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Home My WebLink About11/02/1993, C-4 - CONSULTANT SELECTION FOR LANDSCAPING ARCHITECTURE SERVICES FOR PARK RENOVATION PROJECTS, SPECIFICATION NO. 93-43A. A..99 II '�/ of san suis o�ispo IIIII�ItlIIII�IIIIIIIII�,IIIIIN vJ f MEETING DATE: MoGs Ip►n��►► c�"J COUNCIL AGENDA REPORT ITEM NUMBER: FROM: Michael D. McCluskey, Public Works Director Prepared by: Bridget O. Fraser, Engineering Assistant ;(,!" SUBJECT: Consultant Selection for Landscaping Architecture Services for Park Renovation Projects, Specification No. 93-43A. RECOMMENDATION: By motion, 1. Approve Recommended Consultant List; 2. Authorize staff to negotiate contract with top consultant for design services for "Park Renovation and Improvement Projects, Specification No. 93-43A" and authorize CAO to approve contract with selected firm; 3 . Authorize staff to use Consultant List for other parks-related projects throughout the 1993-95 two-year budget. DISCUSSION: Several parks throughout the City have facilities that are deteriorated, inadequate, outdated or substandard. These facilities need to be renovated to improve accessibility for disabled users and be brought into compliance with ADA law, restore park appearance and correct safety hazards and drainage problems. The 1993-95 Capital Improvement Plan identifies five park projects( Santa Rosa, Throop Mitchell, Meadow, Laguna Lake and Johnson Parks) requiring varying degrees of renovation and improvements, which are grant-funding dependent. In order to expedite the design and construction of these projects, they were combined in one single project (93-43A) . Three other park projects (Mitchell, Sinsheimer and Laguna Hills Parks) are scheduled to be designed this spring and constructed next fiscal year. See pages 102-105 of Appendix B of the 1993-95 Financial Plan for a description of the projects. Proposals for design services were solicited via the RFP dated August 1993 , which was advertized locally as well as sent to many firms outside the county. Proposals were received by the City Clerk and opened publicly on October 6, 1993 . Staff reviewed the proposals and interviews were held October 14 , 1993 , with the top 5 consultants. Final ranking of the firms is shown on the attached Recommended Consultant List. Selection procedures were in accordance with Section 207-D of the Financial Management Manual, "Professional Services Costing $10, 000 or more" . The bulk of the work involves renovations to playground areas and playground equipment to bring them into compliance with Consumer Product Safety standards and ADA requirements. The City has applied for grant funds from the Per Capita Grant Program under the California Wildlife, Coastal, and Park Land Act of 1988 to help in the funding of the playground portion of the renovations. As a requirement to receiving these funds, the playground renovations must be designed and constructed 6)_ . Al 1111hJJIII1JJ$1 $ MY Of San LaIS OBISPO COUNCIL AGENDA REPORT Specification No. 93-43A Meeting of November 2, 1993 Page Two. prior to June 30, 1994. In an effort to streamline the approval process and to aid in meeting this tight deadline, Staff recommends that Council authorize the CAO to approve the contract with the selected firm. Staff is of the opinion that all the firms on the list are excellent and while only one should be hired for this project, the others could and should be considered for the remaining projects. Therefore, staff requests that the Recommended Consultant List be used for other parks- related projects during the 1993-95 two-year budget. This would be done in an effort to avoid redundancy, duplicative efforts by staff and streamline the selection process for other parks-related projects requiring design by outside landscape architects. FISCAL IMPACTS: This project is included in the Park Renovation CIP on pages E-8 and E-21 of the 1993-95 Capital Improvement Plan. Allocation for design work is $70, 000. Estimate for consultant fees for this phase of the project is $50, 000. Attachments: Recommended Consultant List Project List I g:ciP\staffrPt\9343a-nc.bf 9 Recommended Consultant List for Landscape Architecture Services for PARK RENOVATION AND IMPROVEMENT PROJECTS 1. RRM Design Group 3026 S. Higuera Street San Luis Obispo, CA 93401 2 . SEDES 849 Monterey Street San Luis Obispo, CA 93401 3 . Stephen P. Caminiti, L. A. 1144 Mill Street San Luis Obispo, Ca 93401 4 . CJP Productions 3518 E1 Camino Real, # 117 Atascadero, CA 93422 5. Oasis Associates, Inc. 3427 Miguelito Court San Luis Obispo, CA 93401 1993-95 Financial Plan luest CAPITAL IMPROVEMEN PLAN OPERATION: Parks and Recreation REQUEST TITLE: Park Renovations and Improvements Project Description Complete the following park renovation and improvement projects: 1. Johnson Park Irrigation Replacement ($49,000 in 1993/94) 2. Trail and Parking Lot Resurfacing ($24,000 in 1993/94) 3. Chain Link Fencing and Ballfield Backstop Installations($65,000 in 1993/94) Santa Rosa Park Renovations and Improvements ($170,000 in 1994/95) 4ezarA-rs Throop Park Renovations and Improvements ($59,000 in 1994/95) A A 6. Mitchell Park Renovations and Improvements ($85,000 in 1994/95) Meadow Park Renovations and Improvements($115,000 in 1994/95) 8. Sinsheimer Park Renovations and Improvements (531,000 in 1994/95) CytA-�@ Laguna Lake Park Renovations and Improvements ($15,000 in 1994/95 Johnson Park Renovations and Improvements (525,000 in 1994/95) 11. Laguna Hills Park Renovations and Improvements ($15,000 in 1994/95) These projects are listed and described below. Project Objectives ■ Preserve and restore park appearance ■ Improve the playability of courts and fields ■ Prevent injuries ■ Check deterioration of paved surfaces ■ ' Decrease operation and maintenance requirements ■ Conserve water and reduce water cost ■ Comply with accessibility requirements of the Americans with Disabilities Act (ADA) ■ Comply with federal safety regulations for playgrounds and playground equipment Fatisting Situation Several parks have deteriorated, inadequate or outdated facilities which look bad, cause injuries and waste operations and maintenance resources. Some playgrounds have equipment which does not meet state standards for safety and which poses a liability problem. All playgrounds have surfaces and edges which do not meet state standards for safety. Some projects were previously approved but deferred. Goal and Policy Links ■ Parks and landscape program goal: safe, useful and attractive parks ■ Council 1991/93 goal setting priority: A+ ■ Americans with Disabilities Act (ADA) Project Work Completed Preliminary designs and,rough cost estimates are completed for most projects. Final designs, plans and specifications, and refined cost estimates are nearly completed for the first three projects. Design work for the general park renovations (projects 4-11)would be completed by contract during 1993/94. 102