HomeMy WebLinkAbout07/20/1993, 4 - 1993-94 HUMAN RELATIONS COMMISSION GRANTS-IN-AID FUNDING RECOMMENDATIONS MEETING DATE:
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COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: Ken Hampian, Assistant City Administrative OfficeroI
Prepared by: Deb Hossli, Administrative Analyst
SUBJECT: 1993-94 Human Relations Commission Grants-In-Aid Funding
Recommendations
CAO RECOMMENDATIONS:
1. Consider recommendations from the Human Relations Commission for Grants-In-
Aid funding and determine the appropriate level of City support for 1993-94.
2. Adopt a resolution authorizing staff to develop and execute agreements with each
Grants-In-Aid recipient as outlined in Exhibit "A" and inclusive of any modifications
made by .Council during the public hearing.
DISCUSSION:
i
Background '
In January of this year, the Human Relations Commission (HRC) began its annual Grants-
In-Aid process. Notices advertising the availability of grant monies for local service
organizations that provide human and social services in the City were placed in the
Telegram-Tribune. In addition, prior year grant recipients were sent notices advising them
of the 1993-94 Grants-In-Aid process. A workshop was subsequently held for all prospective
applicants to review the changes to the grant application, reiterate the HRC's expectations
for application content and format, and answer any questions of applicants. i
Completed Grants-In-Aid applications were due to the City in February. The HRC received
thirty-one applications, with total requests for funding exceeding $161,000 (this compares
to twenty nine applications requesting over $181,000 in 1992-93). Four of the agencies
requesting monies were new to the process. The 1993-94 grant applications are available
for Council review in the City Clerk's Office.
Review Process
Upon receiving the grant applications, the HRC convened a subcommittee to thoroughly
review the applications and formulate preliminary grant recommendations. The
subcommittee's preliminary recommendations were then presented to the full Commission
for action during the HRC's regular April meeting. During the April meeting, the
Commission reviewed the subcommittee's recommendations, modified them as necessary to
reflect group consensus, and set a public hearing to present the recommendations to the
applicant agencies.
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sia; COUNCIL AGENDA REPORT
With respect to the 1993-94 process, the Grants-In-Aid subcommittee was composed of
Randy Baudendistel (who served as chair), Fran Fura and Joan Lawrence. In conducting
their review,the subcommittee evaluated the applications against the Council-adopted HRC
Grants-In-Aid criteria (See Attachment 2) and the Council-approved Human Needs
Assessment findings (See Attachment 3).
Funding Recommendations
A public hearing was subsequently held in early May to formally present the Commission's
1993-94 Grants-In-Aid recommendations to the applicant agencies. During this meeting, all
applicants were given an opportunity to address the HRC regarding their recommendations.
The hearing lasted less than one-half hour and went extremely smoothly. While some
agency representatives expressed a desire for additional monies, all recognized the financial
constraints the Commission was operating within. As a result, the HRC unanimously
adopted their recommendations as presented and directed staff to forward them to the
Council for consideration.
Specifically, the HRC's 1993-94 Grants-In-Aid recommendations:
• Total $84,700 (no monies have been allocated toward a reserve).
• Provide funding to all 31 agencies; grants range from $450 to $12,000.
• Provide funding to four new agencies (Aids Support Network, HP Community
Recovery Center, Middle House, and Voices for Children).
• Attempt to maintain funding to those agencies that serve the top listed needs in the
Human Needs Assessment.
• Provide slightly reduced levels of funding to several organizations so that monies
could be made available for new applicants.
A more detailed discussion of the individual grant recommendations can be found in
Attachment 'T'.
Contracts
Upon Council adoption of grant amounts, staff will enter into contacts with each of the
qualified organizations. Each contract is then monitored by the HRC and staff throughout
the year.
FISCAL IMPACT:
The 1993-95 Financial Plan contains$84,700 for the Human Relations Commission's Grants-
���+�� ►�IIIIIIf IJ������ll MY of San LUIS OBISp0
djj% COUNCIL AGENDA REPORT
In-Aid Program.
