HomeMy WebLinkAbout07/20/1993, 5 - 1993-94 PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID RECOMMENDATIONS MIIuIIIIlllll II � o santuts ogispo MEETING DATE.
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COUNCIL AGENDA REPORT IT M R
FROM: Ken Hampian, Assistant City Administrative Officer
Prepared by: Deb Hossli, Administrative Analyst
SUBJECT: 1993-94 Promotional Coordinating Committee Grants-In-Aid Recommendations
CAO RECOMMENDATIONS:
1. Consider recommendations from the Promotional Coordinating Committee for grants
to community organizations and determine the appropriate level of City support for
1993-94; however, do not authorize the recommended banner hanging fee waiver for
Artemis.
2. Adopt a resolution authorizing staff to develop and execute agreements with each
grant recipient as described in Exhibit "A" attached to the Resolution and inclusive
of any modifications made by the Council during the public hearing.
DISCUSSION:
Background
In January of this year, the Promotional Coordinating Committee (PCC) began its annual
grants process. Notices advertising the ' availability of grants for local non-profit
organizations that promote cultural, economic and recreational services in the city were
placed in-the Telegram-Tribune. In addition,prior year grant recipients were mailed notices
advising them of the time frame for the 1993-94 grants process. A mandatory workshop was
subsequently held for prospective applicants to review the grant application, emphasize the
Council's criteria and the PCC's expectations for the applications, and answer any questions
of applicants.
Completed applications were due to the City in February. The PCC received 27
applications requesting a total of $122,200. This compares with 21 applications in 1992-93
requesting $159,000. As in the past, the majority of the applications were geared toward
cultural activities. However,the PCC did receive one application oriented toward recreation
from Babe Youth Baseball (for support of a regional all-star tournament). Copies of the
1993-94 grant applications are available for Council and public review in the City Clerk's
Office.
Review Process
Upon receiving the grant applications, the PCC convened a subcommittee to thoroughly
review the applications and formulate preliminary grant recommendations. The Grants-In-
Aid subcommittee was comprised of Jack Gatz (who served as chair), Barbara Gregg and
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COUNCIL AGENDA REPORT
LaVerne Schneider. In conducting the review, the subcommittee evaluated the applications
against the Council approved PCC Grants-In-Aid assessment criteria (See Attachment 2).
The subcommittee's preliminary recommendations were then presented to the full
ommission for action during the PCC's regular May meeting. During the May meeting, the
PCC reviewed the subcommittee's recommendations, modified them as necessary to reflect
group consensus, and set a public hearing to present the recommendations to the applicant
agencies.
It is important to note that developing recommendations for 1993-94 process was particularly
difficult for the PCC given the fact that there were six new applicants. In order to free up
monies for the worthy new applicants, the PCC was forced to lower grants for some of the
City's long-standing grant recipients. In addition, the fierce competition forced the PCC to
focus their application review on the benefit to the City's residents and hospitality industry.
As such, the PCC wants to emphasize that a lowered grant recommendation for 1993-94 is
in no way a reflection on the quality of the organization or services provided.
Funding Recommendations
A public hearing was subsequently held on May 26, 1993 to formally present the
Commission's 1993-94 Grants-In-Aid recommendations to the applicant agencies. During
the meeting, all applicants were given an opportunity to address the PCC regarding their
recommendations. The meeting lasted over two hours, with several of the long-standing
grant recipients expressing concern with their recommendations for lowered grant levels.
The PCC acknowledged their concerns, explained the rationale, behind their
recommendations, unanimously adopted their recommendations as presented and directed
staff to forward the recommendations to the City Council for final action.
Generally, the PCC's 1993-94 final grant recommendations:
• Total $75,800 (no monies were allocated toward a reserve).
• Provide City funding to all 27 agencies; grants range from $1,000 to $6,300.
Provide funding to six new applicants.
Attempt to provide "seed" money to newer applicants to foster further development
and qualify for other matching funds.
