The URL can be used to link to this page

Home My WebLink About11/07/1995, C-6 - CONSIDERATION OF A SUPPLEMENT TO THE LOCAL AGENCY/STATE MASTER AGREEMENT FOR FEDERAL AID PROJECTS. �I'INM1IyIII�IIIIIIIIII III V1 f MEETING DATE: II R Il1l c� o san lug s oB�spo 11--2- 95 N mamomiftum i;NITEM�jIMB COUNCIL AGENDA REPORT FROM: Michael D. McCluskey, Public Works Direct � Prepared by: Barbara Lynch, Civil Engineer.- SUBJECT: Consideration of a Supplement to the Local Agency/State Master Agreement for Federal Aid Proj ects. CAO RECON MV*4DATION: Adopt a Resolution Approving Program Supplement No. 16 to the Local Agency/State Master Agreement for Federal Aid Projects No. 05-5016 for the Bridge Replacement Project - Elks Lane at San Luis Obispo Creek, City Plan No. L-10H. DISCUSSION: On June 22, 1978 the Council approved a Master Agreement between the City and State for the expenditure of Federal funds on approved city projects. Currently, the City has been allocated Federal Highway Funds, specifically Bridge Replacement (HBRR) Funds for the construction of the Elks Lane Bridge Project. This program supplement covers expenditures for Right of Way Acquisition, Construction Engineering and Construction for the bridge. The approval of this supplement to the Master Agreement is required by the Federal Highway Administration in order for the Federal Funds to be encumbered at the Federal level for the project. It designates the Federal HBRR funds that have been allocated for the project and the matching funds to be provided by the City. It must be approved by Council Resolution. FISCAL IMPACT: Program Supplement No. 016 designates an estimated cost for the project expenses of$ 514,245 of which $ 411,396 is Federal participation and $ 102,849 is City matching funds. On July 5, 1995, the City Council appropriated the necessary funding for construction of the bridge. Approval of this agreement will allow the City to request reimbursement from the HBRR program to cover construction expenses. ATTACHMENT: Draft Resolution Program Supplement No. 016 - 2 Copies cup0l&mr Cr/_� RESOLUTION NO. (1995 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING PROGRAM SUPPLEMENT NO. 016 TO THE LOCAL AGENCY - STATE AGREEMENT FOR FEDERAL-Am PROJECTS NO. 05-5016 FOR THE BRIDGE REPLACEMENT PROJECT - ELKS LANE AT SAN LUIS OBISPO CREEK CITY PLAN NO. L-lOH WHEREAS, the City and the State have entered into Master Agreement No. 05-5016 for Federal-Aid Projects; and WHEREAS, Program Supplement No. 016 to the Master Agreement designates the Federal Funds requested and the matching funds to be provided by the City for Construction Engineering, Right of Way Acquisition and Construction for the Bridge Replacement Project, Elks Lane at San Luis Obispo Creek; and WHEREAS, the City is eligible to receive Federal Bridge Replacement and Rehabilitation Funds (HBRR) for this project; NOW THEREFORE BE IT RESOLVED, that the City Council of the City of San Luis Obispo, California hereby: 1. Approves Exhibit A attached, entitled "Program Supplement No. 016 to Local Agency - State Agreement for Federal-Aid Projects No. 05-5016," and the Mayor is authorized to execute the same. 2. Directs the City Clerk to transmit the two (2) originals, attaching to each a copy of the authorizing resolution to: California Department of Transportation Office of Local Programs - MSI P.O. Box 942874 Sacramento-, CA 94274-0001 C-G-.2 Resolution No. (1995 Series) Page Two. Upon motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of 1995. MAYOR ALLEN SETTLE ATTEST: CITY CLERK APPROVED AS TO FORM: JE YJ RRGENSEN L__e: September 21, 1995 ]FROGRAM SUPPLEMENT NO. 016 Location: 05-SLO-O-SLO to Project Number: BRLO-5016 (001) LOCAL AGENCY-STATE AGREEMENT E.A. Number: 05-142004 ' FOR FEDERAL-AID PROJECTS NO. 05-5016 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 06/22/78 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: In San Luis Obispo on Elks Lane @ San Luis Obispo Creek, Br. No. 49C- 081. TYPE OF WORK: Replace bridge & Approach roadway LENGTH: 0. 1 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [X] Right-of-Way [ ] [X] Construction Engineering [X] Construction Estimated Cost Federal Funds Matching Funds Local OTHEROTHER a 514245 117 $ 41139601 $ 1028491 $ 01 $ 0 City of San Luis Obispo STATE OF CALIFORNIA Department of Transportation By By Chief, District Liaison Branch Office of Local Programs Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officeram Date _2/0/(C/5 $ 411396.00 Chapter statutes I Item Year Program 1BC1 Fund Source AMOUNT 303 1995 2660-101-890 95-96 20.30.010.300 C 224060 892-F 411396.00 Page 1 of 2 C- G-�/ 05-SLO-O-SLO DATE: 09/21/95 BRLO-5016 (001) SPECIAL COVENANTS OR REMARKS 1. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 2 . The Local Agency will advertise, award and administer this project in accordance with the current Local Program Procedures or the new Local Programs Manual, when issued. 3 . The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs. 4. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 5. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25, 000 on the project. The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. Page 2 of 2 C G -S L_..e: September 21, 1995 $ROGRAM SUPPLEMENT NO. 016 I Location: 05-SLO-O-SLO to Project Number: BRLO-5016 (001) LOCAL AGENCY-STATE AGREEMENT E.A. Number: 05-142004 FOR FEDERAL-AID PROJECTS NO. 05-5016 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 06/22/78 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: In San Luis Obispo on Elks Lane @ San Luis Obispo Creek, Br. No. 49C- 081. TYPE OF WORK: Replace bridge & Approach roadway LENGTH: 0. 1 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [X] Right-of-Way [ ] [X] Construction Engineering [X] Construction Estimated Cost Federal Funds Matching Funds Local OTHEROTHER a 514245 117 $ 41139601 $ 1028491 $ 01 $ 0 City of San Luis Obispo STATE OF CALIFORNIA Department of Transportation By By Chief, District Liaison Branch Office of Local Programs Date Date Attest Title I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting officer-am Date a 5 $ 411396. 00 Chapter statutes I Item Year Program JBCJ Fund Source AMOUNT 303 1995 2660-101-890 95-96 20.30.010.300 C 224060 892-F 411396.00 Page 1 of 2 C- G-G 05-SLO-O-SLO DATE: 09/21/95 BRLO-5016 (001) SPECIAL COVENANTS OR REMARKS 1. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 2. The Local Agency will advertise, award and administer this project in accordance with the current Local Program Procedures or the new Local Programs Manual, when issued. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2) /Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs. 4 . In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. 5. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25, 000 on the project. The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. Page 2 of . 2 4_ 7