HomeMy WebLinkAbout07/05/1995, C-7 - BRIDGE REPLACEMENT AND STREET RECONSTRUCTION PROJECT: ELKS LANE, CITY PLAN NO. L-10H. Wll�llll�n�lAll�lll MEET G D E
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COUNCIL AGENDA REPORT NITEM 8ER:�.
FROM: Michael D. McCluskey, Public Works Director-jAA'�
Prepared by: David Elliott, Administrative Analyst',
Barbara Lynch, Civil Engineer
SUBJECT: Bridge Replacement and Street Reconstruction Project: Elks Lane, City Plan
No. L-10H.
CAO RECOMMENDATIONS:
By motion,
1) approve plans and specifications for "Bridge Replacement and Street Reconstruction Project:
Elks Lane, City Plan No. L-10H"
2) authorize staff to advertise for bids on the construction contract
3) authorize the CAO to award the construction contract if no additional appropriations are
needed at the time of award
4) appropriate an additional $480,300 in grant revenue and an additional $397,300 for project
expense
DISCUSSION:
Back and
This project will replace the existing bridge on Elks Lane over San Luis Obispo Creek and recon-
struct the pavement over the entire length of Elks Lane. Project objectives include:
o preventing future failure of the existing bridge from continued deterioration
O providing continuous bike lanes and walkways over the bridge
.O increasing load capacity
o increasing stormwater flow capacity under the bridge
o maintaining existing police and fire response times
O restoring the street pavement to make it smooth and safe
State bridge inspectors have examined the existing bridge (originally built in 1939) and documented
four major deficiencies: structural deterioration, substandard width, inadequate load capacity, and
potential obstruction of stormwater flows. Because of these deficiencies, these inspectors have
determined that this bridge is eligible for replacement with a federal Highway Bridge Replacement
and Rehabilitation (HBRR) grant.
Contract Award Authority
It is important that the CAO be authorized to award the construction contract if no additional
appropriations are needed at the time of award. If the contract award is delayed for any reason, staff
must cancel the contract because the contractor will not be able to finish work and be out of the creek
by the end of October — a stipulation of the permits issued by state fish and game officials. As a
further consequence, if the work is not completed this summer, the HBRR grant may be jeopardized.
city of sant OBISPO
COUNCIL AGENDA REPORT
FISCAL EMPACT:
Construction Cost Estimate
I
Bridge Reconstruction $4469700
Bridge Reconstruction Contingencies (5%) 22.300 $469,000
Street Reconstruction $216,200
Street Reconstruction Contingencies (5%) 10.80022 7.000
Total $6969000
Pgvin¢ for the Bridge Reconstruction
The HBRR grant will pay for 80 percent of all eligible bridge replacement costs, including right of
way and management as well as construction. These costs are summarized below:
Capital Costs:
Right of Way Acquisition (actual) $ 22,000
Construction (estimated) 469,000
Miscellaneous (actual) 17200
Operating Costs (staff time):
Design (actual) 33,100
Construction Management (estimated) 60.900
Total Eligible Costs $586,200
Reimbursement Available (80 percent) $469,000
When this project was formally proposed in 1989, staff assumed that the state would be manage the
project and pay the project costs while the city would simply pay its matching share of the costs.
Since then, the state has reduced its construction management staff and now cannot manage the
project as originally planned. So the situation is reversed: the city will now be managing the project
and receiving grant reimbursement for the federal portion of costs incurred. Under the original
arrangement, the city appropriated only $71,700 to pay its share of the construction cost. But now
the city needs to appropriate an additional $397,300 to pay the entire construction cost. This
appropriation can be covered by the anticipated grant revenue. No additional general fund money is
needed.
Paying for the Street Reconstruction
The $227,000 needed for the street reconstruction costs will come from the 1994/95 appropriation for
street reconstruction and resurfacing, which has a current balance of$784,100. An ongoing State-
Local Transportation Partnership Program (SLTPP) formula grant will pay for an estimated five
percent ($11,400) of all eligible street reconstruction costs. (The SLTPP percentage varies, ranging
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COUNCIL AGENDA REPORT'
from three to twenty percent depending on the state budget and.tfie.number of eligibleprojects
requesting reimbursement.)
ATTACffiIENT:'
Project Location Map
Plans and Specifications are available in the Council office for review..
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