HomeMy WebLinkAbout11/30/1993, 4 - BRIDGE REPLACEMENT PROJECT: NIPOMO STREET AT SAN LUIS CREEK, CITY PLAN NO. J-12H. Illlu^IV,II�IIIIIII II I� � � MEETING DATE:
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COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: Michael D. McCluskey, Public Works Director
Prepared by: Barbara Lynch, Engineering Assistant
V
SUBJECT: Bridge Replacement Project: Nipomo Street at San Luis Creek, City Plan No.
J-12H.
CAO RECOMMENDATION:
By motion,
1) Approve plans and specifications for Bridge Replacement Project: Nipomo Street at San Luis
Creek, City Plan No. J-12H
2) Authorize staff to solicit bids when final clearance and authorization to advertise are received
from the State
3) Authorize contract award by the City Administrative Officer if the lowest responsible bid is
within the engineer's estimate and authorization to award is received from the State
4) Authorize allocating up to $7,500 ($5,000 direct contribution plus up to $2,500 in matching
funds) to BIA/Merchant Association for promotion and advertising to mitigate economic
effects of the project.
DISCUSSION:
Project History
In 1985 the Nipomo Street Bridge was placed on the State bridge deficiency list. In October 1986
the City applied to the State for a Highway Bridge Repair and Replacement (HBRR) grant to pay
for 80 percent of eligible replacement costs. In 1987 the State found the bridge eligible and
authorized the City to begin design for a replacement. Since project inception, the Council and the
CAO have approved several project expenditures for soils investigation, structural engineering, and
property acquisition.
After the Loma Prieta Earthquake in 1989, HBRR grants were directed exclusively to earthquake-
related repairs. In 1992 grants for general bridge replacement became available again, and staff
completed final plans and specifications and submitted all required documents to the State for
review. State officials have orally granted final clearances on right of way, and certified project
inspectors. Written confirmation to advertise the project is imminent. All permits governing work
in creek areas have also been obtained.
Coordination with Surrounding Business Owners
In 1992 business owners in the area wrote a letter to the Mayor and Council expressing their
concerns about how the project would affect their businesses. Responding to that concern and
concern about other City projects in the downtown, staff began regular coordination meetings with
specific business owners and the BIA.
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COUNCIL AGENDA REPORT
When business owners raised the possibility of repairing the existing bridge, the City hired a
structural engineer to completely evaluate that option. He determined that the existing bridge is
capable of supporting only its own weight. He also found that while repairs were feasible, the life
of those repairs would be much shorter than the life of a new bridge and the City's cost would be
no less. Eventually consensus was reached that the bridge should be replaced.
Business owners also requested measures which would mitigate the effects of construction on their
businesses. As a result, staff has included in the specifications reasonable measures to encourage
early completion, maintain access to stores and limit the extent of construction activity. The business
owners have agreed to these specifications and have no further reservations about the project being
advertised. Staff will continue to meet with them to finalize promotional issues and to advise them
of construction scheduling.
During the meetings, business owners expressed satisfaction with management of the Higuera Street
Waterline project and requested similar funding for promotion and advertising to mitigate economic
effects of the project. Staff agreed that the request would come to Council with the application to
advertise the project.
CONCURRENCES:
The project received a Mitigated Negative Declaration from the Community Development
Department. The plans incorporate the mitigation measures covering re-vegetation.
FISCAL IMPACT:
The approved HBRR grant will pay for 80 percent of eligible costs. Based on favorable experience
with the Toro Street Bridge Replacement, the City has requested that all eligible project costs be
paid through the State's payment system. Consequently, the City must only budget for its 20 percent
share of eligible costs and its 100 percent share of ineligible costs. These estimated costs are
calculated below:
Total State City
Cost Share Share
Base Construction Contract Costs:
Bridge Construction (eligible) $525,000 $420,000 $105,000
Aesthetic Enhancement (1) (ineligible) 25,000 0 25,000
Potential Added Construction Contract Costs:
Early Completion Bonus (3) (ineligible) 20,000 0 20,000
Contingencies at 3 Percent (2) (eligible) 15,000 12,000 3,000
Other Costs:
Materials Testing (eligible) 10,000 8,000 2,000
Advertising and Promotion (ineligible) 7.500 0 7.500
Totals $602,500 $440,000 $162,500
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(1) This item includes mission-style sidewalks/railings and reconfiguration of the Creamery
parking lot.
(2) Eligible contingencies may be higher if the State approves needed change orders.
(3) The contractor may earn $2,000 for each construction day allowed but not used (up to 10
days).
