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HomeMy WebLinkAbout10/20/1998, Agenda � Agend�.Distribution List f (9/S I. Unpaid Subscriptions: j (All mtgs.unless o/w noted) AIA President council acEnaa ASI President CITY OF SAN LUIS OBISPO BIA /Deborah Holley CITY HALL, 9 9 0 PALM STR Chamber of CommerceCuesta College / K. Roberts B. Thoma / Chamber of Comm. Co. Board of Spvrs. Paul Hood, Co.Administration Housing Authority Tuesday, October 20, KCBX KCOY KCPR: (2) Gen.Mgr. & News Dir. KDDB KEYT 6:15 PAL CLOSED SESSION KGLO KKJG KSBY KUHL KVEC KPRL Library (front desk) CONFERENCE WITH LABOR NEGOTIATORS - Pursu Mustang Daily New Times (front desk) Section 54957.6 Pac.Bell / V. Montalban Pac. Gas & Elec. / B.Burke San Luis Obispo City Employees Association Planning Comm. (t Comm. Dev. ) So. Calif. Gas / V. Sterling Council of Govts / R. DeCarli Agency Negotiators: Ann Slate League of women Voters Telegram-Tribune (front desk) Public Interest Action Ctr. ECOSLO / Geoffry Land CONFERENCE REGARDING PROPERTY NEGOTIATI Res.forQual.Neigh / C.Sanders Sierra Club / Gary Felsmen Code Section 54956.8 SLO Property Owners Assoc. Fred Strong (The Citizen) Sonic Cable/Jackie Property: Damon Garcia Proper UNOCAL/J. Bray (Broad St. north of Inc Telegram Tribune/S.Lyons Peg Pinard/SLO County Capps Negotiating Parties: City of San Luis ObisF Dahan/Ewan/Marx/Brazil PaulLeSage II.Subacriptions Paid or Env. Provided Property Owner Repre (rea.mtas.only) : John French John Whiley esq. Easter Rents, Ing• Negotiation: Direction to Negotiato IMS/S. Krauthe:mEDA (Engr. Dev. Assoc. ) Ellenburg Capital Corp. Linnenbacti Local G,vernment Services RRM DA ign Group / LeeAnne Visa Information Services W.ilace, John L. & Assocs. ® Walter Bros. Construction Co. A. J. Diani Construction Regular City Council meetings are broadcast on KCPR, 91.3 FM. Thi Fugro/McClelland the disabled in all of its services,programs,and activities. Telecommunications I Cannon Assoc. to the City Clerk prior to the meeting if you require a hearing amplification device. SLO Assoc of Realtors Kimley-Horn Heritage Oaks Bank i Council Agenda Tuesday, jctober 20, 1998 7:00 P.M. REGULAR:MEETING Council Gha_mber 990 PaTm.-th et CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Bill Roalman, Ken Schwartz, Dodie Williams, Vice Mayor Dave Romero, Mayor Allen K. Settle PRESENTATION Presentation to the City by PG&E of an energy rebate check. Presentation of a proclamation for Private Investigators Day. Presentation of a proclamation to San Luis Obispo's first poet laureate Ray Clark Dickson. PUBLIC COMMENT PERIOD(not to exceed 15 minutes total) The Council welcomes your input. You may address the.Council by completing a speaker slip and giving :it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not .on the agenda or items on the Consent Agenda. Tine limit is three minutes. State law does not allow the Council16discuss or take actiori:on,issues not on the agenda, except that members of the Council or staff may briefly respond to.statements madeor questions posed Eby persons exercising their,public testimony rights(Gov. Code Sec. 54954:2). Staff may be asked to follow upon such items. Staff reports and other written documentation relating to each.item referred to on this agenda are on file in the City . Clerk's Offioe.in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. 2 t Council Agenda Tuesday, Jctober 20, 1998 s C1. COUNCIL MINUTES (PRICE) Consideration of the minutes of: Tuesday, October 6, 1998 at 6:15 p.m.; and, Tuesday, October 6, 1998 at 7:00 p.m. + RECOMMENDATION: Waive oral reading and approve minutes as submitted. C2. FULLER ROAD—AERO DRIVE PROPERTY TAX SHARING AGREEMENTS (JONAS/208-03) V/ 1 Consideration of agreements with the County concerning property tax revenues and annual property tax increments for the Fuller Road Area and Aero Drive annexations, and the rest of the unincorporated Airport Area. ,IJ ♦ RECOMMENDATION: Adopt a resolution accepting the negotiated exchange of property tax revenues and annual property tax increments for the Fuller Road Area and Aero Drive annexations, and for the rest of the unincorporated Airport Area, under which the County will receive all property taxes subject to the negotiation and the City will receive all local sales taxes. C3. AERO DRIVE OPERATIONS AND MAINTENANCE AGREEMENT (JONAS/208-03) Consideration of an agreement with the County of San Luis Obispo concerning Aero Drive, a public street giving access to the Airport from Broad Street, in connection with the proposed Aero Drive Annexation. ♦ RECOMMENDATION: Approve and authorize the Mayor to sign an agreement with / the County of San Luis Obispo concerning parking management, maintenance and ✓ related matters on Aero Drive. C4. MEMORANDUM OF UNDERSTANDING WITH CUESTA COLLEGE (HAMPIAN/207-01) S Consideration of approving a memorandum of understanding with Cuesta College for y economic development. r ♦ RECOMMENDATION: Approve a Memorandum of Understanding between the C' of San Luis Obispo and Cuesta College Small Business Development Center for collaborative economic development activities. 3 I ✓ ( Council Age ✓ Tuesday, v/ber 20, 1998 17 � � 6. ECONOMIC VITALITY CORPORATION AGREEMENTS (HAMPIAN/207-06) Consideration of approving the Economic Vitality Corporation (EVC) agreements. ♦ RECOMMENDATION: 1) Approve 1998-99 EVC Agreement in the amount of $12,400 for marketing services; and, 2) approve 1998-99 EVC Subrecipient Agreement in the amount of$100,000 for Revolving Loan Fund (RLF) Services. C6. CREEK BANK REPAIR PROJECTS (MCCLUSKEY/704-06) Consideration of approving a contract amendment for extra design work for Creek Bank Repair projects (Spec. No. 9605A). ♦ RECOMMENDATION: Authorize the CAO to amend the contract with Questa Engineering to procure extra work on creek bank repair projects at an additional cost of ° $19,000. C7. GOAL SETTING AND FINANCIAL PLAN PROCESS FOR 1999-01 (STATLER/410-02) Consideration of the Goal-setting and Financial Plan schedule for 1999-01. (Budget Process is available for review in the Council Office). ♦ RECOMMENDATION: Approve preliminary schedule for preparing the1999-01 Financial Plan and conceptual approach to Council goal-setting as part of this process. C8. WASTEWATER SLUDGE MANAGEMENT AGREEMENT AMENDMENT (MOSSf704706) Consideration of Amendment No. 1 to an agreement with BioGro Systems, Inc. for wastewater sludge solids management and disposal/reclamation of the City's biosolids. ♦ RECOMMENDATION: 1) Amend the agreement with Wheelabrator Water Tech Inc., BioGro Division (contractor) for management and disposal/reclamation of the City's biosolids for an additional two years; and, 2) authorize the Mayor to execute the amendment with contractor subject to terms outlined in the staff report. / C9. GREAT AMERICAN MAIN STREET AWARD APPLICATION (HOLLEY/201-04) Consideration of a supporting the Downtown Association's application for the 1999 /f� Great American Main Street Award. ' I ♦ RECOMMENDATION: Adopt a resolution recognizing the partnership between the City and the Downtown Association and supporting the nomination of the Downtown 4 t Council Agenda Tuesday, Jctober 20, 1998 Association for its part in the comprehensive revitalization program of the Downtown for the Great American Main Street Award.. APPOINTMENTS Al. PLANNING COMMISSION APPOINTMENT (ROMERO/SCHWARTZ/305-02) Consideration of one appointment to the Planning Commission. 