HomeMy WebLinkAbout02/25/1997, 1 - MID-YEAR BUDGET REVIEW council
acenaa RepoRt
C I TY OF SAN LU IS OBISPO
FROM: John Dunn,City Administrative Officer
Prepared by: Bill Statler, Director of Finance 1/1 �
Linda Asprion, Revenue Manager
Carolyn Dominguez,Accounting Manager C,
SUBJECT: MID-YEAR BUDGET REVIEW
CAO RECOMMENDATION
1. Consider mid-year budget review for 1996-97.
2. Approve mid-year budget operating program request for the Historic Adobe Stabilization
and Restoration Partnership Program in the amount of$6,900.
3. Approve mid-year budget capital improvement plan requests for bus replacements
($775,000) and equipment acquisitions ($100,000) for the Transit Fund in the amount of
$875,000.
4. Approve changes in regular staffing in supporting the new public safety system; there are no
net additional costs for 1996-97 resulting from this change.
DISCUSSION
The City's two-year Financial Plan provides for the submittal of a report on the financial status of
the City to the Council every six months. Although quarterly financial reports are distributed to the
Council on an ongoing basis, the formal submittal of a review at the mid-point of the fiscal year
provides an opportunity to identify and present any fiscal problem areas to the Council and to
recommend corrective action or additional funding if required.
Accordingly, the enclosed Mid-Year Budget Review document has been prepared in order to
present a summary of the City's financial position at the mid-point of the Fiscal Year 1996-97, and
to provide projections of the City's financial position at the end of the 1995-97 Financial Plan
period compared with original budget estimates. The report document includes a transmittal
memorandum which provides a comprehensive review and analysis of the City's financial position.
REPORT ORGANIZATION
The Mid-Year Budget Review document for 1996-97 is organized into the following sections:
Section A - Transmittal Memorandum
The Transmittal memorandum provided in this section comprehensively discusses the City's
financial position at the mid-point of the fiscal year,and highlights significant trends and concerns.
Council Agenda Report-Mid-Year Budget Review
Page 2
Section B-Financial Condition Summary
This section summarizes the City's financial condition at the mid-point of the fiscal year and
projects the City's ending financial position as compared with original budget estimates. This
section is organized into four major parts:
• Revenues. Summary of actual revenues for 1995-96 and a comparison of current
projections for 1996-97 with original budget estimates.
• Operating Programs. Summary of the current operating budget by function and program
for 1996-97 based on the original budget as adopted by the Council, plus
encumbrances/carryovers,approved changes,and mid-year budget requests.
• Capital Improvement Plan. Summary of capital improvement plan by fund which reflects
the 1996-97 original budget, encumbrance/carryover amounts from 1995-96, approved
budget amendments,and mid-year adjustments.
• Changes in Financial Position. Summary of actual revenues, expenditures, and changes in
financial position for 1995-96 for each of the City's operating funds and a comparison of
current projections for 1996-97 compared with original budget estimates based on the
revised revenue projections and recommended expenditure changes.
Section C-Mid-Year Budget Requests
This section contains the operating budget mid-year requests totaling $6,900, and the capital
improvement plan mid-year requests totaling$875,000.
SUNIIVIARY
The Mid-Year Budget Review for Fiscal Year 1996-97 has been prepared in order to present the
Council with a formal review of the City's financial condition at the mid-point of the fiscal year. It
is recommended that the Council consider the Mid-Year Budget Review report for 1996-97 and
approve the mid-year budget requests.
ATTACERMNT
Mid-Year Budget Review for 1996-97
C/TY OF SAN LU/S OB/SPO
State of California
""LaM
� F
l i
�<��,o:• _ ..ter r ,
f V
�¢ 1 �.t • g
Children playing in San Luis Creek as it flows downtown through Mission Plaza
MID-YEAR
BUDGET REVIEW
for the 1995-97 Financial Plan
FISCAL YEAR 1996-97
EXECUTIVE SUMMARY
The purpose of this report is to answer three basic questions about our financial condition:
■, Where are we today?
■ Where will we be at the end of 1996-97?
■ What is our long-term financial outlook?
The following are brief answers to these three questions.
How are we doing today? Over the past several years, the City has been confronted with its most
difficult fiscal situation in the post World War II era. State cuts to the City between 1992 and 1994
total close to $1.5 million annually. These cuts have occurred in different ways, ranging from
County collection of property tax administration and booking fees in 1991-92 to direct property tax
reductions in 1992-93 and again in 1993-94. Combined with $3.5 million in local revenue losses
resulting from the recession, this means we have about $5 million less today in operating revenues
than we would have expected just a few short years ago under very modest revenue growth
assumptions. This represents a decrease of about 25%in our General Fund resources.
Nonetheless, the City's financial condition today continues to be reasonably strong by state and
national standards. This is only true because of the difficult decisions we have made over the past
several years to help us cope with these tougher times. For example:
■ The City has successfully abided by its long-standingpolicy of maintaining fund balances
that are at least 20%of operating expenditures. These resources hold the City in good stead
in economic downturns by retaining our ability to meet cash flow needs and respond to
unforeseen circumstances,emergencies,or other unusual events.
■ The City uses the private sector to deliver numerous services, including refuse collection,
transit,and selected janitorial,landscape and street maintenance services. This means fewer
City employees and lower costs.
■ The City has stayed below standard municipal debt limits, resulting in fewer long-term
obligations and a higher credit rating.
■ As part of the past three Financial Plans, the City has made tough revenue and expenditure
decisions in order to ensure our long-term fiscal health.
Where will we be at the end of 1996-97? Following this summary is a brief outline of our
projected ending financial condition for the General Fund at June 30, 1997. By summarizing
"where we're up" and "where were down" from our projections in the 1996-97 Financial Plan
Supplement, this outline shows that we will end 1996-97 in slightly better financial condition than
originally projected: operating revenues and expenditures are balanced, and ending fund balances
are projected to be 22% of operating expenditures compared with our policy target of 20%. This
demonstrates three important things:
■ The tough budget cuts and revenue increases implemented as part of previous budget
balancing efforts were necessary.
■ We are on the path to creating the long-term stability that those actions were intended to
achieve.
■ In looking to the future, in light of Proposition 218 and the City's capital facility and
infrastructure maintenance needs, we will have to be creative and resourceful in order to
prudentially position the City financially. This will include forming an alliance with our
citizens on fiscal matters,as their approval will be needed for increasing or adding new City
revenues.
What is our longer term outlook? As set forth in the five year fiscal forecast recently presented
to the Council as part of the 1997-99 Financial Plan process, significant challenges lie ahead of us
in adequately funding General Fund services and facility improvements. As an "order of
magnitude" estimate, the forecast shows that will have an ongoing gap between revenues and
expenditures of about $500,000 annually even if we hold the line on existing services and
implement a minimal capital improvement program that only maintains what we have in place
today. This gap grows larger if we want to build new facilities or enhance existing ones, or
improve our current service levels. Finding the right balance of solutions in closing this gap is the
fundamental task ahead of us as we prepare the 1997-99 Financial Plan. Nonetheless, our past
actions to-date in maintaining our fiscal health have positioned us well in taking on this task.
GENERAL FUND FINANCIAL CONDITION SUMMARY
Comparison of mid-year budget projections with those initially presented in the 1995-97
Financial Plan Supplement for 1996-97:
Where We're Up . . . . . . . Variance
7-70jFF�;: 4'
COMM 111
Revenues and Sources
Beginning fund balance* 205,900 205,900
PERS Refund 620,500 620,500
Transient Occupancy Tax 165,800 165,800
Additional Capital Outlay Fund Revenues 100,000 100,000
Sale of Headquarters Fire Station 100,000 100,000
Property Tax 68,900 68,900
Motor Vehicle In-Lieu 75,700 75,700
FEMA Reimbursement 71,400 71,400
SB90 Reimbursements 55,000 55,000
Franchise Tax 38,800 38,800
Business Tax 19,500 19,500
Fines & Forfeitures 29,500 29,500
Development Review Fees 26,400 26,400
Other ups/downs 1 29,300 29,300
1 $1,182,1001 $42416001 $1,606,700
Where We're Down . . . . . . . Variance
Revenues and Sources
Utility Users Taxes 92,800 92,800
Fire Service Charges 20,000 30,000 50,000
Expenditures and Uses
MOA Adjustments 297,500 297,500
Operating Transfers for Capital Projects
City Hall HVAC & Seismic 745,000 745,000
Performing Arts Center 32,000 32,000
Mid-Year Budget Requests
Operating Programs 6,900 , 6,900
001 $420,3001 $1,224, OO i
Net Change . . . . . . . $378,200 $4,300 $382,500
ENDING FUND BALANCE - JUNE 30, 1997 1 $4,935,5001
Percent of operating expenditures 1 22%J
* As presented in the 1995-96 Comprehjensive Annual Financial Report, ending fund balance
'or 1995-96 (net of encumbrances and other carryovers) was $505,900 better than projected.
After adjusting for the early receipt of Diablo Canyon refueling revenues (estimated at$300,000)
in 1995-96 rather than 1996-97 as projected, beginning fund balance is "net" $205,900 better
than estimated.
TABLE OF CONTENTS
EXECUTIVE SUMMARY
A. Transmittal Memorandum...............................................................................................A-1
B. Financial Condition Summaries
Revenues by Major Category and Source.............................................................................B-1
Combined Statement of Operating Program Expenditure Projections................................B-5
Operating Expenditures by Program
PublicSafety.............................................................................................................B-6
PublicUtilities..........................................................................................................B-7
Transportation...........................................................................................................B-8
Leisure, Cultural& Social Services.........................................................................B-9
Community Development......................................................................................B-10
GeneralGovernment...............................................................................................B-11
Capital Outlay-All Funds Combined................................................................................B-12
Interfund Transactions
Operating Transfers................................................................................................B-13
ReimbursementTransfers.......................................................................................B-14
Combining Financial Position Statements
AllFunds Combined...............................................................................................B-15
All Government Funds Combined.........................................................................B-16
All Enterprise and Agency Funds Combined........................................................B-17
Individual Financial Position Statements
GeneralFund...........................................................................................................B-18
Special Revenue Funds
Business Improvement Area(BIA)Fund..................................................B-19
Community Development Block Grant(CDBG)......................................B-20
GasTax Fund.............................................................................................B-21
Transportation Development Act Fund(TDA).........................................B-22
Capital Project Funds
CapitalOutlay Fund...................................................................................B-23
Parkland Development Fund.....................................................................B-24
Equipment Replacement Fund...................................................................B-25
Transportation Impact Fee Fund................................................................B-26
Open Space Protection Fund......................................................................B-27
DebtService Fund..................................................................................................B-28
Enterprise Funds
WaterFund.................................................................................................B-29
SewerFund.................................................................................................B-30
ParkingFund..............................................................................................B-31
TransitFund...............................................................................................B-32
GolfFund...................................................................................................B-33
Agency Fund
Whale Rock Commission..........................................................................B-34
C. Mid-Year Budget Requests
Summaryof 1996-97 Requests.............................................................................................0-1
Operating Program Requests
Public Safety
Public Safety System Support......................................................................0-2
Community Development
Historic Adobe Stabilization&Restoration
Partnership Program................................................................................0-4
Capital Project Requests
Transit Fund
BusReplacement........................................................................................0-16
Equipment Acquisition..............................................................................0-18
Section A
TRANSMITTAL MEMORANDUM
TRANSMITTAL MEMORANDUM
February 25, 1997
TO: City Council
FROM: John Dunn,City Administrative Officer
Prepared by: Bill Statler,Director of Finance
Linda Asprion,Revenue Manager
Carolyn Dominguez,Accounting Manager
SUBJECT: MID-YEAR BUDGET REVIEW FOR 1996-97
OVERVIEW
This document has been prepared in accordance with the City's Financial Plan policy of submitting
.a formal report on the City's financial status to the Council every six months. Although quarterly
financial reports are distributed to the Council on an ongoing basis,the formal submittal of a review
at the mid-point of the fiscal year provides an opportunity to identify and present any fiscal problem
areas to the Council and to recommend corrective action or additional funding if required.
Summary of Fundings and Conclusions
As discussed further in this report,the City's overall financial position and expenditure trends at the
mid-point of the fiscal year are generally on target with initial 1996-97 budget projections. Equally
important, General Fund projections are consistent with those presented in the five year financial
forecast. The ending General Fund balance for 1996-97 is projected to be $4.9 million, or 22% of
operating expenditures compared with our policy target of 20%.
It should be noted that a comprehensive analysis will be performed in May of 1997 addressing
water, sewer,parking,transit,and golf fund revenues and expenditures,which is consistent with the
City's policy of annually reviewing our enterprise fund rates. Accordingly, this mid-year budget
review primarily focuses on programs and projects financed through the General Fund.
Mid Year Budget Requests
As discussed in greater detail below, very limited adjustments to the budget are recommended at
this time. These include: assuring adequate support for our new public safety system at no
additional ongoing costs; providing seed financing in the amount of $6,900 for a citizen based
effort in maintaining our adobes; and acquiring transit system buses and equipment in the amount
of$875,000,which will be fully offset by grant sources or operating cost savings.
h-1
FINANCIAL CONDITION SUMMARY
Revenues
Included in Section B of this report is a summary of revenues by major source which provides
actuals for 1995-96 along with a comparison of the 1996-97 original budget estimates and current
revenue projections. The following summarizes revisions in key General Fund revenues:
Sales & use tax Sales tax estimates for 1996-97 have been reduced by $288,100. However, this
reduction is based on reducing"pool'revenue from Diablo Canyon refueling, originally anticipated
for fiscal year 1996-97,but actually received during fiscal year 1995-96. The revised projection for
1996-97 reflects a 5%increase in"point-of-sale"revenues.
Property tax revenues. The revised projection is based on the December, 1996 assessed values
from the County Auditor Controller's office. These reflect an increase of 2.8% in values from
1995-96 and an increase in revenues of$68,900 from the original projection.
Business tax While we have completed the first year of the business tax verification program, it is
not possible to definitely conclude that the verification program resulted in greater revenues since
business tax revenues are up for all businesses. However, it is possible that by notifying everyone
about the verification program we achieved improved compliance from all businesses. Overall, we
are projecting an increase in business tax revenue of 9%over 1995-96 actual business tax revenue.
Transient occupancy taxes. The revised increased projection for transient occupancy tax revenues
is based upon 1995-96 actual sales,plus an anticipated 5%growth based on year-to-date actuals.
Utility users tax The decreased projection for utility users tax is based on the 1995-96 actual
revenue being less than anticipated. Using the 1995-96 as a base revenue, we are projecting only a
3%increase for the 1996-97 fiscal year.
Franchise fees. The projected revenue for franchise fees is adjusted upward by $38,800 based
upon the actual revenue received in 1995-96 plus an anticipated 3%increase for 1996-97.