This project was originally included in the 1987/89 Financial Plan (pages E-8 and E-17). In fiscal
year 1988/89, the City appropriated its share of the project cost, estimated at $100,000 (20 percent
of $500,000). Since then, the City has spent $24,000 for soils investigation, structural engineering,
and property acquisition, leaving about $76,000 in the project account. Any additional money needed
will come from the account for the Los Osos Valley Road/Highway 101 Signal Installation, which
has $102,000 remaining after project completion.
Plans and Specifications are available in the Council Office for review.
ATTACHMENTS:
1. Project Location Map
2. Special Mitigations: This list outlines the special plans and mitigations developed
over many months by a team of City and neighborhood business representatives. As
noted, most of these items have been incorporated into the project plans and
specifications.
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5 -SLO -0-SLO • BRIDGE REPLACEMENT
BRIDGE NO. 49C -369 PROJECT
REVISIONS BY APP DATE '
NIPOMO ST. AT
• : • • SAN LUIS OBISPO CREEK
ATTACHMENT 1
NIPOMO STREET BRIDGE CONSTRUCTION MITIGATION PLAN
Projected Start Date: April/May 1994
** = Issues to be finalized between January and April
..........................................
f;
.............
: Parkiir g
A. Attempt to negotiate a reasonable lease of Farmers' Hardware property
south of the creek on Higuera west of Nipomo for customer parking by day
and customer/employee parking by night.
Status: Alex Madonna backed away from the idea when approached and indicated
he might have a buyer for the property. The City will be maintaining lot 14
for parking.
B. Maintain City Lot 14 north of the creek during construction for permit
holders.
Status: Removed from plans as staging area (sht 2/17).
C. Include in project changed access to the Creamery parking lot off Nipomo
Street to allow continued use during construction. Restore lot after
construction.
Status: Included in plans and specifications (sht 15/17 and page 18 Section 10-
1.01).
2 Staging :of::egyi,pment
A. Use Children's Museum lot to stage equipment.
Status: Included in plans (sht 2/17).
B. Allow contractor to utilize Monterey Street, Nipomo Street north of the
project, Dana Street, and a portion of Children's Museum property as a
temporary staging area, and for access to the project. Not for use as
permanent storage or overnight.
Status: Included in plans and specifications (sht 2/17 and pages 12 & 13 Section
5-1.09).
C. Contractor will not be allowed to utilize Higuera Street east of Nipomo or
Nipomo Street north of Higuera as a way to access the site, or for project
staging.
Status: Included in specifications (page 13 Section 5-1.09).
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A. Structure specifications to solicit bids to include tight time frame for
construction.
Status: Included in specifications (page 7 Section 4).
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ATTACHMENT 2
Page 2
Nipomo Street Bridge Construction Mitigation Plan
B. Project specifications to include penalties for delayed performance by
contractor, and offer incentives for early opening of bridge to traffic: bridge
to be open within 4 months; total project completed in 5 months; $2,000
"incentive" per day for "early opening" (< 4 months), up to $20,000; $1,000
per day liquidated damages, if beyond 4 and 5 month deadlines.
Status: Included in specifications (page 7 Section 4).
C. Ensure good design and engineering to make progress with minimum of
changes.
Status: Plans and specifications have been reviewed by several people and two
agencies.
D. Provide for shoring of museum foundation to minimize impacts on museum
operation.
Status: Included in plans (sht 2/17).
E. Normal working hours will be 7:00 a.m. to 7:00 p.m. (Night work not
suggested -- expensive and possibly dangerous.)
Status: Included in Specifications. Night work required for water shut offs between
2 and 6 am (page 23 Section 10-1.07 & page 31 Section 10-1.20).
AtlVertis. promotion
A. Use project as an attraction for Children's Museum.
B. Review plans with Children's Museum to assure proper location of
fencing/exhibit opportunities.
C. Ask Children's Museum to develop other promotional ideas.
D. Consider a "Street Mixer" on site prior to construction.
E. Utilize BIA advertising/promotion to be supplemented by City resources,
similar to Higuera Street Waterline. (City Financial Support to be requested
on November 30th meeting with request to advertise)
F. Include construction completion "thermometer" or other fun/visual way of
tracking progress.
G. Ground Breaking Ceremony.
H. Involve press in mitigation meetings.
Page 3
Nipomo Street Bridge Construction Mitigation Plan
5� Pedesta`n<access
A. Maintain pedestrian access to the extent feasible.
B. City specifications to reference State Standard Specifications that outline
explicitly and in great detail "Detours, Public Conveniences, Public Safety
and Construction Area Traffic Control, and Preservation of Property'.