0 ♦ RECOMMENDATION: NOTE — Report will be submitted under separate cover pending the results of the subcommittee interviews on Friday, October 16". COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limd3 minutes. PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below, or in written correspondence delivered to the City before or during the public hearing. V 1. SPECIAL EVENTS POLICY (HAMPIAN/1104-01 -10 min.) Public hearing to consider the Parade and Special Events ordinance, fee resolution and ' U'+ procedures. (Continued from 10/6/98). rQ ♦ RECOMMENDATION: 1) Introduce an ordinance to print relating to parades and / special events within the City of San Luis Obispo; 2) adopt a resolution establishing fees and costs to be paid by sponsors of parades and special events; 3) approve procedures /� v implementing the parade and special event ordinance and authorize the CAO to approve V any future minor changes to the procedures that are consistent with the ordinance. 2. CREEK WALK CONCEPT PLAN (MCCLUSKEY1704-06 -45 min.) 111.➢M Public hearing to consider approval of the San Luis Obispo Creek Walk concept plan / (Mission Plaza Expansion). (Request for proposals available for review in the Council J Office.) � �s�D� a 5 c Council Agenda Tuesday, Jctober 20, 1998 RECOMMENDATIONS: 1)Approve the concept design for San Luis Obispo Creek Walk; 2) adopt the resolution approving a mitigated negative declaration of environmental impact; 3) authorize the CAO to execute an amendment to the design contract with Firma for preparation of construction documents at a cost of$50,000; 4) appropriate $79,300 from the unappropriated balance of the general fund to fully cover project design and construction costs; 5) approve the request for proposals for"San Luis Obispo Creek Walk Public Art," Specification No. 902813; 6) authorize the CAO to award a contract for design and fabrication of public art if the cost is within the budget of$20,600; and 7) adopt a resolution authorizing staff to complete and submit applications for grant money from the Salmon and Steelhead Trout Restoration Account(SSTRA) in the amount of$30,000. 1 3. FOOD 4 LESS USE PERMIT (JONAS/202-04-45 min.) % ✓ � V� Public hearing to consider a request to modify an existing use permit to allow the Foods 4 rlrr+ Less store to operate 24-hours a day (154 Suburban). K + RECOMMENDATION: Adopt a resolution approving the request for expanded hours %�'" of operation for Food 4 Less to 12:00 midnight from October 21, 1998 until April 21, 1999, with provisions for an additional six month trial period for 24-hour operations, and public review in one year. COMMUNICATIONS(not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly an his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). BUSINESS ITEMS 4. WIDE AREA NETWORK IMPROVEMENTS (STATLER/901-01-20 min.) Consideration of continuing the implementation of the City's fiber optic communication network strategy and improving the wide area network. 6 Council Agenda Tuesday, Jctober 20, 1998 ♦ RECOMMENDATIONS: 1) Authorize the CAO to: A) enter into a cooperative use agreement with WorldCom in the amount of$30,000 plus use of the City's five inch conduit across the.Elk's Lane Bridge in exchange for sharing their trench and installing City conduit; B) amend the contract recently awarded to Leo Tidwell Excavating (Spec. # 9706) for installing traffic signal monitoring system interconnect conduit by $11,339 to install fiber optic conduit from the Headquarters Fire Station to Beebee at South Street; C) enter into an agreement with WorldCom, Tidwell or other vendor in an estimated amount of$5,000 for installing conduit from Elk's Lane at Prado Road into the Corporation Yard; 2) Authorize the CAO to approve and issue bid and request for proposal (RFP) documents for installing fiber to the Corporation Yard, Headquarters Fire Station, Fire Station No. 3, Fire Station No. 4, Golf Course and City/County Library, and upgrading data communication management equipment system-wide; and to award contracts if within budget; 3) Appropriate $220,500 for installing supplemental conduit and fiber funded as follows: General Fund — $172,800; Water Fund — $13,000; and, Sewer Fund — $34,700. 5. PARTNERSHIP AND FOUNDATION POLICY (HAMPIAN/1101-08 -20 min.) Consideration of the Community Partnership and Foundation Policy. + RECOMMENDATION: 1) Adopt a resolution approving a Community Partnership and Foundation Policy; and, 2) adopt a resolution endorsing a Community Recreation and Parks Foundation, subject to receipt of its 501(c) non-profit status, the formation of a board of directors and approval of proposed by-laws. 6. SCULPTURE CONSTRUCTION AGREEMENT (HAMPIAN/704-06 - 10 min.) Consideration of approving a contract with the Committee for the Sculpture at Railroad Square and Elizabeth MacQueen for the creation of the "Iron Road Pioneers" sculpture. ♦ RECOMMENDATION: Approve a contract with the Committee for the Sculpture at Railroad Square and Elizabeth MacQueen establishing the relationship for the three parties in the "Iron Road Pioneers" sculpture project. A. ADJOURN TO TUESDAY, NOVEMBER 10, 1998 AT 7:00 P.M. IN THE COUNCIL CHAMBER, 990 PALM STREET, SAN LUIS OBISPO. 