ATTACHMENTS:
Resolution
"I" - Summary of Grants-In-Aid recommendations
"2" - Grants-In-Aid Criteria
"3" - Human Needs Assessment Priorities
"4" - Minutes
I
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I
RESOLUTION NO. (1993 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING FUNDING TO THIRTY-ONE AGENCIES IN THE AMOUNT
OF $84,700 FOR FISCAL YEAR 1993-94 THROUGH THE
HUMAN RELATIONS COMMISSION
WHEREAS, the City of San Luis Obispo supports non-profit agencies which provide
human and social services to the residents of the City of San Luis Obispo through its annual
Grants-In-Aid process; and
WHEREAS, funding for the Human Relations Commission Grants-In-Aid program has
been included in the 1993-95 Financial Plan for the City of San Luis Obispo:
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. That certain agencies attached hereto and marked Exhibit "A" shall be
provided funding as;is designated in the same attachment.
SECTION 2. The staff is directed to prepare a contract for each agency identified in
Exhibit "A" and the CAO is authorized to execute such contracts.
Upon motion of , seconded by and on
the following roll call vote:
AYES: .
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of , 1993
MAYOR PEG PINARD
ATTEST:
-Diane Gladwell, City Clerk
APPROVED AS TO FORM AND CONTENT:
eff rge en, ty Womey
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S
Exhibit "A"
AGENCY
Ad Care Association $ 2, 000
Aids Support Network 11000
ALPHA 11000
American Red Cross 4, 200
Caring Callers 450
Camp Fire Council 1, 000
Casa Solana 51000.
Child Development Center 71500
Easter Seals 1, 500
EOC Family Planning 3 , 000
EOC Senior Health Screening. 21700
EOC Child Care Connection 11000
Family Services Center 41000
Food Bank Coalition 1, 000
4-H Youth Program 1, 000
Grass Roots II 3 , 000
Hospice 4 ,200
Hotline 3 , 100
-AHP .Community Recovery Center 1,500
`Life Steps 1, 000
Literacy Council 11500
Long Term Care Ombudsman 11200
Middle House 31100
National Council on Alcoholism 11000
Rape Crisis 5, 500
RSVP 600
Salvation Army 12 , 000
Senior Peer Counseling 1, 650
Voices for Children 500
Women's Shelter 8, 000
Poly Pals 500
TOTAL $84,,700
ATTACHMENT' 1
HUMAN RELATIONS COMMISSION
1993-94 GRANTS-IN-AID RECOMMENDATIONS
HUMAN RELATIONS COMMISSION
GRANTS-IN-AID FUNDING BY AGENCY
ADOPTED REQUESTED RECOM.
AGENCY 1992-93 1993-94 1993-94
Ad Care Association $ 2,000 $ 2,000 $2,000
Aids Support Network -0- 3,000 1,000
ALPHA 1,000 2,000 1,000
American Red Cross 4,200 8,000 4,200
Caring Cailers 450 750 450
Camp Fire Council 1,000 1,500 1,000
Casa Solana 5,000 10,000 5,000
Child Development Center 7,500 10,000 7,500
Easter Seals 1,500 3,500 1,500
EOC Family Planning 3,000 3,000 3,000
EOC Senior Health Screening 2,700 3,000 2,700
EOC Child Care Connection 1,000 . 3,276 1,000
Family Services Center 4,000 6,000 4,000
Food Bank Coalition 1,000 2,500 1,000
4-H Youth Program 1,000 4,325 1,000
Grass Roots II 3,000 9,730 3,000
Hospice 4,200 8,000 4,200
Hotline 3,100 5,000 3,100
HP Community Recovery Center -0- 5,000 1,500
Life Steps 1,600 4,000 1,000
Literacy Council 1,500 5,000 1,500
Long Term Care Ombudsman 1,200 1,500 1,200
Middle House -0- 10,000 3,100
Mental Health Association 5,000 -0- -0-
National Council on Alcoholism 1,500 2,000 1,000
Rape Crisis 5,500 5,500 5,500
RSVP 600 700 600
Salvation Army 12,000 25,000 12,000
Senior Peer Counseling 1,650 4,000 1,650
Voices for Children -0- 750 500
Women's Shelter 8,000 12,000 8,000
Poly Pals 500 750 500
Reserve -0- -0- -0-
TOTAL $84,700 $161,700 $84,700
\dh\gia93.2
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1. AD CARE ASSOCIATION
1992-93 Grant Amount: $2,000
1993-94 Request: $2,000
1993-94 Committee Recommendation: $2,000
Ad Care is requesting $2,000 to support the ongoing operation of their adult day
care program for the frail elderly in San Luis Obispo.
