HomeMy WebLinkAbout04/01/1997, C-5 - APPLICATIONS FOR GRANT ASSISTANCE FROM THE MOTOR VEHICLE EMISSION REDUCTION FUND ADMINISTERED BY THE COUNTY AIR POLLUTION CONTROL DISTRICT (APCD) council 7r-7 C1
j AGEn6A uEpont
CITY OF SAN LU IS OB IS P O
FROM: Michael McCluskey, Director of Public Works F' `
Prepared By: Terry Sanville,Principal Transportation Planner'lt
SUBJECT: Applications for grant assistance from the Motor Vehicle
Emission Reduction Fund administered by the County Air
Pollution Control District(APCD).
CAO RECOMMENDATION Adopt a resolution approving the submittal of the following
grant applications to the APCD:
1. Community Bicycle Locker Purchase Program($15,000)
2. City Voluntary Trip Reduction Program Support($7,000)
DISCUSSION
Program Background. The County APCD collects $4.00 for every vehicle registered in San Luis
Obispo County. The APCD Board has set aside one dollar of these fees to fund a competitive grant
program, known as the Motor Vehicle Emission Reduction (MOVER) Program. Objectives of the
MOVER program are to support activities that reduce motor vehicle emissions, implement
transportation control measures (TCMs), and establish innovative public education programs. About
$100,000 will be available for the first cycle funding of the program and both public and private entities
throughout the County are eligible applicants. The deadline for submitting applications is Aan7 7.
1997.
After the grant applications are submitted, a Screening Committee will review them , public meetings
will be held , and the committee will announce its recommendations in June, 1997. SLOAPCD Board
action on the Committee's recommendations is slated for July 23, 1997 with funding to begin by
November I".
Evaluation of Recommended Grant Applications. The Public Works staff have prepared two grant
applications for submittal to the APCD:
• Communi1y Bicycle Locker Purchase Program: $15,000 of MOVER funds would be used to
purchase bicycle lockers to serve people working for private-sector employers within the Urban
Reserve. Employers would be required to support 20% of the cost of bike lockers with MOVER
funds supporting 801/6 of their cost. This proposed grant"match" requirement expands the impact
of MOVER funds and therefore increases the competitiveness of this City grant proposal. The
target employer group would be those with 25 or more employees. There are about 140
employers of this size within the Urban Reserve with a total combined work force of about 8,000
employees
• City Voluntary Tri Reduction Program Support(Bike Locker Purchasel: $7,000 of Mover funds
would be used to purchase bicycle lockers to serve municipal employees.
In October, 1996, a trip reduction committee was formed of staff members from various City
departments to pursue establishing a voluntary trip reduction program. This program is called for
by the Circulation Element which states:
1.9 City Government will aggressively pursue a trip reduction plan for City employees
with the goal of achieving an AVR[Average Vehicle Ridership]of 1.7 or kirger.
The trip reduction committee surveyed employees to determine the current AVR (estimated at
1.43), asked employees to identify trip reduction activities that they are interested in, and has
drafted a program for Council consideration as part of the upcoming budget. The purchase of
bicycle lockers for City employee use is one of eight activities identified in this draft program.
MOVER funds are being requested to pay for this particular trip reduction program component.
The response to surveys indicated that there are about 34 City employees who are interested in
bicycle lockers at various City work sites.
Both grant applications are consistent with objectives, policies and programs included in the City's
Bicycle Transportation Plan(October, 1993) and the General Pkun CircukWon Element (November,
1994). If approved by the APCD, both programs are relatively easy to administer and have direct
results. Given the amount of funding available from this program ($100,000 county-wide) and the
number of potential applicants, staff believes that the scale of the City's proposals and their direct air
quality benefits will make them competitive.
FISCAL EWPACT
MOVER program funds and private-sector employer contributions would fiully support the cost of
bicycle locker purchases. If the program is very successful during its first cycle, the City may decide
to apply for future additional grants and/or begin such programs ourselves.