7 I i Mystic Krewe of Karnival Cal Poly Wheelman ECOSLO I P.O. Box 14408 Cal Poly Univeristy P.O. Box 1014 .1 San Luis Obispo, CA 93406 Recreation Sports San Luis Obispo, CA San.Lu-is Obispo, CA 93407 93406 i i 1 council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, October 20, 1998 ACTION UPDATE 6:15 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code Section 54957.6 San Luis Obispo City Employees Association Agency Negotiators: Ann Slate CONFERENCE REGARDING PROPERTY NEGOTIATIONS - Pursuant to Government Code Section 54956.8 Property: Damon Garcia Property (Broad St. north of Industrial Way) Negotiating Parties: City of San Luis Obispo Paul LeSage Property Owner Representative John French Negotiation: Direction to Negotiators FINAL ACTION. Council authorized further negotiations in both matters. 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street Council Agenda Tuesda,, Jctober 20, 1998 PRESENT: Council Members Ken Schwartz, Dodie Williams, Vice Mayor ` Dave Romero, Mayor Allen K. Settle ABSENT: Council Member Bill Roalman PRESENTATION Presentation made to the City by PG&E of an energy rebate check. Presentation made of a proclamation for Private Investidators Day. Presentation made of a proclamation to San Luis Obispo's first poet laureate Ray Clark Dickson. PUBLIC COMMENT PERIOD(not to exceed 1.5 minutes total) The Council welcomes your input You may address the Council by completing a speaker slip and giving it to.the City Cleric prior to the meeting. At this time, you may address the Council on item that are not on the agenda or Items on the Consent Agenda. Time limit is three minutes. State law does not allow. the Council to discuss or take action on issues not on the-agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercWing their public testimony rights(Gov. Code Sec,549542). Staffmay be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on fie in the City Clerk's Office in Room 1 of City Hall. PCI. Steve Cochran, representing the Coalition of Youth Sports Organizations, urged the Council to make youth sports fields in the City a high priority. CONSENT AGENDA The Consent Agenda is approved on one mation. Council Members may pull consent items to be. considered after Business items. C1. COUNCIL MINUTES (PRICE) Consideration of the minutes of: Tuesday, October 6, 1998 at 6:15 p.m.; and, Tuesday, October 6, 1998 at 7:00 p.m. ♦ RECOMMENDATION: Waive oral reading and approve minutes as submitted. FINAL ACTION: Approved(4-&1, BR absent). 2 Council Agenda Tuesday, .-ctober 20, 1998 C2. FULLER ROAD—AERO DRIVE PROPERTY TAX SHARING AGREEMENTS (JONAS/208-03) Consideration of agreements with the County concerning property tax revenues and annual property tax increments for the Fuller Road Area and Aero Drive annexations, and the rest of the unincorporated Airport Area. ♦ RECOMMENDATION: Adopt a resolution accepting the negotiated exchange of property tax revenues and annual property tax increments for the Fuller Road Area and Aero Drive annexations, and for the rest of the unincorporated Airport Area, under which the County will receive all property taxes subject to the negotiation and the City will receive all local sales taxes. FINAL ACTION: Resolution No. 8856 adopted(40-1,. BR absent. C3. AERO DRIVE OPERATIONS AND MAINTENANCE AGREEMENT (JONAS/208-03) Consideration of an agreement with the County of San Luis Obispo concerning Aero Drive, a public street giving access to the Airport from Broad Street, in connection with the proposed Aero Drive Annexation. ♦ RECOMMENDATION: Approve and authorize the Mayor to sign an agreement with the County of San Luis Obispo concerning parking management, maintenance and related matters on Aero Drive. FINAL ACTION. Approved(40.1, BR absent. C4. MEMORANDUM OF UNDERSTANDING WITH CUESTA COLLEGE (HAMPIAN/207-01) Consideration of approving a memorandum of understanding with Cuesta College for economic development. ♦ RECOMMENDATION: Approve a Memorandum of Understanding between the City of San Luis Obispo and Cuesta College Small Business Development Center for collaborative economic development activities. FINAL ACTION. Approved(40-1, BR absent. C5. ECONOMIC VITALITY CORPORATION AGREEMENTS (HAMPIAN/207-06) Consideration of approving the Economic Vitality Corporation (EVC) agreements. 3 Council Agenda Tuesday, _,Iober 20, 1998 ♦ RECOMMENDATION: 1) Approve 1998-99 EVC Agreement in the amount of $12,400 for marketing services; and, 2) approve 1998-99 EVC Subrecipient Agreement in the amount of$100,000 for Revolving Loan Fund (RLF) Services. FINAL ACTION. Approved(4-0-1, BR abseno. C6. CREEK BANK REPAIR PROJECTS (MCCLUSKEYN04-06) Consideration of approving a contract amendment for extra design work for Creek Bank Repair projects (Spec. No. 9605A). ♦ RECOMMENDATION: Authorize the CAO to amend the contract with Questa Engineering to procure extra work on creek bank repair projects at an additional cost of $19,000. FINAL ACTION. Approved(40-1, BR absent). C7. GOAL SETTING AND FINANCIAL PLAN PROCESS FOR 1999-01 (STATLER/410-02) Consideration of the Goal-setting and Financial Plan schedule for 1999-01. (Budget Process is available for review in the Council Office). ♦ RECOMMENDATION: Approve preliminary schedule for preparing thel999-01 Financial Plan and conceptual approach to Council goal-setting as part of this process. FINAL ACTION. Approved(40-1, BR absent). C8. WASTEWATER SLUDGE MANAGEMENT AGREEMENT AMENDMENT (MOSS/704-06) Consideration of Amendment No. 1 to an agreement with BioGro Systems, Inc. for wastewater sludge solids management and disposal/reclamation of the City's biosolids. ♦ RECOMMENDATION: 1) Amend the agreement with Wheelabrator Water Tech Inc., BioGro Division (contractor) for management and disposal/reclamation of the City's biosolids for an additional two years; and, 2) authorize the Mayor to execute the amendment with contractor subject to terms outlined in the staff report. FINAL ACTION. Approved(40-1, BR absent). 