• Promote self-sufficiency for more mature organizations by gradually reducing City
funding dependence.
The PCC is also recommends that the banner fee assessed to Artemis for advertising their
annual Shakespeare Festival be waived. This fee totals $120 annually and reflects the City's
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COUNCIL AGENDA REPORT
costs for installing the banner at Mission Plaza. Staff does not concur with this
recommendation. The City has had a longstanding policy of charging for all banner
hangings in the downtown. To waive the fee for one cultural group would be inequitable
and unfair.
A more detailed discussion of the individual grant recommendations can be found in
Attachment 1. A member of the PCC will be available to the Council at the public hearing
to respond to any inquiries.
Contracts
Upon Council adoption of grant amounts, staff will enter into contracts with each of the
qualified organizations. Contracts are then monitored by the PCC and staff throughout the
year.
FISCAL IMPACT:
The 1993-95 Financial Plan contains $75,800 for the PCC Grants-In-Aid program.
ATTACHMENTS:
Resolution with Exhibit "A"
"1" - Grants Assessment Criteria
"2" - Summary of Grants-In-Aid Recommendations
"3" - Minutes
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RESOLUTION NO. (1993 SERIFS)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN LUIS OBISPO AUTHORIZING FUNDING TO TWENTY-SEVEN
AGENCIES IN THE AMOUNT OF $75,800 FOR FISCAL YEAR 1993-94
THROUGH THE PROMOTIONAL COORDINATING COMMITTEE
WHEREAS, in the past, the City of San Luis Obispo has authorized and distributed
Grants-In-Aid funding to community organizations which provide economic, cultural, and
recreational services to residents and visitors; and
WHEREAS, funding for the Grants-In-Aid program has been included in the 1993-95
Financial Plan for the City of San Luis Obispo under Community Promotion Programs in the
amount of$75,800.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. That certain organizations attached hereto and marked Exhibit "A" shall
be provided funding as is designated in the same attachment.
SECTION 2. The staff is directed to prepare a contract for each agency identified in
Exhibit "A" and the City Administrative Officer is authorized to execute such contracts.
Upon motion of , seconded by and
on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of 1993
PEG PINARD, MAYOR
ATTEST
Diane Gladwell, City Clerk ;
APPROVED AS TO FORM AND CONTENT:
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EXHIBIT "A"
Grant Amount
1. SLO Art Association 4,600
2., Artemis, A Theatre Co. 3,000
3. _.ARTernatives 3,075
4. San Luis County Arts Council 1,700
5. San Luis Obispo Babe Ruth Baseball 2,000
6. San Luis Obispo County Band 3,000
7. Business Improvement Association 2,000
8. Cal Poly Foundation for Cal Poly Arts 3,100
9. Children's Creative Project 6,300
10. Coastal Access Musicians' Alliance 1,000
11. Civic Ballet of San Luis Obispo 1,000
12. San Luis Obispo Community Concerts Assn. 2,125
13. Cuesta College Art Gallery 2,100
14. Cuesta College Public Events 2,500
15. Foundation for the Performing Arts 2,000
16. Handel Oratorio Choir 900
17. La Festa de San Luis Obispo 5,000
18. San Luis Obispo Little Theatre 5,500
19. San Luis Obispo Literacy Council 1,000
20. Music and the Arts for Youth 3,565
21. Mission Plaza Cultural Coalition 3,000
22. San Luis Obispo Mozart Festival 5,000
23* Mystic Krewe of Kamival 3,000
24. Pacific Repertory Opera 2,000
25. San Luis Obispo County Symphony 3,000
26. San Luis Vocal Arts Ensemble 2,300
27. San Luis Obispo County Youth Symphony 2,035
