HomeMy WebLinkAbout11/16/1993, C-3 - CONSULTANT SELECTION FOR PREPARING PLANS AND SPECIFICATIONS FOR THE INSTALLATION OF ON-STREET BICYCLE LANES Q��iI���I���NllIIIIIIII� II City of Sal 1 L MEETING GATE:
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COUNCIL AGENDA REPORT ITEM NUM Rj
FROM: Michael D. McCluskey, Public Works Director
Terry Sanville, Principal Transportation Planner
SUBJECT: Consultant Selection for Preparing Plans and Specifications
for the Installation of On-Street Bicycle Lanes
CAO RECOMMENDATION: Authorize staff to negotiate and the CAO to execute a
consultant services agreement with Boyle Engineering
Corporation for an amount not to exceed $30,000.
DISCUSSION
In anticipation of City Council adoption of the Bicycle Transportation Plan, the Public Works
Department distributed Request for Proposals (RFPs) to fourteen consultant firms in mid-
September, 1993. The RFP requested consultants to submit proposals for developing plans and
specifications to implement on-street bicycle lanes identified in the Bike Plan.
Use of consultant services to prepare the plans and specifications will enable timely
implementation of the Bike Plan. With the reduction in Public Works Department Staff and an
increase in workload that includes 45 capital projects for 1993-94 and a similar number for
1994-95, using in-house staff to development the plans would significantly delay bike lane
installation. In lieu of these budget reductions and additional capital project responsibilities, a
shift of policy for use of consultants by the Public Works Department was identified during the
93-94 budget hearings. Furthermore, City funds budgeted for bicycle projects along with
secured State Highway Account funds will support the cost of the design and installation of bike
lanes.
The Public Works department received five consultant proposals. Four of the five firms were
interviewed by a staff panel on November 2, 1993. The panel ranked Boyle Engineering as the
number one firm because it has broad experience with bike lane and transportation projects and
has an office here in San Luis Obispo which will facilitate project coordination. (A copy of this
projects RFP, each firm's proposal, and the ranking of the interview panel is available in the
Council office for Council Member review.)
It is the Department's objective that the Consultants design work will be complete in
January/February, 1994 to enable construction bid advertising and awarding of installation
contract in Spring, 1994.
FISCAL IMPACTS
Boyle Engineering has estimated that the work will cost $27,000. Some refinements to the work
scope are needed to reflect final Council action on the list of bike lane projects and to included
in the Bike Plan and to address production costs. Therefore, staff is asking for authorization to
execute a contract for amount not to exceed $30,000 including contingencies. The actual
contract amount could be somewhat lower depending on final scope negotiations.
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11,0110 COUNCIL AGENDA REPORT
Funding for these design and drafting services will use Bikeway Improvement Projects funding
included in the 1993-1995 Financial Plan. (Note: actual bike lane installation costs will be use
residual City Bicycle Improvement Projects funding and State Highway Account funding.)
REFERENCED DOCUMENTS
Request for Proposals: Bike Lane Design Available in Council Office for review
Consultant Proposals
Consultant Ranking
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CONSULTANT RANKING
BICYCLE LANE DESIGN PROGRAM
Consultant Firm Panel Ranking
1 Boyle Engineering Corporation, SLO
2 RRM Design Group, SLO
3 Penfield & Smith, SLO
4 Justin Farmer Associates, Fullerton
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