HomeMy WebLinkAbout05/19/1998, C13 - ENGINEERING SERVICE FOR PAVEMENT MAINTENANCE PROJECT-CITY PROJECT #9215 r S
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CITY OF SAN LUIS OBISPO
FROM: Michael D. McCluskey,Public Works Director
Prepared by: Wayne Peterson,City Engineer
SUBJECT: Engineering Service For Pavement Maintenance Project-City Project#9215
CAO RECOMMENDATION:
1. Approve request for proposals for " Engineering Service For Pavement Maintenance Project-
City Project#9215 "
2. Authorize staff to accept proposals and authorize the CAO to award the contract to the best
proposer in an amount not to exceed$200,000.
DISCUSSION:
The Council at the April 10 Council meeting approved the 1998 Pavement Management Plan.
This plan established a systematic method of addressing pavement deficiencies in the City. A
primary feature of the plan was the establishment of 8 principal areas within the community and a
maintenance plan that will allow each of these eight areas to be maintained on a regular eight year
schedule. The eight year cycle is intended to allow coordination with other City projects such as
water and sewer main replacements. Arterial,collector and bus routes outside of the area receiving
maintenance are to have a special allocation which recognizes their importance to the community.
Staff has conducted inspections.and developed a maintenance program for area 1 (1997-8) and area
2 (1998-9) programs and the arterial and collector streets in the other- 6 areas. The program
identification was made utilizing Micro Paver. A total of $2.7 million dollars in major work is
listed in Appendix A of the proposal.
As a part of this project the engineer will prepare a report based on engineering testing of the
pavement to establish the most cost effective method of bring the pavement to a new condition.
The report will include preliminary cost estimates. Based upon the recommendations the engineer
will be asked to contract to prepare final plans for some or all of the work. The decision of how
much the engineer will be asked to do will depend on the recommendations and the current
engineering work load. The CAO will be asked to amend the initial contract to allow the additional
work to be done.
CONCURRENCES:
Individual street projects are being coordinated with the Utility Department and the City's other
maintenance programs. Preparation of engineering reports and plans does not require the
preparation of CEQA documents. Final plans will be reviewed with the Community Development
Department and appropriate CEQA processing will be carried out at that time.
C'/3
Council Agenda Report-Engineering Service-City Project#9215 Page 2
FISCAL DAPACT:
The Council in approving the Pavement Management Plan approved$200,000(1997-98 budget)
for the purpose of hiring an engineering firm to perform engineering work required for the
preparation of plans for this project.
Total cost of preparing an engineering report and final construction plans is estimated to cost
between 5 and 6 percent of the contract costs or about $162,000. Actual total costs of the
engineering will not be known until the completion of the engineering report. The cost of the
initial reports is estimated to be$65,000.
ATTACI MWE NTS:
Proposal is on file in the Clerk's office.
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IFETIN AGENDA �,G!
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May 6, 1998
TO: Council Colleagues
FROM: Dave Romero �;�
SUBJECT: LIAISON REPORT: SLORTA/SLOCOG
SLORTA
At its meeting of 5/6/98 SLORTA approved the 1998/99 budget. Of general interest to the City
of San Luis Obispo is information that ridership was up by 7%, fares up in 1997 by 3%and
budget costs have decreased by 2%for next year. Therefore in 1998/99,the budget will have
more money available for local agency operations. San Luis Obispo's increase is expected to be
approximately $209,000.
SLOCOG
The federal government is still working out the details of a greatly increased highway funding
program which should result in substantial increase for all jurisdictions. It is expected to be
approved by both federal houses by the end of May.
The Call Box Program on local highways is under construction,with a three week anticipated
completion time. There will be a ceremony at 8:00 am. May 20'b at the top of Cuesta grade. I
believe council members will be receiving invitations.
A Caltrans report at the meeting indicated that the major slides on Highway 1, south of Big Sur
are expected to be cleared and the highway open by Memorial Day. This should result in a
substantial increase in tourist activity for the County and City.
c: J. Dunn