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Home My WebLink About04/07/1998, C-7 - PAYMENT FOR EXTRA WORK - COMPUTER TRAFFIC MODEL PROJECT council '¢ 7 Aa j agenda Repoat C I TY O F SAN LU IS O B I S P 0 FROM: Michael D.McCluskey,Public WorksD� or Prepared By: David Elliott,Administrative Analyst !/ SUBJECT: Payment for Extra Work-Computer Traffic Model Project CAO RECOMMENDATIONS: 1) Authorize a$5,000.00 payment to Fehr&Peers Associates, Inc. for extra work performed on the Computer Traffic Model Project, Specification No. 9611 2) Appropriate an additional$5,285.37 into the capital outlay fund project account from the unappropriated balance of the general fund 3) Appropriate an additional $4,441.80 into the transportation impact fee fund project account from the unappropriated balance of the general fund DISCUSSION The Council originally appropriated$70,000 for the computer traffic model: $35,000 in the capital outlay fund and$35,000 in the transportation impact fee fund. Public Works contracted with Fehr&Peers Associates,Inc. to update the City's traffic forecasting model. Completion of this model required accurate traffic and land use data for areas outside the City. Another contractor working for and paid by SLOCOG was supposed to fiunish this information but failed to submit anything at all. To keep the project moving on schedule, Public Works authorized Fehr&Peers to develop the necessary traffic and land use data for areas outside the City. Public Works contracted with Penfield & Smith to conduct the intersection counts needed to calibrate the traffic forecasting model to actual conditions so that Fehr& Peers could complete its work. The Transportation Planning and Engineering staff originally planned to perform this work,but found that there was not enough time available. The work performed by Penfield & Smith exceeded the existing balance of the traffic impact fee fund project account by $4,441.80. FISCAL IMPACT: There was no money budgeted for the additional Fehr& Peers work because it was supposed to be accomplished via a SLOCOG project. The Computer Traffic Model project budget is currently overspent by$285.37. An appropriation of$5,285.37 to the project account would cover the current deficit and the cost of the extra work. There was also no money budgeted for the Penfield& Smith work because it was supposed to be accomplished by City staffinembers. An appropriation of$4,441.80 would cover the portion of the work which exceeded the available balance of the project account. There is no money available from other projects in the capital outlay fund, and there is not enough money in the completed projects account to cover these costs. Computer Traffic Model ATTACHMENT Invoice C- 7-1 Fehr& Peers Associates, Inc. INVOICE DATE Transportation Consultants Nov 24, 1997 3685 ML Diablo Blvd.,Suite 301 Lafayette,CA 94549 TEL:510 2843200 FAX:510 284-2691 Fed. I.D.68-0065540 CITY OF SAN LUIS OBISPO INVOICE NO: 8925 PUBLIC WORKS DEPARTMENT PERIOD OF INVOICE 955 MORRO STREET 8/30/97 - 10/31/97 SAN LUIS OBISPO,CA 93401 ATTN: MS PAMELA K KING PM: JD CLIENT NO: 697 PROJECT NO: 961-973 - 1 -------------------------------------------- -------------------------------------------------- City traffic forecasting Model-MINUTP Specification No: 400.9611.551. See attached progress report. PERSONNEL HOURS RATE/HR AMOUNT Associate II 1 $95.00 $95.00 Sr Eng/Planner II 27 $80.00 $2,160.00 Eng/Planner II 4 $75.00 $300.00 Eng/Planner I 37 $55.00 $ Sr Tech Support 11 6 $55.00 $335.00 $330.00 Admin Support IV 1 $50.00 $50.00 THIS MONTH'S LABOR FEES $4,970.00 OTHER DIRECT COSTS Computer Hours $11.00 Plotter $10.47 Printing $8.53 $30.00 TOTAL FOR THIS INVOICE $59000.00 PREVIOUS BALANCE $0.00 TOTAL BALANCE DUE $5,000.00 Payments received after 10/31/97 are not reflected on this invoice. *********************************ACCOUNT SUMMARY FOR CLIENT********************************* I/ ,J PREVIOUS BALANCE: $0.00 TOTAL FOR THIS MONTH: $5,000.00 THIS MONTH 30 DAYS 60 DAYS 90+DAYS CURRENT BALANCE $5,000.00 $0.00 $0.00 $0.00 $5,000.00 nl1F ANn PAYARI F I IPIw RECEIPT counck M..,;,°.,. April 7,1998 jagenba aEpoRt ,,.mN�,,.