TOTA $75,800
ATTACHMENT 1
PROMOTIONAL COORDINATING COMMITTEE
1993-94 GRANTS-IN-AID RECOMMENDATIONS
1
PROMOTIONAL COORDINATING COMMITTEE
GRANTS-IN-AID RECOMMENDATIONS
FOR THE 1993-94 PROCESS
1992-93 1993-94 1993-94
Award Requested Recom'n
1. SLO Art Association 6,000 7,000 4,600
2. Artemis, A Theatre Co. 3,500 3,000 3,000
3. ARTernatives 4,000 4,000 3,075
4. San Luis County Arts Council 2,000 1,700 1,700
5. San Luis Obispo Babe Ruth Baseball -0- 2,000 2,000
6. San Luis Obispo County Band 2,560 3,200 3,000
7. Business Improvement Association -0- 3,000 2,000
8. Cal Poly Foundation for Cal Poly Arts 3,000 . 3,500 3,100
9. Children's Creative Project 6,400 10,000 6,300
10. Coastal Access Musicians' Alliance 1,000 2,000 1,000
11. Civic Ballet of San Luis Obispo -0- 8,000 1,000
12. San Luis Obispo Community Concerts Assn. 2,500 3,250 2,125
13. Cuesta College Art Gallery 3,280 5,200 2,100
14. Cuesta College Public Events 2,000 3,800 2,500
15. Foundation for the Performing Arts -0- 2,000 2,000
16. Handel Oratorio Choir -0- 1,500 900
17. La Festa de San Luis Obispo 4,000 5,000 5,000
18. San Luis Obispo Little Theatre 6,000 13,500 5,500
19. San Luis Obispo Literacy Council -0- 4,000 1,000
20. Music and the Arts for Youth 3,040 4,250 3,565
21. Mission Plaza Cultural Coalition -0- 3,000 3,000
22. San Luis Obispo Mozart Festival 5,600 7,000 5,000
23. Mystic Krewe of Karnival 3,200 4,000 3,000
24. Pacific Repertory Opera 2,400 3,800 2,000
25. San Luis Obispo County Symphony 5,600 7,000 3,000
26. San Luis Vocal Arts Ensemble 3,200 4,000 2,300
27. San Luis Obispo County Youth Symphony 2,800 3,500 2,035
28. Central Coast Repertory Theatre 3,675 -0- -0-
TOTAL $75.755 122 20 7 800
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PROMOTIONAL COORDINATING COMMITTEE
SUMMARY OF RECOMMENDATIONS
FOR THE 1993-94 GRANTS-IN-AID PROCESS
1. SAN LUIS OBISPO ART ASSOCIATION
1992-93 GRANT AMOUNT $6,000
1993-94 REQUEST $7,000
RECOMMENDATION $4,600
Request Summary: The Art Association is requesting funding for their docent program,
guest artist series and a special outdoor art show and sale.
Committee Comment: Recommended grant will allow the group to fund a majority of the
expenses identified in their proposal (e.g., guest artist fees, advertising/promotion
expenses).
2. ARTEMIS, A THEATRE COMPANY
1992-93 GRANT AMOUNT $5,000
1993-94 REQUEST $3,000
RECOMMENDATION $3,000
Request Summary: Artemis is requesting funding to offset a portion of production costs
associated with the 1993 Central Coast Shakespeare Festival. The group is also requesting
the City waive the installation fee for a banner hanging in the downtown to advertise the
event (this in-kind donation is valued at $500).
Committee Comment: Recommended grant will allow the group to fund 100% of the
expenses identified in their proposal (e.g., artist fees, advertising/promotion expenses).
Committee also recommends that the City waive banner hanging fee.
3. ARTERNATNES
1992-93 GRANT AMOUNT $4,000
1993-94 REQUEST $4,000
RECOMMENDATION $32075
Request Summary: Artematives is requesting funding to meet the required match for a
California Arts Council Grant.
Committee Comment: Recommended grant will provide funding for contemporary art start
program for after school children and public library art exhibit.
s- 9
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Summary of GIA Recommendations
4. SAN LUIS OBISPO COUNTY ARTS COUNCIL
1992-93 GRANT AMOUNT $2,000
1993-94 REQUEST $1,700
RECOMMENDATION $1,700
Request Summary: The Arts Council is requesting funding to offset a portion of the costs
associated with publishing and distributing the Arts Directory.