Subventions and grants. The revised projection for subventions and Brants in the General Fund
reflects an increase of$250,000. This is based on an anticipated increase in motor vehicle in-lieu
(VLF) of$75,700, a cant'-over FEMA reimbursement of$71,400, an additional increase in SB90
reimbursements of$55,000, and anticipated new revenue from the Law Enforcement Block Grant
in the amount of $47,900. The revised projection in the Capital Outlay Fund (which reduces
General Fund capital contributions)reflects an increase of$2,951,400,comprised of the following:
■ Carry-over grant funding from Proposition 116 in the amount of$400,000 for the Jennifer
Street project.
■ Carry-over grant funding for the Headquarters Fire Station in the amount of$549,900.
■ Carry-over grant funding from the Surface Transportation Program (STP) in the amount of
$608,900 for Garden Street improvements,traffic signals,and bike lane striping.
A-2
■ Carry-over grant funding from Transportation Enhancement Activities (TEA) in the amount
of$150,000 for railroad crossing improvements and railroad tower rehabilitation.
■ Cary-over grant funding for FEMA reimbursements in the amount of$1,127,800.
■ Carry-over grant funding from the Highway and Bridges Rehabilitation and Replacement
(HBRR)in the amount of$192,200 for Santa Rosa Street and Elks Lane bridges.
■ State grant provided through the Law Enforcement Assembly Bill 3229 in the amount of
$97,600,which will be used in funding the new public safety system.
Service charges. The revised projections for General Fund service charges reflect a net decrease of
$60,600 which is comprised of the following:
■ A decrease in the projected Cal Poly Fire Services revenue of$7,000 based on the new
contract signed in July, 1996.
■ A decrease in other charges for fire service of$53,000. This is based on two factors: a
decrease of$30,000 annually in weed abatement revenue as Southern Pacific Railroad is
now abating their own property; and a revised projection that no revenues for the co-habitat
agreement with the ambulance company(estimated at $20,000 on an annual basis) will be
received until next fiscal year.
The revised projection for the Capital Outlay Fund (which reduces General Fund capital
contributions) reflects an increase of $52,000 based on anticipated revenue from Zone 9
reimbursements.
Other revenues. The revised projection for other General Fund revenue of$607,500 is primarily
due to an anticipated PERS refund of$620,500. The increase in projected "other revenue" in the
Capital Outlay Fund of$748,000 (which reduces General Fund capital contributions) is based on
three factors: the sale of the old headquarters fire station, netting the City approximately$700,000
compared with 1995-96 estimates of$600,000; the sale of property at Railroad Square for$18,000;
and a Cal-Trans reimbursement for$30,000.
Operating Programs
Section B also includes an overview of changes to the operating program budgets. Organized by
function and program, schedules include the original budget, encumbrances/carry-overs, previously
approved budget amendments, and the mid-year requests being submitted to Council as discussed
later in this report.
Capital Improvement Plan
This part of Section B reflects the original capital improvement plan budget for 1996-97,
encumbrances/carry-overs, previously approved budget amendments, and the mid-year requests
being submitted to Council as discussed later in this report.
A-3
Projected Financial Position
Based on the revised revenue projections and expenditure summaries, this part of Section B
includes a summary of projected changes in fund balance/working capital for each of the City's
operating funds. This allows the Council to review the impact of the revised projections on the
City's financial position.
The following is a summary of highlights and concerns regarding the City's projected financial
position for key funds at the end of 1996-97:
General Fund The total projected fund balance at the end of the 1996-97 fiscal year for the
General Fund is $4,935,500. This represents an unreserved fund balance of 22% of operating
expenditures. Based on projected revenue and expenditure trends, this level of financial strength is
consistent with Financial Plan policies and is recommended in order to prudently position us for the
1997-99 Financial Plan.
Business Improvement Area Fund The projection for service charges has been increased by
$23,700 to reflect additional revenue from the business tax surcharge and promotional activities.
Operating expenditures have also been increased to provide additional support to the BIA activities
based upon the additional revenue. Projected ending fund balance for fiscal year 1996-97 of
$19,000 is higher than originally anticipated due to a higher than anticipated ending fund balance
from 1995-96 of$14,300.
Parkland Development Fund The revised ending fund balance for 1996-97 for the Parkland
Development Fund is slightly higher than originally budgeted at $195,800. This is largely due to
the receipt of the Parklands Act grant in the amount of$100,000 for projects completed in prior
years.
Water, Sewer and Parking Funds As discussed in the Overview section, a comprehensive
evaluation of the enterprise fiords will be presented in May of 1997. For this mid-year review there
are no significant changes in the assumptions originally used in preparing the 1996-97 Budget.
Transit Fund The working capital balance projected for the Transit Fund is $438,100, which is
$273,500 more than originally estimated. The revised projection includes carry-over capital
projects and revenue from fiscal year 1995-96. As the Council is aware, although the transit
system's financial condition may be relatively strong at this time, the long-term outlook in
supporting transit operating costs is not good due to federal cutbacks in transit funding. Addressing
the transit system's long-term fiscal problems will be a major work effort in preparing the 1997-99
Financial Plan.
Golf Fund The working capital balance projection for the Golf Fund shows a negative fund
balance of$4,500 at the end of 1996-97. The rate review presented to the Council in May will
include alternatives for resolving these shortfalls in the short-term and long-term.
MID-YEAR BUDGET REQUESTS
Two operating program and two capital improvement plan project budget requests are being
submitted for Council approval at this time which are necessary to meet current service levels,
summarized as follows:
A-4
Operating Program Mid-Year Requests
Public Safety
■ Public safety system support (no additional funding for 1996-97). The City will be
making a significant capital investment in the new public safety system - about $700,000.
In order to achieve the service and productivity improvements that this investment will
bring about in our emergency response and records management operations, it is essential
that we adequately support the new system. This will require a new application support
position. This support will be necessary both as we install the new system and migrate from
the current one, and in operating the system after it is installed. The cost for this position
will be fully offset by deleting the police Support Services Manager position,resulting in no
net increases in costs or regular staffing. However, the Support Services Manager position
will be needed to support the current system during the installation and change-over to the
new system. Accordingly, an overlap of the two positions through December 31, 1997 is
recommended. No additional funds are required in 1996-97 for this staffing change;
however, there will be a one-time cost of$33,200 in 1997-98 for the requested overlap of
the two positions.
Community Development-Administration
■ Historic adobe stabilization and restoration partnership program ($6,900). The City
owns four adobes (Murray, Canet, Rodriguez and Bowden-La Loma), all of which are on
the Master List of Historic Resources. The Murray Adobe, located in Mission Plaza, was
restored several years ago; however, the other three adobes are in various stages of
deterioration. Recognizing the need for a comprehensive restoration of the adobes, the City
solicited the support of citizens dedicated to preserving and restoring the adobes. A
community group, "The Friends of Las Casas De Adobes", has come forward with a
proposal to help. They have submitted a proposal to the City requesting seed funding to
begin its mission of restoring each adobe. Through this mid-year request, the community
group intends to enter into a partnership with the City to provide important services, such as
fundraising and managing these community cultural resources. The CAD's office is
currently in discussion with "The Friends" to assist them in forming their non-profit
corporation and in working-out an appropriate agreement between the two parties relative to
ownership,restoration,maintenance,use,cooperation and other appropriate terms.
Capital Improvement Plan Requests
Transportation-Transit
■ Bus replacements ($775,000). This request is to purchase three new 35 foot transit buses
allowing the City to retire three older buses from service. The City's two 1980 870 buses
are 17 years old and ready for replacement with over 1.1 million miles accumulated on each
bus. Additionally, the City owns a 1984 and a 1986 bus with over 700,000 miles
accumulated on each one. The 1995-99 capital improvement plan scheduled replacement of
these buses in 1997-98 but an unexpected infusion of federal capital assistance allows .
replacement earlier than anticipated. The revenue sources for the three buses are TDA
allocations($155,000)and a federal capital grant for$620,000.
A-5
■ Equipment acquisitions ($100,000). The existing transit operations contract requires the
contractor to fiunish a passenger van for transporting drivers, a service truck for responding
to breakdowns, and a radio base station with fifteen radios for the buses and three portable
radios. As approved by the Council on February 4, 1997, the next contract (which will take
effect on July 1, 1997), will require the City to furnish this equipment so the contractor can
avoid expensive startup costs which would have to be passed on to the City. Staff feels this
approach is appropriate because the City currently has surplus TDA money for transit which
is restricted to capital outlay and cannot be used for operations.
SUNEM ARY
The mid-year budget review for 1996-97 has been prepared in order to present the Council with a
formal review of the City's financial condition six months into the second year of our two year
budget process. The Department of Finance will be prepared to respond to any questions the
Council may have regarding this report at their February 25, 1997 meeting. If you have any
questions in the interim,or require additional information,please do not hesitate to contact us.
A-o
Section B
FINANCIAL CONDITION SUMMARIES
REVENUE PROJEC" INS
REVENUES BY MAJOR CATEGORY AND SOURCE
d.},R. ..Na.'.;.: .}n: a r 4°ta r �, t:.....:•:v.:;.;yfv,.i.:i:'.:.::: ::,k:x.;<:;.G a,;; ..
? ,
Yh Fk Y
an.a;•.fkk.::.:.:.:.:.,:. ,h�.as:..A.t..:. .:.y..:+':i}f..,;. . .y.y:.e.5.,;r,.,;.; ;.A4.a.Y.}... x...9...:.}:.F,•, ..$.,tg::' ..:i.v::.::::,.:::.?..,.:}::::}:rk:
::Ck;.•Y:.:..,:.•.:::o:ha::v.:h: .:.�S:.,v, ..AY�.Y�:2r:h.k"\.::.. ..NY..:3:F:: .
p
.a {... t,.:tvw.v;ai:a'f.i;:'::iY:kf:tw wY! ':aff?k::f.:....Y:.:n%.} :F•. Y:::ni::%n. fF�'a .`} .:
,Fn.:v,fvv.JYfo..:.».n.. :.Q.. nC :.n v:f•e.v.i3:s... ,....... ::n}v}}:}}vv:::vv :viv ..5�. ; ...Q f#. �.. ..{...
.. ..... .;... .}.......... v F: v......, ... ». .>..,.,.. Y:$ ., R ax..,: .., .vY>::.�s:.�g+.; air:;.33j:i:`•iki f{:k::2•'.'::i+x
:::.,,..,k.{k,+<.,:.tr..}.... ,: .,:...., ..,.v..�C,.Jf.a.x.,axG.:.i:{.•:;?;.a•::;a•::�::.:::k.::.fi:Y{.3M...A.ys,. :::�.k:.Sy. .3..,.,..:L.L;.:.x. d:y,,..,..,,u:v,'ik i::iii::.:f:'i::i. ,.fi.. ::.?.; ;n.o.:?.Y3i::
..:...,..!•,..:.:>}?:it�t r.Fc6'rx'x':3ko'�..?,},:....}:°}}}}:;�•.F":v va�'::;v.. :x.. ..:... "t
v.a}da vk: .:.f7F.}s:..o>,+v ,}:a^.y.a,• •SK:?.i:.a.,. tr,;,:!<{ ...r:: ,an•,o „a:., :fty$;•d'r�) :n>:. ,.k.t:}`..
'x,K• n{,nWNH}>:. riY:v n•,FK}n }L: R:: ::Yfi.:: .v,C`•is kff Y .lk''$i...iki:a: :6C Ai:}n?Y
GENERAL FUND
Mimi
Tax Revenues
Sales&use tax
General 6,589,500 6,637,800 6,349,700 (288,100)
Public safety(Proposition 172) 142,800 139,000 149,900 10,900
Property tax 3,821,900 3,863,800 3,932,700 68,900
Transient occupancy tax 2,641,500 2,607,800 2,773,600 165,800
Utility users tax 2,725,400 2,900,000 2,807,200 (92,800)
Franchise tax 831,900 818,100 856,900 38,800
Business tax 824,500 880,500 900,000 19,500
Real property transfer tax 72,200 93,900 76,600 (17,300)
Total Tax Revenues 17,649,700 17,940,900 17,846,600 (94,300)
Licenses and Permits
Construction permits 527,500 564,000 564,000
Other licenses&permits 30,500 55,900 80,000 24,100
Total Licenses and Permits 558,000 619,900 644,000 24,100
Fines and Forfeitures
Vehicle code fines 65,500 29,000 65,500 36,500
Other fines and forfeitures 38,000 45,000 38,000 (7,000)
Total Fines and Forfeitures 103,500 74,000 103,500 29,500
Investment and Property Revenues
Investment earnings 304,700 400,500 400,500
Rents&concessions 21,300 15,000 15,000
Total Investment and Property Revenues 326,000 415,500 415,500
Subventions and Grants
Motor vehicle in-lieu 1,617,200 1,590,000 1,665,700 75,700
Homeowners'&other property taxes in-lieu 78,100 77,200 77,200
Other in-lieu taxes
Water Fund 28,000 28,500 28,500
Housing Authority 11,100 11,300 11,300
FEMA Reimbursement 106,700 71,400 71,400
SB 90 reimbursements 69,600 20,000 75,000 55,000
Law Enforcement Block Grant 47,900 47,900
Police training(POST) 45,600 46,800 46,800
Federal crime bill(COPS/FAST) 36,200 50,000 50,000
School District Resource Officer Program 16,900 16,800 16,800
Other State&Federal grants 2,200
Total Subventions and Grants 2,011,600 1,840,600 2,090,600 250,000
B-1
REVENUE PROJEC )NS
REVENUES BY MAJOR CATEGORY AND SOURCE
GENERAL FUND (continued)
Service Charges
Development Review
Planning &Zoning Fees 134,100 122,100 122,100
Sales of publications 15,800 8,500 10,900 2,400
Public Safety
'Police Services 130,200 130,000 130,000
Fire Services
Cal Poly Fire Services 101,900 110,600 103,600 (7,000)
Medical Emergency Recovery 26,000 107,000 107,000
Development Review Fees 132,000 123,000 12.3,000
Other Services 3,900 83,000 30,000 (53,000)
Public Works Services
Engineering fees 63,000 101,600 101,600
Maintenance of State highways 25,600 20,000 20,000
Zone 9 Reimbursements 57,800 73,000 73,000
Recreation services
Adult Athletic Fees 104,300 103,700 103,700
Youth Athletic Fees 16,800 20,000 20,000
Instruction Fees 77,100 60,300 60,300
Special Event Fees 46,400 54,600 51,600 (3,000)
Rental&Use Fees 46,900 74,900 63,900 (11,000)
Children Services 297,100 336,600 336,600
Teen&Seniors 8,100 7,500 7,500
Aquatics 137,300 165,600 165,600
Other Recreation Fee Revenue 13,700 11,000 11,000 .