�c-,f C I T Y O F S A N L U I S O B I S P O FROM: Michael McCluskey,Director of Public W Prepared By: Terry Sanville,Principal Transportation Planner SUBJECT: Application for grant assistance from the Motor Vehicle Emission Reduction Fund administered by the County Air Pollution Control District. CAO RECOMMENDATION Adopt a resolution approving submittal of an application for $40,000 to maintain the "Zero Fare" transit program for Cal Poly students and employees. DISCUSSION Background. Every year the Air Pollution Control District(APCD) sponsors a competitive grant program called Motor Vehicle Emission Reduction (MOVER) program. The objective of this program is to support activities that reduce motor vehicle emissions. Last year the City was successful in receiving a $15,000 grant to purchase bicycle lockers and make them available to local employers. This year, staff recommends that the City submit a proposal to use $40,000 in MOVER funds to maintain the"Zero Fare"transit program for Cal Poly students and employees. The Zero Fare Transit Program allows Cal Poly students and employees to ride SLO Transit buses at no cost. Since 1985, Cal Poly University has paid for this service which now costs about$165,000 a year. However, in 1997, Cal Poly reduced its funding support. The University now pays $125,000 per year and proposes to sell discounted transit passes to make up the estimated $40,000 needed to fully fund the program. In 1997, the Cal Poly Foundation came forward and provided funding which allowed the sale of transit passes to be deferred. The Foundation felt that the disruption caused by the recent on- campus utility project warranted its support of bus service during the 1997-98 school year. However,the utility project is now complete and Foundation funding is scheduled to end on June 30, 1998. Purpose of This MOVER Grant. Eliminating the Zero Fare program will result in fewer Cal Poly students and staff riding the bus. To illustrate this point, in 1984, Cal Poly students and employees could purchase transit passes at discounted prices; during that year 102,184 students and employees rode the bus. The following year, the Zero Fare program was instituted and 255,859 students and employees rode the bus, representing a 150% increase in ridership. If Cal Poly institutes a discounted transit pass program as proposed, staff believes that the decline in transit riders will likely equal the extent of the increase experienced in the early 1980's = a ridership decline of 60 percent. C-8'� -Council Agenda Report: 1998 MOVER Funding Proposal Page 2 The Public Works Staff estimates that of this 60 percent decline, about 2/3 of the former transit riders will use private motor vehicles. Avoiding ridership declines — and the associated air quality and traffic congestion impacts—is the objective of this MOVER grant proposal. CONCURRENCES Filing this funding proposal with the Air Pollution Control District enables the City to take advantage of one potential funding source for the Zero Fare program. The City has contacted Cal Poly Foundation to determine if it might be willing to extend funding for this program. The staff has also discussed this funding proposal with Cal Poly Administration officials. Cal Poly Administration states that Associated Students,Inc. (ASP will be considering an allocation for transit service sometime in April 1998. However, even if the ASI agrees to support transit service, the support is likely to be for only one year since the source of the funding being considered is their reserves. FISCAL IMPACT Filing a MOVER grant application has no negative fiscal impacts. If the grant is approved, the supplementary funding will help the City achieve its transit service objectives as presented in the 1997 Short-Range Transit Plan and the 1994 Circulation Element. If the City is not successful in receiving a MOVER grant or it receives a lesser grant amount,then other sources of funding will need to be secured. If this effort is unsuccessful or if ASI does not contribute funding,there will be a$40,000 shortfall(similar to last year)and the Zero Fare program will have to be abandoned. ALTERNATIVES Alteratives to this grant proposal involve providing funding from other sources. A more in-depth analysis of these other sources will be necessary if the City is not successful in receiving MOVER funding. However,a brief review is provided below: 1. Expanded Federal Funding: Congress is currently considering legislation that extends and possibly expands its existing transportationbill. The timing of congressional action and the end result of the work are unknown. Look toward Summer-Fall 1998 for some action. 2. Cal Poly Foundation: It's possible for the City to again ask the Foundation to help pay for the Zero Fare program. However,the reason for their past participation(the Utilitor Project) no longer exists and the Foundation has its own fimding priorities. 3. Cal Poly Student Body: In the long tern,the City may ask the Cal Poly student body to help pay for SLO Transit service through some type of initiative action. The success of such an enterprise probably depends on whether transit service to the campus can be improved. This strategy is time consuming to pursue and is not easily accomplished. 