Committee Comment: Recommended grant will provide funding for one-third of the costs
of the Directory.
5. SAN LUIS OBISPO BABE RUTH BASEBALL
1992-93 GRANT AMOUNT N/A
1993-94 REQUEST $2,000
RECOMMENDATION $29000
Request Summary: Babe Ruth Baseball is requesting funding to offset a portion of the costs
associated with the 1993 Pacific Southwest Regional All-Star Tournament.
Committee Comment: Recommended grant will provide seed money toward the costs
associated with the Tournament.
6. SAN LUIS OBISPO COUNTY BAND
1992-93 GRANT AMOUNT $2,200
1993-94 REQUEST $3,200
RECOMMENDATION $37000
Request Summary: The County Band is requesting funding to increase musician
participation and the number of public performances.
Committee Comment: Recommended grant will provide funding for a majority of,the
expenses identified in the group's proposal.
7. BUSINESS IMPROVEMENT ASSOCIATION
1992-93 GRANT AMOUNT N/A
1993-94 GRANT REQUEST $3,000
RECOMMENDATION $29000
S_/0
Page 4
Summary of GIA Recommendations
Request Summary: The BIA is requesting funding to offset a portion of the expenses
associated with the 18th Annual Christmas Parade.
Committee Comment: Recommended grant will allow the group to fund the
advertising/promotion and supplies component of their request.
8. CAL POLY ARTS/CAL POLY FOUNDATION
1992-93 GRANT AMOUNT $3,000
1993-94 REQUEST $3,500
RECOMMENDATION $3,100
Request Summary: Cal Poly Arts is requesting funding to offset a portion of the costs
associated with the second annual "Stone Soup" multi-cultural festival of the arts.
Committee Comment: Recommended grant will allow the group to fund the
advertising/promotion and printing expenses identified in their proposal.
9. CHILDREN'S CREATIVE PROJECT (ITALIAN STREET PAINTING)
1992-93 GRANT AMOUNT $6,400
1993-94 REQUEST $10,000
RECOMMENDATION $6,300
Request Summary: The Children's Creative Project is requesting funding to offset a portion
of the expenses associated with their annual Italian Street Painting Festival. Festival
proceeds will benefit arts education programs for SLO area elementary schools.
Committee Comment: Recommended grant will allow the group to fund a majority of the
advertising/promotion expenses identified in their proposal.
10. CAMA
1992-93 GRANT AMOUNT $1,000
1993-94 REQUEST $2,000
RECOMMENDATION $1,000
Request Summary: CAMA is requesting funding to for two in-City concerts scheduled for
November 1993 and March 1994 and educational outreach' programs.
Committee Comment: Recommended funding will allow the group to fund a portion of the
artists fees identified in their proposal.
Page 5
Summary of GIA Recommendations
11. CIVIC BALLET OF SAN LUIS OBISPO
1992-93 GRANT AMOUNT N/A
1993-94 REQUEST $8,000
RECOMMENDATION $1,000
Request Summary: The Civic Ballet is requesting $8,000 to offset expenses associated
presenting the December 1993 performance of the Nutcracker (e.g., new dance floor, snow
scene back drop, and printing costs).
Committee Comment: Recommended grant will allow group to fund the printing expenses
identified in their proposal.
12. COMMUNITY CONCERTS ASSOCIATION
1992-93 GRANT AMOUNT $2,500
1993-94 REQUEST $3,250
RECOMMENDATION $2,125
Request Summary: Community Concerts is requesting funding for two free student concerts
scheduled for October 1993 and January 1994.
Committee Comment: Recommended grant will allow group to fund half of the youth
concerts planned for the upcoming fiscal year at the High School and Junior High.