CCCJPA reimbursements 39,000 42,800 42,800
Other service charges 16,800 12,000 12,000
Total Service Charges 1,493,800 1,756,800 1,696,200 (60,600)
Other Revenues
PERS Refunds 742,800 620,500 620,500
Insurance Refunds 128,400 17,000 17,000
Other Revenues 48,000 60,000 30,000 (30,000
Total Other Revenues 919,200 60,000 667,500 607,500
Total General Fund $23,061,800 $22,707,700 $23,463,906 756,200
SPECIAL REVENUE FUNDS
Business Improvement Area (BIA) Fund
Investment and Property Revenues 4,000 2,000 3,000 1,000
Service Charges 208,300 186,100 208,800 22,700
Total BIA Fund 212,300 188,100 211,800 23,700
Community Development Block Grant Fund
Subventions and Grants 787,100 1,023,700 1,682,000 658,300
Gas Tax Fund
Subventions and Grants 759,200 805,000 805,000
Transportation Development Act Fund
Subventions and Grants 16,500 16,500 16,500
B-2
REVENUE PROJEC' ')NS
REVENUES BY MAJOR CATEGORY AND SOURCE
;::;•.} of;..:f:.r..}:.r:.x.::a;ffo .::.r.>;.}}}}}..:}}:a+:
:.;,a.,xatu><:u.r..»{fv yxx,';a,`3 aa.' ;}?i •. } ? a
' '<,;;:;y;.;:{'.< n .0 3... .»::.�{: .>: } n}k rn•>..}{p<S#i'.
S<..: u., a a i.'} :.x.>.'aG}•<r. a'. vx,�a`:kti v:�� >, 'r Wi` y
»s>.:••: .k;k'f yj:o•�'Tqy^...y .:y.rb,'.",`'n...a. .:��".:fi%{:�Y,. ..iry:v' S::Sf ,u� ;rv;
v: ,:,...:::nv.:SA .:. :n-.:..::\..L'v.n:.:.,...»..::.:.P{n n{..3.rRr1;..•...::.:x..;.::.:.:.r•.,:..:.:.:'..:n..M:..:.i..},F.x:.:..x.v..}r.:.:..�>,:i.f...:...x:.a..:x',..n?rv.U..,:6:..:..•�..Y}!vw.a.{O':ac::i/::k':..C.:u,.e{r:.'r.:..nf'}f.:::...�,i.34...:..3Yr':r...r:.::.:n:.::.:n...}n.}.:n;:....r.i.}:N.. 0r.M:.:.it.in3.•tl:�C:.S:..rria+y'w:.,:..kr:vh...0Y,::::.:.fY4,C.:An..�:}:?:::.>;,..,:o..n,:..i.;.b...a.x}.:3..w..r.•..a.,:.w:...n.;n.'.:i.:.:.;:...:.<..'.:.i.�n..::..:::,.'.:..;.+:.:t.,:.orm.o\.n.,.:r}.•::•..:rn,•Yr:.:.:l;..f;.:',af4..:?,�:•..yfi.a.y...:,....y..::.akrf:'.i:..:}....;:........a,�{::....{,�Yfi..:�#kv^:^:..h,y'{....:.iv.:,..$x.Ja.:...:.a::.:?N/o,`'•i.Y.33:.:f...�{:7x.:3,..n:::,:,:n.rf..:...�3.::a YAo..,.•v.n.•.:;:.i}:}..:}>.:Yy\:.rk..:f:{}}.:€aN.ra..rAa.�6`#.:.��.(it;:n:.,3,?{.vfir"i..,...gr
a �:}.r:r;:.k::}:i
. .:
Y�?a.:..}i....
'Yn"\.?
ikv
::rk ...
xf•>.. .+ha:.}R::h. v.a :�, ::xa.�33;::{:a,a .dfG.,. :.^+°dav,' �,?9};.n n
,:.a.v;:x:p,�y�;r.,`F3,'.Q�,n:.v::'.:}::3;:u#3#t^;::':::'::5 'S:' i;.5{::n":+;:Er::n.,.rv::;•:.nk.:.v ;:::6:{: :n::�::}'2.iJ:}�: VAw::
CAPITAL PROJECT FUNDS
Capital Outlay Fund
Investment&Property'Revenue 3,300
Subventions and Grants
State of California
Proposition 116(Jennifer Street) 400,000 400,000
Department of Forestry(Tree Planting) 46,900
Law Enforcement AB3229 97,600 97,600
Headquarters Fire Station Grant 61,100 549,900 549,900
Federal Government
Surface transportation program(STP) 510,700 335,000 943,900 608,900
FEMA reimbursement 84,000 1,127,800 1,127,800
Transportation enhancement
activities(TEA) 280,000 430,000 150,000
Highway and bridges rehabilitation and
replacement(HBRR) 510,500 424,000 616,200 192,200
Other Federal Grant 5„300 55,000 55,000
SLOCOG Grant 12,500 12,500
State"Minor A"Grant 240,000 240,000
Historical Museum Grant 230,000 (230,000)
Service Charges
Zone 9 Reimbursements 151,000 50,000 50,000
Other Service Charges 3,600 2,000 2,000
Other Revenues
Contributions 41,800 30,000 30,000
Sale of surplus property 485,000 718,000 718,000
Total Capital Outlay Fund 1,903,200 1,521,500 5,272,900 3,751,400
Parkland Development Fund
Investment and Property Revenues 99,600 1,500 40,000 38,500
Subventions and Grants - Parklands Act 100,000 100,000
Service Charges
Park In-Lieu Fees 49,200 5,000 5,000
Dwelling Unit Tax 25,000 10,000 10,000
Total Parkland Development Fund 173,800 16,500 155,000 138,500
Transportation Impact Fee Fund
Investment and Property Revenues 11,700 5,000 5,000
Service Charges 224,500 438,000 546,800 108,800
Total Transportation Impact Fee Fund 236,200 443,000 551,800 108,800
Equipment Replacement Fund
Investment and Property Revenues 62,800 60,000 60,000
Other Revenues
Sale of Surplus Property 500 30,000 30,000
Total Equipment Replacement Fund 63,300 90,000 90,000
Open Space Protection Fund
Investment and Property Revenues 500 500
Service Charges 103,000 103,000
Total Open Space Protection Fund 103,500 103,500
TOTAL-GOVERNMENTAL FUNDS $27,213,400 $26,812,000 $32,352,400 $5,540,400
B-3
REVENUE PROJEC' )NS
REVENUES BY MAJOR CATEGORY AND SOURCE
ENTERPRISE&AGENCY FUNDS
Water Fund
Investment and Property Revenues 340,000 300,000 300,000
Subventions&Grants
FEMA Reimbursement 33,100
Service Charges 7,454,400 7,418,400 7,418,300
Other Revenues- PERS Refund 38,900 43,300 4.3,300
Total Water Fund 7,866,400 7,718,300 7,761,600 43,300
Sewer Fund
Investment and Property Revenues 124,300 200,000 200,000
Subventions&Grants
FEMA Reimbursement 32,600
Service Charges 5,610,200 5,787,400 5,787,400
Other Revenues
PERS Refund 37,300 42,600 42,600
Other Revenues 1,000 1,000 1,000
Total Sewer Fund 5,805,400 5,988,400 6,031,000 42,600
Parking Fund
Fines and Forfeitures 480,500 460,000 460,000
Investment and Property Revenues 218,800 160,000 160,000
Service Charges 1,577,400 1,584,900 1,584,900
Other Revenue- PERS Refund 8,600 9,600 9,600
Total Parking Fund 2,285,300 2,204,900 2,214,500 9,600
Transit Fund
Investment and Property Revenues 1,400 2,600 2,600
Subventions and Grants 995,600 3,334,300 5,460,500 2,126,200
Service Charges 336,000 252,000 252,000
Other Revenues- PERS Refund 3,300 3,700 3,700
Total Transit Fund 1,336,300 3,588,900 5,718,800 2,129,900
Goff Fund
Investment and Property Revenues 2,300 3,500 3,500
Subventions and Grants-FEMA Reimb 1,800 75,000 75,000
Service Charges 286,500 300,000 300,000
Other Revenues
PERS Refund 4,200 4,700 4,700
Sale of Property 19,600 2,000 2,000
Total Goff Fund 314,400 303,500 385,200 81,700
Whale Rock Commission
Investment and Property Revenues 17,000 10,000 10,000
Subventions&Grants - FEMA Reimb 8,100
Service Charges 536,900 615,600 615,600
Other Revenues-PERS Refund 5,900 6,400 6,400
Total Whale Rock Commission Fund 567,900 625,600 632,000 6,400
Total Enterprise &Agency Funds $18,175,700 $20,429,600 $21743,100 2313,500
TOTAL - ALL FUNDS $45,389,100 $47,241,600 $55,095,500 $7,853,900
B-4
COMBINED STATEME OF OPERATING PROGRAM EXPENDITURES
MEN
M
Public Safety 10,511,200 96,700 203,000 10,810,900
Public Utilities 6,774,800 616,200 55,600 7,446,600
Transportation 3,381,700 229,900 118,700 3,730,300
Leisure,Cultural& Social Services 3,660,500 59,900 28,800 3,749,200
Community Development 2,834,000 344,700 60,900 6,900 3,246,500
General Government 5,364,200 466,200 28,900 5,859,300
Total Combined Statement of
Operating Program Expenditures $32,526,400 $1,813,600 $495,900 $6,900 $34.842.800
Budget Amendments
Expenditure/ Net
Operating Other Revenue Change
Encumbrances Carryovers Changes offsets Total
GENERAL FUND
Public Safety 30,500 66,100 203,000 (41,900) 257,700
Transportation 23,300 170,200 112,500 (113,000) 193,000
Leisure,Cultural&Social Services 41,400 16,400 25,700 83,500
Community Development 73,600 89,000 44,900 (2,300) 205,200
General Government 94,400 371,700 28,900 45,000 540,000
Total General Fund 263,200 713,400 415,000 (112,200) 1,279,400
BUSINESS IMPROVEMENT
ASSOCIATION FUND (BIA) 6,100 16,000 (16,000) 6,100
COMMUNITY DEVELOPMENT
BLOCK GRANT(CDBG) 176,000 176,000
ENTERPRISE FUNDS
Water 700 314,500 38,800 354,000
Sewer 13,500 213,700 12,200 239,400
Parking 24,700 11,800 4.600 41,100
Transit 1,600 1,600
Whale Rock 500 73,400 4,600 5,600 94,100
Golf 2,100 3,100 5,200
Total Enterprise Funds 39,400 615,500 64,900 5,600 725,400
1
TOTAL $302,600 $1,511,000 $495,900 ($122,600) $2,186,900
MM
Mr S.
N011 I i
H
I
01 x
Expenditure/
Other Revenue
Purpose Changes Offsets Total
MOA Adjustments 368,000 368,000
Recable City Hall (45,000) 45,000
Street seal project 113,000 (113,000)
Neighborhood services contribution 2,2300 (2,300)
Police department CAD system (6,000) 6,000
Police department equipment grant 53,200 (47,900) 51.300
BIA revenue adjustments 16,000 (16,000)
Water fund transfer to Whale Rock capital for equipment (5,600) 5,600
Total $495,900 ($122,600) $373,300
B-5
OPERATING PROGRAL
EXPENDITURES BY PROGRAM - PUBLIC SAFETY
M
REARM
POLICE PROTECTION
Administration 716,900 56,000 55,800 828,700
Support Services 1,00.3,400 3,000 18,800 1,025,200
Investigation 808,100 15,700 823,800
Patrol, 3,564,100 8,900 70,700 3,643,700
Total Police Protection 6,092,500 67,900 161,000 6,321,400
FIRE &ENVIRONMENTAL SAFETY
Administration 292,100 .300 6,600 299,000
Emergency Response 3,477,600 200 42,500 3,520,300
Hazard Prevention .328,600 8,500 (12,900) 324,200
Training Services .39,200 15,400 (1,200) 53,400
Technical Services 171,400 (7,400) 164,000
Radio Communications Services 99,800 3,400 11,400 114,600
Disaster Preparedness 10,000 3,000 13,000
Total Fire&Environmental Safety 4,418,700 27,800 42,000 4,488,500
DISASTER RESPONSE 1,000 1,000
TOTAL PUBLIC SAFETY $10,511,200 $96,700 $203,000 $10,810,900
B-6
OPERATING PROGRAI
EXPENDITURES BY PROGRAM - PUBLIC UTILITIES
'a:i>'+i'v:'.^,.x.t.<�,.oo5•'k: +{3}+3{:R,...,.:{i:'.^Sr jx',4.•:::<"0..�'t�^'<./ s{S,rf.:36�At• �,:sOF,:o kx+�f.�t,n s •h F'Y'k°;
iii M}: } } }f..A.a.i?S{. !r.'fC f f } •'f \'S, .,i
xx
f f
: .,:} ,�< a r:•;r.o}:s�'x�f: z w >+� ?'�• '�' .< <Fry's .;k< 2?< a �..{
,..,.:,.'..,�,,.,.,,.•,:.':
'`.sl.::..,,. . '�.02{.. ..was:+:.. .:s:... .x.,�;.. ,.:.c v s;::s.:.r•. ::.�::::::::.:::::::
,.. :,: s..,..:..::?f. •f:.:v�..?. ...v.�:..:..,;.. .:...:<.�..... aY. .,..,:r..;.:::t..,.:. ... ::...,.,,o:::.s......,...,+ �:o: .:5::}.., ..?.von' .:fn+:f::»�::::£:::}}:.}:.::.:+:+...........s.............
F{'::.,..v'F•'s4✓::r:;:.o.:f::::,.`;?{:?::o,C'�....3Y a..�,,,...,. •.:.. °?;s+�, .}q..i:.:::: :..<. <,.a .{} vis .;+�:•:;
aH+;;$;:t;t:,w,.w,:on.::f' „U...:k:"s{C;s.t':ry:.,.�•:*y.y +•y {,Lt sa>::.;, sn.::n..v:.. ,. , � �. . .;.�: ,,N.i$. ..}}:q:i};:+;:?:�.
+:., x?:.:GV. :}IG:.. ,.d.:.4..., ..f:.::..... .f.,+ ..;..:.:} '{:x,.'. ;:...: 'f:' '"f'<'%"Y s:.F.;...:+u',•�►
.sk::f<:{`{s�':::�':f .>.r'�:...'F}n:;+..i:;sr,s:<}.'�ih ki➢ ;$�.�F{ik%}.x'�'?,:.::. �:�:n°:: "X�i:ki`5: ::.:es:.}R.: q,::::
WATER SERVICE
Water Source of Supply 1,014,800 700 1,015,500
Groundwater Supply 82,500 600 83,100
Water Treatment 811,500 4,500 816,000
Water Distribution 566,700 3,500 5,700 575,900
Water Customer Service 204,000 16,600 220,600
Utilities Conservation Office 334,200 10,000 3,200 347,400
Water Administration/Engineering 575,300 301,000 8,200 884,500
Total Water Service 3,589,000 315,200 38,800 3,943,000
WASTEWATER SERVICE
Wastewater Collection 464,700 7,500 472,200
Wastewater Pretreatment 150,400 600 151,000
Water Reclamation Facility 1,806,900 79,100 8,100 1,894,100
Wastewater Admin/Engineering 227,000 148,000 (4,000) 371,000
Total Wastewater Service 2,649,000 227,100 12,200 2,888,300
WHALE ROCK RESERVOIR
Reservoir Operations 536,800 73,900 4,600 615,300
Total Whale Rock Reservoir 536,800 73,900 4,600 615,300
TOTAL PUBLIC UTILITIES $6,774,800 $616,200 $55,600 $7,446,600
B-7
OPERATING PROM&
EXPENDITURES BY PROGRAM - TRANSPORTATION
III,. .........
rg
o..0% ...... .....................