The Committee is recommending a grant of $2,000. Recommended funding is
consistent with the prior year and will allow the organization to fund a portion of the
expenses identified in their proposal.
2. AIDS SUPPORT NETWORK
1992-93 Grant Amount: $ _0_
1993-94
-0-
1993-94 Request: $3,000
1993-94 Committee Recommendation: $1,000
Aids Support Network is requesting $3,000 to purchase a FAX machine and
educational materials to expand its in-house resource library. Aids Support
Network provides support to those diagnosed with Aids or HIV disease, as well as
their families. Aids Support Network has never received funding through the City's
Grants-in-Aid Program.
The Committee is recommending a grant of $1,000.
3. ALPHA
1992-93 Grant Amount: $1,000
1993-94 Request: -$2,000
1993-94 Committee Recommendation: $1,000
-Alpha is requesting $2,000 to support the organization's ongoing educational
program. The goals of the educational program are to increase knowledge, raise
self esteem and prevent unwanted pregnancies.
The Committee is recommending a grant of $1,000. Recommended funding is
consistent with the prior year and will allow the organization to fund a portion of
their educational program.
4. AMERICAN RED CROSS
1992-93 Grant Amount: $4,200
1993-94 Request: $8,000
1993-94 Committee Recommendation: $4,200
The American Red Cross is requesting $8,000 to support their ongoing Disaster
Assistance, Service to Military Families, and Health and Safety Programs.
The Committee is recommending a grant of $4,200. Recommended funding is
consistent with the prior year and will allow the organization to fund a portion of the
expenses identified in their proposal.
5. CARING CALLERS
1992-93 Grant Amount: $ 450
1993-94 Request: $ 750
1993-94 Subommittee Recommendation: $ 450
Caring Callers is requesting $750 to fund ongoing operations of their program
which provides a free visiting service to frail; isolated, homebound seniors in San
Luis Obispo.
The Committee is recommending a grant of $450. Recommended funding is
consistent with the prior year and will allow the group to fund a portion of the
expenses identified in their proposal.
6. CAMP FIRE COUNCIL
1992-93 Grant Amount: $1,000
1993-94 Request: $1,500
1993-94 Committee Recommendation: $1,000
The Camp Fire Council is requesting $1,500 to continue a day camp/care program
at a reduced fee for children in San Luis Obispo. Requested monies will be used
to market the program, purchase supplies, and subsidize lower income participant
fees.
The Committee is recommending a grant of $1,000. Recommended funding is
consistent with the prior year and will allow the group to fund a portion of the
expenses identified in their proposal.
7. CASA SOLANA
1.992-93 Grant Amount: $ 5,000
1993-94 Request: $10,000
1993-94 Committee Recommendation: $ 5,000
Casa Solana is requesting $10,000 to support ongoing operations of providing a
recovery home for alcoholic or drug dependent women.
2 4-/D
The Committee is recommending a grant of $5,000. Recommended funding is
consistent with the prior year and will allow the group to fund a portion of the
expenses identified in their proposal.
8. SAN LUIS OBISPO CHILD DEVELOPMENT CENTER
1992-93 Grant Amount: $ 7,500
1993-94 Request: $10,000
1993-94 Committee Recommendation: $ 7,500
The San Luis Obispo Child Development Center is requesting $10,000 to purchase
materials and supplies for their child abuse prevention/intervention program.