4 Council Agenda Tuesday, October 20, 1998 C9. GREAT AMERICAN MAIN STREET AWARD APPLICATION (HOLLEY/201-04) Consideration of a supporting the Downtown Association's application for the 1999 Great American Main Street Award. ♦ RECOMMENDATION: Adopt a resolution recognizing the partnership between the City and the Downtown Association and supporting the nomination of the Downtown Association for its part in the comprehensive revitalization program of the Downtown for the Great American Main Street Award. FINAL ACTION. Resolution No. 8857 adopted(4-0-1, BR absent). APPOINTMENTS Al. PLANNING COMMISSION APPOINTMENT (ROMERO/SCHWARTZ/305-02) Consideration of one appointment to the Planning Commission. ♦ RECOMMENDATION: NOTE — Report will be submitted under separate cover pending the results of the subcommittee interviews on Friday, October 1601 . FINAL ACTION. Continued to Tuesday, November 10, 1998. COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time ran"minutes_ Council Member Williams reported on the October 150 meeting of the Student Community Liaison Committee. She reported that there are still concern* regarding the lack of sufficient student housing on campus and announced plans for new construction of 800 beds, apartment-style. The Committee will sponsor "home spruce-up"on Oct 2411 in conjunction with Cal Poly Homecoming. Vice Mayor Romero reported on the October 70 meeting of the San Luis Obispo Council of Governments. The Governor's recent veto of SB 1477 is good news for San Luis Obispo as it will provide more flexibility in obtaining finding from Caltrans for street improvements. The Governor also vetoed proposed sound wall construction on Hwy 101. Also shared an article regarding recent Appellate Court validation of majority vote for a general tax in Santa Clara County 1br road improvements. (Full report with attachment on file in the Clerk's Office). 5 Council Agenda Tuesday, October 20, 1998 Council Member Schwartz summarized his memo to Council dated October 200 providing updates regarding meetings of the Downtown Association and the Performing Arts Center Program Committee. Also attended City training session regarding sexual harassment avoidance and the Recognition Dinner for Jack House docents. He noted that the monthly Economic Opportunity Commission meeting was canceled for lack of a quorum. (Full report on file in the Clerk's Office). PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to ralsing only those issues you or someone else raised at this public hearing as described below,or in written correspondence delivered to the City before or during the public hearing. 1. SPECIAL EVENTS POLICY (HAMPIAN/1104-01 -10 min.) Public hearing to consider the Parade and Special Events ordinance, fee resolution and procedures. (Continued from 10/6/98). ♦ RECOMMENDATION: 1) Introduce an ordinance to print relating to parades and special events within the City of San Luis Obispo; 2) adopt a resolution establishing fees and costs to be paid by sponsors of parades and special events; 3) approve procedures implementing the parade and special event ordinance and authorize the CAO to approve any future minor changes to the procedures that are consistent with the ordinance. RNAL ACTION: Ordinance No. 1345 introduced to print(40-1, BR absent). Resolution No. 8858 adopted, as amended(4-&1, BR absent). 2. CREEK WALK CONCEPT PLAN (MCCLUSKEY/704-06 -45 min.) Public hearing to consider approval of the San Luis Obispo Creek Walk concept plan (Mission Plaza Expansion). (Request for proposals available for review in the Council Office.) ♦ RECOMMENDATIONS: 1)Approve the concept design for San Luis Obispo Creek Walk; 2) adopt the resolution approving a mitigated negative declaration of environmental impact; 3) authorize the CAO to execute an amendment to the design contract with Firma for preparation of construction documents at a cost of$50,000; 6 Council Agenda Tuesday, jctober 20, 1998 4) appropriate $79,300 from the unappropriated balance of the general fund to fully cover project design and construction costs; 5) approve the request for proposals for"San Luis Obispo Creek Walk Public Art," Specification No. 9028B; 6) authorize the CAO to award a contract for design and fabrication of public art if the cost is within the budget of$20,600; and 7) adopt a resolution authorizing staff to complete and submit applications for grant money from the Salmon and Steelhead Trout Restoration Account (SSTRA) in the' amount of$30,000. FINAL ACTION. Resolution No. 8859 and Resolution No. 8860 adopted(4-0-1, BR absent). Items 1, 3, 4, approved as submitted,Item 5, approved as amended;Item 6 approved, amended(4-0.1, BR absent). 3. FOOD 4 LESS USE PERMIT(JONAS202-04 -45 min.) Public hearing to consider a request to modify an existing use permit to allow the Foods 4 Less store to operate 24-hours a day (154 Suburban). + RECOMMENDATION: Adopt a resolution approving the request for expanded hours of operation for Food 4 Less to 12:00 midnight from October 21, 1998 until April 21, 1999, with provisions for an additional six month trial period for 24-hour operations, and public review in one year. FINAL ACTION. Resolution No. 8861 adopted(3-1-1. KS opposed, BR absent). COMMUNICATIONS(notto exceed 15 minutes) At this time, arty Council Member or the City Administrative officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures,they may provide a referencefo staff or other resources for factual iniomration, request staff to report back to the Council at a subsequent meeting concerning any matter,or take action to direct staff to place a matter of business on a future agenda(Gov.Code Sec.54954.2). ------------- None. BUSINESS ITEMS 4. WIDE AREA NETWORK IMPROVEMENTS (STATLER/901-01- 20 min.) Consideration of continuing the implementation of the City's fiber optic communication network strategy and improving the wide area network. 7 Council Agenda Tuesda,. Jctober 20, 1998 ♦ RECOMMENDATIONS: 1) Authorize the CAO to: A) enter into a cooperative use agreement with WorldCom in the amount of$30,000 plus use of the City's five inch conduit across the Elk's Lane Bridge in exchange for sharing their trench and installing City conduit; B) amend the contract recently awarded to Leo Tidwell Excavating (Spec. # 9706) for installing traffic signal monitoring system interconnect conduit by $11,339 to install fiber optic conduit from the Headquarters Fire Station to Beebee at South Street; C) enter into an agreement with WorldCom, Tidwell or other vendor in an estimated amount of$5,000 for installing conduit from Elk's Lane at Prado Road into the Corporation Yard; 2) Authorize the CAO to approve and issue bid and request for proposal (RFP) documents for installing fiber to the Corporation Yard, Headquarters Fire Station, Fire Station No. 3, Fire Station No. 4, Golf Course and City/County Library, and upgrading data communication management equipment system-wide; and to award contracts if within budget; 3) Appropriate $220,500 for installing supplemental conduit and fiber funded as follows: General Fund — $172,800; Water Fund — $13,000; and, Sewer Fund — $34,700. FINAL ACTION: All recommendations approved(4-0.1, BR absent). 