C. Maintain access to all buildings and parking lots.
Status: A, B & C - Included in specifications (page 22 Section 10-1.07 & page 26
Section 10-1.11 E).
D. Install pedestrian bridge in the vicinity of the project.
Status: Not feasible due to lack of a place to put it and design time and cost to get
it there.
6' €[Sgrti;age
** A. City to provide signs on both ends of project area describing:
reason for project
S construction timeline
■ alternate routes
■ parking availability
■ Businesses are open
Status: City will provide signs. Design in the process with representatives from
business community.
B. Signage should not be overwhelmed by construction oriented signage.
Status: Signing will be no more than is required by State guidelines. Business
oriented signs will be placed to maximize the visibility. Locations to be
agreed upon by business community representatives and City.
T. Tolley/bus stops/circulation issues
A. Construction plans shall include a detailed and extensive traffic detour plan,
specifying type and location of signs, as noted in 5.B. above.
Status: Included in plans (sht 1/17).
7
Page 4
Nipomo Street Bridge Construction Mitigation Plan
B. Move bus bench to Higuera/Nipomo, near Sandy's Liquor.
Status: Included in plans and specifications (sht 1/17 and page 24 Section 10-
1.11B).
C. Extend trolley route down Higuera Street with stop near Spikes; then left on
Carmel to Marsh Street.
Status: Transit Manager currently plans to use Broad Street for the return trip along
Palm.
D. Mitigate fire access/Thursday Night impact of Nipomo Street closures by
identifying alternate emergency vehicle routes.
Status: Engineering Staff will keep Fire Department informed as to the status of
construction.
E. Work to assure alternative delivery/loading locations for impacted
businesses (e.g., on Higuera Street).
Status: City will relocate loading zone at Tortilla Flats to the existing right turn
pocket at Nipomo and Higuera.
8i3eneral neighborhood impacts
A. Require contractor to install electrical drop to avoid generator noise.
Status: Included in specifications (page 23 Section 10-1.10).
B. Require contractor to construct bridge formwork off-site (e.g., abutments,
deck, rebar cages).
Status: Included in specifications (page 38 Section 10-1.25).
C. Require contractor to do daily "housekeeping", and approach streets shall
be cleaned daily of all construction debris, dirt, etc.
Status: Included in specifications (page 13 Section 5-1.10).
D. Allow contractor to store materials and equipment only in designated areas
(i.e., behind temporary concrete barriers at the project site, and in the
staging area adjacent to the Children's Museum). Areas shall be
maintained in a clean and presentable fashion at all times.
Status: Included in specifications (page 13 Section 5-1.10).
9. G:ommunicationbefore/during construction.
A. When preliminary "mitigation plan" is developed, hold meeting with larger
neighborhood group.
Status: Meeting are held periodically as felt needed by businesses or City.
14g
Page 5
Nipomo Street Bridge Construction Mitigation Plan
B. Review final plan with BIA Board and City Council.
Status: Council will review at the time they authorize staff to advertise the job.
C. Develop communication plans and clearly define roles and responsibilities
with contractor, City staff, and BIA team members (essential to avoid
"multiple contact persons").
Status: Cathy Cleeves/Ruth Nimeh will share and coordinate for the business side.
Barbara Lynch will remain the office contact for the City with an inspector
assigned to the project 100% of the time.
D. Require contractor to submit a progress schedule to the City (for approval),
no less than one week prior to the pre-job conference.
Status: Included in specifications (page 19 Section 10-1.03).
E. Require contractor to meet with team members on a weekly basis, and
include BIA in pre-construction conference and in weekly "team meetings'.
Status: Included in specifications (page 20 Section 10-1.03).
G. City staff will be at construction site on a continuing basis ("full time"
inspector).
Status: Required by State.
g:memomiscU1 2hmt2
4_ 1
MEETING AGENDA
DATE.1,� f . ITEM # '
MEMORANDUM IrCOUNC& ADD DIR
D FIN DIR
TO: Honorable Mayor and City Council ACRO D FIRE CHIEF,
EY D PW DIR
VIA: John Dunn, City Administrator CLERKIORIO D POUCECHF
O MGIw9_TEAM D REC DIR
FROM: Arnold Jonas, Community evel ment Direc cre ALE D UTIL DIP
_ � 1�
DATE: November 30, 1993.. D PERS DIR
RE: Requests of Alex Madonna and Costco for a Pre-Application
Concept Review for development of the Froom Ranch -
Council determination whether there should be a follow-up
Study Session.
