HomeMy WebLinkAbout07/21/1998, C1 - MEETIr. ' AGENDA
DATE F REM #
CLOSED SESSION OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY,JULY 7, 1998-6:30 P.M.
COUNCIL HEARING ROOM,990 PALM STREET
SAN LUIS OBISPO,CALIFORNIA
ROLL CALL:
Council Members
Present Council Members Bill Roalman, Dave Romero, Dodie Williams, Vice Mayor
Kathy Smith,and Mayor Allen Settle
City Staff
Present Jeff Jorgensen,City Attorney;John Dunn, City Administrative Officer;Wendy
George,Asst.to CAO; Karen Jenny,Risk Manager
City Council held a closed session to discuss the following issue:
CONFERENCE WITH LABOR NEGOTIATOR-Pursuant to Government Code$54957.6
San Luis Obispo Firefighters'Association
Agency Negotiators: W. George, K.Jenny
CONFERENCE WITH LEGAL COUNSEL-Existing Litigation -Pursuant to Government Code
54956.9-County and City v.Maino
7:00 P.M. Mayor Settle declared a recess to convene in open session in the Council Chamber,where
a public report of the action taken in closed session was to be given.
- Kim Condon,Acting City Clerk
APPROVED BY COUNCIL: 7/21198
KC:dr
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MINUTES
REGULAR MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY,JULY 7, 1998-7:00 P.M.
COUNCIL CHAMBER,990 PALM STREET
SAN LUIS OBISPO, CALIFORNIA
ROLL CALL:
Council Members
Present: Council Members Bill Roalman,Dave Romero, Dodie Williams,Vice
Mayor Kathy Smith,and Mayor Allen K.Settle
City Staff:
Present: John Dunn,City Administrative Officer; Jeff Jorgensen, City
Attorney; Kim Condon,Acting City Clerk; Ron Whisenand,
Development Review Manager;Jim Gardiner, Police Chief; Paul
LeSage,Parks and Recreation Director;Wendy George,Assistant to
the CAO; Barbara Lynch,Traffic Engineer; Kathy Mills, Principal
Recreation Supervisor
CLOSED SESSION ANNOUNCEMENT
City Attorney Jeff Jorgensen reported that Council had voted to accept a settlement in the
matter of County and City v.Maino,the terms of which will not be disclosed at this time
because the settlement is not final. He said the Council had also received a briefing on the
second item involving employee negotiation with the SLO Firefighters Association. The
Council received a briefing regarding the status of on-going negotiations.
PUBLIC COMMENT
PCI. Bill McLennan,706 Meineke Street,said the landscaping being installed at the assisted
Irving complex at 61 Broad Street was not in conformance with the conceptual landscaping
plan approved by the Council and requested that the Council hold a public hearing regarding
variations to what the Council originally approved.
Moved by Smith/Williams to hold a public hearing concerning this matter on Tuesday,August
18,1998.
PC2. Victor Montalban,representing Pacific Bell and a City resident,expressed concern
about the purchase of GTE equipment for the E-911 system(Item C5)because it is a 16 bit
system,versus a 32 bit system,which would better accommodate the growth needs of the
system at a later date,and that GTE's system would be maintained by technicians in Northern
California,where Pacific Bell's system would be maintained locally. He asked Council to
allow Pac Bell to come in with a counter proposal.
Police Chief Gardiner asked Captain Bart Topham to respond to Mr.Montalban's concerns.
City Council Meeting Page 2
Tuesday,July 7, 1998-7:00 p.m.
Bart Topham, Police Captain,said that both GTE and Pacific Bell had bid on the project and
staff,after looking at all the issues and all the equipment,was in complete agreement that
GTE was offering,overall,the best package.
PC3. Michael Morton,Director of Homeless Services for the EOC,spoke regarding Item No.
C4,Orcutt Road Widening. He was concerned that the bike path proposed on the north side
of Orcutt Road,running right in front of the homeless shelter,would eliminate street parking
used by those coming to the shelter for the evening meal,and impact neighboring businesses
with unwanted cars.
John Dunn,City Administrative Officer,said there was a concern by the traveling public going
east on Orcutt,that the left tum onto McMillan would create a traffic hazard.
Barbara Lynch,Traffic Engineer,explained steps that would be taken to alleviate this problem
in.the interim and make it safer for cars to go around those turning left
Ryan Gregory,Manager of the Homeless Shelter,spoke in support of the comments by
Michael Morton. He presented a letter from Vintage Properties of the McMillan Commercial
Center,expressing concern about the widening project as it relates to the elimination of
parking for those using the shelter.
CONSENT AGENDA
Move by Williams/Romero to approve the Consent Agenda as amended,Council Member
Smith stepping down on item C3.
