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Home My WebLink About07/21/1998, C10 - LIVE-SCAN FINGERPRINT SYSTEM PURCHASE council July21,1998 j agenda aEpoit 1w.Hbw a I'D CITY OF SAN LUIS O B I S P O FROM: James M. Gardiner, Chief of Polio,,-/ Prepared By: Bart Topham, Captahi'1 SUBJECT: LIVE-SCAN FINGERPRINT SYSTEM PURCHASE CAO RECOMMENDATION Award a contract for the purchase of the Live-Scan Fingerprint System to Identix Corporation in the amount of$64,874 and authorize the Mayor to execute the purchase agreement. DISCUSSION In February 1998, the Council authorized the use of State Public Safety and Grant Funds for the purchase of a Live-Scan Fingerprint System in the amount of $78,000. Along with the forthcoming video imaging system (already authorized), this will provide us with the capability to mirror image County booldng procedures, greatly speed up the return of inquiries, and improve quality and acceptance levels for fingerprint identification. On May 18, 1998, an RFP was sent to four service providers in this field. We received two bids for this proposal, as follows: ■ Identix Corporation $74,744 ■ Digital Biometrics $78,329 As noted above, Identix Corporation was the low bidder. As a result we entered into contract negotiations with Identix Corporation, which resulted in a final proposal of $64,874. This additional reduction in pricing was a result of our negotiation process, and did not reduce or change the bid specifications or standards. Staff recommends the purchase of the Identix Live- Scan Fingerprint System. FISCAL IMPACT The payment amount of$64,874 is less than the approved budget of$78,000. ATTACHMENTS Agreement with Identix Corporation for the purchase of a Live-Scan Fingerprint System. AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on this day of , by and between the CITY OF SAN LUIS OBISPO, a municipal corporation,hereinafter referred to as City,and IDENTIX Incorporated,hereinafter referred to as Contractor. WITNESSETH: WHEREAS,on 5-13-98,City requested proposals for the Live Scan System per Specification No.9209. WHEREAS, pursuant to said invitation, Contractor submitted a proposal which was accepted by City for said supplies,equipment,and project NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained,the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date of this Agreement is made and entered,as fast written above,until acceptance or completion of said project 2. INCORPORATION BY REFERENCE. City Specification No. 9209 and Contractor's proposal dated June 4, 1998,are hereby incorporated in and made a part of this Agreement 3. CITY'S OBLIGATIONS. For providing product and services as specified in this Agreement, City will pay and Contractor shall receive therefor compensation in a total sum not to exceed$64,874. 4. CONTRACTOR'S OBLIGATIONS. For and inconsideration of the payments and agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City to provide supplies, equipment, and installation as described in RFP pursuant to Specification No. 9209 supplied to all proposers, and attached hereto and incorporated into this agreement. 5. AMENDMENTS. Any amendment,modification,or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the CAO and or Attorney of the City. 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect,nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. �d—Z 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City Captain Bart Topham City of San Luis Obispo Police Department 1042 Walnut Street San Luis Obispo,CA 93401 (805)781-7337 Contractor Identix Incorporated 660 S. Bernardo Avenue, Suite 4 Sunnyvale, CA 94087 (408)524-8955 8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant that each individual.executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. IN WITNESS WHEREOF,the parties hereto have caused this instrument to be executed the day and year first above written. ATTEST: CITY OF SAN LUIS OBISPO, A Municipal Corporation By: City Clerk Mayor APPROVED AS TO FORM: IDENTIX INCORPORATED By. City Attorney C/O 3 MEETINu AGENDA DATE ITEM # fflemomnbum July 13, 1998 ❑CDD DIR ❑FIN C' TO: Council Colleagues RICAD ❑Fyy' c:..._ 0-AfTOR;"EY a�r DIR 9eLERKIORIG ❑POLICE OF FROM: Dave Romero �� ❑MGMj TEAM_- ❑RTC DIR IT- FROM: ❑PERS DIR_❑UTIL DIR ' — � - SUBJECT: Council Liaison Report SLOCOG Funding is now assured for major improvements to Highway 46 within the next several years, thus greatly enhancing the safety of the highway. At the SLOCOG meeting on July 8, 1998 the board received a report from its director that a similar effort will be made regarding Route 166 between Santa Maria and Maricopa. The report indicated that 19 people have lost their lives on this portion of the highway over the last 3 '/z years. Senator Jack O'Connell is heading up an inter-agency effort to gather community input to obtain grant funding to assess accident reduction and to establish a multi-agency task force to improve the safety of Highway 166. Although this route winds between Santa Barbara and San Luis Obispo Counties, it is of major importance to our county, and it is hoped that the multi-agency approach will ultimately lead to greatly increased safety within the next several years. CALL BOXES Call boxes approved for installation on all state highways within the county have been completed with the exception of a few on Highway 1 along*the coast, which are temporarily delayed for Coastal Commission staff approval of location details. In the first weeks of operation those call boxes located on Cuesta grade have been used a number of times. IWMA At its meeting of July 8, 1998, the IWMA Board received notice (not confirmed) that Ralcco is being sold to new investors. I have asked staff to