Services include ensuring that quality care is provided to residents of long term care facilities, providing long term care placement information to the community and training reporters of suspected elder and dependent adult abuse. The Committee is recommending a grant of $1,200. Recommended funding will allow the organization to fund the majority of the expenses identified in their proposal. 23. MIDDLEHOUSE 1992-93 Grant Amount: $ -0- 1993-94 Request: $10,000 1993-94 Committee Recommendation: $ 3,100 Middlehouse is requesting $10,000 to support the ongoing operating of providing a recovery.home for alcoholics and drug dependent men. Middlehouse has never received funding through the City's Grants-in-Aid Program. The Committee is recommending a grant of $3,100. 24. NATIONAL COUNCIL ON ALCOHOLISM AND DRUG DEPENDENCY 1992-93 Grant Amount: $1,500 1993-94 Request: $2,000 1992-93 Committee Recommendation: $1,000 7 7�-lS The National Council on Alcoholism and Drug Dependence (NCADD) is requesting $2,000 to develop an intervention program. The NCADD provides information and referral services on alcoholism and drug dependence. The Committee is recommending a grant of $1,000. Recommended funding will allow the organization to fund a portion of the costs identified in their proposal. 25. RAPE CRISIS 1992-94 Grant Amount: $5,500 1993-94 Request: $5,500 1993-94 Committee Recommendation: $5,500 Rape Crisis is requesting $5,500 to fund a portion of ongoing support costs (such as rent and utilities expenses) associated with providing twenty-four hour assistance to rape victims and their families. The Committee is recommending a grant of $5,500 which is consistent with prior year grant funding. 26. RSVP 1992-93 Grant Amount: $ 600 1993-94 Request: $ 700 1993-94 Committee Recommendation: $ 600 The Retired Senior Volunteer Program (RSVP) is requesting a grant of$700 to fund costs associated with volunteer recruitment. The Committee is recommending a grant of $600. Recommended funding is consistent with the prior year and will allow the group to fund a majority of expenses as identified in their proposal. 27. SALVATION ARMY 1992-93 Grant Amount: $12,000 1993-94 Request: $25,000 1993-94 Committee Recommendation: $12,000 The Salvation Army is requesting $25,000 to support the direct services provided by the organization to the community (e.g., food, rental assistance, eviction prevention, bus tokens, transient lunches, etc.) The Committee is recommending a grant of $12,000. Recommended funding is consistent with the prior year and will provide a majority of monies needed for the food/meals portion of this program. 8 �—/� 28. SENIOR PEER COUNSELING 1992-93 Grant Amount: $1,650 1993-94 Request: $4,000 1992-94 Committee Recommendation: $1,650 Senior Peer Counseling is requesting $4,000 to fund ongoing operating their program that trains senior volunteers to be peer counselors of other seniors. The program will serve the psychological needs of seniors suffering from mild to moderate disorders, such as depression or anxiety. The Committee is recommending a grant of $1,650. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 29. VOICES FOR CHILDREN 1992-93 Grant Amount: $ -0- 1993-94 Request: $ 750 . 1993-94 Committee Recommendation: $ 500 Voices for Children is requesting $750 for training supplies and resource books for their library. Voices for Children recruits, trains and supervises volunteers to assist neglected and abused children. Voices for Children has never received funding through the City's Grants-in-Aid program. The Committee is recommending a grant of $500. 30. WOMEN'S SHELTER 1992-93 Grant Amount: $ 8,000 1993-94 Request: $12,000 1992-94 Committee Recommendation: $ 8,000 The Women's Shelter is requesting $12,000 to fund ongoing shelter program expenses. The Women's Shelter provides emergency shelter for women and children who are victims of domestic violence. The Committee is recommending a grant of $8,000 which is consistent with the prior year and will allow the group to fund the majority of their expenses identified in their proposal. 31. POLY PALS 1992-93 Grant Amount: $ 500 1993-94 Request: $ 750 1993-94 Committee Recommendation: $ 500 9 4-/7 Poly Pals is requesting $750 to fund ongoing expenses (e.g., advertising and printing costs) associated with providing a 'big brother/big sister" organization using college students as volunteers. The Committee is recommending a grant of$500 which will allow Poly Pals to fund a majority of the expenses identified in their proposal. \dh\GIA93.2 10 �,g Al . HMENT 2 HUMAN RELATIONS COMMISSION GRANTS-IN-AID CRITERIA FOR FUNDING 1. Applicant agencies must offer their services to all residents of San Luis Obispo, regardless of race, religion, ethnic background, mental or physical handicap, sexual orientation, or other socio-economic factors. 