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Home My WebLink About09/21/1993, C-15 - DESIGNATION OF VOTING DELEGATE FOR THE LEAGUE ANNUAL CONFERENCE IIS�I „ MEETING DATE: IdI �ID�u city of sa ! ..,is OBIS ITEM NUMBER: 01 Illlw COUNCIL AGENDA REPORT FROM: Mayor Peg Pinard opt PREPARED BY: Diane R. Gladwell, City Clerk SUBJECT: Designation of Voting Delegate for the League Annual Conference RECOMMENDATION: By motion, appoint Vice Mayor Bill Roalman as voting delegate and Council Member Allen Settle as alternate for the Annual League Conference, October 19, 1993 DISCUSSION: The Annual League of California Cities Conference is scheduled for Saturday through Tuesday, October 16 - 19, 1993 in San Francisco. The General Business Session will convene on Tuesday, October 19 at 10:30 a.m. at the Moscone Convention Center, Room 134-135. At this time, League membership takes action on conference resolutions, which guide cities and the League to improve the quality and responsiveness of local government in California. To expedite the conduct of business at this meeting, the Council must designate a voting representative and alternate who will be present at the Business Session. ATTACHMENTS: Voting Procedures Voting Delegate Form I a ®■ter r ECEIVED ®MME AL 2 S 1993 N; League of California Cities �i CITY CLEMK Idma 1400 K STREET . SACRAMENTO,CA 95814 . (916)444-5790 SAN LUIS OBISPO.WCalifornia Cities Work Together July 13, 1993 To: The Honorable Mayor and City Council From: Don Benninghoven, Executive Director Re: Designation of Voting Delegate for League Annual Conference This year's League Annual Conference is scheduled for Saturday, October 16 through Tuesday, October 19 in San Francisco. One very important aspect of the Annual Conference is the General Business Meeting when the membership takes action on conference resolutions. Annual Conference resolutions guide cities and the League in our efforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the Business Meeting on Tuesday, October 19, at 10:30 a.m. at the Moscone Convention Center, Room 134-135. To expedite the conduct of business at this important policy-making meeting, each City Council should designate a voting representative and an alternate who will be present at the Business Meeting. The League Bylaws provide that each city is entitled to one vote in matters affecting municipal or League policy. A voting card will be given to the city official designated by the City Council on the enclosed "Voting Delegate Form." If the Mayor or a member of the City Council is in attendance at the Conference, it is expected that one of these officials will be designated as the voting delegate. However, if the City Council will not have a registered delegate at the Conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please complete and return the enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time (not later than Thursday, September 30, 1993), so that proper records may be established for the Conference. The voting delegate may pick up the city's voting card at the designated Voting Card Table located in the League Registration Area. If neither the voting delegate nor alternate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, the card may be exchanged at the "Voting Card" table in the League registration.area. At the Business Meeting, the "Voting Card" table where the Credentials Committee will be seated, will be located in the front of the meeting room. The voting procedures that will be followed at this conference are printed on the reverse side of this memo. It is suggested that the Mayor and all Council Members from each city sit together at the Business Meeting so that if amendments are considered there may be an opportunity to exchange points of view and arrive at a consensus before each city's vote is cast. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 444-5790. League of California Cities Annual Conference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League policy. 2 To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the voting card desk in the conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. 6. If neither the voting delegate nor alternate is able to attend the Business Session, the voting delegate or alternate may pass the voting card to another official from the same city by appearing in person before a representative of the Credentials Committee to make the exchange. Prior to the Business Meeting, exchanges may be made at the "Voting Card" table in the League Registration Area. At the Business Meeting, exchanges may be made at the "Voting Card" table in the front of the meeting room. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. -Only the signatures of city officials,who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. 8. In case of dispute, the Credentials Committee will determine the right of a city official to vote at the Business Meeting. L•\poliry\acres\voteprm CITY: LEAGUE OF CALIFORNIA CITIES 1993 ANNUAL CONFERENCE VOTING DELEGATE FORM 1. VOTING DELEGATE. Z ' VOTING ALTERNATE: ATTEST: (N"E) fnTLE Please Return To: League of California Cities 1400 K Street Sacramento, CA 95814 FAX 916/444-8671 Not Later Than Thursday. September 30. 1993 to L•\pacy\acres\vctede 1tr L ,�s-�f