The URL can be used to link to this page

Home My WebLink About11/04/1997, C-2 - LEASE OF SURPLUS POLICE VEHICLE council j acEnaa aEpont r CITY OF SAN LUIS O B 1 S P 0 FROM: James M. Gardiner,Chief of Police SUBJECT: LEASE OF SURPLUS POLICE VEHICLE CAO RECOMMENDATION: Adopt z resolution authorizing the City Administrative Officer to execute lease agreement with the City of Maricopa for the lease of one surplus police vehicle. DISCUSSION In September the City received a written request from the Mayor of Maricopa to acquire two of the City's surplus police vehicles. Subsequently, conversations occurred between the Chiefs of Police of both cities. Based on these conversations, follow up discussions among City staff reviewed current policies,past practices,and future precedents which impact this request. While it was decided that it would not be in the best interests of the City to make a regular practice of this action, based on the dire need established for the vehicle and in the interest of helping a small community meet their public safety needs, staff developed a lease agreement for one surplus police vehicle. The lease will recover most or all of the expected value of the vehicle over a four year period while indemnifying the City against claims or law suits involving use or operation of the vehicle. CONCURRENCES The Finance Director and the City Attorney concur with the recommended action. FISCAL IMPACT The lease agreement will recover the $3,000 expected value of the vehicle over a four year period rather flan recovering the value in an auction this year. ALTERNATIVES ■ Council could approve the request for two vehicles. Staff is concerned about future precedents this may set as well as the deferral of the recovery of the cost of another vehicle. ■ Council could deny the request. Attachments 1. Resolution 2. Lease Agreement Letter(Exhibit A) 3. Letter from Mayor of Maricopa ��a A*achmenf A ��1I�IIlIiIIIIIIIIIIIIIN�� IIIIIilllllll� j city of san lugs oBispo POLICE DEPARTMENT Post Office Box 1328 • San Luis Obispo, CA 93406-1328 •(805)781-7317 October 22, 1997 Mr. Alan Kapanicas City Manager City of Maricopa 400 California St. Maricopa, CA 93252-0548 Dear Mr. Kapanicas, This letter is in response to the request of the City of Maricopa to lease a surplus City of San Luis Obispo police vehicle. We are glad to assist you in meeting your public safety needs and have tried to structure this agreement to meet your financial abilities while meeting our fiscal obligations to the citizens of our community. Based on the discussions between your Chief Biggerstaff and our Chief Gardiner, we would propose the following lease conditions. 1. The vehicle to be leased will be a 1994 Chevrolet, our unit #9510. This unit has approximately 87,700 miles and is delivered "as is" with no implied or expressed warranty. All repairs and maintenance will be the responsibility of the City of Maricopa. 2. The City of Maricopa will pay $600.00 annually for the lease of the vehicle. This sum shall be paid in advance and will begin when the City of Maricopa takes possession of the vehicle. This annual payment will remain.in effect as long as the City of Maricopa uses the vehicle. The annual payment will end when the vehicle is declared unusable by the City of Maricopa or upon the receipt of the fifth annual payment at which time the vehicle shall become the property of the City of Maricopa. Should the vehicle be declared unusable and disposed of prior to receipt of the fifth annual payment, the City of Maricopa will return any funds received from the sale or salvage of the vehicle to the City of San Luis Obispo. 