HomeMy WebLinkAbout02/18/1997, C-5 - UTILITY TRENCH REPAIR PROJECT 97-2, SPECIFICATION NO. 97-36 council
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CITY OF .SAN LUIS 0 B I S P 0
FROM: Michael D. McCluskey,Public Works Director,
Prepared By: Arthur R Criddle, Engineering Techician
SUBJECT: Utility Trench Repair Project 97-2, Specification No. 97-36
CAO RECOMMENDATION
Approve Specifications for "Utility Trench Repair Project 1997-2, Specification No. 97-36; authorize
staff to advertise for bids; authorize the CAO to award the contract, if the lowest responsible bid is
within the Engineers estimate of$66,000; approve the transfer of budget to fund the project from the
water fund completed projects account and the water distribution CIP project account.
DISCUSSION
Approval of this request would authorize a second phase to the Utilities annual trench repair project.
A first phase was completed last summer, and due to the number of repairs that are necessary, we are
recommending another phase to keep up with the back log.
During the course of any year, Utility Department crews make a number of excavations for the repair
of the utility lines in City streets. At the time of repair, temporary patches are made. The trench repair
project provides for a permanent repair to be made to the street surface.
Phase one of 1996-97 Trench Repair was completed at a cost of$56,600, leaving $13,400 of the
$70,000 approved for 1996-97 CIP trench repair funding. We are recommending that the additional
budget, projected at $52,600 ($66,000-$13,400=$52.600) required to keep up with the number of
trench repairs be taken from the Water Distribution CIP project account. As Utilities develops its
capital improvement plan as part of the 1997-99 Financial Plan development, they will anticipate doing
smaller trench repair projects (continuing the phased approach to utility trench repair) throughout the
year. This should be better for project management and for keeping up with the number of repairs
necessary.
CONCURRENCES
Community Development Department has given this project a categorical exemption.
FISCAL IMPACT
The engineer's estimate for this project is $60,000 plus $6,000 in contingencies, for a total estimated
project cost of $66,000. A total of $70,000 was identified for 1996-97 trench repairs (1995-97
Fmancial Plan, Appendix B, page 38). Phase one used $56,600 of these funds, leaving $13,400 to
support this phase. (The$13,400 is currently in the Water complete4 projects account.)
At time of award, this second trench repair project can be funded through the use of the $13,400 and
available budget in the Water Distribution Improvements CIP project account. Approximately
$586,700 remains in the Water Distribution Improvements account(500.9067.510.553)at this time.
ATTACHMENT
The.118 separate locations are mapped'ih Specifications.
Specifications are-available in the Council.Othcefor review.
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