HomeMy WebLinkAbout09/21/1993, C-3 - STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT I��N�I��IIINIIIIIII�II�IIIII�I
city r MEETING DATE:
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COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: Mike McCluskey, Public Works Direcw\"
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Dennis E. Cox, Parks & Streets Manager1
SUBJECT: State-Local Transportation Partnership Program Agreement
CAO RECOMMENDATION
Adopt a resolution authorizing the execution of Program Supplement No. 003 to State-Local
Transportation Partnership Program Agreement No. SLTPP-5016.
'DISCUSSION
The State-Local Transportation Partnership Program provides a pool of state money, dispersed
by CalTrans, to be spent on street projects that improve the carrying capacity of the street or
extend the life of the existing pavement by more than 10 years. Applications are submitted to
CalTrans and the percentage to be paid is determined by the value of the projects submitted and
the amount of money appropriated by the legislature. Reimbursements are made based on the
application estimate or the actual construction cost, whichever is less.
Although the application is initially approved, CalTrans does not enter into the Reimbursement
Agreement until after all work is complete. The Reimbursement Agreement is based on an
application submitted in June 1991 for work during the summer of of 1993. The reimbursement
rate for 1993 was 2157%.
Reimbursement process instructions for this project were received by the City on August 28,
1993, after CalTrans was notified of bid price.
The work was accomplished under Project 93-14A. The elgible portion of the work covered by
the application was $275,700. The Agreement now before the Council will thus provide a
reimbursement to the City of $59,468.
FISCAL IMPACT
Execution of this Agreement will provide the City with $59,468 as the State share of work
accomplished on project "Street Reconstruction and Resurfacing Project, Grand Avenue from
Monterey to Slack Street," City Plan No. 93-14A. These funds will be deposited in the Capital
outlay Fund.
Attachments: Resolution
Agreement
pattn=2.agd/dc6
RESOLUTION NO. (1993 Series)
PROGRAM SUPPLEMENT NO. 003
STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM
AGREEMENT NO. SLTPP-5016
WHEREAS, the State of California through the State-Local Transportation Partnership
Program, encourages the expenditure of local funds for street improvement projects, and
WHEREAS, the City completed project Street Reconstruction and Resurfacing Project,
Grand Avenue from Monterey to Slack Streets, City Plan No. 93-14A, that included pavement
overlay and rehabilitation, and
WHEREAS, completion of that project now qualifies the City for a 21.57% State
reimbursement of project costs in the amount of $59,468.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of San Luis
Obispo hereby approves Program Supplement No. 003 to State-Local Transportation Partnership
Program Agreement No. SLTPP-5016 and authorizes the Mayor to execute the documents.
Upon motion of seconded by and on the
following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this_ day of September, 1993.
ATTEST: Mayor Peg Pinard
Diane Gladwell, City Clerk
C- 3 -2
Resolution No. (1993 Series)
APPROVED:
CA# A torn y✓IT
c- 3 -3
D July 28 , 1993
PROGRAM SUPPLEMENT NU. 003 Locati�ii: 05-SLO-O-SLO
to- Project Number: SB93-5016 (037)
STATE-LOCAL TRANSPORTATION E.A. Number: 05-929636
PARTNERSHIP PROGRAM AGREEMENT N0. SLTPP-5016
ais Program Supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the State on 01/26/93 and is
subject to all the terms and conditions thereof . This Program Supplement
is adopted in accordance with Paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached) .
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages .
PROJECT TERMINI:
GRAND AVE. FROM MONTEREY ST. TO SLACK ST.
TYPE OF WORK: RECONSTRUCT EXISTING RDWY LENGTH: 0 . 0 (MILES)
PROJECT CLASSIFICATION OR PHASE (S) OF WORK
[X) Construction
Estimated Cost State Share Funds Matching Funds
FY93 $ 59468 Local OTHEROTHER
362493 FY94 $ 0 $ 303025 $ 0 $ 0
FY95 $ 0
CITY OF SAN LUIS OBISPO STATE OF CALIFORNIA
Department of Transportation
By By
DISTRICT LOCAL
STREET AND ROADS ENGINEER
Date Date
Attest
Title
1 hereby Certify upon my personal knowledge thatbudgetedfunds are available for this encumbrance:
Accounting Officer �o-YL At •eQ Date 7-2F'-93 $ 59468 . 00
Chapter) statutes I Item Year Program 1BC1 Fund Source AMOUNT
587 1992 2660-101-042 92-93 20.25.010..100 C 258010 042-T 59468.00
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C - 3-�
SB93-5016 (037)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the State shall not exceed
$59468 to be encumbered and reimbursed as follows :
FY 92-93 $ 59468
FY 93-94 0
FY 94-95 0
Any increase in State Partnership funds will require a
revised program supplement .
Any decrease in State Partnership funds will require a
revised finance letter.
2 . The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount .
3 . Within 120 days of project completion a Final Report of
Expenditures must be transmitted to the Caltran' s District Local
Streets and Roads Engineer.
4 . The Reimbursement Ratio for this Cycle 3 (92/93) project is
21. 57°a .
5 . In accordance with the State and Local Transportation Partnership
Program Guidelines dated April 1992, Section IV, Project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2 . Only state/agency
furnished materials can be added to the contract item cost for
State Partnership funds eligibility.
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