HomeMy WebLinkAbout10/21/1997, C-4 - CONSTRUCTION ADMINISTRATION FOR THE JENNIFER STREET BICYCLE AND PEDESTRIAN BRIDGE council O ober 21, 1997
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CITY OF SAN LUIS O B I S P O
FROM: Michael McCluskey,Public Works Director
Prepared By: Bridget Fraser,Engineering Assistant iv'
SUBJECT: Construction Administration for the Jennifer Street Bicycle and Pedestrian
Bridge
CAO RECOMMENDATIONS
1) Approve Amendment No. 3 to"Agreement for Design Services: Jennifer Street
Pedestrian/Bicycle Bridge, Specification No. 94-03A"with RRM Design Group, Inc. in the
amount of$25,000 for construction administration assistance
2) Authorize the mayor to execute Amendment No. 3
3) Appropriate an additional $28,336 in Regional SHA/STP grant revenue to the project budget
DISCUSSION
When the design services contract for this project was negotiated 3-1/2 years ago,$8,700 was budgeted
for construction administrationto be performed by the design engineer. This estimate was based on a
preliminary construction budget of$400,000. Since then the project scope has increased considerably,
and estimated project costs have risen from$400,000 to$1.3 million. Although budget adjustments
were made for various design and construction services,none were made for the needed construction
administration services,which include:
• reviewing shop drawings,contractor submittals,and structural calculations
• providing clarifications to the plans
• providing project staking
• providing other assistance to the City's inspector to ensure the project is built to specifications.
This work(particularlyreviewing structural calculations and shop drawings on the bridge,ramps and
stairs)is essential to keep the project moving forward without delay. Routine clarifications will be
performed by Engineering staff members. In order to keep overall costs within the amounts suggested,
the consultant will be used only for services which the City does not have the expertise to perform.
FISCAL IMPACT
Estimated cost of the construction administration services is $25,000.
In September 1997 the San Luis Obispo Council of Governments (SLOCOG)programmed an
additional $28,336 of regional SHA grant revenue for this project. This amount was left over after
completion of the Prado Road Project Study Report.
Attachment: Addendum No. 3
\\955_morro\sys*mi ps\pworks\engr\projects\bridges\9403 jennifer\staff reports\9403a addendum 3-car.doc October 10, 1997
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AMENDMENT NO3
TO
AGREEMENT FOR DESIGN SERVICES:
JENNIFER STREET PEDESTRIANBICYCLE BRIDGE
THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on this
_day of by and between the CITY OF SAN LUIS OBISPO,a municipal corporation,hereinafter
referred to as City,and RRM Design Group,Inc,hereinafterreferred to as Consultant
WITNESSETH:
WHEREAS, on July 1, 1994 the City entered into an Agreement with Consultant for Design Services for the
Jennifer Street PedesWan/BicycleBridge;and
WHEREAS,the City desires to amend the scope of the services to include additional construction administration
services and Consultanthas submitted a proposal for this purpose that is acceptable to the City.
NOW THEREFORE,in consideration of their mutual promises,obligations and covenants hereinafter contained,
the pies hereto agree as follows:
I. The scope of services and related compensation is hereby amended to include the following paragraph:
"8. Additional Construction Administration. Consultant shall provide additional construction
administration services in accordance with the original agreement. Services shall include review
of contractor's submittals and shop drawings, routine clarifications and site observations,
inspections
bill the City(be based uponethepon hourly ccharuest ge�ratesty on an establisheedd cem the
agreement Invoices for payment shall briefly describe the services performed and clearly indicate
the charge rate and total hours billed for said services. Consultant understands that services
performed as a result of errors and/or omissions by the designer and/or his sub-consultants shall be
considered as included the design tasks for which the Consultant has already been paid.
To be paid on an hourly basis not to exceed: $25,000"
2. All other terns and conditions of the Agreement remain in full force and effect
IN WITNESS WHEREOF,the parties hereto have caused this instrument to be executed the day and year fust
above written.
ATTEST: CITY OF SAN LUIS OBISPO,
A Municipal Corporation
City Clerk Mayor
APPROVED AS TO FORM: CONSULTANT
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Design C.
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