Mr. Madonna and Costco are requesting that the Council review and
give direction for potential development on the Froom Ranch,
located along most of the westerly frontage of Los Osos Valley Road
between Madonna. Road and Highway 101. The Pre-Application Review
Process being suggested for this purpose was established by minute
action of the Council . in 1981. The purpose was to attempt to
highlight "fatal flaws" of proposed major projects that were not
considered appropriate, timely or feasible on their face, before
applicants expended significant time and money in the normal review
process. The process has not been utilized for more than six years.
It was put aside due to a concerns for establishing an actual or
perceived Council commitment (and thus "short-circuiting" the
legally required process) , either for or against a project, prior
to having complete information and the advice of advisory bodies
and the public to use in making a decision.
The Madonna property in question is shown in part on the adopted
General Plan Land Use Element as a Major Expansion Area and Interim
Conservation/ Open Space, and in part as Conservation/Open Space
outside the Urban Reserve Line. The Draft Land Use Element update
continues these designations, with a slight addition to the
proposed' future urban area to accommodate additional automobile
related uses in the vicinity of Auto Parkway. Council has
previously directed that commercial uses on the Madonna property at
this location be evaluated as an alternative land use during
further processing of the Land Use Element update, and work is
underway in that regard. This action could very well be considered
the equivalent of the Pre-Application Concept Review.
If the City Council believes there is merit to giving further time
and attention to the matters raised by Mr. Madonna and Costco, then
establishing a study session for that purpose would be the
.appropriate approach.
attachments: Madonna letter dated November 23, 1993
Northwest-Atlantic Partners, Inc. letter dated
November 23 , 1993
11-64-1775 b4;II&M rKLIPI maconna uonstr UCi ion lA. I U 1 •��
f: MADONNA. COMPANY
,cam TELEPHONE (905)543.0300 P.O. BOX 3910
SAN LUIS OBISPO. CALIFORNIA• 93403-3910
City of San Luis Obispo 23 November 1993.
Administrators Office
P.O.Box 8100
Saaluis Obispo, CA 93403-8100
Attn:John Dunn
Re:Froom Ranch Commercial Expansion Area
John...
We request "Pre-application Concept Review"to.present the Froom Ranch
Commercial Area as a proposed Costco development to City Council members on 07
December 1993. The purpose of the presentation is to allow the project to be.
reviewed by Council and if they choose, give direction.
Sincerely,
azo�k
Alex Madonna
cc Peg Pinard
Penny Rappa
Bill Roalman
Dave Romero
Allen Settle
N.W.Atlantic Partners, Inc.
3o NORTHWEST-ATI 4NTIC PARTNERS, INC.
g Real Estate Servlet,_
��— y 209 Avenida Del Mar,Suite 102
C � San Clemente,CA 92672 (714)361-1877 FAX 361.9883
November 23, 1993
Honorable Mayor Peg Pinard
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93408
RE: Request for City Council Pre-Development Study Session
Dear Mayor Pinard:
As you are aware, COSTCO has been involved in the site selection for San Luis Obispo
for over a year. During this time we have observed the progress of the City's General Plan
Update and at the same time tried to make a land purchase agreement with a property
owner of a suitable and financially feasible site to locate our store.
As a part of our site search we are in discussions with Mr. Alex Madonna about
purchasing a site which is a portion of the Froom Ranch within the Irish Hills expansion
area.
We are writing at the suggestion of some members of the City Council to request a brief
Council Study Session. In an informal study session discussion with the Council we hope
to review the following items:
1. Review and confirm our conclusion that this site can meet the criteria for a minor
annexation.
2. Review with the City Council the proposed location of COSTCO within the
Madonna property.
3. Review with the City Council the project processing time line and submittal
requirements.
NOV Z 11993
" Cllr COUNCIL
SAN LUIS OBISPo,CA
Bellevue San Clemente Woodcliff Lake Washington Newton Toronto
Washington California New Jersey ' DC Massachusetts Canada
Honorable Mayor Peg Pinard
Page 2
November 23, 1993
We are excited to have found a site which we hope will permit us to move forward in a
timely manner and to open our store within 6-12 months with community support. We
look forward to a study session as soon as the Council schedule permits.
Sincerely,
Chuck Ho Steve McArthur
cc: Bill Roalman, Vice Mayor
Allen Settle, Council Member
Penny Rappa, Council Member
Dave Romero, Council Member
Vic Montgomery, RRM
Alex Madonna
John Dunn,City Administrator
***END***