13. CUESTA COLLEGE ART GALLERY
1992-93 GRANT AMOUNT $3,280
1993-94 REQUEST $5,200
RECOMMENDATION $29100
Request Summary: The Art Gallery is requesting funding for two visual art exhibitions with
lecture and performance components.
Committee Comment: Recommended grant will allow group to fund materials for exhibit
installation (e.g., matting and framing), event announcements, graphic design needs, and
advertising expenses.
14. CUESTA COLLEGE PUBLIC EVENTS
1992-93 GRANT AMOUNT $2,000
1993-94 REQUEST $3,800
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Summary of GIA Recommendations
RECOMMENDATION $22500
Request Summary: Cuesta College Public Events is requesting funding to offset a portion
of the costs associated with five classical recitals and one adjudication (e.g., expenses such
as advertising, printing, piano tuning, etc.).
Committee Comment: Recommended . grant will allow the group to fund the
advertising/printing component of the request.
15. FOUNDATION FOR THE PERFORMING ARTS CENTER
1992-93 GRANT AMOUNT N/A
1993-94 REQUEST $2,000
RECOMMENDATION $22000
Request Summary: The Foundation is requesting funding (artists fees and school
transportation) to continue the Youth Outreach for Performing Arts Center Program.
Committee Comment: Recommended grant will allow the group to fund 100% of the
expenses identified in their proposal. Committee stipulates that monies must be used to
benefit youth from San Luis Obispo.
16. HANDEL ORATORIO CHOIR
1992-93 GRANT AMOUNT N/A
1993-94 REQUEST .$1,500
RECOMMENDATION $ 900
Request Summary: The Choir is requesting funding for artists fees and advertising
associated with presenting two annual concerts.
Committee Comment: Recommended funding will allow the group to fund the
advertising/promotion/printing, rent and supply expenses identified in their proposal.
17. LA FIESTA DE SAN LUIS OBISPO
1992-93 GRANT AMOUNT $4,000
1993-94 REQUEST $5,000
RECOMMENDATION $59000
Request Summary: La Festa is requesting funding to offset a portion the expenses
associated with organizing and presenting the Grand Parade and Children's Parade.
Committee Comment: Recommended funding will allow the group to fund 100% of the
expenses identified in their proposal. �_/�
Page 7
Summary of GIA Recommendations
18. SLO LITTLE THEATRE
1992-93 GRANT AMOUNT $6,000
1993-94 REQUEST $13,500
RECOMMENDATION $5,500
Request Summary: Little Theatre is requesting funding to offset a portion of the costs
associated with a providing a Summer Theatre Festival, expanding the Children's Theatre
Workshop, and purchasing equipment to expand the use of the new downtown theatre.
Committee Comment: Recommended funding will allow the group to fund the
advertising/promotion/printing and other general expenses identified in their proposal.
19. SAN LUIS OBISPO LITERACY COUNCIL
1992-93 GRANT AMOUNT N/A
1993-94 REQUEST $4,000
RECOMMENDATION $1,000
Request Summary: The Literacy Council is requesting funding to offset a portion of the
expenses associated with presenting an annual Poetry Festival.
Committee Comment: Recommended funding will allow the group to fund the
advertising/promotion/printing and other general supplies identified in their proposal. It
should be noted that the City has already committed to providing free .use of the
City/County Library Community Room for the event (this is valued at $500).
20. MUSIC AND ARTS FOR YOUTH
1992-93 GRANT AMOUNT $3,040
1993-94 REQUEST $4,250
RECOMMENDATION $3,565
Request Summary: MAY is requesting funding for artists fees, promotion, and general
expenses connected with providing concert events.
Committee Comment: Recommended funding will allow the group to fund a majority of the
advertising/promotion, artist fees and other general expenses identified in their proposal.
21. MISSION PLAZA CULTURAL COALITION
1992-93 GRANT AMOUNT N/A
1993-94 REQUEST $3,000
RECOMMENDATION $3,000
Request Summary: The Coalition (Children's Museum, Art Association, Historical Museum,
Page 8
Summary of GIA Recommendations
Little Theatre, etc.) is requesting funding to produce a joint brochure to promote Mission
Plaza as a cultural center.