5. PARTNERSHIP AND FOUNDATION POLICY (HAMPIAN/1101-08 -20 min.) Consideration of the Community Partnership and Foundation Policy. ♦ RECOMMENDATION: 1) Adopt a resolution approving a Community Partnership and Foundation Policy; and, 2) adopt a resolution endorsing a Community Recreation and Parks Foundation, subject to receipt of its 501(c) non-profit status, the formation of a board of directors and approval of proposed by-laws. FINAL ACTION. Resolution No. 8862 and Resolution No. 8863 adopted(4-0-1, BR absent). 6. SCULPTURE CONSTRUCTION AGREEMENT (HAMPIANN04-06 - 10 min.) Consideration of approving a contract with the Committee for the Sculpture at Railroad Square and Elizabeth MacQueen for the creation of the"Iron Road Pioneers"sculpture. ♦ RECOMMENDATION: Approve a contract with the Committee for the Sculpture at Railroad Square and Elizabeth MacQueen establishing the relationship for the three parties in the "Iron Road Pioneers" sculpture project. FINAL ACTION. Approved(4-0-1, BR abseno. 8 Council Agenda TUesday,-jctober20; 1998 A. ADJOURNED TO TUESDAY, NOVEMBER'10,.1998 AT'7:00 P.M. IN THE COUNCIL CHAMBER, 990 PALM STREET,SAN LUIS OBISPO. 9 council agcnba CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, October 20, 1998 6:15 P.NL CLOSED SESSION Council Heating Room 990 Palm Street CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code Section 54957.6 San Luis Obispo City Employees Association Agency Negotiators: Ann Slate CONFERENCE REGARDING PROPERTY NEGOTIATIONS - Pursuant to Government Cade Section 54956.8 Property: Damon Garcia Property (Broad St. north of Industrial Way) Negotiating Parties: City of San Luis Obispo Paul LeSage Property Owner Representative John French Negotiation: Direction to Negotiators ® Regular City Council meetings are broadcast on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. Council Agenda Tuesday, October 20, 1998 7:00 P.M: REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Bill Roalman, Ken Schwartz, Dodie Williams, Vice Mayor Dave Romero, Mayor Allen K. Settle PRESENTATION Presentation to the City by PG&E of an energy rebate check. Presentation of a proclamation for Private Investigators Day. Presentation of a proclamation to San Luis Obispo's first poet laureate Ray Clark Dickson. PUBLIC COMMENT PERIOD(not to exceed 15 minutes total) The Council welcomes your input You may address the Council by completing a speaker slip and giving. it to the City Clerk prior to the meeting. At-this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the.agenda, except that-members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their.public testimony rights(Gov. Code Sec. 549542). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. 2 Council Agenda Tuesday, uctober 20, 1998 C1. COUNCIL MINUTES (PRICE) Consideration of the minutes of: Tuesday, October 6, 1998 at 6:15 p.m.; and, Tuesday, October 6, 1998 at 7:00 p.m. ♦ RECOMMENDATION: Waive oral reading and approve minutes as submitted. C2. FULLER ROAD—AERO DRIVE PROPERTY TAX SHARING AGREEMENTS (JONAS/208-03) Consideration of agreements with the County concerning property tax revenues and annual property tax increments for the Fuller Road Area and Aero Drive annexations, and the rest of the unincorporated Airport Area. ♦ RECOMMENDATION: Adopt a resolution accepting the negotiated exchange of property tax revenues and annual property tax increments for the Fuller Road Area and Aero Drive annexations, and for the rest of the unincorporated Airport Area, under which the County will receive all property taxes subject to the negotiation and the City will receive all local sales taxes. C3. AERO DRIVE OPERATIONS AND MAINTENANCE AGREEMENT (JONAS/208-03) Consideration of an agreement with the County of San Luis Obispo concerning Aero Drive, a public street giving access to the Airport from Broad Street, in connection with the proposed Aero Drive Annexation. ♦ RECOMMENDATION: Approve and authorize the Mayor to sign an agreement with the County of San Luis Obispo concerning parking management, maintenance and related matters on Aero Drive. C4. MEMORANDUM OF UNDERSTANDING WITH CUESTA COLLEGE (HAMPIAN/207-01) Consideration of approving a memorandum of understanding with Cuesta College for economic development. ♦ RECOMMENDATION: Approve a Memorandum of Understanding between the City of San Luis Obispo and Cuesta College Small Business Development Center for collaborative economic development activities. 3 Council Agenda Tuesday, October 20, 1998 C5. ECONOMIC VITALITY CORPORATION AGREEMENTS (HAMPIAN/207-06) Consideration of approving the Economic Vitality Corporation (EVC) agreements. ♦ RECOMMENDATION: 1)Approve 1998-99 EVC Agreement in the amount of $12,400 for marketing services; and, 2) approve 1998-99 EVC Subrecipient Agreement in the amount of$100,000 for Revolving Loan Fund (RLF) Services. C6. CREEK BANK REPAIR PROJECTS (MCCLUSKEY/704-06) Consideration of approving a contract amendment for extra design work for Creek Bank Repair projects (Spec. No. 9605A). ♦ RECOMMENDATION: Authorize the CAO to amend the contract with Questa Engineering to procure extra work on creek bank repair projects at an additional cost of $19,000. C7. GOAL SETTING AND FINANCIAL PLAN PROCESS FOR 1999-01 (STATLER/410-02) Consideration of the Goal-setting and Financial Plan schedule for 1999-01. (Budget Process is available for review in the Council Office). ♦ RECOMMENDATION: Approve preliminary schedule for preparing the1999-01 Financial Plan and conceptual approach to Council goal-setting as part of this process. C8. WASTEWATER SLUDGE MANAGEMENT AGREEMENT AMENDMENT (MOSS/704-06) Consideration of Amendment No. 1 to an agreement with BioGro Systems, Inc. for wastewater sludge solids management and disposal/reclamation of the City's biosolids. ♦ RECOMMENDATION: 1) Amend the agreement with Wheelabrator Water Tech Inc., BioGro Division (contractor) for management and disposal/reclamation of the City's biosolids for an additional two years; and, 2) authorize the Mayor to execute the amendment with contractor subject to terms outlined in the staff report. C9. GREAT AMERICAN MAIN STREET AWARD APPLICATION (HOLLEY/201-04) Consideration of a supporting the Downtown Association's application for the 1999 Great American Main Street Award. ♦ RECOMMENDATION: Adopt a resolution recognizing the partnership between the City and the Downtown Association and supporting the nomination of the Downtown 4 Council Agenda Tuesday, vctober 20, 1998 Association for its part in the comprehensive revitalization program of the Downtown for the Great American Main Street Award. APPOINTMENTS Al. PLANNING COMMISSION APPOINTMENT (ROMERO/SCHWARTZ/305-02) Consideration of one appointment to the Planning Commission. ♦ RECOMMENDATION: NOTE — Report will be submitted under separate cover pending the results of the subcommittee interviews on Friday, October 161. COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. PUBLIC HEARINGS If you have filled out a Speaker Slip; the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please rima your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below, or in written correspondence delivered to the City before or during the public hearing. 