C1. COUNCIL MINUTES
Council considered of the minutes of:
Tuesday,June 16,1998 @ 7:00 p.m.,and
Thursday,June 18, 1998 @ 12:00 p.m.
Moved by Williams/Romero to waive oral reading and approve minutes as amended; motion
carried(5-0).
C2. BELT FILTER PRESS REFURBISHMENT (File No.704-06)
Council considered waiving the competitive purchasing procedure and executing a
purchase order for refurbishing the Belt Filter Press with Textile Engineering Associates in
the amount not to exceed$110,800.
Moved by Williams/Romero to waive competitive purchasing procedure and authorize the
City Administrative Officer to execute a purchase order in an amount not to exceed
$110,800; motion carried (5-0).
C3. CONSULTANT SERVICES MARSH STREET GARAGE EXPANSION
(File No.704-06)
Council considered approving a contract with Phillips Metsch Sweeney Moore and Walker
Parking Consultants in the amount of$330,000 for design services for the Marsh Street
Garage expansion project
C11-3
City Council Meeting Page 3
Tuesday,July 7,1998-7:00 p.m.
Moved by Williams/Romero to 1)approve and authorize the Mayor to execute contract; 2)
appropriate$68,685 from the unreserved parking fund working capital in order to fully fund
the design services portion; and,3)authorize the CAO to approve the construction
administration portion of the contract with the design consultant; motion carried (4-0-1,
Smith not participating).
C4. ORCUTT ROAD WIDENING (File No.704-06)
Council considered plans and specifications for."Street Widening Project: Orcutt-
McMillan to Railroad,"Specification No.98-23; engineer's estimate, including
contingencies,$300,000.
Moved by Romero/Williams to approve plans and specifications as amended to retain the
parking and the bike lane with one lane of traffic on that section of Orcutt,authorize staff to
advertise for bids,and CAO to award a contract if the lowest responsible bid is within the
engineer's estimate; motion carried (5-0).
C5. PUBLIC SAFETY ANSWERING(911)POINT UPGRADE (File No. 1302-
06)
Council considered selecting GTE as the City's service provider for an upgraded E-9-1-1
Primary Safety Answering Point(PSAP).
Moved by Williams/Romero to select GTE as the service provider and authorize the CAO or
his designee to approve customer order, motion carried (5-0).
C6. WATER RECLAMATION FACILITY CLARIFIER REPAIR (File No.704-06)
Council considered awarding a contract to Special Service Contractors in the amount of
$99,748 for"Water Reclamation Facility: Clarifier 1 &3 Repair,"Specification No.98-69.
Moved by Williams/Romero to approve award and authorize the Mayor to execute the
contract; motion carried (5-0).
C7. DELINQUENT SOLID WASTE ACCOUNTS (File No. 1204-05)
Council considered authorizing the San Luis Obispo County Assessor to assess the
amounts due to San Luis Garbage Company on delinquent accounts for provision of solid
waste collection and disposal services as liens against the properties involved.
Moved by Williams/Romero to adopt Resolution No.8821 authorizing the County Assessor
to collect delinquent solid waste collection and disposal accounts; motion carred (5-0).
C8. TRAFFIC SIGNAL MONITORING SYSTEM (File No.704-06)
Council considered plans and specifications for"Traffic Signal Monitoring System
Interconnect Conduit: SR 1 (Santa Rosa),SR 227(Madonna, Higuera,South, Broad)and
Various City Streets,"Specification No.97-06;engineer's estimate$300,000.
Moved by Williams/Romero to approve plans and specifications,authorize staff to advertise
for bids, and CAO to award a contract if the lowest responsible bid is less than the
engineer's estimate; motion carried (5-0).
C9. PARK RENOVATION PROJECT (File No.704-06)
City Council Meeting Page 4
Tuesday,July 7, 1998-7:00 p.m.
Council considered accepting the completed"Park Renovation Project: Trail Resurfacing -
Meadow Park," Specification No.90-96A.
Moved by Williams/Romero to accept completed,project,direct Public Works to record the
notice of completion,and appropriate$9,253 from the unappropriated balance for the
Parkland Development Fund to cover the cost of increase contract quantities; motion
carried(5-0).
COUNCIL LIAISON REPORTS
CLI. Council Member Williams said she had attended the First Night board meeting this
afternoon and learned that they have secured 16 venues to date,and a fair number of
entertainers.
CL2. Council Member Williams reported that on the 24'"of June that she and Ken Hampian,
Assistant City Administrative Officer attended an EVC retreat which included a number of
interesting presentations.
CL3. Council Member Romero commented on the Channel Counties meeting at which Andrea
Seastrand spoke about the California Space and Technology Alliance.
PUBLIC HEARINGS
1. PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID
(File No.302-07)
Council held a public hearing to consider Promotional Coordinating Committee
recommendations for grants-in-aid funding for 1998-99 to 38 organizations in a total amount
of$85,450.