Committee Comment: The Committee is recommending full funding to this group.
22. MOZART FESTIVAL
1992-93 GRANT AMOUNT $5,600
1993-94 REQUEST $7,000
RECOMMENDATION $5,000
Request Summary: The Festival is requesting funding to help offset the costs of presenting
18 performances throughout the county.
Committee Recommendation: Recommended funding will allow the group to fund a majority
of the artist fee expenses identified in their proposal.
23. MYSTIC KREWE OF KARNIVAL
1992-93 GRANT AMOUNT $3,200
1993-94 REQUEST $4,000
RECOMMENDATION $39000
Request Summary: Mystic Krewe is requesting funding to offset a portion of the expenses
associated with providing the annual Mardi-Gras parade.
Committee Comment: Recommended funding will allow the group to fund the
advertising/promotion/printing, band lodging, and 'decoration expenses identified in their
proposal. Committee would encourage group to have necklaces made at Achievement
House.
24. PACIFIC REPERTORY OPERA
1992-93 GRANT•AMOUNT - $2,400
1993-94 REQUEST $3,800
RECOMMENDATION $2,000
Request Summary: The Opera is requesting funding for sets and costumes for their March
1994 opera production.
Committee Comment: Recommended funding will allow the group to fund a portion of the
expenses identified in their proposal.
25. SAN LUIS OBISPO COUNTY SYMPHONY
1992-93 GRANT AMOUNT $5,600
1993-94 REQUEST $7,000
RECOMMENDATION $39000
Request Summary: The Symphony is requesting funding to offset artists fees during their
1993-94 season.
Committee Comment: Recommended funding will allow the group to fund a portion of the
expenses.identified in their proposal.
26. SAN LUIS VOCAL ARTS ENSEMBLE
1992-93 GRANT AMOUNT $3,200
1993-94 REQUEST $4,000
RECOMMENDATION $29300
Request Summary: The Ensemble is requesting funding to offset ongoing expenses
associated with providing four concerts in San Luis Obispo.
Committee Comment: Recommended funding will allow the group to fund the advertising,
artwork and uniform expenses identified in their proposal.
27. SAN LUIS OBISPO COUNTY YOUTH SYMPHONY
1992-93 GRANT AMOUNT $2,800
1993-94 REQUEST $3,500
RECOMMENDATION $2,035
Request Summary: The Youth Symphony is requesting funding for conductors and youth
coaches to support their 1993-94 season.
Committee Comment: Recommended funding will allow the group to fund a portion of the
expenses identified in their proposal.
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ACHMENT 2
PROMOTIONAL COORDINATING COMMITTEE
GRANT APPLICATION ASSESSMENT CRITERIA
The City of San Luis Obispo's Promotional Coordinating Committee, under direction of
the City Council, recognizes that cultural and promotional organizations make significant
contributions to the overall quality of life in San Luis &Ibispo. In order for these
organizations to achieve their goals, financial support is necessary. The City of San Luis
Obispo's Grant Program is one funding source helping these organizations to meet their
promotional costs.
Given the limited amount of funds available for cultural organizations, it is imperative that
these funds be made available to those in greatest need, and which demonstrate their
ability to serve the overall community. There is a "needs", a "financial resources", and a
"service level" element in setting priorities. The Promotional Coordinating Committee will
make every effort to bring these items into balance in their assessment process.
With these objectives in mind, and in order to maintain a non-discriminatory approach in
the recommended allocation of funds, the following assessment criteria will be used.
Applicants should be aware that there is no assurance that funding will be available
to them in any fiscal year. Long term dependence on City funding is discouraged.
1. Applicant organization must have a clearly stated purpose and function and be
responsible for the planning and provision of a cultural program.