ALTERNATIVES
The City Council may decide not to submit one or both of the applications or amend them. Given the
pending submittal deadline of April Yh, evaluation of alternative projects or continued consideration of
this item is not possible. Staff received APCD's RFP for this grant program in mid-February. Staff
work in preparing proposals was delayed due to other priority work projects and to await
recommendations being formulated by the City's trip reduction committee.
Attachments
Resolution authorizing the submittal of two grant applications for the MOVER Program.
Two MOVER Grant Applications:
1. Community Bicycle Locker Purchase Program($15,000)
2. City Voluntary Trip Reduction Program Support($7,000)
RESOLUTION NO. (1997 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPROVING PROPOSALS FOR SUBMITTION TO
THE COUNTY AIR POLLUTION CONTROL DISTRICT AS PART OF THE
MOTOR VEHICLE EMISSION REDUCTION FUND(MOVER)PROGRAM
WHEREAS, on February 10, 1997, the County Air Pollution Control District (APCD) made
available to the public a Request for Proposals (RFP) for projects and programs that help reduce air
pollution; and
WHEREAS, the City of San Luis Obispo has long supported programs that maintain clean air in
the San Luis Obispo region and has adopted plans,policies and standards that support the County's Clean
Air Plan(CAP);and
WHEREAS, as part of its transportation planning and management program, the City of San Luis
Obispo is prepared to undertake new programs, using MOVER funds, which will further the cause of
preserving the regions clean air resources..
NOW, THEREFORE, BE IT RESOLVED by Council of the City of San Luis Obispo the
following:
SECTION 1.Approves the following two proposals, attached as Exhibits A and B, and authorizes
their submittal to the San Luis Obispo County Air Pollution Control District:
Community Bicycle Locker Purchase Program($15,000 requested)
City Voluntary Trip Reduction Program Support($7,000 requested)
SECTION 2. Appoints the City Administrative Officer, or his designee, as agent of the City, to
conduct all negotiations, execute and submit all documents,including, but not limited to, applications,
agreements, amendments, payment requests and so on., which may be necessary for the completion of
the aforementioned projects.
Upon motion of seconded by and
on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this day of 1996.
C-s 3
Page 2: Resolution (1997 Series)
f
ATTEST:
City Clerk Mayor Allen K. Settle
APPROVED AS TO FORM:
klotor Vehicle Emission Reduction Program 1996-97 RFP
ATTACHMENT 2
EXHIBIT SUMMARY SHEET/COVER PAGE
(This is a summary only. All detailed information requested in rhe RFP must also be supplied)
Applicant(include other participating entities): City of San Luis Obispo
Brief Project Description: Use MOVER funds(along with employer contribution) to purchase
bicycle lockers and make them available to private—sector employers within the City's
urban reserve area.
Contact Person: Terry Sanville
Address: 955 Morro Steet, SLO, 93401 Phone: 781-7178
Total Project Budget:
MOVER Funds Matching Funds Total Project Costs
Materials $ 15,000 $ 8,000 $ 23,000
Personnel $ -- $ --
Other --
Type of Project:
_ Technology Based _ Public Education
% Trip Reduction _ Research
_ Plan Development % Transportation Control Measure(TCM)
Implementation Area for Project: San Luis Obispo's Urban Reserve
Performance Measures:
A.Total Emissions Reduced (tons of NOx, ROG, PM 10):
ROG = 1,20$yr NOx = 708 lb/yr PM10 = 1,051 lb/yr
B. Cost Effectiveness(Cost divided by item B):
ROG = $1.08/lb NOx = $2.16/lb PM10 = $1.62/lb
C. Useful Lifespan of Project(in years):
Ten
D. Estimated Audience Reached:
140 employers with 25 or employees a piece (about 8,000 employees)
San Luis Obispo County APCD 15 February 10, 7997
OProject Description: Community Bicycle Locker Purchase
1. Description of Type of Proposed Facilities and Services
• Use of MOVER Funds: The City of San Luis Obispo would contact, via direct mailing,
private-sector employers within the Community's Urban Reserve boundary. The City would
offer to pay (using MOVER program funds) 80% of the cost of purchasing bicycle lockers
to be installed at individual work sites. The remaining 20% of the cost would be borne by
the employer-property owner. For commercial centers or other clustered work sites, 100%
MOVER funding will be provided where a management entity or business association is
available to control the use of the lockers and provide maintenance.