04NOW i
......... %:xxx
�,H
WE
% '. -R ,
... ......... .
--------------------
---------------------------------------- . .........
TRANSPORTATION MANAGEMENT
Transportation Plan/Engineering 156,700 13,800 3,800 174,300
STREETS AND FLOOD CONTROL
Streeti
Pavement Maint& Sweeping 605,600 170,000 116,900 892,500
General(Sidewalks/Signs/Marks) 383,400 9,600 (5,900) 387,100
Traffic Signals&Street Lights 323,100 600 323,700
Flood Control 121,900 (2,900) 119,000
Total Streets&Flood Control 1,434,000 179,600 108,700 1,722,300
PARKING .
Operations,Maint& Enforcement 656,800 36,500 4,600 697,900
MUNICIPAL TRANSIT SYSTEM
Operations and Maintenance 1,134,200 1,600 1,135,800
TOTAL TRANSPORTATION $3,381,700 $229,900 $118,700 $3,730,300
OPERATING PROGRAL
EXPENDITURES BY PROGRAM - LEISURE, CULTURAL & SOCIAL SERVICES
'v
im 0"69
.. .. .....................M
i. "ME
Dow
-=g
PARKS AND RECREATION
Recreation Programs
Recreation Administration .370,500 17,600 11,600 399,700
Aquatics 177,700 177,700
Day Care 364,300 600 364,900
Classes&Adult Athletics 219,700 219,700
Major Events/Facilities 89,100 500 89,600
Youth Sports&Special Events 149,000 600 149,600
Teen&Senior Services 75,600 500 76,100
Special Youth Services 112,000 112,000
Total recreation programs 1,557,900 17,600 13,800 1,589,300
Maintenance Services
Landscape&Park Maintenance 992,700 1,300 7,500 1,001,500
Swim Center Maintenance 221,700 600 222,300
Tree Maintenance 215,800 30,000 .3,100 248,900
Total maintenance services 1,430,200 31,300 11,200 1,472,700
Golf Course Operations/blaint 287,700 2,100 3,100 292,900
Total Parks and Recreation 3,275,800 51,000 28,100 3,354,900
CULTURAL SERVICES
Cultural Activity Grants 130,000 8,900 700 139,600
SOCIAL SERVICES
Human Relations 94,700 94,700
Housing Assistance 160,000 160,000
Total Social Services 254,700 254,700
TOTAL LEISURE, CULTURAL&
SOCIAL SERVICES $3,660,500 $59,900 $28,800 $3,719?200
B-9
OPERATING PROGRAL .
EXPENDITURES BY PROGRAM - COMMUNITY DEVELOPMENT
;e„y3 o,'i .trxaax hu o J t i ✓:,:Sc A 2'r<i s} }s•'.
L%3J�@ dT. f•x v v C'k:,'k � kk}#* d ;}, a b
,�j�¢'.fiAY1ffn; f nf: rYku"1"bo SL;, ) v o� s `�+*`f 'F }...a 9 3 v�.r t } ,•,� Swl ,
of .k v v;�.Kkj.sY�r:,'Rus a}:�?h+�h Yi} vv v��� k o:� �.i�il� t� v • r .c v.v } S
.C?a. .J. :,�. C' ,;J, 3 ,E g/y \�T'E..}B�YM:.. y�J(� \: 4�f.kf... •�ay,����
,..3:::Sv:.v%a,.Y.k.,a:::::,k.:,. ,.�...c�3.. v.n ki.;3;:.:.:•:�•.::;:. ,..t..o:, }:}.i.}:%:rt::,3,::n.n:.:.:n..:::::.n,.:n..,,.:..:::>:"J:':'�ri,.:Y...:.......::::::::
:: ,e .,.n•.::s:.:: .. +'k Y%k:y>. v.. .�.qu'.. 0 u,,,;.....:r%So':v::$,a3:" ^:;ty}:.}}. ...o:}:r..
:ke.a.,vA}:>,»t: ...v}r,...:::.:,.,o,•>;s.iY.c:,.� ;h .+E.,.�E S .�.3a��'.r.e.... ..a.. v : �}�: ,..e.. :;:f;;•: ..:}:.r;k:.::::.}':.:.yYJ':i3::3:J`�::?::.f<
PLANNING
Commissions& Committees 29,.300 1,000 30,300
Community Development Admin 314,100 23,400 12,600 6,900 357,000
Development Review 252,900 6,600 259,500
Long Range Planning 181,500 4,600 186,100
Natural Resource Protection 147,100 21,700 1,400 170,200
Total Planning 924,900 46,100 25,200 6,900 1,003,100
CONSTRUCTION DEVELOPMENT
Building and Safety 417,600 24,100 10,300 452,000
Engineering
Project Eng/Facility Inspection 567,000 8,000 575,000
Development Review 181,700 24,500 1,900 208,100
Total Construction Development 1,166,300 48,600 20,200 1,235,100
ECONOMIC DEVELOPMENT
Business Improvement Area(BIA) 195,400 6,100 16,000 217,500
Community Promotion 296,900 30,400 327,300
Economic Stability 150,500 37,500 (500) 187,500
Seismic Safety Deferred Loan Prog 100,000 176,000 276,000
Total Economic Development 742,800 250,000 15,500 1,008,300
TOTAL COMMUNITY
DEVELOPMENT $2,834,000 $344,700 $60,900 $6,900 $3,246,500
B-10
OPERATING PROGRAM
EXPENDITURES BY PROGRAM - GENERAL GOVERNMENT
.................
g.
! . n.N
LEGISLATION AND POLICY
City Council 100,000 (1,000) 99,000
GENERAL ADMINISTRATION
City Administration 433,700 22,000 8,600 464,300
Public Works Administration 422,400 18,800 14,400 455,600
Total General Administration 856,100 40,800 23,000 919,900
LEGAL SERVICES
City Attorney 248,700 3,400 3,100 255,200
CITY CLERK SERVICES
Administration and Records 224,700 22,700 (6,900) 240,500
Elections 32,200 32,200
Total City Clerk Services 256,900 22,700 (6,900) 272,700
ORGANIZATIONAL SUPPORT SERVICES
Personnel Administration 326,900 13,500 9,100 349,500
Risk Management 777,000 16,100 800 793,900
Financial Administration 172,200 11,900 5,700 189,800
Accounting 362,400 7,600 7,000 377,000
Revenue Management 342,800 3,400 7,900 354,100
Support Services 450,700 74,900 (59,200) 466,400
Information Systems Management 430,900 190,400 2,800 624,100
Geodata Services 134,900 69,000 28,400 232,300
Total Organ Support Services 2,997,800 386,800 2,500 3,387,100
BUILDINGS AND EQUIPMENT
Building Maintenance 503,600 12,500 5,100 521,200
Vehicle&Equipment Maintenance 401,100 3,100 404,200
Total Buildings and Equipment 904,700 12,500 8,200 925,400
TOTAL GENERAL GOVT $5,364,200 $466,= $28,900 $5,859,300
B-11
CAPITAL IMPROVEMENT PLAN - ALL FUNDS COMBINED
f
d b
'`.r "�'•^4'S�`a4 Y::tl s}.;'t q: r: .s.. ...t�. 'Y ..J.:h,c:?St,C' C' ..,f .,: :wx u�x`•', ;,}
.: :.:::
.0 \. r..v..r..
...5}. ...;.i;Y:.:Y'.:Y'••:.is.?}}"?:,?:t•>.fc:;:ff:;v:•J'•.��•'
... ........f.. ...,.,�,...:....:. ........} ,,.... ac.:w ..:. :£:,t;.,t.rn .>n...,::..fi ..rkf•:.,.n•.n•,,.}.
f$•MY
.�.jvv:+.•l n..\�'m, .. ...w:::'.....v n...n....:u r.:ni.�n:.:. .:..{:.ii:?}:::?:n.?i: .. ..
i..).?'f.':i:t.}i'^•Y:.:":ttt J\...{flu.,$...}}':. .�k.Q.t n:w: :.�. ..Nq'. ::�:F�YYF:'�l:Fh:::::v.;.
,
.k.. � .:�.r s�...n. ,.k.. .,.t..:.t..... .n. r..rn�i.....Y ......�..:.},.: n,...'.•'..s:•';'�.•'..,;,."k; :.'kX.,.;,,..�..,;,.y;"'}.��.is~:•s:.Y:.Y:. :::.}.::::,::x.}'.:i'i':k:.;i:i'.:::?:iiii{n
•:.4.::Y:f.r:F,,.::J•: :L\.... }}'S't0 w.:J:..
'..k.:
^::6 :.y..:n•., ;...::.,,.tY"ttl'a'•}...,a:f:;^.:v.;:'•?':.;:•:::;..,i iYrf.
:. v,:,....t.:.:.:.,��.,.. .:.,:.:\Yn gr:nv s::v.:.;}t.'� :k.?.;..:.G::::`3k':i{";i•::....
,f,,:
i:):i::i:y:.:::....?,} »4W�.. •..n'i+:%f� ":�y:iFk: Y}:4:ik:; :%{tY i:'\�:
i}'.i:Y?C'.:.i Atn::.�n✓.vO k•Of�,QJ},vi."J}:4:R�:,f:iCn•:i}...O v?. kJf:i.i Jk: ikx�
i
Capital Outlay 3,886,500 7,422,300 582,600 11,891,400
Parkland Development 1,195,900 1,195,900
CDBG 556,400 509,700 284,400 1,350,500
Transportation Impact Fee 438,000 159,000 597,000
Equipment Replacement 557100.00 250,600 807,700
Water 2,258,000 3,274,500 (500) 5,532,000
Sewer 898,800 643,600 55,000 1,597,400
Parking 230,700 896,500 15,000 1,142,200
Transit 2,395,000 734,500 875,000 4,004,500
Golf 1,500 75,900 77,400
Whale Rock 25,000 25,000
Total $11,222,000 $15,187,500 $936,500 $875,000 $28,221,000
SUMMARY OF ADJUSTMENTS
Capital Outlay
Transfer to General Fund for street seal project (113,000)
Transfer from General Fund for city hall seismic/HVAC 745,000
Historical Museum project funded by CDBG Fund (230,000)
Transfer from General Fund for Performing Arts Center 32,000
Transfer from General Fund for city hall cabling 45,000
Transfer from Police Dept carryover for public safety system 6,000
SB2339 grant for public safety system 97,600
582,600
CDBG
Amendments to the 1996 Consolidated Plan and use of 284,400
Section 108
Water
Project close-out to fund balance (500)
Sewer
Belt filter press project 55,000
Transit
Bus replacements 775,000
Transit equipment 100,000
Parking
Palm Street garage art project 15,000
Total Adjustments $936,500 875 000
B-12
INTERFUND TRAN: 3TIONS - OPERATING TR ISFERS
.......::..:..:. .. ...::. r:..ht::. ::::f::•i::s:•:.h:? .n. .x::::.i:a;n•;•,;.:•r•,::.:'.:»•:a•..,.;...:.::.:...:n•::.}.
.:.1v..... ..:.. n........::....:..:...:..:.:.:.:.:iv »v. f.:::::... ifhv':+:'+::';^ta::..,++}:�i::i}::i::}f;::. ;::<::•y}:>.tf.}^f';.:
}.:.:.:.5.......:a. ..:......
....a. ..f:'#�'..Cn....t. ....:..:. .. ..a. .. ..... ... ..... ., . :f.:a:+. :e.": n:a':ff.i:f:,;::��:$'n ...e::..:.n•,..
.,[..
.........v:.:..n.Y..J..i..xan a.n.:x.<.U:.F... i..x...... .,t� .:::..
O. Y •v:?n
4:fe,»::::ni ....v. ... ..+.}!Y.•rv.�:. .n..
:..v.nn :.:.:C,:.::^'}»}'a}}}$$?}:?'. fk•f :.a:• k:..}v
n................. ... a. v.. ..:}s.....:.a:: ,. .k.........,...... f..f.:.:,:?:r n:o. :}»•.+.2:r::,,:
:.v....... ,:..»..,: .v., , ...i::..K$ ..h.......:.:.,C.:........,....:.. 'i}.. >yik.. �'i�`•s {.:. r.s�:v;:R.:$�:rxG:`. ::r.., ��'�i:;.�. .!f,..:,.:.f...:. ...a:}xi..
....: ..f.v.E...f ar.a.. ::. n. :.. ..r..r................. ... ..::x:: .v. ....a:tE:.....ny:ai:: ..f......
: .....
f:;:..y:.........................;: ?i.,:,.
...............f n,... ..nv.a... :..:::::.,.. .. ...