1. SPECIAL EVENTS POLICY (HAMPIAN/1104-01 -10 min.) Public hearing to consider the Parade and Special Events ordinance, fee resolution and procedures. (Continued from 10/6/98). ♦ RECOMMENDATION: 1) Introduce an ordinance to print relating to parades and special events within the City of San Luis Obispo; 2) adopt a resolution establishing fees and costs to be paid by sponsors of parades and special events; 3) approve procedures implementing the parade and special event ordinance and authorize the CAO to approve any future minor changes to the procedures that are consistent with the ordinance. 2. CREEK WALK CONCEPT PLAN (MCCLUSKEY/704-06 -45 min.) Public hearing to consider approval of the San Luis Obispo Creek Walk concept plan (Mission Plaza Expansion). (Request for proposals available for review in the Council Office.) 5 Council Agenda Tuesday,,October 20, 1998 ♦ RECOMMENDATIONS: 1)Approve the concept design for San Luis Obispo Creek Walk; 2) adopt the resolution approving a mitigated negative declaration of environmental impact; 3) authorize the CAO to execute an amendment to the design contract with Firma for preparation of construction documents at a cost of$50,000; 4) appropriate $79,300 from the unappropriated balance of the general fund to fully cover project design and construction costs; 5) approve the request for proposals for"San Luis Obispo Creek Walk Public Art," Specification No. 902813; 6) authorize the CAO to award a contract for design and fabrication of public art if the cost is within the budget of$20,600; and 7) adopt a resolution authorizing staff to complete and submit applications for grant money from the Salmon and Steelhead Trout Restoration Account (SSTRA) in the amount of$30,000. 3. FOOD 4 LESS USE PERMIT (JONAS/202-04 -45 min.) Pubfic hearing to consider a request to modify an existing use permit to allow the Foods 4 Less store to operate 24-hours a day (154 Suburban). + RECOMMENDATION: Adopt a resolution approving the request for expanded hours of operation for Food 4 Less to 12:00 midnight from October 21, 1998 until April 21, 1999, with provisions for an additional six month trial period for 24-hour operations, and public review in one year. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). BUSINESS ITEMS 4. WIDE AREA NETWORK IMPROVEMENTS (STATLER/901-01- 20 min.) Consideration of continuing the implementation of the City's fiber optic communication network strategy and improving the wide area network. 6 Council Agenda Tuesday, uctober 20, 1998 ♦ RECOMMENDATIONS: 1) Authorize the CAO to: A) enter into a cooperative use agreement with WorldCom in the amount of$30,000 plus use of the City's five inch conduit across the Elk's Lane Bridge in exchange for sharing their trench and installing City conduit; B) amend the contract recently awarded to Leo Tidwell Excavating (Spec. # 9706) for installing traffic signal monitoring system interconnect conduit by $11,339 to install fiber optic conduit from the Headquarters Fire Station to Beebee at South Street; C) enter into an agreement with WorldCom, Tidwell or other vendor in an estimated amount of$5,000 for installing conduit from Elk's Lane at Prado Road into the Corporation Yard; 2) Authorize the CAO to approve and issue bid and request for proposal (RFP) documents for installing fiber to the Corporation Yard, Headquarters Fire Station, Fire Station No. 3, Fire Station No. 4, Golf Course and City/County Library, and upgrading data communication management equipment system-wide; and to award contracts if within budget; 3) Appropriate $220,500 for installing supplemental conduit and fiber funded as follows: General Fund — $172,800; Water Fund — $13,000; and, Sewer Fund — $34,700. 5. PARTNERSHIP AND FOUNDATION POLICY (HAMPIAN/1101-08 - 20 min.) Consideration of the Community Partnership and Foundation Policy. + RECOMMENDATION: 1) Adopt a resolution approving a Community Partnership and Foundation Policy; and, 2) adopt a resolution endorsing a Community Recreation and Parks Foundation, subject to receipt of its 501(c) non-profit status, the formation of a board of directors and approval of proposed by-laws. 6. SCULPTURE CONSTRUCTION AGREEMENT (HAMPIAN/704-06 - 10 min.) Consideration of approving a contract with the Committee for the Sculpture at Railroad Square and Elizabeth MacQueen for the creation of the "Iron Road Pioneers" sculpture. ♦ RECOMMENDATION: Approve a contract with the Committee for the Sculpture at Railroad Square and Elizabeth MacQueen establishing the relationship for the three parties in the "Iron Road Pioneers" sculpture project. A. ADJOURN TO TUESDAY, NOVEMBER 10, 1998 AT 7:00 P.M. IN THE COUNCIL CHAMBER, 990 PALM STREET, SAN LUIS OBISPO. 7 MErTING AGENDA DATE ITEM # CLOSED SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY,OCTOBER 6,1998-6:15 P.M. COUNCIL HEARING ROOM,990 PALM STREET SAN LUIS OBISPO,CALIFORNIA ROLL CALL: Council Members Present: Council Members Bill Roalman, Dodie Williams, Ken Schwartz, Vice Mayor Dave Romero,and Mayor Allen Settle City Staff Present: Jeff Jorgensen, City Attorney; John Dunn, City Administrative Officer, Neil Havlik,Natural Resources Manager The City Council held a closed session to discuss the following issues: CONFERENCE WITH LEGAL COUNSEL-Existing Litigation,Claim of Lee Govette-Pursuant to Government Code Section 54956.9 CONFERENCE REGARDING PROPERTY NEGOTIATIONS-Pursuant to Government Code Section 54956.8. Property: (1) Morganti Ranch Property at Los Osos Valley RdJFoothill Blvd. (2) Filipponi Property on South Higuera Street. Negotiating City of San Luis Obispo Parties: Neil Havlik Property Owner (1) Rosalind Hansen Representatives: (2) Herbert Filipponi and JoAnn Denbow Negotiation: Whether to Negotiate/Acquire At 7:00 p.m., Mayor Settle declared a recess to convene in open session in the Council Chambers, where a public report of the action taken in closed session was to be given. Lee Price,C.M.C. City