3. The City of Maricopa will maintain $3,000 collision insurance on the vehicle and agrees to indemnify and defend the City of San Luis Obispo in any claim or lawsuit arising out of the operation or use of the vehicle during the life of this lease. "Service, Pride, Integrity" (� The City of San Luis Obispo is committed to include the disabled in all of its services, programs and activities. �J Telecommunications Device for the Deaf (m) 781-7410 -2- Mr. Alan Kapanicas October 21, 1997 If these terms are agreeable to the City of Maricopa, please sign below and return this letter. Upon receipt of this letter, we will make arrangements for your personnel to take custody of the vehicle. Again, we are glad to assist you in your efforts to serve the residents of your community. If you have any further questions, please feel free to contact Chief Gardiner at 781-7337. Sincerely, John Dunn City Administrative Officer City of San Luis Obispo On behalf of the City of Maricopa, we agree to the lease conditions expressed in this agreement Alan Kapanicas, City Manager Date City of Maricopa ��-3 RESOLUTION NO. (1997 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING AGREEMENT WITH THE CITY OF MARICOPA FOR LEASE OF ONE SURPLUS POLICE VEHICLE WHEREAS,the City of Maricopa, California, has requested assistance in obtaining reliable surplus vehicles for the use of their police department; and WHEREAS, the start-up costs for the police department have left the City of Maricopa in a difficult financial position; and VVHEREAS,the City of San Luis Obispo has a surplus vehicle which is still serviceable and will meet their needs; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Luis Obispo hereby declares that the City Administrative Officer is authorized to execute the attached agreement marked as Exhibit A. Upon motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of 1997. ATTEST: City Clerk Bonnie Gawf Mayor Allen K Settle APPROVED AS TO FORM: #i4o y Je Jor en CITY OF MARICOPA 'GATEWAY TO THE SEA' Area Code(805)769-8279 P° k9 Fay 400 Cal'rforrda Street FAX(805)769-8130 �� n Box 548,Maricopa,CA 93252-0548 SEPTEMBER 9, 1997 O O HONORABLE ALLEN SETTLE, MAYOR CITY OF SAN LUIS OBISPO 990 PALM STREET SAN LUIS OBISPO,CALIF. 93401 MAYOR SETTLE: I AM WRITING TO REQUEST YOUR ASSISTANCE IN A MATTER OF GREAT CONCERN. I AM THE MAYOR OF MARICOPA,CALIFORNIA,,A SMALL CITY OF APPROXIMATELY I,300 AND LOCATED IN SOUTH WEST KERN COUNTY AND NEAR THE COUNTY BORDER OF KERN AND SAN LUIS OBISPO. THIS IS A OLDER TOWN THAT WAS INCORPORATED IN 1911 AND IN RECENT YEARS CONTRACTED WITH A NEIGHBORING COMMUNITY FOR POLICE SERVICES. APPROXIMATELY TWO YEARS AGO,PROMPTED BY A RAISING CRIME RATE AND CITIZEN CONCERN,WE ELECTED TO PROVIDE OUR OWN POLICE SERVICES. WE HAVE RECEIVED SEVERAL FEDERAL GRANTS THAT HAVE ASSISTED US WITH THE PERSONNEL COSTS, HOWEVER THE START UP COSTS HAVE LEFT US FINANCIALLY STRAPPED. WE STARTED WITH TWO OLDER MODEL POLICE CARS,THAT NOW HAVE 135,000 AND 95,000 MILES RESPECTIVELY AND THEIR CONDITION HAS DETERIORATED TO THE POINT OF NOW BEING UNRELIABLE FOR OUR OFFICERS TO DRIVE. OUR CHIEF OF POLICE,GARY BIGGERSTAFF,HAS HAD CONVERSATIONS WITH YOUR CHIEF JAMES GARDNER, REGARDING THE POSSIBILITY OF OBTAINING TWO OF YOUR CITIES USED POLICE CARS THAT ARE SCHEDULED TO BE DECLARED SURPLUS CI1Y PROPERTY. I AM TOLD THAT THE USED POLICE CARS HAVE BEEN WELL MAINTAINED AND ARE STILI,SERVICEABLE FOR AN AGENCY SUCH AS OURS. UNFORTUNATELY,MARICOPA HAS NO AVAILABLE FUNDS THAT COULD BE USED TO PURCHASE THESE VEMCLES,SO I WOULD ASK THAT YOU CONSIDER DONATING TWO CARS OR TRADING FOR OUR TWO OLDER MODEL UNITS WHICH COULD BE SOLD OFF FOR SOME COST RECOVERY. BEING BORN,RAISED,EDUCATED(CAL POLY GRADUATE IN THE CITY OF SAN LUIS OBISPO),I CAN TRULY APPRECIATE ANY CONSIDERATION OF MY REQUEST FROM YOUR FINE CITY. GE -VENEMA,MAYOR CITY OF MARICOPA