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HomeMy WebLinkAbout07/01/1997, C-13 - INVITATION FOR BIDS - POLICE PATROL SEDANS council M-16; ; j acEnaa aEpoit 1h. CITY OF SAN LUIS OBISPO FROM: Mike McCluskey,Public Works Director Prepared By: David Elliott,Administrative AnalystONA SUBJECT: Invitation for Bids-Police Patrol Sedans\L CAO RECOMMENDATIONS: 1) Approve"Invitation for Bids to Furnish 11 Police Patrol Sedans,SpecificationNo. 9800" 2) Authorize Public Works to advertise for bids 3) Authorize the City Administrative Officer to award a contract if the successful bid is less than$280,000 DISCUSSION This procurementis part of the Police Protection Vehicle Replacementsproject approved with the 1997-99 Financial Plan. A copy of the project request is attached. FISCAL IMPACT Estimated Cost $280,000 Budget Available $292,000 The remaining budget is needed for installationof special equipment. Attachment project request SpecificationNo. 9800 is availablefor review in the City Eierft office L'oaaeiL Police Patrol Sedans 1997-99 Financial Plan Request CAPITAL IMPROVEMENT PLAN OPERATION: Police Protection PROJECT TITLE: Vehicle Replacements Project Description Replace 18 vehicles: • 11 patrol sedans in 1997-98 and 2 patrol sedans in 1999-2000 • 1 minivan in 1998-99 • 2 administration sedans in 1997-98 and 2 administration sedans in 2000-01 Objectives • Maintain fleet reliability • Keep maintenance costs reasonable • Improve productivity of maintenance crews Background The decision to replace a piece of equipment is based on a combination of the following factors: • Actual miles or hours of operation compared to expected miles or hours • Actual years of operation compared to expected years • Possible unsuitability of the equipment for future operations • Evaluation of mechanical condition by the Supervising Mechanic • Evaluation of maintenance costs by the Supervising Mechanic Equipment to be Acquired: Acquisition Acquisition Number Year Cost New Police Patrol Sedan 11 1997-98 $292,000 Used Sedan 2 1997-98 40,000 Used Minivan 1 1998-99 22,000 New Police Patrol Sedan 2 1999-00 53,000 Used Sedan 2 2000-01 40,000 Police Totals 18 $447,000 e-11-0t Public Safety-Police Equipm.uc Replacements(continued) Equipment to be Replaced and Declared Surplus: Make: Chevrolet Chevrolet Chevrolet Chevrolet Model: C Caprice Ca ' C Description: atrol Sedani atrol Sedan atrol Sedan Patrol Sedan City Vehicle Number: 9 Acquisition Year: 1991 1994 1994 1994 Scheduled Replacement Year: 1994 1997 1997 1997 Recommended Replacement Year: 1997 1997 1997 1997 Acquisition Price: $12,700 $14,000 $14,000 $14,000 Estimated Replacement Price: $26,500 $26,500 $26,500 $26,500 Estimated Surplus Value: $3,000 $3,500 $3,500 $3,500 Current Odometer Reading: 97,559 75,541 71,233 85,076 Maintenance Cost Since 1991: $5,215 $5,553 $5,075 $5,625 Make: Chevrolet Chevrolet Chevrolet Chevrolet Model: Ca 'annee Description atrol Sedan Patrol Sedan Patrol Sedan OPatrol S City Vehicle Number: 9506 Acquisition Year: 1994 1994 1994 1994 Scheduled Replacement Year: 1997 1997 1997 1997 Recommended Replacement Year: 1997 1997 1997 1997 Acquisition Price: $14,000 $14,000 $14,000 $14,000 Estimated Replacement Price: $26,500 $26,500 $26,500 $26,500 Estimated Surplus Value: $3,500 $3,500 $3,500 $3,500 Current Odometer Reading: 87,257 83,779 83,466 87,809 Maintenance Cost Since 1991: $6,933 $5,164 $5,475 $6,364 Make: Chevrolet Chevrolet Chevrolet Ford Model: Ca Ca Canrice Aerostar Description atrol Se Patrol Sedan atrol S Minivan City Vehicle Number. 9509 9042 Acquisition Year: 1994 1994 1994 1990 Scheduled Replacement Year: 1997 1997 1997 1997 Recommended Replacement Year: 1997 1997 1997 1998 Acquisition Price: $14,000 $14,000 $14,000 $14,500 Estimated Replacement Price: $26,500 $26,500 $26,500 $22,000 Estimated Surplus Value: $3,500 $3,500 $3,500 1 $4,000 Current Odometer Reading: 81,371 75,644 71,282 87,079 Maintenance Cost Since 1991: $6,452 $4,929 10,15232 $3,219 C�3-3