:fa
...:.. :. J�':>:'::$:
;:,L.•.:• +:•Ch?in'• nf?•»n :.u.t,.: •»e%. •ixih:•n•:nrxcfn:ot:..w.::.c.:2.}i.+k:.R,:b .,:. :n:.,a?:., f
•}:i f»:rf,....::%...:. .r:?"...'v:....;...•akff:a:tR4<;.+�?.,f.;.:..5,r ..;:..,, :?e3:<";.$:
k:a:. ;,�.i:
t.3...}.a};.fn}:•}fi.... .}.N:^:: ... Y::e>+:..f.x n.:r. �^'i':.,
;.f..}f.,ak.�i•:o}}'.;. .,}:.ydr.,:...::a:a;L•:�i$:ff S+n..:. f.,:.:...;:c:f•R':$fQ:..:..::.n..:..;::..::o:..,:..F }" x;.i;;::a>}:...,. :'+ + �:f�`:.;:........
v.ri nv,f:vn.,:•.iv#:<x�.�l(:: .. W.� /xnna:+:::.v,v.'!{;�.k..:..+.n.�.::5' .w.i.v'.:}..x.:.v»n.v.:,f.vn.v.. v. .... .::.v ':::f:..n,.:... .... ..n. �( \;y;:.i0 if.i.iiyY+l.iiiijin>:'fi�':}'i;Ji
..f:::.,$,;r.;. 3.. ;:�.;:f.}x}xa:'Ka}:.}:.}'.!•.y 3.:k.:::":�:R•:;:.;•:;::.::,:.r:..i%f.S.:::h.;:.�..f. 55�� yyr}:a•¢¢;�s•r.: r �.,;,r..:t}.y,$:.2: r.:a.:::..;��'
' :''f+i,,;<a�+4}.::f+•..�,a:hw,�v.::n.:,.: ia'�f$:x,vY'•:v.v.<.i.i}:uLn..fi.}x.W ,:.,f.;f:.:. :if:ii:?:..::a.},�:. f x:2^ji.:'.i}i:aY�:
General Fund
Operating Transfers In
Gas Tax Fund 759,200 805,000 805,000
TDA Fund 16.500 16,500 16,500
Total operating transfers in 775,700 821,500 821,500
Operating Transfers Out
Business Improvement Association (10,000)
Capital Outlay Fund (728,100) (1,990,000) (2398,200) (408,200)
Equipment Replacement Fund (328,000) (337,800) (337,800)
Debt Service Fund (792,600) (1308,600) (1308,600)
Golf Fund
Total operating transfers out (1,858,700) (3,636,400) (4,044,600) (408,200)
Total Operating Transfers (1,083,000) (2,814,900) (3,223,100) (408,200)
BIA Fund
Operating Transfer In
General Fund 10,000
Gas Tax Fund
Operating Transfer Out
General Fund (759,200) (805,000) (805,000)
Transportation Development Act Fund
Operating Transfer Out
. General Fund (16,500) (16,500) (16,500)
Capital Outlay Fund
Operating Transfer In
General Fund 728,100 11990,000 2398,200 408,200
Equipment Replacement Fuad
Operating Transfers In
General Fund 328,000 337,800 337,800
Debt Service Fund
Operating Transfer In
General Fund 792,600 1308,600 1,308,600
NET OPERATING TRANSFERS s0 s0 SO SO
B-13
INTERFUND TRANS ;TIONS - REIMBURSEME' TRANSFERS
............
n:Ji}+}'•
:nhr.::.:n:.::}:.:::::::::::...n..:n}:......no.io�r...»A.\vS:v;•o. :..o. ...t:ya}'r.Rr}.}}};1v ::}::}::::£.i::
...... ...n..........::...:.. ... ............ n..n...0 :t,n.n n n.'..ymr.:.:4•+•:ttry.;+:u"a'Jv
...... ).iv'::\'}i}}}•:C: :<>..t.}:>n'.}^.,......:in.. •vv r,,... .: Y i}::`1.. ni•.::::x J ...n..v.:::::Yn:}Y..:.
�aV ..i..
R..A.....v..:..v.....................n.......... ^t p .:rw:.?v. ...n:...v:r.::.::..n.: vv. :..{•........:}: '?}i}t}}:: :.t..
.:.:..:...::,:}:
:::......... ..... ...v.r:::,:n.::.,....rV... .,nSr.. .p, t:..rx... .: 3:+•:n•>..;.:... ..:.. ...:,..;}.. :;,•c.
...v.......a..}:.:....>...:.::.......}.... >::..h..aft R.ta>:r?,... . .0 .. v. ..: .x..sf..:.:.}.}»:u;}:}for:::}:}..:.:'
:�Yia:•Y•�;'?YfJ}:.............
.;yi ::Yii• }}v{::>j. :::j:i'._:._:jJ:i:J}ii::.
:h.n.r..v. ...v.
n ' 3�i::.r
..T...\.:., x:v+. •hvt:w ..I}:+n�v}v.v:4 :$.:*u hx :NSE. ::}C:::n '`'.i:. :.1 }:.}:+}}`n:::`:'i}a<:r'+O�
.. }:.}xY'ay...:'C M u,. ,\';>;.,.;;f.`.>}r'ca:y... � }3s x .a Y v.} a. 1 F•1
'•.4+v r r�.fJ:,. � k' C { .e*t}ir u{t �..}.{ kC�}5', � � >
'�:aq}.ti\.b� .'i:0.}:�.t<:1:>:::..:.:.tGt:}n':•+a a:�CY:J{+vJ.l,}.n. :Y<nY:�:::'�. .:Y��;�'..}'.'}\;. 'r.3"R: .i:K
;;}..:;.::�ft•N.'f:::. v^}M+:i++' .:$.. r,>::tk.:.{{:?X"ry.}::ix.:,:.}>:i':}i::� �,i}r'R.}F.i$ftv..v}:{`.:.:}:
General Fund (2,230,800) (2,294,800) (2,292,100) 2,700
Community Development Block Grant Fund 95,300 95,300 92,600 (2,700)
Enterprise and Agency Funds
Water 880,000 906,400 906,400
Sewer 707,400 728,600 728,600
Parking 210,300 216,600 216,600
Transit 183,100 188,600 188,600
Golf 87,400 90,000 90,000
Whale Rock Commiccion 67„300 69,300 69,300
Total Enterprise and Agency Funds 2,135,500 2,199,500 2,199,500
NET REIMBURSEMENT TRANSFERS $0 $0 $0 $0
S .. of ase of�9'96�97 b>Rrsent T�atastexs
All of the City's General Government and Engineering programs are initially budgeted and accounted for in the General Fund.
However,these support service programs also benefit the City's CDBG,enterprise and agency fund operations,and accordingly,
transfers are made from these funds to reimburse the General Fund for these services. These transfers are based on a Cost
Allocation Plan prepared for this purpose which distributes these shared costs in a uniform,consistent manner in accordance with
generally accepted accounting principles.Copies of the most current Cost Allocation Plan are available from the Department of
Finance upon request For fiscal years 1996-97,the following is a summary of total general government,engineering,and
facilities use costs,along with the percentage level supported by the General,CDBG,Enterprise,and Agency Funds:
Adopted
1996-97
General Government Programs
City Council 100,000
General Administration
City Administration 433,700
Public Works Administration 422,400
Transportation Planning&Engineering 156,700
Recreation Administration 421,100
Legal Services 248.700
City Clerk Services 256,900
Organizational Support Services
Firiance.Personnel,Information Systems,and Geodata Services 1,778,600
Risk Management and Insurance Expenditures 777,000
Radio Commtmications 99,800
Other Support Services(telephones,copiers,etc) 450,000
Buildings and Vehicle Maintenance 904,700
Total General Government Programs 6,049,600
Engineering-Project Management 570,700
Facilities Use 2,225,700
Total Reimbursed Programs $8.846.000
Percent Funded By
General Fund 74.1%
CDBG 1.0%
Enterprise&Agency Funds 24.9%
100.0%
B-14
CHANGES IN FINANCIAL POSITION
ALL FUNDS COMBINED
0.
...... .......
M.
Revenues
Tax Revenues 17,649,700 17,940,900 17,846,600 (94,300)
Licenses and Permits 558,000 619,900 644,000 24,100
Fines and Forfeitures 594,000 534,000 563,500 29,500
Investment and Property Revenues 1,211,200 1,160,100 1,200,100 40,000
Subventions and Grants 5,864,100 8,541,600 14,702,500 6,160,900
Service Charges
Governmental Funds 2,150,900 2,370,100 2,618,500 248,400
Enterprise Funds 15,264,500 15,342,600 15,342,600
Trust and Agency Revenues 536,900 615,600 615,600
Other Revenues 1,569,800 116,800 1,562,100 1,445,300
-Total Revenues 45,389,100 47,241,600 55,095,500 7,853,900
Expenditures
Operating Programs
Public Safety 10,273,800 10,511,200 10,810,900 299,700
Public Utilities 6,093,400 6,774,800 7,446,600 671,800
Transportation 3=,700 3,381,700 3,730,300 348,600
Leisure,Cultural,&Social Services 3,597,700 3,660,500 3,749,200 88,700
Community Development 2,551,100 2,834,000 3,246,500 412,500
General Government 5,024,000 5,364,200 5,859,300 495,100
. Total Operating Programs 30,765,700 32,526,400 34,842,800 2,316,400
Capital Projects 12,657,300 11=000 28,221,000 16,999,000
Debt Service 4,999,000 5,532,400 5,873,300 340,900
Total Expenditures 48,422,000 49,280,800 68,937,100 19,656,300
Other Sources (Uses)
Operating Transfers In 2,634,400 4,457,900 4,866,100 408,200
Operating Transfers Out (2,634,400) (4,457,900) (4,866,100) (408,200)
Proceeds from Debt Financings 7,010,400 375,000 2,006,300 1,631,300
Cal Poly Equity Contribution 4,004,000
Expenditure Savings 477,300 462,100 (15,200
Total Other Sources (Uses) 11,014,400 852,300 2,468,400 1,616,100
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 7,981,500 (1,186,900) (11,373,200) (10,186,300)
Financial Position, Beginning of Year 19,814,300 16,258,900 27,795,800 11,536,900
Financial Position, End of Year
Reserved for Debt Service 3,216,000 3,216,000 3,216,000
Unreserved 24,579,800 11,856,000 13,206,600 1,350,600
cinancial Position, End of Year s27,795,goo $15,072,000 $16,422,600 $1,356,600
B-15
CHANGES IN FINANC.- . POSITION
ALL GOVERNMENTAL FUNDS COMBINED
MIX:
...... xS.v. .n .:.:.:{
.....
XMW:
.......... ...
K Xm.?
- ------------
Revenues
Tax Revenues 17,649,700 17,940,900 17,846,600 (94,300)
Licenses and Permits 558,000 619,900 644,000 24,100
Fines and Forfeitures 103,500 74,000 103,500 29,500
Investment and Property Revenues 507,400 484,000 524,000 40,000
Subventions;and Grants 4,792,900 5,207,300 9,167,000 3,959,700
Service Charges 2,150,900 2,370,100 2,618,500 248,400
Other Revenues 1,451,000 115,800 1,448,800 1,355,500
Total Revenues 27,213,400 26,812,000 32,352,400 5,540,400
Expenditures
Operating Programs
Public Safety 10,27.1,800 10,511,200 10,810,900 299,700
Transportation 1,472,200 1,590,700 1,896,600 305,900
Leisure,Cultural,&Social Services 3,329,300 3,372,800 3,456,300 83,500
Community Development 2,551,100 2,834,000 3,246,500 412,500
General Government 5,119,300 5,459,500 5,951,900 492,400
Total Operating Programs 22,745,700 23,768,200 25,362,200 1,594,000
Reimbursed Expenditures (2,230,800) (2,294,800) (2,292,100) 2,700
Total Operating Expenditures 20,514,900 21,473,400 13,070,100 1,596,700
Capital Projects 9,706,400 5,438,000 15,842,500 10,404,500
Debt Service 792,600 1,308,600 1,649,500 340,900
Total Expenditures 31,013,900 28,220,000 40,562,100 12,342,100
Other Sources (Uses)
Operating Transfers In 2,634,400 4,457,900 4,866,100 408,200
Operating Transfers Out (2,634,400) (4,457,900) (4,866,100) (408,200)
Proceeds from Debt Financings 7,010,400 375,000 650,000 275,000
Equity Transfer (54,600) (54,500) (54,500)
Expenditure Savings 462,100 462,100
Total Other Sources (Uses) 6,955,800 782,600 1,057,600 275,000
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 3,155,300 (625,400) (7,152,100) (6,526,700)
Fund Balance, Beginning of Year 11,440,100 7,518,700 14,595,400 7,076,700
Fund Balance,End of Year
Reserved for Debt Service 1,318,600 1,318,600 1,318,600
Unreserved 13,276,800 5,574,700 6,021,200 446,500
Fund Balance, End of Year $14,595,400 $6,893,300 $7,443,300 $550,000
B-16
CHANGES IN FINANCA POSITION
ALL ENTERPRISE AND AGENCY FUNDS COMBINED
Revenues
Fines and Forfeitures 480,500 460,000 460,000
Investment and Property Revenues 703,800 676,100 676,100
Subventions and Grants 1,071,200 3,334,300 5,535,500 2,201,200
Service Charges 15,264,500 15,342,600 15,342,600
Other Revenues PERS Refund 118,800 1,000 113,300 112,300
Trust and Agency Revenues 536,900 615,600 615,600
Total Revenues 18,175,700 20,429,600 22,743,100 2,313,500
Expenditures
Operating Programs
Public Utilities 6,093,400 6,774,800 7,446,600 671,800
Transportation 1,753,500 1,791,000 1,833,700 42,700
Leisure,Cultural&Social Services 268,400 287,700 292,900 5,200
General Government 2,135,500 2,199,500 2,199,500
Total Operating Programs 10,250,800 11,053,000 11,772,700 719,700
Capital Projects 2,950,900 5,784,000 12,378,500 6,594,500
Debt Service 4,206,400 4,223,800 4,22-3,800
Total Expenditures 17,408,100 21,060,800 28,375,000 7,314,200
Other Sources (uses)
Operating Transfers In
Operating Transfers Out
Equity Transfer 54,600 54,500 54,500
Cal Poly Equity Contribution 4,004,000
Proceeds from Debt Financings 0 * 1,356,300 1,356,300
Expenditure Savings/Project Deferrals 15,200 (15,200)
Total Other Sources (Uses) 4,058,600 69,700 1,410,800 1,341,100
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 4,826,200 (561,500) (4,221,100) (3,659,600)
Working Capital,Beginning of Year 8,374,200 8,740,200 13,200,400 4,460,200
Working Capital, End of Year
Reserved for Debt Service 1,897,400 1,897,400 1,897,400
Unreserved 11,303,000 6,281,300 7,081,900 800,600
Working Capital, End of Year $13,200,400 $8,178,700 $8,979,300 $800,600
B-17
CHANGES IN FINANC. -. POSITION
GENERAL FUND
MEIER ".6
Revenues
Tax Revenues 17,649,700 17,940,900 17,846,600 (94,300)
Licenses and Permits 558,000 619,900 644,000 24,100
Fines and Forfeitures 103,500 74,000 103,500 29,500
Investment and Property Revenues 326,000 415,500 415,500
Subventions and Grants 2,011,600 1,840,600 2,090,600 250,000
Service Charges 1,493,800 1,756,800 1,696,200 (60,600)
Other Revenues 919,200 60,000 667,500 607,500
Total Revenues 23,061,800 22,707,700 23,463,900 756,200
Expenditures
Public Safety 10,273,800 10,511,200 10,810,900 299,700
Transportation 1,472,200 1,590,700 1,896,600 305,900
Leisure,Cultural,and Social Services 3,099,800 3,100,800 3,184,300 83,500
Community Development 232.3,300 2,538,600 2,753,000 214,400
General Government 5,024,000 5,364,200 5,859,300 495,100
Total Program Expenditures 22,193,100 23,105,500 24,504,100 1,398,600
Reimbursed Expenditures (2,230,800) (2,294,800) (2,292,100) 2,700
Total Expenditures 19,962,300 20,810,700 22,212,000 1,401,300
Other Sources(Uses)
Operating Transfers In 775,700 821,500 821,500
Operating Transfers Out (1,858,700) (3,636,400) (4,044,600) (408,200)
Equity Transfer (54,600) (54,500) (54,500)
Expenditure Savings 462,100 462,100
Total Other Sources (Uses) (1,137,600) (2,407,300) (2,815,500) (408,200)
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 1,961,900 (510,300) (1,563,600) (1,053,300)
Fund Balance, Beginning of Year• 4,537,200 5,063300 • 6,499,100 1,435,800
1
Fund Balance, End of Year $6,499,100 $4,553,000 $4,935,500 $38925-00
The beginning fund balance for 1995-96 is based on estimated beginning fund balance
as provided in the 1995-96 Comprehensive Annual Financial Report.