• Target Beneficiaries: The first-year target group of employers will be those with 25 or
more employees or at commercial centers or other clustered work sites that serve a group of
small employers. The City estimates that there are approximately 140 private-sector
employers within its Urban Reserve that meet this size threshold. If the threshold were
lowered to 15 or more employees, an additional 100 employers would be eligible to
participate.
• Execution of.Agreements: The employer would enter into an agreement with the City
pledging the use of the lockers for perpetual bicycle storage for employees and depositing
the 20% match funding (the City will establish a separate revenue account to manage these
deposits). A standard fill-in-the-blanks agreement will be prepared by City staff and will
require little effort to execute on the part of the employer. Once the agreement is executed
and the employer-match deposited, the City will order the bicycle lockers to be delivered
directly to the work site. The employer will be responsible for installing and maintaining the
lockers. The manufactures will invoice the City and the City will compensate the vendors
after verifying that delivery has occurred.
• Priority Use of Funds and Program Limits: Execution of agreements between the City
and employers will be on a first-come-first serve basis. Funds will be available for the
purchase of new lockers but not for the replacement of existing ones or for the conversion of
existing indoor space currently used for bicycle storage. The City will establish a limit on the
number of lockers that any one employer may receive.
• Selecting Locker Designs: The City would work directly with the employer to identify the
type of bicycle locker that best fits their needs and space requirements. The City will solicit
information from various vendors and have this information available for review by
employers. The City staff will also provide assistance in locating lockers on work sites.
• Materials to be Distributed: As part of the direct mailing, literature will be distributed
that promotes bicycle commuting and advertises its air quality and transportation benefits.
The City will also advertise this program via the print and electronic media.
1
2. Geographic Area to be Served
Eligible employers within the City's General Plan Urban Reserve. This area (see attached map) includes
all territory with the corporate limits of San Luis Obispo and future growth areas of the City— including
the Airport Area to the south which is the current focus of annexation and specific planning efforts.
3. Description of Benefits and Integration with Existing Programs
Bicycling is a 0-emission form of transportation. The City of San Luis Obispo has an extensive record
of promoting bicycling for both work, school and choice trips. The City's Bicycle Transportation Plan
(1993) stipulates that bicycle lockers should be provided at work sites and includes specific standards
for their provision. As new development occurs, the City requires bicycle lockers and racks to be
installed. However, there are hundreds of existing work sites that lack bicycle facilities and the City has
little leverage to require them. This MOVER grant program would help address this need by providing
employers with the financial incentive to directly participate.
Work site bicycle storage can also enable employees who commute to San Luis Obispo from other
communities to use bicycles during lunch hours for conducting business within the community without
having to search for limited vehicle parking — and as a secondary result, receive the health fitness
benefits that bicycling provides.
4. Financial Strategy
Use of MOVER funds is described in paragraph #1 above. If additional demand for funding is clearly
demonstrated as part of the program's first year activities, the City will (a) apply for subsequent year
MOVER funding; and (2) consider using City funds to help support of the program or use other grant-
source dollars.
It is anticipated that, with regular maintenance, bicycle lockers can last 10 year or more. As previously
described, the private employers will be responsible for on-going maintenance of the lockers and
managing their utilization. The agreement between the City and Employer will stipulated that on-going
maintenance must be provided.
J I
Project Background & Organization
This program would be managed by the City of San Luis Obispo Public Works Department,
Transportation Division. Mr. Terry Sanville, Principal Transportation Planner, would be lead person
with assistance from Ms. Reinie Jones and'other transportation staff.
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The City's transportation staff has a long history of being committed to transportation programs that
benefit air quality. The City manages the County's most successful transit system, has installed over 30
miles of bicycle lanes, requires pedestrian facilities that create a continuous network of sidewalks and
paths, and has adopted plans and standards that foster the use of alternative transportation and the
reduction in SOV trips.