4. City General Funds: As always,there is competition for the use of General Fund revenues. For the last decade or so, the City has not used these resources to permanently support transit service. However,elsewhere on the April r Agenda,staff is asking the Council to approve C�� Council Agenda Report: 1998 MOVER Funding Proposal Page 3 borrowing general find reserves to temporarily support SLO Transit until federal grant revenues are obtained. Attachments Attachment A: Resolution Approving the 1998 Motor Vehicle Emission Reduction Program Funding Proposal. Attachment B: The 1998 Motor Vehicle Emission Reduction Program Funding Proposal: Maintenance of the"Zero Fare"Transit Program I:\Everymx\CouncHAgendaReportWgendaReportMOV ER2 RESOLUTION NO. (1998 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING A PROPOSAL FOR SUBMITTION TO THE COUNTY AIR POLLUTION CONTROL DISTRICT AS PART OF THE MOTOR VEHICLE EMISSION REDUCTION FUND(MOVER)PROGRAM WHEREAS, on February 9, 1998, the County Air Pollution Control District (APCD) made available to the public a Request for Proposals (RFP) for projects and programs that help reduce air pollution;and WHEREAS, the City of San Luis Obispo has long supported programs that maintain clean air in the San Luis Obispo region and has adopted plans,policies and standards that support the County's Clean Air Plan (CAP);and WHEREAS,as part of its transportation planning and management program,the City of San Luis Obispo is prepared to undertake programs, using MOVER funds, which will further the cause of preserving the regions clean air resources.. NOW, THEREFORE, BE IT RESOLVED by Council of the City of San Luis Obispo the following: SECTION 1. Approves the "Zero Fare" Transit Program proposal ($40,000),attached as Exhibit A,and authorizes its submittal to the San Luis Obispo County Air Pollution Control District: SECTION 2. Appoints the City Administrative Officer, or his designee, as agent of the City, to conduct all negotiations, execute and submit all documents, including, but not limited to, applications, agreements, amendments, payment requests and so on., which may be necessary for the completion of the aforementioned project. Upon motion of ,seconded by ,and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this day of ,1996. Page 2: Resolution (1998 Series) ATTEST: City Clerk Mayor Allen K. Settle APPROVED AS TO FORM: At ney . _10 1998 Motor Vehicle Emission :1 Reduction Program k jiii z Funding Proposal ............. . ...... ....... ... .... ... ....... . ... City of SAn Luis 0131spo Project Description Project Title: "Zero Fare" Transit Program Proposed Service: The City will use$40,000 of MOVER funds,in combination with funds provided by Cal Poly University,to maintain the "Zero Fare" transit program. This program lets Cal Poly students and employees ride SLO Transit buses at no cost by simply showing their student or employment identification cards. Geographic Area Served: The City of San Luis Obispo. Program Benefits: Without the Zero-Fare program,many university students and employees will not ride the bus and will use private vehicles. Increased vehicle use will degrade air quality by increasing the numbers of cars on the road and traffic congestion during peak travel periods. Using a MOVER grant to help maintain the Zero Fare program will avoid these impacts. Existing Conditions: Since 1985 Cal Poly University has paid for the Zero Fare program. Today it costs about $165,000 per year to provide this service. In 1997 Cal Poly University reduced its funding support. Cal Poly will contribute $125,000 per year and proposes to sell discounted transit passes to make up the estimated $40,000 needed to fully pay for the service. In 1997,the Cal Poly Foundation provided funding which allowed the sale of transit passes to be deferred. The Foundation felt that disruption caused by the recent on-campus utility project wan-anted its support of bus service during the 1997-98 school year. However,the utility project is now complete and Foundation funding is scheduled to end June 30, 1998. Unless, additional funding is found, the Zero Fare program will have to be terminated. Avoiding Future Problems: Replacing the Zero Fare program with a discounted transit pass program will result in fewer Cal Poly students and staff riding the bus. To illustrate this point, in 1984 Cal Poly students and employees could purchase transit passes at discounted prices; during that year 102,184 students and employees rode the bus. The following year,the Zero Fare program was instituted and 255,859 students and employees rode the bus—a 150% increase. If Cal Poly institutes a discounted transit pass program as proposed,the City believes that the decline in transit riders will equal the extent of the increase experienced in the early 1980's— a ridership decline of 60 percent. Avoiding ridership declines—and the associated air quality and traffic congestion impacts —is the objective of this MOVER grant proposal. Maintaining the Program After Initial MOVER Funding: The City intends to use MOVER funds to support the Zero Fare program during