HomeMy WebLinkAbout12/12/1995, C-4 - POLICY FOR PLACING ITEMS ON THE AGENDA r ME ING DAT \
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COUNCIL AGENDA REPORT ITEM BE
FROM: John Dunn, CAK Prepared by: Ken Hampian, ACAO SUBJECT: POLICY FOR PLACING ITEMS ON THE AGENDA
CAO RECOMMENDATION
Adopt a resolution amending Section 1.2.1 of the Council Policies and Procedures to allow
individual Council Members to place items on the City Council agenda under urgent
circumstances.
DISCUSSION
During the Council meeting of December 5, 1995, the Council reviewed Section 1.2.1 of the
Council Policies and Procedures. Section 1.2.1 outlines procedures for placing items on the
Council agenda by individual Council Members. The Council agreed to amend this section by
deleting the second sentence of the existing policy and adding language which will allow
individual Council Members to agendize matters of special urgency. In providing this direction,
Council asked staff to return with a recommended amendment for final adoption which includes
a generalized definition of "urgency". Working with the City Attorney, a recommended
amendment has been drafted and is offered for final adoption by the City Council. A legislative
draft of the amendment is provided as Attachment 1, with the implementing resolution offered
as Attachment 2.
ATTACHMENT
1. Legislative Draft
2. Resolution Amending Section 1.2.1
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1.2. 1 PLACING AN ITEM ON THE AGENDA (COUNCIL MEMBER)
Any Council Member may request an item be placed on a future agenda
during communications, and upon consensus of a majority of Council,
staff will prepare a staff report if formal Council action is
required.. Aetien in suppert ef, er- In __es tie te legislatien at
another geverFment level, er- ef a speelfle eause, shall be
PR;4C;iF]Pr-Pd only if the subjeet issue direetly affeets, er is within
the pui=viffif er eentrel ef, the—city ef San Eiuls 9blspe and Is
eensistent with Geunell pelieies. (Prier- Res. 659S-�
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�r+�ency shaTi::°.::arise ...gin thrice limited' s,��uatir�ns where axi �te�i
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RESOLUTION NO. (1995 Series)
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SAN LUIS OBISPO
AMENDING A MANUAL ENTITLED
"COUNCIL POLICIES AND PROCEDURES"
WHEREAS, the establishment of procedural rules for the conduct of meetings of the City
Council will promote and enhance a more efficient and effective means of conducting the public's
business; and
WHEREAS, the Council has previously adopted a manual entitled "Council Policies and
Procedures" which sets forth such rules; and
WHEREAS, the Council's Policies and Procedures were most recently updated in 1993
through the adoption of Resolution No. 8252; and
WHEREAS, on December 5, 1995, the City Council ,directed an amendment to those
procedures related to Section 1.2.1, "Placing an Item on the Agenda (Council Member)".
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis
Obispo that:
1. Section 1.2.1 is hereby amended to read as follows:
"Any Council Member may request an item be placed on a future agenda during
Communications, and upon consensus of amajority of Council, staff will prepare
a staff report if formal Council action is required. An individual Council member
may place an urgency item on an agenda ivith a minimum of 72 hours legal notice
and a memorandum-from the Council Member to the Council and staff setting
fourth the substantive issues of the item. For the purpose of this paragraph,
urgency shall arise in those limited situations where an item requires immediate
action, and the need to take immediate action came to the attention of the Council
Member subsequent to the distribution of the agenda"
2. All other provisions of Resolution No. 8252 shall remain in effect.
C-y Q
Upon motion of seconded by and on the
following roll call vote:
Ayes:
Noes:
Absent:
the foregoing resolution was adopted this _ day of 1995.
Mayor Allen Settle
ATTEST:
City Clerk
APPROVED:
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