Emission Calculations/Cost Effectiveness
The following tables present key data pertinent to this grant application. Appendix A establishes the
methodology used to develop this data.
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Number of Persons Served per day 54 persons
Maximum work trips reduced arrivals and departures): 28 080 tris per year
Maximum estimated VMT Reduction work trip): 56,000 to 140,400 VMT per year
Estimated secondary trips reduced 51,160 tris per year
Maximum estimated VMT Reduction(secondary tris 51,160 to 153,480 VMT peryear
Total Annual Trips Reduced: 79,240 tris per year
Total estimated VMT Reduction: 107,160 to 293,880 VMT per year
MOVER fund cost to store bicycle: $29 per year 10 year locker life
Com arative Downtown Parkin a Storage Cost: $480 per year
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ROG work tris 2-0-9-12-9-1 171,391 140 790 521472
ROG other tri337,656 276,264 226 639 840,559
Total: 546,947 447 655 367,429 1 362 031
NOx work tris 132,623 116,765 102,731 352,119
NOx other tris 188,781 166,782 147,340 502,903
Total: 321,404 283 547 2-5-0-90-71, 855 022
PM-10 work tris 233 716 Same Same 701 148
PM-10 other tris 243,522 Same Same 730,566
Total: 477t238 Same Same 1,431,714
CO work tris 2,033,470 1,669,479 11392,650 5,095,599
CO other tris 3,355 584 2,755,990 2,289,992 8 401 566
Total: 52289,054 4 425,469 3,682 642 13 497165
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ROG(work trips) 209,291 g 461 lb $3.24/lb
ROG(other trips) 337,656 g 744 lb $2.16/lb
Total: 546,947 g 1,204 Ib $1.08/lb
NOx(work trips) 132,623 g 292 lb $5.40/lb
NOx(other trips) 188,781 g 416 lb $3.78/lb
Total: 321,404 g 708 lb $2.16/lb
PM-10(work trips) 233,716 g 515 lb $3.24/lb
PM-10(other trips) 243,522 g 536 lb $2.70/lb
Total: 477,238 g 1,051 $1.62/lb
CO(work trips) 2,033,470 g 4,479 $0.32/lb
CO (other trips) 3,355,584 g 7,391 $0.22/lb
Total: 5,389,054 g 11,870 $0.11/lb
0 Work Statement
Implementation of the Bicycle Locker Purchase Program would happen as follows:
1. Solicit Information from Vendors: The City transportation staff will contact various
manufactures of bicycle lockers and request copies of brochures and current price lists. We will
establish a library of materials at our 955 Morro Street offices for use by program participants and
others.
2. Prepare Draft Agreement: We will prepare a standard-form contractual agreement that will be
easy for employers to execute but will bind program participants to maintaining the lockers and
advertising their use by site employees.
3. Advertise Program: Using our land use data base, we will establish a mailing list of all candidate
employers (and commercial centers) and distribute, via direct mail, information about the program.
We will also utilize the print and electronic media to advertise the program to ensure that the client
group is aware of the program.
4. Respond to Inquiries and Purchase Lockers: The City Transportation Staff will be available to
meet with prospective program participants at City offices or on the work site, complete draft
agreements for client execution, and handle the ordering of the bicycle lockers as previously
described.
5. Monitoring—Follow-up: The agreement signed by the employer will stipulate that the City has the
right to inspect the use of the bicycle lockers. For two-three years after the implementation of the
program, City staff will provide spot checks of appropriate use of MOVER-funded facilities.
4
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Funding Request - Cost Breakdown
The following table identifies the costs associated with this program:
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Solicit Vendor Info NA $200 NA $200
Develop Agreement NA $200 NA $200
Advertise Prowarn NA $300 NA $300
Purchase Lockers $15,000 NA $3,750 1 $18,750 1
Assemble-Install NA NA $3,000 $3,000
Lockers
Annual Maintenance NA NA $250 $250
Monitoring NA $300.00 NA $300
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Based on the information provided above and in preceding sections that identify potential emission
reductions, in theory this program can be scaled to virtually any level of funding. However, given the
administrative effort to sponsor such a program, potential demand levels, and limited alternative funding
sources, we suggest that the minimum funding level be$10.000.