Wendy George,staff representative to the Promotional Coordinating Committee, briefed the
Council on the process the committee followed to reach the recommendations being made
tonight and reviewed the grant criteria.
Wilda Rosene.PCC member,presented a summary of the recommendations presented.
Mayor Settle opened the public hearing.
Barbara Roche.Executive Director of the San Luis Obispo County Arts Council,thanked
Council for their support and said that she hoped the arts administrators would have an
opportunity to participate in the next budgeting process toward an increase in the amount of
grant funding available.
Diane Hunt Roberts,speaking on behalf of Music and Arts for Youth and its founder,Fred
Balazs said that over the last dozen years this organization has funded thousands of young
people coming to free concerts and asked Council to increase the grant.
Mayor Settle closed the public hearing.
After discussion,moved by Romero/Williams to adopt Resolution No.8822 authorizing staff
to develop and execute agreements with each grant recipient as amended to award an
additional$500 to Music and Arts for Youth increasing that grant to$2,500; motion carried
(41; Smith voting no).
City Council Meeting Page 5
Tuesday,July 7, 1998-7:00 p.m.
Council Member Smith stated that she had voted against this based on the increased award
to Music and Arts for Youth.
2. HUMAN RELATIONS COMMISSION GRANTS-IN-AID (File No.302-04)
Council held a public hearing to consider recommendations from the Human Relations
Commission (HRC)for grants-inaid funding for 1998-99 to 39 organization in the amount of
$94,800.
Mayor Settle asked that the record state that Vice Mayor Smith would be stepping down on
this item.
Paul LeSage, Parks and Recreation Director, introduced Recreation Manager, Kathy Mills,
staff to the HRC,and Mike Multari,the current chair of the commission.
Recreation Manager Mills reviewed the Human Relations Commission's process and said
she and Mr. Multari would answer any questions the Council might have.
Mayor Settle opened the public hearing.
Lillian Judd, Planning Director for the Equal Opportunity Commission,asked Council
Members to endorse the HRC's grants-inaid recommendations and thanked them for their
continuing support
Linda Groover,a member of the Assistance League,explained how the league clothes needy
school children and explained that with the cutbacks in social services,she expected
tremendous need for this program.
Lillian Judd explained the activities of the Child Development Center in response to a
question from Council Member Roalman.
Mayor Settle closed the public hearing.
Recreation Manager Milts said that Alice Thorpe of the Arthritis Foundation had indicated to
her that after their request was submitted,another agency had given them a 486 computer
and that she would be directing her$1,500 grant toward other items that would be needed
throughout the year, but were not identified in their request
After discussion, moved by RoalmaniWilliams to adopt Resolution No.8823 authorizing
staff to develop and execute agreements with each grant recipient,with an additional$500
to be awarded to the Assistance League, increasing the total grant to$1,500, an additional
$640 to the Prado Day Center Literacy Council to make the total grant amount of$2,000, not
award $1,500 to the Arthritis Foundation,and approve the use of carryover funds in the
amount of$4,800 from 1997-98 to fund a portion of the 1998-99 grants-in-aid; motion carried
(4-0-1;Vice Mayor Smith not participating).
3. APPEAL-1121 GEORGE ST. (File No.201-11)
Council held a public hearing to consider an appeal by Tom Weddle of a Planning
Commission decision to deny a request for tandem parking in conjunction with a garage
conversion for property located on the southeast side of George Street,between Henry&
Ruth Streets.
City Council Meeting Page 6
Tuesday,July 7, 1998-7:00 p.m.
Moved by Williams/Romero to continued this item,at the request of the appellant,to a date
certain;August 18, 1998.
4. APPEAL-1535 CARMEL ST. (File No.201-11)
Council held a public hearing to consider appeals by William Tickell and Kim Martin of a
Planning Commission decision to amend an approved administrative use permit condition,
requiring that the gross floor area of a proposed structure containing a detached bedroom not
exceed 400 feet for property located on the southwest side of Carmel Street,between Buchon
and Islay Streets.
Ron Whisenand,Development Review Manager,reviewed the agenda report and explained it
was actually two separate appeals of an administrative use permit to allow the redevelopment
of a detached bedroom at 1535 Cannel Street.
Mayor Settle opened the public hearing.
Bill Tickell,the applicant(appellant, urged Council to grant the use permit to build and design
the project as submitted,and reasoned that gross,not net footage,had been used to calculate
the size of the project
Kim Martin,the appellant Irving at 1531 Carmel,objected to the sleeping loft proposed for the
detached bedroom unit as it would intrude on her privacy,but said her main concern was that
the building would be used as a separate rental unit
Mayor Settle closed the public hearing.