The Committee is recommending a grant of$7,500. This will allow the organization
to fund a majority of the materials and supplies identified in their proposal for their
child abuse prevention/intervention program.
9. EASTER SEALS
1992-93 Grant Amount: $1,500
1993-94 Request: $3,500
1993-94 Committee Recommendation: $1,500
Easter Seals is requesting $3,500 to help fund gaps in the medical and emergency
needs of adults and children with disabilities or potentially disabling conditions.
The Committee is recommending a grant of $1,500. Recommended funding is
consistent with the prior year and will allow the group to fund a portion of the
expenses identified in their proposal.
10. EOC FAMILY PLANNING
1992-93 Grant Amount: $3,000
1993-94 Request: $3,000
1993-94 Committee Recommendation: $3,000
The EOC Family Planning is requesting $3,000 to continue its "Forty Wonderful
Project' which provides basic reproductive health screening (pap smears,
mammograms, etc.) to low income women.
The Committee is recommending a grant of $3,000. Recommended funding is
consistent with the prior year and will allow the EOC to fund the expenses identified
in their proposal for the "Forty Wonderful Project".
3 ��
11. EOC SENIOR HEALTH SCREENING
1992-93 Grant Amount: $2,700
1993-94 Request: $3,000
1993-94 Committee Recommendation: $2,700
EOC Senior Health Screening is requesting $3,000 to fund slightly over four units
of service to 645 seniors in the form of health screening tests, counseling, and
referral services.
The Committee is recommending a grant of $2,700. Recommended funding is
consistent with the prior year and will allow the EOC to provide a majority of the
service units requested.
12. EOC CHILDCARE RESOURCE CONNECTION
1992-93 Grant Amount: $1,000
1993-94 Request: $3,276
1993-94 Committee Recommendation: $1,000
The EOC Childcare Resource Connection is requesting $3,276 to fund a portion of
the program's operating expenses (e.g., training supplies, workshop expenses,
etc.). The project is devoted to recruiting and training licensed quality childcare
providers.
The Committee is recommending a grant of $1,000 which is consistent than the
prior year's grant and will allow the group to fund a portion of the expenses
identified in their proposal.
13. FAMILY SERVICES CENTER
1992-93 Grant Amount: $4,000
1993-94 Request: $6,000
1993-94 Committee Recommendation: $4,000
The Family Services Center is requesting $6,000 to fund ongoing operations in
connection with providing personal, marital, and family counseling to low and
middle income families in San Luis Obispo.
The Committee is recommending a grant of $4,000. Recommended funding is
consistent with the prior year and will allow the organization to fund a majority of
the expenses identified in the proposal.
4
14. FOOD BANK COALITION
1992-93 Grant Amount: $1,000
1992-94 Request: $2,500
1992-94 Committee Recommendation: $1,000
Food Bank Coalition is requesting $2,500 to fund operating costs, and direct food
purchases in connection with providing their emergency food assistance program.
The Committee is recommending a grant of $1,000. Recommended funding is
consistent with the prior year and will allow the group to fund a portion of the
expenses identified in their proposal.
15. 4-H YOUTH DEVELOPMENT
1992-93 Grant Amount: $1,000
1993-94 Request: $4,325
1993-94 Committee Recommendation: $1,000
4-H Youth Development is requesting $4,325 to fund ongoing support costs to
deliver an expanded 4-H Science and Leadership Program to low income youth of
San Luis Obispo.
The Committee is recommending a grant of $1,000. Recommended funding is
consistent with the prior year and will allow 4-H to fund a portion of the expenses
identified in their proposal.
16. GRASS ROOTS II
1992-93 Grant Amount: $3,000
1993-94 Request: $9,730
1993-94 Committee Recommendation: $3,000
Grass Roots II is requesting $9,730 to fund rent, telephone, and utility expenses
associated with their Program. Grass Roots II provides food, clothing, and crisis
intervention to those that do not qualify for aid from other traditional social service
agencies (those that "slip through the cracks").