0 Schedule of Deliverables & Performance
Monitoring
Assuming the timeline shown on page 3 of APCD's RFP is reasonably accurate and that a positive
response from the SLOAPCD Board on this proposal is forthcoming on July 23,d1997, the following is
an approximate schedule for program deliverables:
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Solicit Vendor Information and Develop Bicycle October 1, 1997
Parking Library
Prepare Standard-Form Agreement November 1, 1996
Advertise Program and Begin Accepting January 1, 1998
Applications
Execution of Agreements, Delivery and Installation Through the Remainder of the Program Year and
of Bi cle Lockers b and see ara ra h below
Program objectives will be directly measured by counting the number of lockers that have been installed
during the program year and dividing by the total anticipated installation to determine a percentage
5
completion rate.(I/G= % accomplished; where I = lockers installed and G= 27 estimated total lockers
supported by MOVR funding). The following scale can be used to determine employer participation
rates and program success:
7'0 a
., . .
> 85% A(Excellent)
*75% but <85% B (Good)
* 65% but<75% C (Acceptable)
> 55%but<65% D of Acceptable)
< 55% F of Successful)
The City requests the flexibility to retain unused MOVER funding appropriated for the first program
year for an additional 12-month period (a total of 24 months from the execution of program agreement
with APCD). If at the end of that time there are unused MOVER funds, they would be returned to the
.APCD or the City would request their application to other APCD-approved MOVER projects. It is
the City's intent to implement "successful" programs; however if employer participation (which is
voluntary) is low, the funding should not be unduly tied up. (Note: funding methodologies are not
explicitly presented in the APCD's RFP and there are numerous options.)
1(�) Appendix A: Data Methodology
9 Total Persons Served per Day: Purchase Funding ($18,750) divided by Cost of Individual
Locker($700)x bicycles per locker(2)=54 persons served.
• Maximum work trips reduced (arrivals and departures): 54 bicyclists per day x 2 (arrivals and
departures)= 108 trips per day x 260 work—days(private sector) = 28,080 trips per year.
• Maximum estimated VMT Reduction (work trip): 28,080 work trips times (2 to 5 miles per
trip)=56,000 to 140,400 VMT reduced.
• Estimated secondary trips reduced: Work trips per day (108) = 20% total trips per day;
therefore total trip = 540 trips per day; subtract work trips (108) from total trips (540) to get
"choice" trips = 432 trips per day; assume 50% of these done by bicycle yields 216 trips per day x
260 work days gives you 51,160 secondary trips reduced per year.
• Maximum estimated VMT Reduction (secondary trips): 51,160 secondary trips per year x (I to
3 miles)= 51, 160 to 153,480 VMT reduced.
• Total Annual Trips Reduced: 28,080 work trips+ 51,160 secondary trips = 79,240 total annual
trips reduced.
• Total Annual VMT Reduction: 56, 000 to 140,400 VMT work trips reduced + 51,160 to
153,480 VMT secondary trips reduced= 107,160 to 293,880 total VMT reduced per year.
6
0—s:--t/
• MOVER Fund Cost to Store Bicycle: The estimated cost of each bicycle locker is $700.
Typically, each locker can house two bicycles. Therefore, this total amount of program purchase
funding should support the purchase and installation of 27 bicycle lockers or storage for
approximately 54 bicycles. Given the program's total cost, the anticipated cost per bicycle stored is
26 ($23,000 total costs/54 bicycles). However, given a conservative estimate on the useful life
of a bicycle locker of ten (10)years, the annual cost to store the bicycle may be as low as $45. The
cost to the MOVER grant program (given employer and City contributions) would be about $29
per bicycle per year($15,000/$23,000 =65% x$45 per bike per year= $29 per bicycle).