Clerk APPROVED BY COUNCIL: LP:dr MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY,OCTOBER 6, 1998-7:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO,CALIFORNIA ROLL CALL: Council Members Present: Council Members Ken Schwartz, Bill Roalman, Dodie Williams,Vice Mayor Vice Mayor Romero,and Mayor Allen K.Settle City Staff: Present: John Dunn,City Administrative Officer,Jeff Jorgensen,City Attorney; Lee Price, City Clerk; Ken Hampian,Assistant City Administrative Officer;Arnold Jonas,Community Development Director; Bill Statler, Finance Director;Jim Gardiner, Police Chief; Paul LeSage,Parks and Recreation Director,Wendy George, Assistant to the City Administrative Officer, and Ron Whisenand, Development Review Manager PRESENTATIONS Presentation was made of a proclamation for the First Anniversary of the Prado Day Center to Linda Jackson, Peter Terhune,and Viv Dilts with the Interfaith Coalition for the Homeless. Presentation was made of a proclamation for Sexual Assault Awareness Day to Victor Glover and Daryl McChristian of the Phi Beta Sigma Fraternity. Presentation was made of a proclamation for SAVE Today for Tomorrow to Olga Harway, Cynthia Singer and Barbara Jorgensen. CLOSED SESSION ANNOUNCEMENT City Attomev Jorgensen announced closed session items as follows: Item 91: Council authorized settlement temp,which are undisclosed,with settlement discussions on-going. Rem#2: Council authorized further negotiations for acquisition of real property. PUBLIC COMMENT PCI. Ray Belknap announced festivities planned for"Creek Day"in Mission Plaza Saturday,October 10'"from 9 a.m.until 1 p.m. PC2. Brett Cross voiced concerns regarding the number of news racks in the downtown. CAO Dunn indicated that staff is addressing this issue. City Council Meeting r- Page 2 Tuesday,October 6, 1998-7:00 p.m. CONSENT AGENDA ACTION: Moved by Williams/Roalman to approve the consent agenda as recommended by the City Administrative Officer,motion carried(5-0). C1. COUNCIL MINUTES Council considered the minutes of: Tuesday,September 8, 1998 @ 7:00 p.m. Tuesday,September 15, 1998 @ 6:30 p.m. Tuesday,September 16, 1998 @ 7:00 p.m. ACTION: Moved by Williams/Roalman to waive oral reading and approve minutes as submitted; motion carried (5-0). C2. REQUEST FOR PROPOSAL—MOBILE VIDEO SYSTEM (File No.704-06) Council considered a request for proposals for the Mobile Video System. ACTION: Moved by Williams/Roalman to authorize request for proposals(RFP)for a Police Mobile Video System and authorize contract award by the City Administrative Officer if the lowest responsible bid is within the cost estimate of$89,000; motion tamed (6-0). C3. COMMERCIAL LOADING ZONES(File No.804-01) Council considered giving final passage to Ordinance No.1343 amending Municipal Code Sections 10.44.020 and 10.44.030(Yellow Loading Zone-Time Restriction for Loading and Unloading)to allow commercial loading zone permits to authorized passenger vehicles. (Introduced 8115198). ACTION: Moved by Williams/Roalman to grant final passage to Ordinance No. 1343, motion carried (5-0). C4. FIRE UNION SALARY ISSUES(File No.508-01) Council considered increases to salaries and City's health insurance benefit for members of the International Association of Firefighters, Local 3523. ACTION: Moved by Williams/Roalman to adopt Resolution No.8855 increasing the salaries of members of the Association by 3%effective July 1, 1997,and 3% effective July 1, 1998, and retroactively increasing the City's Health Insurance benefit from$415 to$420 per month effective July 1, 1997; motion carried C5. UTILITY CHEMICAL BIDS (File No.704-06) Council considered Utility Chemical Bids for 199912000. ACTION: Moved by Williams/Roalman to approve bid package for 1999-2000 Water Treatment Plant and Water Reclamation Facility chemicals; authorize staff to solicit bids; authorize CAO to award the contract to lowest responsible bidder(s)if bid is City Council Meeting Page 3 Tuesday, October 6, 1998-7:00 p.m. within the staff cost estimate of$372,500; and,authorize CAO to extend contract for an additional year if chemical cost increases are within cost of living increase; motion carried(5-0). C6. STENNER CREEK CANYON LEASE AGREEMENT(File No.704-06) Council considered a lease agreement for City-owned property in Stenner Creek Canyon. ACTION: Moved by Williams/Roalman to approve lease agreement with Ken Glick for City-owned property in Stenner Creek Canyon for the period September 1,1998 to August 31, 1999; motion carried(5-0). COUNCIL LIAISON REPORTS CLR1. Vice Mayor Romero reported on his attendance at the League of California Cities Conference. He noted that the programs,flag ceremony,keynote speakers and activities were outstanding and announced that he had taken office as the President of the Channel Counties Division of the League. Director of Personnel Ann Slate, he added,was installed as the President of the Personnel Department of the League. CLR2. Mayor Settle also reported on his attendance at the League Conference and commented that an ongoing challenge to cities is Sacramento's taking of municipal revenue sources(ie:VLF,ERAF).The League continues to oppose such measures. CLR3. Council Member Schwartz shared concerns relative to potential laws regarding sales tax revenues as a result of electronic sales. PUBLIC HEARING 1. APPEAL—MISSION SCHOOL FIELD LIGHTING PROJECT(File No.201-11) Council held a public hearing to consider an appeal by James Caruso of the Planning Commission's action adopting a Mitigated Negative Declaration of environmental impact and approving a Use Permit application(U110-98"request to expand the use of the existing sports fields by installing lights for night time activities at Mission College Prep High School, 682 Palm Street; Robert Bruington,applicant Community Development Director Jonas provided the staff report and distributed the revised resolution outlining conditions as modified by suggestions proposed by Council Member Schwartz. Mayor Settle opened the public hearing. James Caruso,appellant,spoke to the merits of the appeal and argued in favor of certain condition regarding the lighting,if Council takes action to approve the use permit. Robert Bruington,speaking on behalf of the applicant,agreed to the conditions set forth in the amended resolution. He noted,however,that the lights cannot be tested within the first 100 hours per the terms of the manufacturer's guarantee,but emphasized that after that duration,the lights will be gauged and adjusted,as