HomeMy WebLinkAbout07/01/1997, C-13 - INVITATION FOR BIDS - POLICE PATROL SEDANS council M-16; ;
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CITY OF SAN LUIS OBISPO
FROM: Mike McCluskey,Public Works Director
Prepared By: David Elliott,Administrative AnalystONA
SUBJECT: Invitation for Bids-Police Patrol Sedans\L
CAO RECOMMENDATIONS:
1) Approve"Invitation for Bids to Furnish 11 Police Patrol Sedans,SpecificationNo. 9800"
2) Authorize Public Works to advertise for bids
3) Authorize the City Administrative Officer to award a contract if the successful bid is less
than$280,000
DISCUSSION
This procurementis part of the Police Protection Vehicle Replacementsproject approved with the
1997-99 Financial Plan. A copy of the project request is attached.
FISCAL IMPACT
Estimated Cost $280,000
Budget Available $292,000
The remaining budget is needed for installationof special equipment.
Attachment
project request
SpecificationNo. 9800 is availablefor review in the City Eierft office
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Police Patrol Sedans
1997-99 Financial Plan Request
CAPITAL IMPROVEMENT PLAN
OPERATION: Police Protection
PROJECT TITLE: Vehicle Replacements
Project Description
Replace 18 vehicles:
• 11 patrol sedans in 1997-98 and 2 patrol sedans in 1999-2000
• 1 minivan in 1998-99
• 2 administration sedans in 1997-98 and 2 administration sedans in 2000-01
Objectives
• Maintain fleet reliability
• Keep maintenance costs reasonable
• Improve productivity of maintenance crews
Background
The decision to replace a piece of equipment is based on a combination of the following factors:
• Actual miles or hours of operation compared to expected miles or hours
• Actual years of operation compared to expected years
• Possible unsuitability of the equipment for future operations
• Evaluation of mechanical condition by the Supervising Mechanic
• Evaluation of maintenance costs by the Supervising Mechanic
Equipment to be Acquired:
Acquisition Acquisition
Number Year Cost
New Police Patrol Sedan 11 1997-98 $292,000
Used Sedan 2 1997-98 40,000
Used Minivan 1 1998-99 22,000
New Police Patrol Sedan 2 1999-00 53,000
Used Sedan 2 2000-01 40,000
Police Totals 18 $447,000
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Public Safety-Police Equipm.uc Replacements(continued)
Equipment to be Replaced and Declared Surplus:
Make: Chevrolet Chevrolet Chevrolet Chevrolet
Model: C Caprice Ca ' C
Description: atrol Sedani atrol Sedan atrol Sedan Patrol Sedan
City Vehicle Number: 9
Acquisition Year: 1991 1994 1994 1994
Scheduled Replacement Year: 1994 1997 1997 1997
Recommended Replacement Year: 1997 1997 1997 1997
Acquisition Price: $12,700 $14,000 $14,000 $14,000
Estimated Replacement Price: $26,500 $26,500 $26,500 $26,500
Estimated Surplus Value: $3,000 $3,500 $3,500 $3,500
Current Odometer Reading: 97,559 75,541 71,233 85,076
Maintenance Cost Since 1991: $5,215 $5,553 $5,075 $5,625
Make: Chevrolet Chevrolet Chevrolet Chevrolet
Model: Ca 'annee
Description atrol Sedan Patrol Sedan Patrol Sedan OPatrol S
City Vehicle Number: 9506
Acquisition Year: 1994 1994 1994 1994
Scheduled Replacement Year: 1997 1997 1997 1997
Recommended Replacement Year: 1997 1997 1997 1997
Acquisition Price: $14,000 $14,000 $14,000 $14,000
Estimated Replacement Price: $26,500 $26,500 $26,500 $26,500
Estimated Surplus Value: $3,500 $3,500 $3,500 $3,500
Current Odometer Reading: 87,257 83,779 83,466 87,809
Maintenance Cost Since 1991: $6,933 $5,164 $5,475 $6,364
Make: Chevrolet Chevrolet Chevrolet Ford
Model: Ca Ca Canrice Aerostar
Description atrol Se Patrol Sedan atrol S Minivan
City Vehicle Number. 9509 9042
Acquisition Year: 1994 1994 1994 1990
Scheduled Replacement Year: 1997 1997 1997 1997
Recommended Replacement Year: 1997 1997 1997 1998
Acquisition Price: $14,000 $14,000 $14,000 $14,500
Estimated Replacement Price: $26,500 $26,500 $26,500 $22,000
Estimated Surplus Value: $3,500 $3,500 $3,500 1 $4,000
Current Odometer Reading: 81,371 75,644 71,282 87,079
Maintenance Cost Since 1991: $6,452 $4,929 10,15232 $3,219
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