• Example of Emission Reduction Calculation (ROG for Work Trips, 1-5 years): Work Trips
per year (28,080) x trip factor from Table 3 of RFP (5.46) + miles traveled (98,200 = average of
VMT range shown in proposal Table 1) x VMT factor (0.57)=total emission reduction or 209,291
g/yr or 461 lb/yr.
• Example of Total Annual Cost of Emission Reduction (ROG for Work Trips, 1-5 years):
Annual ROG reductions (209,291grams)/ 454 = 461 pounds; MOVER program cost per
bicycle($29)/ pounds of emissions reduced (46 1) _ $0.06 per bicycle MOVER cost of reduction x
54 bicycles=$3.24 per pound per year
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7
Motor Vehicle Emission Reduction Program 1996-97 RFP
ATTACHMENT 2
EXHIBIT SUMMARY SHEET/COVER PAGE
(This is a summary only. All detailed information requested in the RFP must also be supplied)
Applicant(include other participating entities):
Brief Project Description: Provide support for the City of San Luis Obispo's Voluntary
Trip Reduction Program for its permanent work force by purchasing ten (1) bicycle
lockers and installing them at verious City work sites.
Contact Person: Terry Sanville
Address: 955 Morro Street 781-7178
San Luis Obispo, CA 93401 Phone:
Total Project Budget: $7,000
MOVER Funds Matchin, Funds Total Project Costs
Materials $ 7,000 $ --- $7,000
Personnel $ $ $
Other $ $ $
Type of Project:
_ Technology Based _ Public Education
Trip Reduction _ Research
_ Plan Development _ Transportation Control Measure (TCM)
Implementation Area for Project: Municipal work sites within the City of San Luis Obispo.
Performance Measures:
A.Total Emissions Reduced(tons of NOx, ROG, PM,,,):
ROG = 446 lb/yr; NOx = 262 lb/yr; PM10 = 389 lb/yr
B. Cost Effectiveness(Cost divided by item B):
ROG = $1.57/lb; NOx = $2.67/lb; PM10 = $1.80/lb
C. Useful Lifespan of Project(in years):
Ten
D. Estimated Audience Reached:
325 permanent employees
San Luis Obispo County APCD 15 February 10, 1997
Project Description: City Voluntary Trip Reduction
Program Support (Bicycle Locker Purchase)
Background: In October, 1996, the City of San Luis Obispo formed a committee of staff members
from various departments to pursue establishing a voluntary trip reduction program with the goal of
achieving an Average Vehicle Ridership (AVR) of 1.7 for the City's permanent work force. The
committee surveyed City employees to determine the current AVR, asked the employees to identify trip
reduction activities that they are interested in, and prepared a program for consideration by the City
Council. This program is part of the draft 1997-99 Financial Plan (2-year budget) that will be acted on
by the City Council by June 30'". The recommended program includes the following eight activities:
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Selective Work-At-Home-Program elecommute Compressed Work Schedules
Expanded Vacation/Cash Bonus for Trip Reduction Wellness Program Benefits for Trip Reduction
Guaranteed Ride Home Program Flerdble Schedules to Enable Use of Alternative
Transportation
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Publicity and Program perso.
Many of these activities involve changes in workforce management, use of existing city equipment, or
an expansion of an existing City program. However, the purchase of bicycle lockers has specific and
measurable costs and benefits and is therefore the targeted activity for the MOVER grant program.
This application presents the anticipated air quality benefits of pnly the bicycle locker purchase
component of our trip reduction program. However, significant additional benefits are possible and
anticipated through implementation of all eight activities.
1. Description of Type of Proposed Facilities and Services
• Use of MOVER Funds: The City of San Luis Obispo would purchase ten (10) bicycle
lockers using MOVER program funds, and install them at various municipal work sites to
provide secure bicycle parking for City Employees.