B-18
CHANGES IN FINANG - POSITION
BUSINESS IMPROVEMENT AREA FUND
Revenues
Investment and Property Revenues 4,000 2,000 3,000 1,000
Service Charges
Business Tax Surcharge 85,800 76,100 86,500 10,400
Other Charges for Service 118,000 84,200 119,000 34,800
Other Revenue 4,500 25,800 3,300
Total Revenues 212,300 188,100 211,800 23,700
Operating Expenditures
Community Development 207,700 195,400 217,500 22,100
Total Expenditures 207,700 195,400 217,500 22,100
Other Sources (Uses)
Operating Transfer In 10,000
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 14,600 (7,300) (5,700) 1,600
Fund Balance,Beginning of Year 10,100 10,400 24,700 14,300
Fund Balance, End of Year $24,700 $3,100 $19,000 $15,900
B-19
CHANGES IN FINANC6 - POSITION
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
Revenues
Subventions and Grants 787,100 1,023,700 1,682,000 658,300
Expenditures
Operating Programs
Leisure,Cultural,&Social Services 229,500 272,000 272,000
Community Development 20,100 100,000 276,000 176,000
General Government 95,300 95,300 92,600 (2,700
Total Operating Programs 344,900 467,300 640,600 173,300
Debt Service 340,900 340,900
Capital Projects 442,200 556,400 1,350,500 794,100
. Total Expenditures 787,100 1,023,700 2,332,000 1,308,300
Other Sources (Uses)
Operating Transfers In
Operating Transfers Out
Proceeds From Debt Financing 650,000 650,000
Total Other Sources (uses) 0 0 650,000 650,000
Revenues and Other Sources Over (Under)
Expenditures and Other Uses
Fund Balance, Beginning of Year
Fund Balance, End of Year $0 $0 $o $0
B-20
CHANGES IN FINANC POSITION
GAS TAX
OilM'
?g WON":
Revenues
Subventions and Grants
Gasoline Tax 759,200 805,000 805,000
Total Revenues 759,200 805,000 805,000 0
Other Sources (Uses)
Operating Transfers Out (759,200) (805,000) (805,000)
Revenues and Other Sources Over (Under)
Expenditures and Other Uses
Fund Balance, Beginning of Year
Fund Balance, End. of Year $0 $0 $0 $0
B-21
CHANGES IN FINANC, - POSITION
TRANSPORTATION DEVELOPMENT ACT FUND
....... ...... .......... -C... ......
........ ..........
y.
"MAX
N"
................
.... ..........
.......... ..... .......
-x x
Y.
Revenues
Subventions and Grants 16,500 16,500 16,500
Other Sources (uses)
Operating Transfers Out (16,500) (16,500) (16,500)
Revenues and Other Sources Over (Under)
Expenditures and Other Uses
Fund Balance, Beginning of Year
Fund Balance, End of Year $0 so so so
B-22
.CHANGES IN FINANCL POSITION
CAPITAL OUTLAY FUND
q,
Tye
...•
...........
W"M
ONE'.$
Revenues
Investment and Property Revenues 3,300
Subventions and Grants 1,218,500 1,521,500 4,472,900 2,951,400
Service Charges 154,600 52,000 52,000
Other Revenues 526,800 748,000 748,000
Total Revenues 1,903,200 1,521,500 5,272,900 3,751,400
Expenditures
Capital Projects 8,020,400 3,886,500 11,891,400 8,004,900
Other Sources (Uses)
Operating Transfers In 728,100 1,990,000 2,398,200 408,200
Operating Transfers Out
Proceeds from Debt Financing 6,498,100 375,000 (.375,009)
Total Other Sources (Uses) 7,226,200 2,365,000 2,398,200 33,200
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 1,109,000 (4,220,300) (4,220,300)
Fund Balance,Beginning of Year 3,111,300 4,220,300 4,220,300
Fund Balance, End of Year $4,220,300 $0 $0 $0
B-23
CHANGES IN FINANCE- POSITION
PARKLAND DEVELOPMENT FUND
Revenues
Investment and Property Revenues 99,600 1,500 40,000 38,500
Subventions and Grants 100,000 100,000
Service Charges 74,200 15,000 15,000
Total Revenues 173,800 16,500 155,000 138,500
Expenditures
Capital Projects 935,300 1,195,900 1,195,900
Total Expenditures 935,300 0 1,195,900 1,195,900
Other Sources (Uses)
Operating Transfers In
Operating Transfers Out
Total Other Sources (uses)
Revenues and Other Sources Over (Under)
Expenditures and Other Uses (761,500) 16,500 (1,040,900) (1,057,400)
Fund Balance, Beginning of Year 1,998,100 104,400 1,2-36,600 1,132,200
Fund Balance, End of Year $1,236,600 $120,900 $195,700 $74,800
B-24
CHANGES IN FINANC,. POSITION
EQUIPMENT REPLACEMENT FUND
..................
W .................
Revenues
Investment and Property Revenues 62,800 60,000 60,000
Other.Revenues
Sale of Surplus Property 500 30,000 30,000
Total Revenues 63,300 90,000 90,000 0
Expenditures
Public Safety 62,100 409,600 448,000 38,400
Transportation 50,600 147,500 304,300 156,800
Leisure,Cultural&Social Services 14,800 0
General Government 55,400 55,400
Total Expenditures 127,500 557,100 807,700 250,600
Other Sources (Uses)
Operating Transfers In 328,000 337,800 337,800
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 263,800 (129,300) (379,900) (250,600)
Fund Balance,Beginning of Year 977,100 1,017,000 1,240,900 223,900
Fund Balance, End of Year $1,M'900 $887,700 $861,000 ($26,700)
B-25
CHANGES IN FINANC,_ .j- POSITION '
TRANSPORTATION IMPACT FEE.FUND _
.:....,::.'..; ..y :•w:
y... r r ,n • '••'•r.�;:.h:{ .. .. ............... ..:..;:., .k>.'::'.i•:k:i
n2
> s > +.° sa 'y.�'EE w � 1
E3 3 r • iuw < fes:[ a.
'f } y. k f f mv'C^`�Y•'++.,ii:!^',^}:v •� p
x c�
R
'� :N::xy xF '�",. ,.A>.';v x•,4 •yv v7b� 'YS7'h3<'.y: x:.w`j..r;p'v i63::4:v$:i.a' `>y yik.' 2'`.,>:x g� h., 3
or.:nf:.o.. :..s.: �# .y.sxi •S�x.,\,.A,A. :..'C,.:fi R;.�'i�^t';#,..'t•3', :..2:.\.
. s
x
Y ..h.. .2.. .:.vr•i ih':i::Yiii,:ky ::%{``;.
.nYf. ::{..:.: .:.hn•:n•nnk..�::T,.:.:n:,� v,Ci4'.2'+':Yk�::i::jv':ii':.f..n:nh::
Y.: :: : v. ,.{,( yy.+k :r:.
.. R,.sM.?i. .. x�:::....:::„.:;. :.s:.vh::>..G.{.. .Riy.,oi:;;x.,.,"' .:n.s:ax.::.;.,.,., ..�.^:a2fc «..;$•
°K..
d�+. �a ". <:'tiF:Yi
:'{TF..�:.::ntl...U....,i..:::ikY,.f.nr..:t:%::0.:C ,.0.,.'}y::.iy�•y. ..f;f,. .y. :r:i:.
2.... ...... ..:.:'isy i;;•n5:.. ...�:;:.. :..... ....... .:........ ....$:.,Ei. ..Eu,o..::..... is:s,+..�...:i.......�...
Revenues
Investment and Property Revenues 11,700 5,000 5;000
Service Charges 224;500 438,000 546;800 108,800
Total Revenues - .236,200 443;000 551,800 108,800
Expenditures
Capital Projects
- 181,000- _. 438,000 597;000 159,000
Total.Eapenditures1811000 438;000 5971000 159,000
Revenues and Other Sources Over(Under)
Expenditures and Other Uses - $5,200 5,000 " (45,200) (50,200)
Fund Balance, Beginning of Year 5,000 55,200 -__ _ _ -50;200
Fund Balance, End of Year _ _,$55,200_ $10;000
3-26
CHANGES IN FINANC, - POSITION
OPEN SPACE PROTECTION FUND
..........
...................
M:
.Revenues
Investment and Property Revenues 500 500
Service Charges 103,000 103,000
Total Revenues 0 0 103,500 103,500
Expenditures
Capital Projects
Total Expenditures 0 0 0 0
Other Sources (Uses)
Operating Transfers In
Operating Transfers Out
Total Other Sources (uses)
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 103,500 103,500
Fund Balance, Beginning of Year
Fund Balance, End of Year $0 $0 $103,500 $103,500
B-27
CHANGES IN FINANC. POSITION
DEBT SERVICE FUND
..........n.»:
...... ......
.0h,"
... ................................
no.....
His:.:..r,•:.00-105"
Expenditures
Debt Service
1990 Certificates of Participation 410,100 406,000 406,000
1994 Refunding Revenue Bonds 382,500 379,200 379,200
1996 Lease Revenue Bonds 52.3,400 523,400
Total Expenditures 792,600 1,308,600 1,308,600 0
Other Sources (Uses)
Operating Transfers In 792,600 1,308,600 1,308,600
Proceeds from Debt Financing 512,300
Total Other Sources (Uses) 1,304,900 1,308,600 1,308,600 0
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 512,300
Fund Balance, Beginning of Year 806,300 1,318,600 • 1,318,600
Fund Balance, End of Year
Reserved for Debt Service 1,318,600 1,318,600 1,318,600
Unreserved
Fund Balance, End of Year $1,318,600 $1,318,600 $1,318,600 so
The beginning fund balance for 1995-96 is based on estimated beginning fund balance
as provided in the 1995-96 Comprehensive Annual Financial Report.
B-218
CHANGES IN FINANC►. - POSITION
WATER FUND
Revenues
Subventions&Grants - FEMA Reimbursement 33,100
Service Charges
Water Sales
Water Service Charges 6,778,400 6,815,400 6,815,400
Sales to Cal Poly 367,100 257,300 257,300
Sales to Cuesta 90,500 52,100 52,100
Capital Improvement Charges 86,500 98,300 98,300
Connection Charges and Meter Sales 22,800 20,200 20,200
Account Set-up Fee 96,400 85,000 85,000
Other Service Charges 12,700 90,000 90,000
Total Service Charges 7,454,400 7,418,300 7,418,300
Other Revenues- PERS Refund 38,900 43,300 43,400
Investment and Property Revenues 340,000 300,000 300,000
Total Revenues 7,866,400 7,718,300 7,761,600 43,300
Expenditures
Operating Programs
Public Utilities 3,292,700 3,589,000 3,943,000 354,000
General Government 880,000 906,400 906,400
Total Operating Programs 4,172,700 4,495,400 4,849,400 354,000
Capital Projects 1,515,200 2,258,000 5,532,000 3,274,000
Debt Service 1,436,500 1,433,900 1,433,900
Total Expenditures 7,124,400 8,187,300 11,815,300 3,628,000
Other Sources (Uses)
Proceeds From Debt Financing 1,356,300 1,356,300
Cal Poly Equity Contribution 955,000
Total Other Sources (Uses) 955,000 0 • 1,356i300 1,356,300
Revenues and Other Sources Over (under)
Expenditures and Other Uses 1,697,000 (469,000) (2,697,400) (2,228,400)
Working Capital, Beginning of Year 4,505,700 3,748,800 • 6,202,700 2,453,900
Working Capital, End of Year
Reserved for Debt Service 1,245,500 1,245,500 1,245,500
Unreserved 4,957,200 2,034,300 2,259,800 215,500
Working Capital, End of Year $6,202,700 $3,279,800 $3,505,300 $225,500
Based on the 1995-96 Comprehensive Annual Financial Report working capital analysis.
B-29
CHANGES IN FINANCi. .A- POSITION
SEWER FUND
0
5111.11111:4WIN 1-11141�"�-1171
.g
-gg--
-5:
Revenues
Service Charges
Customer Sales
Sewer Service Charges 5,201,800 5,477,000 5,477,000
Sales to Cal Poly 297,500 170,800 170,800
Industrial User Charges 34,300 39,100 39,100
Capital Improvement Charges 76,400 98,100 98,100
Other Service Charges 200 2,400 2,400
Total Service Charges 5,610,200 5,787,400 5,787,400
Subventions and Grants 32,600
Other Revenue
PERS Refund 37,300 42,600 42,600
Other Revenues 1,000 1,000 1,000
Investment and Property Revenues 124,300 200,000 200,000
Total Revenues 5,805,400 5,988,400 6,031,000 42,600
Expenditures
Operating Programs
Public Utilities 2,341,500 2,649,000 2,888,300 239,300
General Government 707,400 728,600 728,600
Total Operating Programs 3,048,900 3,377,600 3,616,900 2.39,300
Capital Projects 337,800 898,800 1,597,400 698,600
Debt Service 2,104,200 2,135,900 2,135,900
Total Expenditures 5,490,900 6,412,300 7,350,200 937,900
Other Sources (Uses)
Operating Transfers Out (5,600) (5,600)
Cal Poly Equity Contribution 3,049,000
Expenditure Savings
Total Other Sources (Uses) 3,049,000 0 (5,600) (5,600)
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 3,363,500 (423,900) (1,324,800) (900,900)
Working Capital,Beginning of Year 212,300 2,480,600 3,575,800 1,095,200
Working Capital, End of Year $3,575,800 $2,056,700 $2,251,000 $194,300
Based on the 1995-96 Comprehensive Annual Financial Report working capital analysis.
B-30
CHANGES IN FINANCL POSITION
PARKING FUND
...........
.............