The Committee is recommending a grant of $3,000 which is consistent with the
prior year and will fund a portion of the program's fixed expenses (rent, telephone,
utilities, etc.).
17. HOSPICE
1992-93 Grant Amount: $4,200
1993-94 Request: $8,000
1993-94 Committee Recommendation: $4,200
5 443
Hospice is requesting a grant of $8,000 to fund ongoing operations of their
program for providing in-home care to the terminally ill.
The Committee is recommending a grant of $4,200. Recommended funding is
consistent with the prior year and will fund a portion of the expenses identified in
their proposal.
18. HOTLINE
1992-93 Grant Amount: $3,100
1993-94 Request: $5,000
1993-94 Committee Recommendation: _ $3,100
Hotline is requesting $5,000 to fund ongoing operational costs associated with
providing a twenty-four hour crisis intervention hotline (such as rent, telephone,
volunteer training, and postage costs).
The Committee is recommending a grant of $3,100 which is consistent with the
prior year funding. Recommended funding will allow Hotline to fund a portion of the
expenses identified in their proposal.
19. HP COMMUNITY RECOVERY CENTER
1992-93 Grant Amount: $ _0_
1993-94
-0-
1993-94 Request: $5,000
1993-94 Committee Recommendation: $1,500
H.P. Community Recovery Center is requesting $5,000 to support ongoing
operations associated with a recovery center (e.g., rent, utilities, duplicating). H.P.
Community Recovery Center provides counseling and support services to those
recovering from a variety of addictions (e.g., alcohol, drugs, sexual abuse, etc.)
The Committee is recommending a grant of $1,500.
20. LIFE STEPS FOUNDATION
1992-93 Grant Amount: $1,600
1993-94 Request: $4,000
1993-94 Committee Recommendation: $1,000
Life Steps is requesting $4,000 to develop and implement a child development
educational program geared toward childen of female recovering alcoholics.
The Committee is recommending a grant of $1,000 and will allow them to fund a
portion of expenses identified in their proposal.
21. SAN LUIS.OBISPO LITERACY COUNCIL
1992-93 Grant Amount: $1,500
1993-94 Request: $5,000
1993-94 Committee Recommendation: $1,500
The San Luis Obispo Literacy Council is requesting $5,000 to purchase equipment
and software to establish a downtown computer learning center.
The Committee is recommending a grant of $1,500. Recommended funding will
allow the Literacy Council to purchase a portion of the equipment needed to
continue their program.
22. LONG TERM CARE OMBUDSMAN SERVICES OF SAN LUIS OBISPO
1992-93 Grant Amount: $1,200
1993-94 Request: $1,500
1993-94 Committee Recommendation: $1,200
Long Term Care Ombudsman Services is requesting $1,500 to fund volunteer
recruitment, training costs, and community education. The Long Term Care
Ombudsman Services include ensuring that quality care is provided to residents of
long term care facilities, providing long term care placement information to the
community and training reporters of suspected elder and dependent adult abuse.
The Committee is recommending a grant of $1,200. Recommended funding will
allow the organization to fund the majority of the expenses identified in their
proposal.
23. MIDDLEHOUSE
1992-93 Grant Amount: $ -0-
1993-94 Request: $10,000
1993-94 Committee Recommendation: $ 3,100
Middlehouse is requesting $10,000 to support the ongoing operating of providing
a recovery.home for alcoholics and drug dependent men. Middlehouse has never
received funding through the City's Grants-in-Aid Program.
The Committee is recommending a grant of $3,100.
24. NATIONAL COUNCIL ON ALCOHOLISM AND DRUG DEPENDENCY
1992-93 Grant Amount: $1,500
1993-94 Request: $2,000
1992-93 Committee Recommendation: $1,000
7 7�-lS
The National Council on Alcoholism and Drug Dependence (NCADD) is requesting
$2,000 to develop an intervention program. The NCADD provides information and
referral services on alcoholism and drug dependence.