the Fall, Winter, and Spring quarters of the 1998-99 school year. In the future, funding may be pursued from the following sources: C) • Federal Government 0 Cal Poly Foundation • Cal Poly Student Body 0 City General Fund City of San Luis Obispo MOVER Program Funding Proposal:April 1998 Page 1 Project Organization The City's transportation staff and Mass Transportation Committee oversee the operation of the SLO Transit system. SLO Transit service is provided through a contract with Laidlaw Inc. and includes once-an-hour and half- hour.service on four routes extending throughout San Luis Obispo. APCD's provision of MOVER program funding will not require any change to the contract between the City and Laidlaw Inc. MOVER funds will simply enable Cal Poly ridership to be maintained at or near current levels. Work Statement Upon receiving approval of this proposal from the APCD Board(targeted for July 1998),the City will: • By August 1, 1998 (or sooner if possible),inform Cal Poly University a grant has been secured to fully support the zero-fare program and to defer the advertising and sale of transit passes. • Continue publicity for the Zero Fare program as part of new student orientation programs for the 1998-99 school year. • By.April 1, 1999,establish a funding strategy for continuing the zero-fare program(or discontinuing or scaling back the service if funding is not available). Funding Request Breakdown: Zero Fare Transit Program Cal Poly University Annual Contribution: $125,000 Requested MOVER Program Funding: $ 40,000 Total Annual Cost of Service: $165,000 The cost of the service is based on fees,mileage and hourly charges specified in the contract between the City of San Luis Obispo and its transit service provider—Laidlaw Inc. Schedule of Deliverables It is the goal of the City to maintain the Zero Fare program throughout the 1998-99 school year. To achieve this goal,the City will use Cal Poly's contribution($125,000)to cover the cost of the service until the agreement with the District can be executed and MOVER program funds are available (targeted for December 9', 1998) to supplement Cal Poly's contribution. Emission Calculations - Cost Effectiveness In developing the emission reduction and cost effectiveness data shown below,the City used the methodology for providing"New Bus Service"presented in Attachment 5 of APCD's MOVER program guidelines. City of San Luis Obispo MOVER Program Funding Proposal:Apri11998 Page 2 Calculation of Additional Annual Cal Poly Trips Using Motor Vehicles After Recision of Free Rides Cal Poly Transit Trips in 1984-85 Before Free Rides 102,184 Cal Poly Transit Trips in 1985-86 After Free Rides 255,859 Percentage Increase 150% Cal Poly Transit Trips in 1996-97 with Free Rides 569,846 Estimated Percentage Decrease in Transit Trips After Recision of Free Rides -60% Estimated Annual Cal Poly Transit Trips After Recision of Free Rides 227,583 Estimated Additional Annual Cal Poly Trips Using Other Modes After Recision of Free 342,263 Rides Estimated Percentage of Additional Cal Poly Trips Using Autos 66% Estimated Additional Annual Cal Poly Trips Using Autos After Recision of Free Rides 225,894 (Auto Trips) Estimated Miles per Additional Cal Poly Auto Trip 3 Estimated Additional Annual Cal Poly Auto Trip Miles(Auto VMT) 677,681 Calculation of Emissions Reductions and Cost-Effectiveness If Free Rides are Continued Auto Trips 225,894 Auto Trip End Factor for ROG(grams/trip) 4.98 Grams Reduction in ROG Emissions from Auto Trips 1,124,950 Auto Trips 225,894 Auto Trip End Factor for NOx(grams/trip) 2.05 Grams Reduction in NOx Emissions from Auto Trips 463,082 Auto Trips 225,894 Auto Trip End Factor for PM 10(grams/trip) 0.00 Grams Reduction in PM 10 Emissions from Auto Trips 0 Grams Reduction in ROG+NOx+PM 10 Emissions from Auto Trips 1,588,032 Conversion Factor for Grams to Pounds 454 Pounds Reduction in ROG+NOx+PM 10 Emission from Auto Trips 3,498 Auto VMT 677,681 Auto VMT Factor for ROG(grams/mile) 0.55 Grams Reduction in ROG Emissions from Auto VMT 372,724 Auto VMT 677,681 Auto VMT Factor for NOx(grams/mile) 1.02 Grams Reduction in NOx Emissions from Auto VMT 691,234 Auto VMT 677,681 Auto VMT Factor for PM10(grams/mile) 0.45 Grams Reduction in PM 10 Emissions from Auto VMT 304,956 Grams Reduction in ROG+NOx+PM 10 Emissions from Auto VMT 1,368,915 Conversion Factor for Grams to Pounds 454 Pounds Reduction in ROG+NOx+PM 10 Emission from Auto VMT 3,015 Total Pounds Reduction in ROG+NOx+PM 10 Emissions 6,513 Project Life in Years 1 Total Pounds Reduction in ROG+NOx+PM10 Emissions over Project Life 61513 Total Project Costs $40,000 Cost-Effectiveness(Dollars per Pound of Emissions Reduced)(Project $6.14 Costs/Pounds Reduction) City of San Luis Obispo MOVER Program Funding Proposal:April 1998 Page 3 G:\Transpor\TransportationProjects\MO V ER2\BusSubsidy