.40 "WOW":
W'.6
Revenues
Service Charges
Parking Meter Collections
Lots 350,800 350,000 350,000
Streets 605,000 596,800 596,800
Parking Structure Collections 331,600 262,100 262,100
Long-Term Parking Revenues 56,700 125,700 125,700
Lease Revenues 123,100 122,000 122,000
Parking In-Lieu Fees 90,000 108,300 108,300
Other Service Charges 20,200 20,000 20,000
Total Service Charges 1,577,400 1,584,900 1,584,900
Other Revenue - PERS Refund 8,600 9,600 9,600
Investment and Property Revenues 218,800 160,000 160,000
Fines and Forfeitures 480,500 460,000 460,000
Total Revenues 2,285,300 2,204,900 2,214,500 9,600
Expenditures
Operating Programs
Transportation 653,700 656,800 697,900 41,100
General Government 210,300 216,600 216,600
Total Operating Programs 864,000 87.3,400 914,500 41,100
Capital Projects 1,057,100 230,700 1,142,200 911,500
Debt Service 665,700 654,000 654,000
Total Expenditures 2,586,800 1,758,100 2,710,700 952,600
Other Sources (Uses)
Equity Transfer 48,000
Total Other Sources (Uses) 48,000 • 0 0 0
Revenuis and Other Sources Over (Under)
Expenditures and Other Uses (253,500) 446,800 (496,200) (943,000)
Working Capital, Beginning of Year 3,316,600 1,916,000 3,063,100 1,147,100
Working Capital, End of Year:
Reserved for Debt Service 651,900 651,900 651,900
Unreserved 2,411,200 1,710,900 1,915,000 204,100
Working Capital, End of Year $3,063,100 $2,362,800 $2,566,900 $204,100
B-31
CHANGES IN FINANC�. .A.. POSITION
TRANSIT FUND
........................ .
lg
.................
. ..... .
o..
R.1�0� V
id
Revenues
Investment and Property Revenues 1,400 2,600 2,600
Subventions and Grants
TDA Revenues 481,900 576,300 1,267,900 691,600
Other Grants 5,300 2,040,000 2,660,000 620,000
Section 9 508,400 718,000 1,532,600 814,600
Service Charges 336,000 252,000 252,000
Other Revenues- PERS Refund 3,300 3,700 3,700
Total Revenues 1,336,300 3,588,900 5,718,800 2,129,900
Expenditures
Operating Programs
Transportation 1,099,800 1,134,200 1,135,800 1,600
General Government 183,100 188,600 188,600
Total Operating Programs 1,282,900 1,322,800 1,324,400 1,600
Capital Projects 40,800 2,395,000 4,004,500 1,609,500
Total Expenditures 1,323,700 3,717,800 5,328,900 1,611,100
Other Sources (Uses)
Potential MOA Adjustments
Revenues and Other Sources Over (Under)
Expenditures and Other Uses 12,600 (128,900) 389,900 518,800
Working Capital,Beginning of Year 35,600 293,500 48,200 (245,300)
Working Capital, End of Year $48,200 $164,600 $438,100 $273,500
B-32
CHANGES IN FINANCL POSITION
GOLF COURSE FUND
............
81!00 ng.d
..........................
Revenues
Service Charges
Retail Sales 13,200 12,000 12,000
Green Fees 249,000 265,000 265,000
Other Fees 24,300 23,000 23,000
Total Service Charges 286,500 300,000 300,000
Other Revenue
PERS Refund 4,200 4,700 4,700
Sale of Property 19,600 2,000 2,000
Subventions and Grants 1,800 75,000 75,000
Investment and Property Revenues 2,300 3,500 3,500
Total Revenues 314,400 303,500 385,200 81,700
Expenditures
Operating Programs
Leisure,Cultural&Social Services 268,400 287,700 292,900 5,200
General Government 87,400 90,000 90,000
Total Operating Programs 355,800 377,700 382,900 5,200
Capital Projects 1,500 77,400 75,900
Total Expenditures 355,800 379,200 460,300 81,100
Other Sources (Uses)
Operating Transfers In
Operating Transfers Out
Equity Transfer 6,600 54,500 54,500
Expenditure Savings 15,200 15,200
Total Other Sources (uses) 6,600 69,700 69,700
Revenues and Other Sources Over(under)
Expenditures and Other Uses (34,800) (6,000) (5,400) 600
Working Capital, Beginning of Year 35,700 6,000 900 (5,100)
Working Capital, End of Year $900 so ($4,500) ($4,500)
B-33
CHANGES IN FINANC►_ . POSITION
WHALE ROCK COMMISSION
Oil
IS,
..... ............
vv ...... ..... .... . ..
I ox,
Sam
Revenues
Subventions&Grants - FEMA Reimbursement 8,100
Service Charges
Member Agency Contributions 392,300 379,400 379,400
Water Distribution Charges 144,600 235,000 2.35,000
Other Revenues 1,200 1,200
Total Service Charges 536,900 615,600 615,600
Other Revenue - PERS Refund 5,900 6,400 6,400
Investment and Property Revenues 17,000 10,000 10,000
Total Revenues 567,900 625,600 632,000 6,400
Expenditures
Operating Programs
Public Utilities 459,200 536,800 615,300 78,500
General Government 67,300 69,300 69,300
Total Operating Programs 526,500 606,100 684,600 78,500
Capital Projects 25,000 25,000
Total Expenditures 526,500 606,100 709,600 103,500
Other Sources (Uses)
Operating Transfers In 5,600 5,600
Operating Transfer Out
Total Other Sources (Uses) 0 0 5,600 5,600
Revenues and Other Sources Over (under)
Expenditures and Other Uses 41,400 19,500 (72,000) (91,500)
Working Capital,Beginning of Year 268,300 295,300 309,700 14,400
Working Capital, End of Year $309,700 $314,800 $237,700 ($77,100)
B-34
6 1
Section C
MIDAEAR BUDGET REQUESTS
1
MID-YEAR BUDGE. 1EQUESTS
SUMMARY OF 1996-97 REQUESTS
OPERATING PROGRAMS
General Other
Fund Sources Total
Public Safety
Public safety system support*
Community Development
Historic adobe stabilization and
resotration partnership program 6,900 6,900
Total Operating Program Requests $6,900 $0 $6,900
CAPITAL OUTLAY
General Other
Fund Sources Total
Transit
Bus replacement 775,000 775,000
Equipment acquisitions 100,000 100,000
Total Capital Outlay $0 $875,0001 $875,000
* No additional funds are required in 1996-97 for this request;however,there will be a
one—time cost of$33,200 in 1997-98 for the requested overlap of the two positions.
C-1
1996-97 Mid-Year Budgt.. Request
SIGNIFICANT OPERATING PROGRAM CHANGE
PROGRAM: Police Support Services
REQUEST TITLE: Public Safety System Support
Request Summary
Adequately supporting the new public safety management system will require a new application support position. The
cost for this position will be fully offset by deleting the police Support Services Manager position, resulting in no net
increases in costs or regular staffing. However, the Support Services Manager position will be needed to support the
current system during the installation and change-over to the new system Accordingly, an overlap of the two positions
through December 31, 1997 is recommended. No additional funds are required in 1996-97 for this staffing change;
however,there will be a one-time cost of$33,200 in 1997-98 for the requested overlap of the two positions.
Key Objective
Ensure adequate application support for the new system.
Primary Factors Driving the Request for Change
We will be making a significant capital investment in the new public safety system-about$700,000. In order to achieve
the service and productivity improvements that this investment will bring about in our emergency response and records
management operations,it is essential that we adequately support the new system. This support will be necessary both as
we install the new system and migrate from the current one,and in operating the system after it is installed. As noted in
the information technology roaster plan,purchasing new systems but failing to adequately support them after installation
is a blueprint for failure.
This position will perform a similar role in overseeing the integration and management of the public safety system(which
will be used by both the police and fire departments) that the GIS Manager performs for our GIS applications.
Additionally,at least initially,this position will also have to take the lead role in providing technical support for the new
system.
Alternatives
■ Add technical support resources In addition to new application support requirements,the new system will also
require increased technical support resources. We will be introducing a new, significant hardware platform to
the City (Hewlett Packard 9000) as well as a new, major operating system software (Unix). The information
technology master plan approved by the Council in April of 1995 envisioned adding technical staffing in
Information Systems if this occurred in order to meet system support needs. This technical staffing resource
would also be able to support expanded Unix applications envisioned for other master plan projects such as GIS,
records management and financial management. However, given our fiscal environment,we do not recommend
adding this needed resource at this time.
While this may result in under-supporting the technical needs of this system, this is preferable to under-
supporting the system's application needs. It should be noted that while we are not adding technical support
staffing at this time, it will be required if we continue moving forward with the information technology master
plan by expanding our use of Unix (or other operating systems not currently used by the City at this time) in
other organization-wide applications such as GIS,records management and financial management.
■ Use current public safety resources for application support Existing police and fire staff can not perform this
function without adversely impacting other essential day-today operations.
■ Do not overlap positions Deferring the hiring of the new application support until the new system is fully
C-2
Public Safety System Support(c sued)
operational,or accelerating the deletion of the Support Services Manager position before the change-over is well
underway, would seriously jeopardize the success of this project. The new system will require focused project
management and support,which is best provided by the application support position; and continuity in operations
while this is underway is also essential,and can only reasonably be provided by the Support Services Manager.
Based on the estimated hiring date of the new position and currently available resources, there will be no additional costs
in 1996-97 for this organizational change. However, we will incur a one-time cost of$33,200 in 1997-98 for the six
month overlap of the two positions.
Implementation
■ Draft and finalize job description;begin recruitment March 1
■ Close recruitment;screen applications April 15
■ Interview oral board candidates May 1
■ Background and interview finalists;offer position May 15
■ Employee begins work June 15
■ Support Services Manager position deleted December 31
H:POtieSaferysyamstaffhioudptRequest
C-3
1996-97 Mid-year
BUDGET AMENDMENT REQUEST
PROGRAM: Cultural Resource Protection
REQUEST TITLE: Historic Adobe Stabilization and Restoration Partnership Program
Request Summary
The City of San Luis Obispo owns four adobes(Murray, Canet, Rodriguez and Bowden-La Loma), all of which are on the
Master List of Historic Resources. The Murray Adobe, located in the Mission Plaza, was restored several years ago and is
used for storage, display and occasional office space. The other three adobes are in various stages of dilapidation,and have
been damaged by vandals,neglect,weathering,and age.
Recognizing that it had neither the expertise nor the funding to conduct a comprehensive restoration of its adobes,the City
solicited the support of citizens dedicated to preserving and restoring the adobes. A community group,"The Friends of Las
Casas De Adobes", has come forward with a proposal to help. The group is pursuing non-profit status, and consists of
community volunteers, marry with valuable expertise in historic preservation, construction, fundraising, historic research
and other relevant fields. The"Friends" have begun working on reuse plans for each adobe and will work with the City to
help guide future uses, restoration,fundraising and managing these community cultural resources.
Friends of Las Casas De Adobe have submitted a proposal to clarify its relationship with the City and to secure seed funding
to begin its mission. Through this mid-year budget amendment, the community group intends to enter into a partnership
with the City to provide important services, thereby freeing up limited City resources for other priority projects and
programs while still allowing progress on this important community program. There is currently no funding in the budget
for this program.
Key Objectives
■ Establish a partnership with a non-profit community organization to stabilize, restore, and administer the City's
historic adobes for the community's use and enjoyment.
■ Provide initial seed funding to help the Friends of Las Casas De Adobe become a self-supporting, non-profit
community agency responsible for historic adobes in San Luis Obispo.
■ Focus citizen volunteerism, skills, and expertise in an area where the City does not have specific expertise or would
need to reallocate limited resources to develop such expertise.
■ Preserve important community historical resources,in keeping with General Plan goals.
■ Use City resources efficiently and encourage community volunteerism.
Factors Driving the Request for Change
■ Since the group's formation in 1995,it has operated on member contributions and very limited staff support. The City
invited the group's assistance,and has encouraged group members to form a non-profit organization. Becoming a non-
profit corporation is now necessary to assure on-going funding. The group indicates that it needs assistance to achieve
this measure of self-sufficiency.
■ Friends of Las Casas De Adobe membership includes volunteers with special preservation skills and expertise which
are needed for the successful restoration of one or more of the adobes. This expertise is not now available on City staff
and would be expensive to obtain through training or hiring consultants.
■ Adobe preservation efforts are at a critical stage. With development occurring around the once-isolated Rodriguez and
Bowden-La Loma adobes, neighbors have complained about the adobes' dilapidated condition and emphasized the need
to restore and use the public-owned properties.
■ The number of worthwhile community projects continues to exceed available City funds. Increasingly,the City seeks
community partnerships with non-profit and volunteer organizations to undertake important community projects which
C-4
Historic Adobe Stabilization and Prekervation Partnership Program,Page 2
■ would otherwise not be possible to accomplish utilizing City resources alone.
■ The condition of the adobes has deteriorated faster in recent years due to vandalism, rain,drainage problems,and
neglect. It is essential to take action soon to reverse these effects and begin the restoration process. Delay could result
in higher restoration costs or significant loss of the resource.
■ A developer recently contributed $100,000 toward stabilization and restoration of the Rodriguez Adobe. This fund,
intended to match City contributions,provides an opportunity to begin the restoration process as a model for other City
adobes. With the requested support,the Friends have indicated a willingness to undertake this important project.
Alternatives
■ Provide a modified level of support. The Friends funding request includes security and stabilization improvements for
the Rodriguez Adobe, projects which can be funded through the Rodriguez Adobe Restoration Fund,a fund established
in connection with the approval of Tract 1750. By drawing the Rodriguez Adobe Restoration Fund first, the City can
reduce the amount of direct funding needed by about $8,350. The "modified level of support" reflects this reduced
amount of seed money needed for start-up and stabilization activities, estimated at $6,850. This modified level of
support would allow an active adobe preservation program to proceed for six months or longer.
■ Provide limited in-kind support only. The City could provide in-kind assistance such as office space, utilities, phone,
mail box and postage,waiver of city development review and/or impact fees,grounds maintenance and equipment, and
security for its preservation activities. No direct funding would be provided to start up formation of the non-profit
corporation,or to begin specific preservation activities. This approach would allow restoration activities to proceed for
the Rodriguez Adobe and would help stabilize and consolidate the group's activities. It could delay incorporation as a
non-profit, making it more likely to need supplemental funding in future years. It would also establish a precedent of
in-kind City support which might be difficult to break in the future.
■ Continue status quo. Under this approach, no financial support would be provided to the Friends of Las Casas De
Adobe. Adobe preservation would proceed as limited City staff and volunteer time and resources allowed. Work on the
Rodriguez Adobe could proceed with existing funding; the Simmler-Cant Adobe and Bowden-La Loma Adobe are not .
funded and would probably not be restored in the foreseeable future.
Cost Summary
The Friends funding request covers two periods: January 1"through June 30'h, 1997; and July 1"through December 31",
1997. This mid-year budget amendment applies only to the January through June period,as this is the remaining period in
the 1995-1997 budget. Funding requested for fiscal year 1997-98 will be addressed in the 1997-99 Financial Plan and
budget to be considered by the City Council this Spring.
