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Home My WebLink About05/02/1995, 5 - PARKS AND RECREATION DEPARTMENT OFFICE BUILDING SPECIFICATION NO. 94-13B Q�VIIIIMI�I ull� MEIN DA city OF san GUIs OBIspO Ilia; COUNCIL AGENDA REPORT Nu .� FROM: Michael D. McCluskey, Public Works Directoi!`:--"'& '( Paul LeSage, Parks and Recreation Director PREPARED BY: David Elliott, Administrative Ana%OiBuilding E T: Parks and Recreation DepartmentSUBJ C apart Specification No. 94-13B CAO RECOMMENDATIONS By motion, 1) award a construction contract in the amount of $511,564 to Carroll Building Company of San Luis Obispo for "Parks and Recreation Department Office Building, Specification No. 94-13B" 2) accept subtractive bid alternates 1, 2, and 3, which will reduce the base bid by $63,578 3) accept additive bid alternate 7, which will increase the base bid by $6,542 4) appropriate an additional $53,000 from the general fund unappropriated balance to the project account. DISCUSSION On February 28, 1995 the Council approved plans and specifications for the new Parks and Recreation Department Office Building and authorized staff to advertise for bids on a construction contract. Public Works opened bids on April 12, 1995, and Carroll Building Company of San Luis Obispo submitted the low base bid of $568,600. This base bid appears reasonable and appropriate according to the following information: Number of Bidders: 6 Next Low Base Bid: $595,000 • High Base Bid: $667,468 Mean of Base Bids: $621,082 Median of Base Bids: $618,214 The bid documents incorporated the following seven bid alternates for the City to eliminate or add specified work at its discretion: Alternate 1 - eliminate the kiosk (-$18,536) Alternate 2 - eliminate the walkway cover (-$32,047) Alternate 3 - eliminate the premium roof shingles (-$12,995) Alternate 4 - eliminate the restroom tile (-$3,658) Alternate 5 - eliminate the skylights (-$1,000) Alternate 6 - eliminate the exterior benches (-$700) Alternate 7 - add a fiberoptic cable conduit (+$6,542) ��► ►��i�IIIIIII�I� ��lll MY Of San ..AIS OBIspo memo COUNCIL AGENDA REPORT Parks and Recreation Department Office Building Specification No. 94-13B Page 2 Staff recommends accepting subtractive alternates 1, 2, and 3 to reduce the base bid by $63,578 and bring the contract cost closer to the amount currently budgeted. Staff also recommends accepting additive alternate 7 to provide for a segment of the City's fiberoptic cable network extension to the new fire station. This additional work will cost $6,542, but that amount will be much less than the cost of installing conduit in the street or on this property in the future after site improvements are completed. Staff recommends not accepting subtractive alternates 4, 5, and 6. Tile in the restroom will be much easier to maintain and will last much longer than sheet flooring and reinforced plastic wall panels. Skylights will lessen the'demand for interior ambient lighting and reduce energy costs. And exterior benches will be a low-cost, attractive amenity to the site improvements. FISCAL IMPACT: A $511,564 construction contract will require an additional $53,000 appropriation to the project budget as shown in the table below: Current Required Project Project Budget Budget Building and Site Construction Costs $461,900 $511,600 Furnishings Costs 60,000 60,000 Professional Services Costs: Appraisal Services 2,000 27000 Geotechnical Services 1,700 1,700 Architectural Services 36,800 36,800 Contingencies (5 percent) 29,600 309900 PG&E Rebate ( 2.0001 ( 2.0001 Total Cost $590,000 $643,000 ATTACHMENTS: Agreement Bid Summary i CITY OF SAN LUIS OBISPO CALIFORNIA AGREEMENT THIS AGREEMENT, made on this day of , 19_, by and between the City of San Luis Obispo,San Luis Obispo County, California, hereinafter called the Owner, and Carroll Building Company. hereinafter called the Contractor. WITNESSETH: That the Owner and the Contractor for the consideration stated herein agree as follows: ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of New Parks and Recreation Department Office Building Specification No 94-13B in strict accordance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated. It is agreed that said labor,materials,tools,equipment,and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives. ARTICLE ll, CONTRACT PRICE: The owner shall pay the Contractor as full consideration for the faithful performance of this Contract,subject to any additions or deductions as provided in the Contract Documents,the contract prices as follows: pproximate Unit F7A Quantity Item with Unit Price Written in Words Price Total 1. 1 Construct new Parks and Recreation $568,600.00 $568,600.00 Department office building for the lump sum price of five hundred sixty-eight thousand six hundred dollars and no cents. 2. 1 Alternate #1, deduct the construction of the $18,536.00 $18,536.00 kiosk for the lump sum price of eighteen thousand five hundred thirty-six dollars and no cents. 3. 1 Alternate #2, deduct the construction of the $32,047.00 $32,047.00 walkway cover for the lump sum price of thirty- two thousand forty-seven dollars and no cents. 4. 1 Alternate #3, deduct the premium roof shingles $12,995.00 $12,995.00 for the lump sum price of twelve thousand nine hundred ninety-five dollars and no cents. 5. 1 Alternate #7, add a fiberoptic cable conduit for $6,542.00 $6,542.00 the lump sum price of six thousand five hundred forty-two dollars and no cents. TOTAL: $511,564.00 1 S-3 Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract: Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and conclusive. ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, if not attached, as if hereto attached- 1. Notice to Contractors and information for bidders. 2. Contract General Conditions and Technical Specifications. 3. Accepted Proposal. 4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire. 5. Noncollusion Declaration. 6. Plans. 7. List of Subcontractors. 8. Agreement and Bonds. 9. Insurance Requirements and Forms. ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. IN WITNESS WHEREOF,the parties to these presents have hereunto set their hands this year and date first above written. By: CITY OF SAN LUIS OBISPO Date: Mayor Allen Settle ATTEST: Diane Gladwell, City Clerk 2 J �� 44 U 0 p° 8O ao 7 YO7 O% No 0000 41 'v; o ez N o+ ro a O0 o g tn N N r+ 8 en N 7 of N 'i -1i W U 2 O+ V1 .� -W ^ p Itt Cla W H cn W rl O V � C F 00 en O 1 i = o0 -» v rn n v z toa Q a O a) 0 .rq In eqV en tn ak $ 25 $ %n V 00 _4 U a1 m C. 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