necessary. Community Development Director Jonas suggested that the applicant consider turning the lights on during the day to begin and speed up the 100 hour aging process. The applicant concurred with this recommendation. In response to Council inquiry regarding the maintenance of the grounds, City Council Meeting Page 4 Tuesday, October 6, 1998-7:00 p.m. the applicant reported that the School is currently,and will continue,maintaining the field. Staff pointed out that the conditions set forth in the resolution address the issue of maintenance. Mayor Settle closed the public hearing. Council discussion followed. Council Member Roalman voiced concerns regarding noise and parking.Vice Mayor Romero suggested an additional condition which would require a review of the use permit within six months to assess lighting,noise and parking impacts on the adjoining residential areas. Mayor Settle suggested that the review be in one year. By mutual consent,staff was directed to add Condition#8 requiring a review by staff of the use permit in one year. ACTION: Moved by Williams/Settle to adopt Resolution No.8856,as amended, denying the appeal and upholding the Planning Commission's action; motion carried (4-1; Roalman). COMMUNICATIONS Comm1. Council Member Williams commented that the Inclusionary Housing Ad Hoc Committee has asked for an extension of one more month to present a report to the Council and recommended that the present Council receive said report before the election. Council Member Roalman agreed and requested that staff bring the matter back to the Council at the first meeting in November. BUSINESS ITEMS 2. SIGN AMORTIZATION&ABATEMENT PROGRAM(File No.201-03) Council considered a report on the sign amortization and abatement program and of adopting a resolution directing staff to correct non-conforming signs as updates are proposed. Ron Whisenand,Development Review Manager, provided the detailed report and answered questions from the Council. Vice Mayor Romero commented that he would like to see staff seek enforcement on true violations of the Code. Mayor Settle opened the meeting for public comment. There was none. Mayor Settle returned discussion to the dais. Council Member Schwartz summarized his memo to Council dated October 6, 1998 recommending that action be deferred and direction given to staff to seek voluntarily compliance through personalized correspondence. ACTION: Moved by Schwartz[Roalman to defer action and give direction to staff to formulate a letter to be send to the owner of each non-conforming sign requesting voluntary compliance; motion passed(5-0). City Council Meeting _ Page 5 Tuesday,October 6, 1998-7:00 p.m. 3. PARADE AND SPECIAL EVENTS POLICY AND PROCEDURES(File No.1104-01) Council considered a Parade and Special Events Ordinance,fee resolution and procedures. An in-depth staff report was given by CAO Dunn,Assistant to CAO Wendy George and Director of Parks&Recreation Paul LeSage. In addition,it was noted that this matter was not properly noticed and staff was,therefore,recommending that the public be allowed to speak but that any formal action be continued to the next meeting. Mayor Settle opened the meeting for public comment. Mystic Krewe of Kamival Directors Steve Devencenzi,Allan Root and Christina Green voiced concerns regarding the cost recovery provisions of the proposed fee resolution as it relates to the Mardi Gras event. George Suchand questioned the fairness of costs for City services as it relates to Mardi Gras and Farmers Market. He commented that, in his opinion, Farmers Market gets special treatment. Jason Berg, President of the SLO Police Officers Association,spoke in support of the staff recommendations and stated that special events affect the normal deployment of police officers. Dan WaCal Poly Cycling Club,voiced support for the ordinance and accompanying policies, but took issue with cost recovery provisions in the proposed fee resolution. Paul Brown shared concern that language such as,"up for negotiation",in the fee resolution is too open. He suggested that the Council adopt consistent fees for all events. Don Pimentel commented that Mardi Gras is such a valuable event to the City and suggested that the City should support it financially. Lesa Silva remarked that the fee schedule is ambiguous. Mayor Settle closed the public hearing and called a recess at 9:27 p.m. At 9:35 p.m.the meeting resumed with Council discussion. Chief of Police Gardiner responded to questions regarding police services and clarified that no Police Department overtime has been charged to Mardi Gras. He noted that additional law enforcement costs have been charged for mutual aid services from the County Sheriff's Department. Individual Council comments followed. Vice Mayor Romero spoke in favor of the ordinance but suggested that staff develop a formula for determining the percentage of costs paid for City services for major special events. Council Member Williams commented in support of the ordinance and policy, but added that she would not object to refining the cost recovery resolution. Council Member Schwartz stated that it was important to codify the policy and consider the reasonableness of establishing fees. CAO Dunn suggested a cap of$10,000 per year for three years for Mardi Gras. He proposed that the three-year period would give the event three years to stabilize and provide them with an opportunity to apply for grants.Steve Devencenzi,speaking on behalf of the Mystic Krewe and at the request of the Mayor,stated that the suggestion made by the CAO is a reasonable one and added that he would like to have the opportunity to work out the details with staff. Vice Mayor Romero emphasized that the three-year cap should be for all major events, not just Mardi Gras. Council Member Williams agreed. City Council Meeting Page 6 Tuesday, October 6, 1998-7:00 p.m. ACTION: Moved by RomeroWilliams,Council conceptually approved,and directed staff to bring back in two weeks,the following: 1) Introduction of Ordinance No. 1344 relating to parades and special events within the City; 2)the fee resolution,as amended to include a$10,000 cap for all major events for a three-year period; and, 3)the policy implementing procedures(5-0). There being no further business to come before the City Council,Mayor Settle adjourned the meeting at 10:12 p.m.to Tuesday,October 20, 1998 at 7:00 p.m.in the Council Chamber,990 Palm Street,San Luis Obispo. APPROVED BY COUNCIL: 10/20/98 LP:dr Lee Price,CMC City Clerk