The Committee is recommending a grant of $1,000. Recommended funding will
allow the organization to fund a portion of the costs identified in their proposal.
25. RAPE CRISIS
1992-94 Grant Amount: $5,500
1993-94 Request: $5,500
1993-94 Committee Recommendation: $5,500
Rape Crisis is requesting $5,500 to fund a portion of ongoing support costs (such
as rent and utilities expenses) associated with providing twenty-four hour assistance
to rape victims and their families.
The Committee is recommending a grant of $5,500 which is consistent with prior
year grant funding.
26. RSVP
1992-93 Grant Amount: $ 600
1993-94 Request: $ 700
1993-94 Committee Recommendation: $ 600
The Retired Senior Volunteer Program (RSVP) is requesting a grant of$700 to fund
costs associated with volunteer recruitment. The Committee is recommending a
grant of $600. Recommended funding is consistent with the prior year and will
allow the group to fund a majority of expenses as identified in their proposal.
27. SALVATION ARMY
1992-93 Grant Amount: $12,000
1993-94 Request: $25,000
1993-94 Committee Recommendation: $12,000
The Salvation Army is requesting $25,000 to support the direct services provided
by the organization to the community (e.g., food, rental assistance, eviction
prevention, bus tokens, transient lunches, etc.)
The Committee is recommending a grant of $12,000. Recommended funding is
consistent with the prior year and will provide a majority of monies needed for the
food/meals portion of this program.
8 �—/�
28. SENIOR PEER COUNSELING
1992-93 Grant Amount: $1,650
1993-94 Request: $4,000
1992-94 Committee Recommendation: $1,650
Senior Peer Counseling is requesting $4,000 to fund ongoing operating their
program that trains senior volunteers to be peer counselors of other seniors. The
program will serve the psychological needs of seniors suffering from mild to
moderate disorders, such as depression or anxiety.
The Committee is recommending a grant of $1,650. Recommended funding is
consistent with the prior year and will allow the group to fund a portion of the
expenses identified in their proposal.
29. VOICES FOR CHILDREN
1992-93 Grant Amount: $ -0-
1993-94 Request: $ 750 .
1993-94 Committee Recommendation: $ 500
Voices for Children is requesting $750 for training supplies and resource books for
their library. Voices for Children recruits, trains and supervises volunteers to assist
neglected and abused children. Voices for Children has never received funding
through the City's Grants-in-Aid program.
The Committee is recommending a grant of $500.
30. WOMEN'S SHELTER
1992-93 Grant Amount: $ 8,000
1993-94 Request: $12,000
1992-94 Committee Recommendation: $ 8,000
The Women's Shelter is requesting $12,000 to fund ongoing shelter program
expenses. The Women's Shelter provides emergency shelter for women and
children who are victims of domestic violence.
The Committee is recommending a grant of $8,000 which is consistent with the
prior year and will allow the group to fund the majority of their expenses identified
in their proposal.
31. POLY PALS
1992-93 Grant Amount: $ 500
1993-94 Request: $ 750
1993-94 Committee Recommendation: $ 500
9 4-/7
Poly Pals is requesting $750 to fund ongoing expenses (e.g., advertising and
printing costs) associated with providing a 'big brother/big sister" organization
using college students as volunteers.
The Committee is recommending a grant of$500 which will allow Poly Pals to fund
a majority of the expenses identified in their proposal.
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Al . HMENT 2
HUMAN RELATIONS COMMISSION
GRANTS-IN-AID CRITERIA FOR FUNDING
1. Applicant agencies must offer their services to all residents of San Luis Obispo,
regardless of race, religion, ethnic background, mental or physical handicap,
sexual orientation, or other socio-economic factors.
2. Applicant proposals must be compatible with the current goals and objectives of
the Human Relations Commission and of the Grants-in-Aid program itself. These
goals and objectives will be discussed in detail at the applicant information
workshop.