Expense RequestedAmount Recommended Funding
Office Expenses/MeetingNotices $1,100 $1,100
Analysis,Rodriguez Adobe 5,000 0
Publicity 2,990 2,990
Security 3,540 940
Adobe Stabilization 2,570 1,820
TOTALS $15,200 56,850
C-5
►�Rr -ROBERTS.
VESSELY
CIVIL d STRUCTURAL
E N G I N E E R I N G
143 Podfic St.,Suite B Son Luis Obispo,0193401 805/541-2003
January 29, 1997
Ms. Wendy George
City of San Luis Obispo
990 Palm Street
San Luis Obispo, California 93401-3249
RE: Friends of Las Casas de Adobe
Ms. George,
To follow up yesterday Is discussion about the Friends of Las Casas de Adobe, I offer
this new proposed budget broken down by fiscal years. The Friends have provided and
will continue to provide expertise, labor and materials for the adobes but we need
support from the City to get going and we would like to be included in the City's
upcoming mid-year budget discussions.
We are confident that we can provide the City with an important service through our
efforts, relieving the City of a substantial responsibility if provided an adequate start and
occasional support.
We look forward to hearing from you.
Sincerely,
Robert S. V y, RCE
C:AMSES`GITY3.00C
C—o
FRIENDS OF LAS CASAS DE ADOBE
A COMMUNITY PARTNERSHIP
PRELIMINARY BUDGET
1997
c-7
PROPOSED RELATIONSHIP BETWEEN
THE CITY OF SAN LUIS OBISPO
AND
THE "FRIENDS OF LAS CASAS DE ADOBE"
January 13, 1997
What the Friends propose to do:
To secure, stabilize, restore, maintain and make available to the public each of the
historic adobe buildings in the City recognizing the individual qualities of each and the
way in which each could be a part of the City's parks, recreation and cultural heritage
functions.
What the Friends offer the City:
1. To identify the needs of the sites for security, stabilization and restoration.
2. To provide the labor, when appropriate, to secure, stabilize or restore the buildings.
3. To contract for expertise or labor when beyond the capabilities of the group.
4. To solicit grants and contributions for the adobes with the idea of making the sites
self-sustaining.
5. To provide informational material and programs to the public regarding the buildings
and sites.
6. Provide an annual report to the City of our efforts and progress.
What the Friends expect from the City.
1. Recognition as the organization responsible for the adobes.
2. A lease or other agreement covering the sites giving us authority to conduct
research, stabilization, restoration, maintenance tours and events.
3. Appointment of a city staff member with the appropriate authority and attitude as a
liaison to our group.
4. Utilities to the sites.
5. Office space (maybe the Murray adobe), phone and PO box.
6. Seed money for analysis, stabilization, brochures, a P.R. event, fund raising, See the
attached budget.
7. Periodic grants and loans (e.g. Proportional Coordinating Committee Grants-in-aid).
8. Waiver of city fees.
9. Grounds maintenance by city crews.
10.Occasional use of city personnel and equipment.
C:AMBEscmmc
C-s
FRIENDS OF LAS CASAS DE ADOBE
PRELIMINARY BUDGET DETAILS
The following 1997 preliminary budget for the Friends of Las Casas de Adobe
only addresses the basic funds needed to start the non-profit corporation, to raise funds
for continued operation, and to prevent vandalism and further deterioration of the
three sites.
Before we can address the restoration of these buildings, and prepare a more
accurate budget, we must have a complete analysis of each site.
To coincide with the fiscal year of the City of San Luis Obispo, the budget
items listed below have been divided from 1/1/97-6/30/97 and 7/1/97-12/31/97.
Administration
Meeting notices:
70 (current mailing list) 4 x 5 postcard with date time place agenda, ® 30 cents.
Office Expenses:
Phone: $100/mo.
PO Box: $40/yr.
Electric: $25/mo.
Garbage: $24/mo.
Gas: $30/mo.
Capital Improvements
Analysis, LL (La Loma) $5000.00 (as per`V. Donaldson)
Analysis, R (Rodriguez) $5000.00 (as per W. Donaldson)
Analysis, S/C (Simmler/Canet) $5000.00 (as per W. Donaldson)
Pub-- l
Brochure Revision
Revise contents to replace calendar with testimonials, orgsanizing efforts and
current projects.
1500 printed and folded: $340.
500 addressed and posted: $200.
Brochures:
B&W, 4 pages; 17" x 11" folded to letter, black on recycled n70 text. Contains
mission statement, history, photographs and floor plans for each of 3 adobes,
calendar of events, subcommittees. Suitable for self-mailing.3000: $600.
Fund Raising, event:
C-9
Brochures, additional copies: $600.
Display, expanded/updated/revised: $100.
Display of contributors/donors/volunteers: $100.
Fund Raising, post event:
Newspaper ad, acknowledgments/new donors/members list: $100.
Fund Raising, pre event:
Newspaper ads, 1 each TT,New Times, TPR: $200.
Tickets, (200): $100.
Poster, (50): $100.
Informational Displays:
Used for Public Outreach at Libraries, Service Club Presentations, Farmer's
Markets.
Materials for display: $300.
Portable display system: $300.
Membership Drive:
3000 notices: $1250
Promotion, postcards:
4" x 911
, used to promote tours, site rentals, etc. Full color front, B&W back:
$535
Security
Alarms:
Monitored system with 2 contacts and 1 motion detector, or 1 contact and 2
motion detectors. Includes cost of installation, but not phone or electric service.
Recommended for Simmler/Canet now, and others after restoration: $360.
Fencing:
Chain link with barbed wire at top around La Loma: $2000.
Not necessary at Simmler/Canet.
FOCA to repair fence around Rodriguez.
Lights:
Costs:$20 per set, $500 for installation, $1000 for meters and service.
La Loma, 4 sets plus service: $2600.
Rodriguez, 4 sets plus service $2600.
Simmler/Canet, 4 sets: $500.
Landscaping:
FOCA to trim bushes away from buildings to open view.
Stabilization
Roofing:
Repair or replace roofs so that they are good for 3 to 5 years, water tight and
stable, but not fully restored.
La Loma, replace corrugated metal sections at back and flash between dairy and
main house. By FOCA: $250.
C-10
Rodriguez, brace roof from inside and from porch, remove excess layers, and
apply rolled roofing. $500. By FOCA.
Simmler/Canet, patch only, $100. By FOCA.
Walls:
La Loma, needed timber or adobe butresses, particularly at dairy addition,
$2500.
Rodriguez, replace missing blocks and apply adobe plaster to south end, $250.
By FOCA.
Simmler/Caner, not necessary.
Unassigned
Contingency, 15%: $3,440.
C-11
FRIENDS OF LAS CASA DE ADOBE
Preliminary Budget, Current Fiscal Year
1/1/97-6/30/97
Administration
Office expenses and meeting notices $1,100.00
Capital Improvements
Analysis, Rodriguez $5,000.00
Publicity
Brochures, total $1,140.00
Informational Displays 600.00
Membership Drive 1,250.00
Security
Simmler/Canet: alarms and lights $940.00
Rodriguez: lights 2,600.00
Stabilization
Rodriguez: roofing and walls $750.00
Simmler/Canet 100.00
Contingency 1,720.00
TOTAL Current Year $15.200.00
C-12
FRIENDS OF LAS CASA DE ADOBE
Preliminary Budget, First Half of Next Fiscal Year
7/1/97-12/31/97
Administration
Office Expenses and meeting notices $1,100.00
Capital Improvements
Analysis: La Loma $5,000.00
Analysis: Simmler/Canet 5,000.00
Publicity
Fund raising event $1300.00
Promotional postcards 535.00
Security
La Loma: fencing and lights $43600.00
Stabilization
La Loma: roofing and walls $2,750.00
Contingency 1,720.00
TOTAL, First Half of Next Fiscal Year $22.005.00
c-13
1y ROBERTS.
VESSELY
CIVIL & STRUCTURAL �
E N G I N E E R I N G
143 Padfic St.,Suite 8 San Luis Obispo,(A 93401 805/541-1003
September 15, 1996
Mr. Allen Settle, Mayor
City of San Luis Obispo
990 Palm Street
San Luis Obispo, California 93401
RE: San Luis Obispo adobes.
Mayor Settle,
As you know, in response to a request from the City, a group of citizens has been
organized to preserve, restore and manage the City's adobe buildings; the Bowden/La
Loma on Lizzie Street, the Simmler/Canet on Dana Street and the Rodriguez, south of
Tank Farm Road. The Friends of the San Luis Obispo Adobes would like to use the
Simmler/Canet adobe for our monthly meetings but there is an Administrative Use
Permit and fee required. Since we are a fledgling organization with very little money we
request that the fee for this permit be waived.
The Friends have been meeting at either City Hall or the City-County Library and our
meetings have been consistently attended by 15 to 20 people. We'd like to meet at the
adobe, in part to have a consistent location for our meetings but also with the idea that
by.meeting there, we will be able to help maintain the building, to provide some security
and to be better able to plan for its use by becoming more familiar with it.
The adobe has electricity and running water. There are some off-street parking spaces
as well as on-street parking. We typically meet in the evening of the second Monday of
each month but, for flexibility we would like permission to meet there as often as twice a
month. Office use of the adobe is not planned nor requested at this time.
We appreciate your consideration.
Sincerely,
Robert Si. es ly, RCE
RECEIVED
SEP 1 6 1996
cmr copN
C-14
The vision of the Frie. -i
of the San Luis Obispo
Adobes is to secure, 110R.0D1X[31%.'1GUEZ PE-��L
stabilize, restore and
COMM
maintain selected adobe buildings inPM.M.-d
the City San Luis Obispo.They seek to D.0
AI� IWE
identify the individual qualities and f
O the way they could function as part of
*
the city's par creation and-cultukd-.Ze�--�-
-A
heritage, and to s691liesb.builkli
serve new and continum�g'-i--olO.fii:th�i—�--I
-*MEMO community life of Saifilaii-Obisl I II
Friends wish to pursue4hiswisionm
partnership with theCity-of-mans
_X.;i
Obispo to achievO aseff-rupgortlfflq�-�
program of continuing maintenance,
vitality, interpretation, and use.
CL.)
231�11
• Get aquainted
with The Friends
of the Adobes
EUMd
and their
restoration
projects
Visit with the C=rd
neighbors GOIM
Q
* Tourthe
Tr_��Y
%B
"Ui�d Rodriguez
Adobe
L55- Pitch in and
no T clean up around
the adobe
C)
Discuss your
0.
involvement in
the future park
The Rodriguez floorplan is basi- GOM
tally a rectangle, 60 feetjong-by- 3--1 a MM tO 3 Pm aturday
C= feet wide.The-kitchen is an addition
I with access to the rear porch and
dining room next to the living room. eptember 21 , 1996
O The bedrooms are entered by way of
the exterior doors on the front porch. At the end of Bpookpine, off Tank Win Road
The exterior walls are I foot 10
0 PMEM4 inches thick with all door and wind- Of9
ow openings exactly 2 feet 10 inches COD
wide.Wood tongue and groove sid-
ing has been applied to the north room
O and south walls, presumably to cov- 90 VIM
er the deteriorated adobe.The interi-
or walls measure I foot thick.The
house has been added on to with the
rear porch enclosed with board and
batten siding, and further para- VA.
tioned into a third bedroom.The b e_el-
bathroom was added after hot and
cold water were introduced. C-15 Gon
1996-97 Mid-Year Budget Request
CAPITAL IMPROVEMENT PROJECT
PROGRAM: Transit
PROJECT T=: Bus Replacements
Description
• Purchase three new 35-foot transit buses
• Retire three older buses from service
Objectives
• Maintain fleet reliability and appearance
• Avoid high maintenance costs for older buses
Background
SLO Transit's two 1980 F1xible 870 buses are 17 years old and ready for replacement with over 1,100,000 miles accumulated
on each of them. These two buses will definitely be replaced. The 1984 Orion bus and the 1986 Gillig bus are also ready for
replacement with over 700,000 miles accumulated on each of them. When the new buses are delivered,the transit manager
will decide which of these two buses should be replaced.
In the 1995-99 Capital Improvement Plan these replacements were scheduled to begin in 1997-98. But an unexpected
infusion of federal capital assistance(at the same time federal operating assistance is being reduced)allows earlier
replacement than originally anticipated.
Policy Links
• SLO Transit Short Range Transit Plan
• Financial Plan(pages E-9 and E-24)
Work Completed
The City has received approval for a federal capital grant to pay for 80 percent of the acquisition cost up to a maximum of
$720,000. The San Luis Obispo Council of Governments has included this project in its adopted statewide and federal
transportation improvement plans and has approved use of state TDA allocations as needed to match the federal grant.
Public Works has received approval from the Federal Transit Administration(FTA)to purchase these buses by tagging on to
the existing purchase contract of a large transit district. This strategy has worked in the past to gain competitive volume
pricing on a relatively small purchase.
Costs
To Date 1995/96 1996/97 1997/98 1998/99 Totals
Equipment Acquisition 775,000 775,000
TOTALS 775,000 7759000
C-16
Bus Replacements(continued)
Revenue Sources
To Date 1995/96 1996/97 1997/98 1998/99 Totals
TDA Allocations 155,000 155,000
Federal Capital Grant 620,000 620,000
TOTALS 775,000 1 1 1 775,000
C-17
1996-97 Mid-Year Budget Request
CAPITAL IMPROVEMENT PROJECT
PROGRAM: Transit
PROJECT TITLE: Transit Equipment Acquisitions
Description
Purchase the following new equipment for the transit operations contractor to use:
• a passenger van for transporting drivers at shift changes($28,000)
• a service truck for responding to breakdowns and picking up parts($33,000)
• a radio base station, 15 two-way radios for buses,and three portable radios($39,000)
Objectives
• Reduce transit operations contract costs by lifting some the capital cost required of the contractor
• Limit future service cutbacks as much as possible
Background
The existing contract requires the contractor to furnish all of the equipment listed in the description section above. The next
contract,which will take effect on July 1, 1997,will require the City to furnish this equipment so the contractor can avoid
expensive startup costs which would have to be passed on to the City. This approach is particularly appropriate because the
City currently has surplus TDA money for transit which is restricted to capital outlay and cannot be used currently for
operations.
Policy Links
• SLO Transit Short Range Transit Plan
• Financial Plan(pages E-9 and E-24)
Work Completed
The City has reviewed this project with the San Luis Obispo Council of Governments which has approved use of state TDA
allocations as needed for this purpose.
Public Works has consulted with the fleet manager to assemble preliminary specifications and cost estimates for the vehicles
and has consulted with radio communications technician to assess the feasibility and cost of setting up a radio system for
transit.
Costs
To Date 1995/96 1996/97 1997/98 1998/99 Totals
Equipment Acquisition 100,000 100,000
TOTALS 100,000 100,000
Revenue Sources
To Date 1995/96 1996/97 1997/98 1998/99 Totals
TDA Allocations 100,000 100,000
TOTALS 100,000 100,000
C-18