HomeMy WebLinkAbout08/17/1993, C-2 - SURPLUS CITY PROPERTY MEERNG DATE:
City of San L OBI SPO 5r- t -7 - 93
Nia; COUNCIL AGENDA REPORT MEM NUMBER: _
FROM: William C. Statler, Director of Finance
Prepared By: Carolyn Dominguez, Accounting Manager C(%
SUBJECT: SURPLUS CITY PROPERTY
CAO-RECOMMENDATION
Adopt a resolution declaring equipment as surplus property.
DISCUSSION
Section 906 of the City Charter requires that the City Council approve the sale or disposal
of surplus property with an estimated value greater than $100.
The Public Works Director has identified the following equipment as surplus to the needs
of the Transit program:
Estimated
Equipment Sales Price
3 Detroit Diesel 6v53 bus engines $1,000 each
4 Automatic bus transmissions $ 500 each
The engines have been replaced with new smoke-free diesel engines pursuant to CAO
approval for bus rehabilitation. The old transmissions were not compatible with the new
engines and also required replacement.
This equipment proposed for sale as surplus property will be disposed of at public auction.
FISCAL IMPACT
It is anticipated that the City will receive $5,000 in proceeds from the sale of the equipment
which will be conducted by West Coast Auctioneers.
ATTACHMENTS
1. Resolution declaring equipment as surplus property.
2. CAO Special Report on bus rehabilitation
REbOLUTION NO. (1993 Sciies)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DECLARING EQUIPMENT AS SURPLUS PROPERTY
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That the City Council hereby declares that 3 diesel bus engines and 4
automatic bus transmissions are surplus property.
SECTION 2. Disposal of the property shall be made as determined by sale at public auction
or by another method of disposal in accordance with the City's surplus property policy as determined
by the Director of Finance to be in the best interest of the City.
On motion of , seconded
by , and on the following roll call vote:
AYES:
NOES:
ABSENT-
the-foregoing Resolution was passed and adopted the day of ,1993.
Mayor Peg Pinard
ATTEST:
Diane Gladwell, City Clerk
APPROVED AS TO FORM:
Ali �iuiu� City of Y� tins ompo
C.A.O. SPECIAL REPORT
FROM: Ken Hampian, Assistant City Administrative Officer
Prepared by: Harry Watson, Transit Manager
SUBJECT: Bus Rehabilitation
RECOMMENDATION:
1. Authorize the Transit Manager to issue the attached Request for Proposals for the
repower of three San Luis Obispo Transit coaches.
2. Authorize the Transit Manager to acquire the best value in goods and services for
the balance of the rehabilitation process.
DISCUSSION:
Background
Through the budget process and indirectly through the Short Range Transit Plan
(rehabilitation substituted for replacement due to budget constraints),the rehabilitation of
three buses was approved by the City Council. It will most likely be split up among as
many as seven different vendors due to the variety of tasks involved.
The per bus cost per task contained in the scope of work will range from an estimated
$1000 for a brake system overhaul to $45,000 for a repower with a new
engine/transmission.
With an approved Transit Capital Improvement Grant (50%) as soon as the State budget
is approved, staff would plan to issue the RFP. We will be working with Caltrans in the
implementation and review process.
It is proposed that the major per bus expense of repowering be subject to a formal RFP
process issued and controlled by the City Clerk's Office. This could amount to $45,000
per bus. The balance of the incidental items are proposed to be handled by the Transit
Manager through the Purchasing Control Procedures. These goods and service
purchases would be made under conditions which foster competition among a sufficient
number of potential vendors. Examples of these lessor purchases are brake system
overhaul at an estimated cost of$1,000, reupholstery of the seat inserts at an estimated
$2,000 per bus.
The concept of competition presumes the existence of a marketplace in which there are
more than one vendor supplying like commodities or services. Due to factors such as
environmental constraints such as requiring a spray booth for vehicle paint work, we may
find only one vendor with the capability of working on our buses. Should we find this to
be the case, we would comply with PC 201-1, elements and Waivers of Competitive
Purchasing.
��3
a
city of Sw I tins OBISp0
C.A.O. SPECIAL REPORT
Page 2
Bus Rehabilitation
APPROVED:
ohn Duno, City Administrative Officer
Bill Statler, Finance Director
wenGy Ueorge, Personnel
x'02"