2. Applicant proposals must be compatible with the current goals and objectives of the Human Relations Commission and of the Grants-in-Aid program itself. These goals and objectives will be discussed in detail at the applicant information workshop. 3. Applicant proposals that request funding for staffing will not be considered. Grants-in-Aid funding is available for non-staffing related costs that are needed in connection with providing an agency's services. 4. Applicant agencies must possess and demonstrate the managerial and fiscal competence to effectively carry out the proposed program. 5. Applicant agencies must provide direct services to City residents and offer a clear description of how City funds will be used in those efforts. 6. Applicant agencies must secure funding from a variety of sources other than the City of San Luis Obispo. 7. Applicant agencies must demonstrate a high level of cooperation with existing related programs and other community resources. 8. Applicant agencies must demonstrate a high level of volunteer participation. 9. Applicant agencies must demonstrate a high level of financial need. ATTACHMENT 3 SUMMARY OF FINDINGS 1. NOT ENOUGH AFFORDABLE HOUSING 2. HOMELESSNESS 3. UNEMPLOYMENT 4. LACK OF AFFORDABLE MEDICAL AND MENTAL HEALTH CARE 5. DRUG AND ALCOHOL ABUSE PROBLEMS 6. LACK OF AFFORDABLE, QUALITY CHILD CARE 7. TEEN PREGNANCY (PROBLEMS ARE RANKED WITH THE WORST AT THE TOP.) �-av HUMAN RELATIONS COMMISSION MEETING MINUTES MAY 19, 1993 1. WELCOME The meeting was called to order at 5:30 p.m. by Chairperson Baudendi—stel with the following members in attendance: Commissioners Present: Linda Barra, Don Green, Joan Lawrence, Mike Multari, and Marion Wolff. Commissioners Absent: Fran Fura. Guests Present: Gwen Guyre. Staff Present: Deb Hossli and Brooks Walker. II. APPROVAL OF MINUTES The minutes of the meeting were approved as submitted. III. PUBLIC COMMENT There was no public comment. IV. CONSIDERATION OF THE COMM ISSION'S RECOMMENDATIONS FOR THE 1993-94 GRANTS- IN-AID PROCESS Chairman Baudendistel reviewed the process the Commission used to arrive at their preliminary recommendations for the 1993-94 Grants-In-Aid process. He explained that after tonight's meeting, the Commission's recommendations would be forwarded to the City Council for final action in early July. He then welcomed the groups attending and asked for comments. Marianne Kennedy of the Women's Shelter, Pat Lawson of the Literacy Council, Sean Schriver of Poly Pals, Mary Schuller of Hospice, and Janice Wolff of the Economic Opportunity Commission thanked the Commission for their 1993-94 grant recommendations. Ms. Schuller reported that Hospice is in the process of developing a new program for children who are dealing with the loss of a parent. Sean Schriver reported that the Poly Pals Big Sister/Big Brother program has tripled in size. After hearing comments from the groups, Mr. Green made the motion to accept the Grants-In- Aid recommendations as presented and forward them to the City Council for final action. Ms. Barra seconded the motion. The Commission approved the motion unanimously. Chairman Baudendistel requested that a letter be sent to the City Council thanking them for the funds allocated to the Human Relation Commission for Grants-In-Aid. Deb Hossli reported that Senior Peer Counseling recently notified the Commission that they are in the process of securing a new sponsoring agency. Due to communication concerns, Pepper Tree Counseling will no longer sponsor the group. The agency has requested, however, that the Commission's recommendation for 1993-94 funding be maintained until a new sponsoring agency can be located. The Commission concurred with this request (grant payments will not be released until the City is notified of the new sponsor). Attachment 4 Page 2 V. THIRD QUARTER REPORT FROM THE HOMELESS SHELTER DIRECTOR Ms. Guyre reviewed with the Commission highlights of the past quarter's activities at the Homeless Shelter. She reported that: ■ the winter Church Program for women and children was a success and the local churches have indicated that they would like to makeit a year round program. ■ that the Shelter was regularly turning people away due to capacity problems. ■ that the remodel of the Shelter was temporarily on hold. Shelter and Housing Authority staff are currently working to scale back the project as the bids for the remodel came in well over the projected budget. Ms. Guyre also advised the Commission that due to an unexpected reduction in their FESG grant, the Shelter would have to close the last twelve days of the fiscal year to balance their budget. She explained that the Shelter had done everything it could to reduce its budget, but it still needed $4,000 to keep from closing the last twelve days of the fiscal year. In discussing this issue, the Commission was very concerned about the type of impacts..this would place on the neighbors of the Shelter. The Commission felt that closing the Shelter could severely damage the neighborhood relations we have worked so hard to improve over the last year. The Commission subsequently directed staff to forward a request to the City Council asking for an 'advance" of $4,000 on the EOC's expected contract amount for 1993- 94 to avoid the closure. By advancing the monies, the Shelter would have more time to mount a fundraising campaign to recoup the shortfall. The Commission also unanimously directed staff to release the final quarter payment of $30,000 to the EOC for the operation of the Shelter. The Commission unanimously commended Ms Guyre for her work with the Shelter. Vi. CONSIDERATION OF THE SHELTER'S 1993-94 BUDGET Ms. Guyre reviewed with the Commission the Shelter's proposed budget for the coming year. She explained that it was very preliminary as they have yet to receive confirmation from FESG- on their expected grant for 1993-94. As proposed, the 1993-94 budget is very similar to the 1992-93 budget. No new services are planned (with the exception of one pilot grant for case management services) and revenue sources are nearly identical to the current year. Ms. Guyre emphasized that the budget presented was very preliminary and would have to be reconsidered by the Commission if any the projected revenue sources were significantly lower than anticipated. The Commission unanimously accepted the proposed budget with the understanding that it may be subject to their re-evaluation should the Shelter's revenue picture change significantly. VIII. REPORT FROM THE EDUCATION AND FORUMS SUBCOMMITTEE Mr. Green reported the third and last forum for this fiscal year was held on May 18, 1993 at the Laguna Lake Middle School Multi-purpose Room. The forum featured speakers on the topic of hate violence and was a success with over 100 in attendance. The Hate Violence Prevention Coalition was able to collect nearly $100 in donations and 80 perspective volunteers. Page 3 IX. REPORT FROM THE HATE VIOLENCE PREVENTION TASK FORCE Ms. Wolff reported that the Coalition was progressing well. She reiterated that the forum was a success and thanked the Subcommittee for their hard work. She reported that the Coalition had selected 13 of its 15 Board members. To date, Suzanne Fritz has agreed to serve as Chairperson, Francelle Ellison has agreed to serve as Vice-Chair, Bud Laurent has agreed to serve as Secretary, and Harry Manhoff has agreed to serve as Treasurer. IX. LIAISON REPORTS Ms. Wolff reported that she had attended Board Meetings for Family Planning, NCADD and Casa Solana over the past month. Ms. Barra announced that she had received a message from Russ Flores advising her of a workshop that will be held at the Embassy Suites on gang violence. X. CHAIRMAN'S REPORT Chairman Baudendistel provided the Commission with a brief overview of the Advisory Body Luncheon he attended. He also reported that he had personally checked into the Mr. Breslar's concerns regarding the placement of the crossing signal activator at Los Osos Valley Road and Royal Way. He concurred that wheelchair users would find it difficult to use the crossing signal activator in its current location. He requested staff to look into this along the signal timing issue already under review by the Public Works Department. XI. STAFF REPORT Ms. Hossli advised the Commission that the Public Works Director was currently reviewing the signal timing issue on Los Osos Valley Road and Royal Way and would have a report by the June meeting. With no further business, the meeting was adjourned at 7:00 pm. The next meeting of the Commission will be held at 5:30 pm on June 2, 1993 in the conference rooms of the City/County Library. �-a3