• Target Beneficiaries: A survey of the City's permanent work force (325 people)
conducted in February, 1997 showed that 34 employees(about 10% of the work force) were
interested in the provision of additional bicycle lockers at various sites. If the number of
locker currently used by City employees is subtracted from this number, there is a residual
demand for enclosed parking for about 20 bicycles or 10 lockers (assuming two bicycles per
locker).
• Priority Use of Facilities: Use of the bicycle lockers by City employees will be on a first-
come-first serve basis. It's important to note that the City provides bicycle racks for short-
term bicycle parking at most of its facilities where there is a public demand for them.
• Selecting Locker Designs: The City's transportation staff will work directly with the
vendors and department personnel at the various work sites to identify the type of bicycle
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locker that best fits particular space requirements and will assist with the siting of the
facilities.
2. Geographic Area to be Served
Municipal work sites within the City of San Luis Obispo. It is not anticipated that bike lockers will be
installed at some of the more remote utility sites—but no site will be ineligible.
3. Description of Benefits and Integration with Existing Programs
Bicycling is a 0-emission form of transportation. The City of San Luis Obispo has an extensive record
of promoting bicycling for both work, school and choice trips. The City's Bicycle Transportation Plan
(1993) stipulates that bicycle lockers should be provided at work sites and includes specific standards
for their provision. The City has a history of providing some bicycle lockers and key downtown
locations - but additional financial assistance is needed to provide facilities at work sites not currently
served or underserved.
Work site bicycle storage can also enable City employees who commute to work to use bicycles during
lunch hours for conducting business within the community without having to search for limited vehicle
parking—and as a secondary result, receive the health fitness benefits that bicycling provides.
4. Financial Strategy
Use of MOVER funds is described in paragraph #1 above. If additional demand for funding is clearly
demonstrated as part of the program's first year activities, the City will (a) apply for subsequent year
MOVER funding; and (2) earmark a portion of its annual Bicycle TDA (Transportation Development
Act) funds to continue support of the program. A specific amount for TDA support is not established
at this point and will depend on continued demand from employers and other funding options.
It is anticipated that, with regular maintenance, bicycle lockers can last 10 years or more. The City will
be responsible for on-going maintenance of the lockers and managing their utilization.
as Project Background & Organization
This program would be managed by the City of San Luis Obispo Public Works Department,
Transportation Division. Ms. Reinie Jones would be lead person with assistance from Keith Opalewski,
Parking Manager, and Mr. Terry Sanville, Transportation Planner.
The City's transportation staff has a long history of being committed to transportation programs that
benefit air quality. The City manages the County's most successful transit system, has installed over 30
miles of bicycle lanes, installs new sidewalks and requires pedestrian facilities that create a continuous
network of sidewalks and paths, and has adopted plans and standards that foster the use of alternative
transportation and the reduction in SOV trips.
2
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2 . Emission Calculations/Cost Effectiveness
The following tables present key data pertinent to this grant application. Appendix A establishes the
methodology used to develop this data.
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Number of Persons Served per day 20 persons (about 25%of City's Trip Reduction
Goal)
Maximum work trips reduced (arrivals and 10,400 trips per year
departures):
Maximum estimated VMT Reduction work trip): 20,800 to 52,000 VMT per year
Estimated secondary tris reduced 20,800 tris per year
Maximum estimated VMT Reduction seconds trips) 20,800 to 62,400 VMT per year
Total Annual rips Reduced: 31,200 tris per year
Total estimated VMT Reduction: 41,600 to 114,400 VMT per year
MOVER fund cost to store bicycle: $35per year 10 year locker life
Downtown Parking Space Cost $480 per year
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ROG work tris 77 438 63,415 52,092 192,945
ROG other trips) 124,933 102,218 83,856 311,007
Total: 202 371 165,633 135,948 503,952
NOx work tris 49,071 43,203 38M0 130,284
NOx(other trips) 69,849 61 709 54 516 186,074
Total: 118,920 104 912 92,526 316,358
PM-10 work tris 86 475 Same Same 259 425
PM-10 other tris 90,103 Same Same 270 309
Total: 176,578 Same Same 529,734
CO work tris 752,384 617,707 515,281 1 885 372
CO other tris 1,231,566 1,019 716 847,297 3 098 579
Total: 1,9839950 1,6379423 19362,578 41983,951
3
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i Funding Request - Cost Breakdown
The following table identifies the costs associated with this program:
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Solicit Vendor Info NA NA NA
Select Design and Order $71000 NA NA
Lockers
Advertise Program NA $200 $200
Assemble-Install NA $2,000 $2,000
Lockers
Annual Maintenance NA $200 $200
11 Monitoring NA $200 $200
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Based on the information provided above and in preceding sections that identify potential emission
reductions, in theory this program can be scaled to virtually any level of funding. However, given the
administrative effort to sponsor such a program, potential demand levels, and limited alternative funding
sources, we suggest that the minimum funding level be$5,000.