3. Applicant proposals that request funding for staffing will not be considered.
Grants-in-Aid funding is available for non-staffing related costs that are needed in
connection with providing an agency's services.
4. Applicant agencies must possess and demonstrate the managerial and fiscal
competence to effectively carry out the proposed program.
5. Applicant agencies must provide direct services to City residents and offer a clear
description of how City funds will be used in those efforts.
6. Applicant agencies must secure funding from a variety of sources other than the
City of San Luis Obispo.
7. Applicant agencies must demonstrate a high level of cooperation with existing
related programs and other community resources.
8. Applicant agencies must demonstrate a high level of volunteer participation.
9. Applicant agencies must demonstrate a high level of financial need.
ATTACHMENT 3
SUMMARY OF FINDINGS
1. NOT ENOUGH AFFORDABLE HOUSING
2. HOMELESSNESS
3. UNEMPLOYMENT
4. LACK OF AFFORDABLE MEDICAL AND MENTAL HEALTH CARE
5. DRUG AND ALCOHOL ABUSE PROBLEMS
6. LACK OF AFFORDABLE, QUALITY CHILD CARE
7. TEEN PREGNANCY
(PROBLEMS ARE RANKED WITH THE WORST AT THE TOP.)
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HUMAN RELATIONS COMMISSION MEETING MINUTES
MAY 19, 1993
1. WELCOME
The meeting was called to order at 5:30 p.m. by Chairperson Baudendi—stel with the following
members in attendance:
Commissioners Present: Linda Barra, Don Green, Joan Lawrence, Mike Multari, and Marion
Wolff.
Commissioners Absent: Fran Fura.
Guests Present: Gwen Guyre.
Staff Present: Deb Hossli and Brooks Walker.
II. APPROVAL OF MINUTES
The minutes of the meeting were approved as submitted.
III. PUBLIC COMMENT
There was no public comment.
IV. CONSIDERATION OF THE COMM ISSION'S RECOMMENDATIONS FOR THE 1993-94 GRANTS-
IN-AID PROCESS
Chairman Baudendistel reviewed the process the Commission used to arrive at their preliminary
recommendations for the 1993-94 Grants-In-Aid process. He explained that after tonight's
meeting, the Commission's recommendations would be forwarded to the City Council for final
action in early July. He then welcomed the groups attending and asked for comments.
Marianne Kennedy of the Women's Shelter, Pat Lawson of the Literacy Council, Sean Schriver
of Poly Pals, Mary Schuller of Hospice, and Janice Wolff of the Economic Opportunity
Commission thanked the Commission for their 1993-94 grant recommendations. Ms. Schuller
reported that Hospice is in the process of developing a new program for children who are
dealing with the loss of a parent. Sean Schriver reported that the Poly Pals Big Sister/Big
Brother program has tripled in size.
After hearing comments from the groups, Mr. Green made the motion to accept the Grants-In-
Aid recommendations as presented and forward them to the City Council for final action. Ms.
Barra seconded the motion. The Commission approved the motion unanimously.
Chairman Baudendistel requested that a letter be sent to the City Council thanking them for
the funds allocated to the Human Relation Commission for Grants-In-Aid.
Deb Hossli reported that Senior Peer Counseling recently notified the Commission that they are
in the process of securing a new sponsoring agency. Due to communication concerns, Pepper
Tree Counseling will no longer sponsor the group. The agency has requested, however, that
the Commission's recommendation for 1993-94 funding be maintained until a new sponsoring
agency can be located. The Commission concurred with this request (grant payments will not
be released until the City is notified of the new sponsor).
Attachment 4
Page 2
V. THIRD QUARTER REPORT FROM THE HOMELESS SHELTER DIRECTOR
Ms. Guyre reviewed with the Commission highlights of the past quarter's activities at the
Homeless Shelter. She reported that:
■ the winter Church Program for women and children was a success and the local
churches have indicated that they would like to makeit a year round program.
■ that the Shelter was regularly turning people away due to capacity problems.