After discussion,moved by Smith/Williams to adopt Resolution No.8824 upholding an
appeal of the Planning Commission's action by the appellant, Kim Martin,thereby
approving the use permit with a modified condition No.3 eliminating the proposed loft in a
proposed detached bedroom located at 1535 Carmel; motion carried (4-1; Romero voting
no).
5. PLANNED DEVELOPMENT AMENDMENT-CROSSROADS (File No.203-05)
Council held a public hearing to consider a request to amend the Crossroads Planned
Development(3165 and 3211 Broad Street)zoning to modify the list of allowed and
conditionally allowed uses for the mixed use(commercial and residential)center at the
northwest intersection of Broad Street and Orcutt Road;Jesse Norris and William Portzell,
applicants.
Ron Whisenand,Development Review Manager,summarized the agenda report and said
although the Planning Commission had added convenience markets to the list of allowed
uses,it was unable to recommend medical offices,government offices,and some of the
specialty retain uses to General Plan limitations. He pointed out an error in Attachment 3,
"Uses Allowed by Right,"which should include retail sales,convenience stores.
Mayor Settle opened the public hearing.
Rob Strong,owners'representative,said that though this is a successful planned
development he was frustrated by limitations imposed by the General Plan requirements for
planned developments.
City Council Meeting - Page 7
Tuesday,July 7, 1998-7:00 p.m.
John Reedowner of Yogi's FrozenYogurt and Specialty Coffees located at the Crossroads,
wanted to make sure that his store conformed to the uses allowed at this sight.
There was assurance that his business was considered a take-out restaurant and fits the uses
allowed by that definition.
Mayor Settle closed the public hearing.
Council discussed hours of operation and agreed to add"Uses Allowed by Administrative
Use Permit,""any use operating between the hours of 11:00 p.m.and 7:00 a.m."
After discussion, moved by Williams/Smith to introduce Ordinance No.1341 to print
amending the Crossroads Planned Development to modify the list of uses allowed at the
site with an amendment to include retail sales,convenience stores under"Uses Allowed by
Right"and an addition regarding hours of operation under"Uses Allowed by Administrative
Use Permit;" motion carried(5-0).
6. PARKS&RECREATION FEES (File No.407-02)
Council held a public hearing to consider establishing Parks and Recreation fees effective
September 1,1998.
ACTIVITY CURRENT PROPOSED FY'99-00 FY'00-01
CHILDREN'S SERVICES
Summer Fun Day Camp $2.601hour $2.35 hour CPI CPI
Adventure Day Camp $2.701hour $2.35 hour CPI CPI
AQUATICS
Lap Swim-Adult $2.10/swim $2.00/swim $2.25/swim $2.25/swim
Lap Swim-Youth $1.60/swim $1.50/swim $1.75/swim $1.75/swim
Passcards-Adult(20 uses) $43.05 $40.00 $45.00 $45.00
Passcards-Youth(20 uses) $32.60 $30.00 $35.00 $35.00
Recreational Swim-Adult $2.10/swim 2.00/swim $2.25/swim $2.251swim
Recreational Swim-Youth $1.601swim $1.50/swim $1.75/swim $1.75/swim
Swim Scrip-Adult(10 uses) $19.45 $18.00 $20.25 $20.25
Swim Scrip-Youth (10 uses) $19.45 $13.50 $16.00 $16.00
YOUTH SPORTS
Skatepark Admission $1.20 $2.00 CPI CPI
Basketball $28.00 $40.00 CPI CPI
Goff New Program $20.00
ADULT SPORTS
Basketball $479.20/team $479.201team
3 on 3 Basketball New Program $80.00/team
Volleyball $301.50/team $188.00/team CPI CPI
Triathlon $59.25 $56.00 $62.00 CPI
Triathlon Team New Program $100.001team
Paul LeSaae, Parks and Recreation Director,explained that this item addresses those fees for
Parks and Recreation services that are outside of the normal Consumer Price Index
adjustment each year. He said that the new program fees being considered this evening are
set up using the David M.Griffin&Associates model for setting fees.
City Council Meeting Page 8
Tuesday,July 7, 1998-7:00 p.m:
Mayor Settle opened the public hearing.
There were no speakers.
Mayor Settle closed the public hearing.
After discussion, moved by Williams/Smith to adopt Resolution No.8825 establishing fees
effective September 1, 1998; motion carried (5-0).
COMMUNICATIONS
There were no Communications.
There being no further business to come before the City Council,Mayor Settle adjourned the
meeting at 9:35 p.m.to Tuesday,July 21,1998 at 4:00 p.m. in the Council Chamber,990 Palm
Street,San Luis Obispo.
APPROVED BY COUNCIL: 7/21198
KC:dr
Kim Condon
Acting City Clerk