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91 Schedule of Deliverables & Performance Monitoring
Assuming the timeline shown on page 3 of APCD's RFP is reasonably accurate and that a positive
response from the SLOAPCD Board on this proposal is forthcoming on July 23'd, 1997, the following is
an approximate schedule for program deliverables:
.................
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Solicit Vendor Information and Develop Bicycle October 1, 1997
Parking Library
Select Design and Order Lockers November 1, 1997
Advertise Prog,am and Begin Managing Use January 1, 1998
Monitor Use and Maintain Onaoing
Program objectives will be directly measured by counting the number of lockers that have been installed
during the program year. While siting lockers at some locations will be challenging, the City sees no
significant roadblocks to installing all lockers funded by the MOVER program.
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Appendix A: Data Methodology
• Total Persons Served per Day: Purchase Funding ($7,000) divided by Cost of Individual Locker
($700)x bicycles per locker(2)=20 persons served.
• Maximum work trips reduced (arrivals and departures): 20 bicyclists per day x 2 (arrivals and
departures) =40 trips per day x 260 work days(private sector) = 10,400 trips per year.
• Maximum estimated VMT Reduction (work trip): 10,400 work trips times (2 to 5 miles per
trip)=20,800 to 52,000 VMT reduced.
• Estimated secondary trips reduced: Work trips per day (40) =20%total trips per day; therefore
total trip = 200 trips per day; subtract work trips (40) from total trips (200) to get "choice' trips=
160 trips per day; assume 50% of these done by bicycle yields 80 trips per day x 260 work days
gives you 20,800 secondary trips reduced per year.
• Maximum estimated VMT Reduction (secondary trips): 20,800 secondary trips per year x (1 to
3 miles)= 20,800 to 62,400 VMT reduced.
• Total Annual Trips Reduced: 10,400 work trips + 20,800 secondary trips =31,200 total annual
trips reduced.
• Total Annual VMT Reduction: 20,800 to 52,000 VMT work trips reduced + 20,800 to 62,400
VMT secondary trips reduced= 41,600 to 114,400 total VMT reduced per year.
• MOVER Fund Cost to Store Bicycle: The estimated cost of each bicycle locker is $700.
Typically, each locker can house two bicycles. Therefore, this total amount of program purchase
funding should support the purchase and installation of 10 bicycle lockers or storage for
approximately 20 bicycles. Given the program's total cost, the anticipated cost per bicycle stored is
480 ($9,600 total costs/20 bicycles). However, given a conservative estimate on the useful life of
a bicycle locker of ten (10) years, the annual cost to store the bicycle may be as low as $35. The
cost to the MOVER grant program (given City contributions) would be about $35 per bicycle per
year($7,000/$9,600=73% x $48 per bike per year= $35 per bicycle).
• Example of Emission Reduction Calculations: The emission reduction calculations shown in
Table #2 of this proposal were derived from the emission reduction calculations generated for the
City's other MOVER grant application and factored down in size. For example, the City's Bicycle
Locker Purchase Program Application was based on the reduction of 54 vehicle trips; this
application assumes the reduction of 20 vehicles or 37% of the other programs emission reduction
impact. This percentage was simply applied to the larger programs reductions to determine
amounts shown in Table 2. Actual numbers may vary slightly due to rounding.
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