investigate whether this change will have any effect on the current lease for the buy-back center on Prado Road. The IWMA director reported on waste division rates for 1996-97. The summary for 1997 indicates a regional diversion of 32% which is about average for the state. This would indicate that our county will probably fail to reach 50%by the year 2000 as required. The general feeling is that most counties within the state will not meet the goal, however, the state board will not attempt to impose sanctions if we are in the process of making a good faith effort. The San Luis Obispo City diversion rate is 36%, which I feel may be somewhat low because of the success of our green waste program for the full 1997 year as opposed to a half-year in 1996. You will recall the calculation required by the state is convoluted and takes into account taxable sales (which ones we aren't quite sure), population and actual tonnage are calculated on a base year which the state Board has already changed at least once. The attached graph gives a detailed picture of factors used in the calculation: Particular questions I have asked staff to investigate: a) Reduced tonnage for Atascadero with no significant change in their operation. b) A minor increase in tonnage for San Luis Obispo in spite of a very successful green waste program, which was in effect for only part of 1996 but for all of 1997. c) A 38% increase in sales tax for the county. No one seems to know where this- came from. Staff response is attached to this memo. Attachments DR:ss c: John Dunn City Clerk �ill� 111111 �- �� ►►� Ilillllh1° ��i II city osAn luis oaspo 955 Morro Street • San Luis Obispo, CA 93401 July 14, 1998 MEMORANDUM TO: Councilmember Dave Romero: FROM: 11�ob Nicholson, Utilities Conservation Office VIA: John Morand John Dune SUBJECT: 1996-97 Solid Waste Diversion, and the RALCCO Recycling Yard. You asked me to get back to you with information regarding the following three subjects: 1. Draft Waste Disposal Report- Why was there was no significant change in diversion from 1996 to 1997? This was complicated by the fact that our residential green waste program was in effect only during the last half of 1996 -creating an expectation for much higher diversion in 1997 (green waste recycling has proven to account for about 30%of our residential waste stream). I met with Tom Martin, and after we looked closer at his figures,he concluded that increased landfilling of construction/demolition debris (due to a booming economy) accounted for the apparently flat diversion. In another words,while our green waste and curbside recycling tonnage continued to grow, this growth was offset by increased landfilling of debris from construction activity. The "Self Haul' category of our landfill tonnage represents all hauling to the landfill not performed by San Luis Garbage. The gains of residential greenwaste recycling constitutes a much smaller piece of the pie - COASTAL ROLLOFF, for example is classified as a self haul, and Tom reports that COASTAL ROLLOFF has been so busy they cannot supply enough drop .boxes. We can expect 1998 construction debris tonnage to have an even greater impact on our waste stream, so we should prepare for a mild shock. This should be solved, as Tom estimates the new sort facility at Cold Canyon will be diverting about 85% of construction debris. Barring further impediments,I expect construction on this facility to begin over the coming fall or winter months. RGCJE:Ilk �D 1 1 r l7^!1 7 1 1 �f n 8 1 �/ ( t11 ;`6f 11 The City of San Luis Obispo is committed to include the disabled in I�Rn a ices, rograms�an activities. Telecommunications Device for the Deaf(805) 781-7410. 2. Atascadero Diversion from `96-'97 (graph). Why does Atascadero show about a 12% decrease in landfill tonnage from 1996 to 1997, when nothing has essentially changed? For AB 939 reporting purposes, Chicago Grade Landfill samples landfill tonnage for one week each quarter. These figures are projected out; becoming Atascadero's reported annual diversion tonnage. The sampling may not be representative of the actual tonnage landfilled during the balance of the year. This potential error is not possible at Cold Canyon Landfill,where daily records are maintained. 3: County Taxable Sales (graph). Why does The Unincorporated County show a huge (nearly 38%) increase in taxable sales? The County Auditor-Controller's office told me they had a huge (approximately a$400,000)bump in sales tax revenue in the first quarter of 1997, and about a $350,000 bump in the fourth quarter(in one category). This was due to outages at Diablo Canyon. Fuel rods and other items are purchased out of state, but the County levies a use tax on the items. 4. Prado Road Recycling Yard. How does the sale of Ralcco affect the contract for the recycling yard on Prado Road? I reviewed the contract and met with John Moss who confirmed my suspicion that the non-assignment clause does not apply to the sale of the business -the new owner is entitled to the remainder of the contract, which expires on July 1,2002. The overall administration of the yard site has improved under RALCCO. John Moss and Ron Munds have inspected it several times. I drove by it today and it is measurably cleaner than when ECOSLO was there. There are considerable numbers of weeds that need to be removed, but other than that, it looks like a typical recycling yard. We will continue to monitor the site. I hope this answers your questions. Please phone me at#213 if you need more info. xc: Ron Munds 0 Cf) M N M N M M N ^� N r� Z � pp M 00 �O N kn M M N M N M F� 0-0 V 1 z o b rz u Cd Cd Go o > 0 C p CD C O y ' O _ f0 • : m L o p �. . . 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