■ that the remodel of the Shelter was temporarily on hold. Shelter and Housing Authority
staff are currently working to scale back the project as the bids for the remodel came
in well over the projected budget.
Ms. Guyre also advised the Commission that due to an unexpected reduction in their FESG
grant, the Shelter would have to close the last twelve days of the fiscal year to balance their
budget. She explained that the Shelter had done everything it could to reduce its budget, but
it still needed $4,000 to keep from closing the last twelve days of the fiscal year. In
discussing this issue, the Commission was very concerned about the type of impacts..this
would place on the neighbors of the Shelter. The Commission felt that closing the Shelter
could severely damage the neighborhood relations we have worked so hard to improve over
the last year. The Commission subsequently directed staff to forward a request to the City
Council asking for an 'advance" of $4,000 on the EOC's expected contract amount for 1993-
94 to avoid the closure. By advancing the monies, the Shelter would have more time to mount
a fundraising campaign to recoup the shortfall.
The Commission also unanimously directed staff to release the final quarter payment of
$30,000 to the EOC for the operation of the Shelter.
The Commission unanimously commended Ms Guyre for her work with the Shelter.
Vi. CONSIDERATION OF THE SHELTER'S 1993-94 BUDGET
Ms. Guyre reviewed with the Commission the Shelter's proposed budget for the coming year.
She explained that it was very preliminary as they have yet to receive confirmation from FESG-
on their expected grant for 1993-94. As proposed, the 1993-94 budget is very similar to the
1992-93 budget. No new services are planned (with the exception of one pilot grant for case
management services) and revenue sources are nearly identical to the current year. Ms. Guyre
emphasized that the budget presented was very preliminary and would have to be reconsidered
by the Commission if any the projected revenue sources were significantly lower than
anticipated. The Commission unanimously accepted the proposed budget with the
understanding that it may be subject to their re-evaluation should the Shelter's revenue picture
change significantly.
VIII. REPORT FROM THE EDUCATION AND FORUMS SUBCOMMITTEE
Mr. Green reported the third and last forum for this fiscal year was held on May 18, 1993 at
the Laguna Lake Middle School Multi-purpose Room. The forum featured speakers on the
topic of hate violence and was a success with over 100 in attendance. The Hate Violence
Prevention Coalition was able to collect nearly $100 in donations and 80 perspective
volunteers.
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IX. REPORT FROM THE HATE VIOLENCE PREVENTION TASK FORCE
Ms. Wolff reported that the Coalition was progressing well. She reiterated that the forum was
a success and thanked the Subcommittee for their hard work. She reported that the Coalition
had selected 13 of its 15 Board members. To date, Suzanne Fritz has agreed to serve as
Chairperson, Francelle Ellison has agreed to serve as Vice-Chair, Bud Laurent has agreed to
serve as Secretary, and Harry Manhoff has agreed to serve as Treasurer.
IX. LIAISON REPORTS
Ms. Wolff reported that she had attended Board Meetings for Family Planning, NCADD and
Casa Solana over the past month. Ms. Barra announced that she had received a message from
Russ Flores advising her of a workshop that will be held at the Embassy Suites on gang
violence.
X. CHAIRMAN'S REPORT
Chairman Baudendistel provided the Commission with a brief overview of the Advisory Body
Luncheon he attended. He also reported that he had personally checked into the Mr. Breslar's
concerns regarding the placement of the crossing signal activator at Los Osos Valley Road and
Royal Way. He concurred that wheelchair users would find it difficult to use the crossing
signal activator in its current location. He requested staff to look into this along the signal
timing issue already under review by the Public Works Department.
XI. STAFF REPORT
Ms. Hossli advised the Commission that the Public Works Director was currently reviewing the
signal timing issue on Los Osos Valley Road and Royal Way and would have a report by the
June meeting.
With no further business, the meeting was adjourned at 7:00 pm. The next meeting of the
Commission will be held at 5:30 pm on June 2, 1993 in the conference rooms of the City/County
Library.
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