2. Applicants must demonstrate that they have the managerial and fiscal competence
to complete the proposed project.
3. Preference will be given to those organizations which intend to use grant funding
for direct programming, and which provide a clear description of how they intend
to use City funding.
4. The organization shall give evidence that they have pursued other sources of
financial support, and that they have examined and weighed the financial ability of
the target population to support their program or event.
5. The organization must extend its program to the general public and may not
exclude anyone by reason of race, religion, ethnic background, or any other
population covered by State or Federal law.
6. The organization must be willing to evaluate itself according to established criteria,
to ensure that standards of service, goals, and objectives are being met. The
applicant organization must be willing to participate in an evaluation process as
requested by the Promotional Coordinating Committee.
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7. Applicants should be able to demonstrate coordination with related agencies and
existing community resources.
8. Other types of City support, such as facility use or in-kind service, will be
considered in the award process. —
9. Demonstrated financial need of the organization will be considered in evaluating
and awarding funds.
10. Past performance of the organization, regardless of financial need, will be
considered in awarding funds.
PROMOTIONAL COORDINATING COMMITTEE
SPECIAL MEETING
MAY 26, 1993, 5:30 P.M.
COUNCIL HEARING ROOM .
MINUTES
1 . CALL TO ORDER
The meeting was called to order by Chairperson Jack Gatz with the following
members in attendance: Barbara Gregg, Jesse Norris, Bill Pyper, LaVerne
Schneider, and Kathy Smith. Pati Brown was absent.
2. APPROVAL OF THE ADVERTISISNG RFP
Jack Gatz reviewed the final version of the Advertising RFP (which included the
City Council's changes) with the Committee. The Committee unanimously
approved the RFP and requested staff to send it out.
3. REVIEW OF GRANTS-IN-AID RECOMMENDATIONS FOR 1993-94
Jack Gatz welcomed all the organizations in attendance and thanked them for
coming. He provided an overview of the process and the criteria that the PCC
used to arrive at their recommendations. He then reviewed the PCC's
recommendations and explained that this year's process was particularly
difficult as there were six new organizations requesting grant funds. He then
indicated that each group could make up to a five minute presentation to the
Committee regarding their grant recommendation. Representatives from the Art
Association, Arternatives, Babe Ruth Baseball, the County Band, the C.uesta
College Art Gallery, La Fiesta, Little Theatre, Pacific Repertory Opera, :the
County Symphony, the Vocal Arts Ensemble, and the Youth Symphony made
presentations to the Committee. Three of the groups (the Art Association,:.
Cuesta College Art Gallery, and the County Symphony) requested the
Committee to consider providing larger grants.
At the conclusion of the presentations, the Committee responded to several
questions from the organizations. Several groups felt it may have.been more
fair if the Committee had used an across-the-board approach to developing their
recommendations as opposed to reviewing each application on its individual
merits. The County Symphony requested an explanation as to why their grant
had been cut more significantly than other organizations.
Attachment 3
The Committee then closed the public hearing portion of the meeting and
discussed the recommendations amongst themselves. After a thorough
discussion, the Committee concluded that the recommendations presented as
part of tonight's meeting were fair and equitable. They expressed sympathy
to those organizations requesting additional monies, but explained that to
provide more to one group would require a reduction to another. Given this,
the PCC acted to unanimously endorse the recommendations as presented with
one minor change (the PCC will ask the Council to waive the street cleaning fee
for La Fiesta) and request staff to forward them to the City Council in July for
final ' approval. Attachment 1 provides a full listing of the grant
recommendations. The Committee also advised the groups of the $50,000 in
new monies that the Council has set aside in the 1993-94 Financial Plan for
activities to promote the City. They explained that those monies could serve
as a source to fund new cultural and recreational activities to promote the City
as an overnight tourist destination.
The Committee requested staff to incorporate language into the grants
contracts requiring groups to provide the City and Chamber of Commerce with
dates of.their events.
The meeting was adjourned at 7:40 pm.