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Home My WebLink About11/13/1998, Agenda councit agenba An CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Friday, November 13, 1998 ACTION UPDATE 1:30 P.M. STUDY Council Chamber SESSIONID.EMONSTRATION. 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Bill Roalman, Dodie Williams, Ken Schwartz; Vice Mayor Dave Romero, Mayor Allen K. Settle PUBLIC COMMENT PERIOD(not to exceed,15.minutes total) The Council welcomes your input You may.address the Council by completing a speaker slip and giving it to the City Clerk.prior to the.meeting: At this time, you may.address the:Council on items.that.are not on the agenda or items,on the Consent Agenda. True limit is three.minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or. questions posed by persons exercising their public testimony rights(Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on fire in the City Clerk's Office in Room 1 of City Hall. STUDY SESSION/DEMONSTRATION 1. CITY COUNCIL LIVE BROADCAST UPDATE (PRICEJ704-06 - 90 minutes) Consideration of the update and demonstration on providing live cable television broadcast capability from the City Council Chambers and Library Community Room. Council Agenda Friday, _.ovember 13, 1998 Action Update + RECOMMENDATION: Receive a verbal report from City staff and consultants from the Buske Group on the status of providing live cable television broadcast capability from the City Council Chamber and Library Community Room, including a demonstration of video camera capabilities. ACTION. Report received. A. ADJOURNED TO TUESDAY, NOVEMBER 17, 1998 AT 5:30 P.M. IN THE COUNCIL HEARING ROOM, 990 PALM STREET, SAN LUIS OBISPO. 2 council agenba CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Friday, November 13, 1998 1:30 P.M. STUDY SESSION Council Chamber DEMONSTRATION 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Bill Roalman, Dodie Williams, Ken Schwartz; Vice Mayor Dave Romero, Mayor Allen K. Settle PUBLIC COMMENT PERIOD(not to exceed 15 minutes totaq The Council welcomes your input You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda,except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov. Code Sec. 54954,2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. Regular City Council meetings are broadest on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda hftrrnation,call 781-7103. Council Agenda Friday, i.uvember 13, 1998 STUDY SESSION DEMONSTRATION 1. CITY COUNCIL LIVE BROADCAST UPDATE (PRICE/704-06 - 90 minutes) Consideration of the update and demonstration on providing live cable television broadcast capability from the City Council Chambers and Library Community Room. + RECOMMENDATION: Receive a verbal report from City staff and consultants from the Buske Group on the status of providing live cable television broadcast capability from the City Council Chamber and Library Community Room, including a demonstration of video camera capabilities. A. ADJOURN TO TUESDAY, NOVEMBER 17, 1998 AT 5:30 P.M. IN THE COUNCIL HEARING ROOM, 990 PALM STREET, SAN LUIS OBISPO. 2 council j acenaa nepoin CITY OF SAN LUI S O B I S P O , FROM: Lee Price,City Cle Prepared By: Wendy George, Assistant to the City Administrative Officer, Dave Smith,Building Maintenance Supervisor SUBJECT: UPDATE ON PROVIDING LIVE CABLE TELEVISION BROADCAST CAPABILITY FROM THE CITY COUNCIL CHAMBERS AND LIBRARY COMMUNITY ROOM CAO RECOMMENDATION Receive a verbal report from City staff and consultants from the Buske Group on the status of providing live cable television broadcast capability from the City Council Chambers and Library Community Room,including a demonstration of video camera capabilities. DISCUSSION Background A cable television franchise agreement was finalized with Sonic Cable Television in 1995. It stipulated that Sonic would provide the City with the capability to broadcast live public meetings from the Council Chambers and the Library Community Room, at no cost to the City. About a year ago, City staff began working with Sonic to explore how best to fulfill this requirement. Due to the impending transfer of the cable franchise from Sonic Cable to Charter Communications in May, 1998,the parties agreed that the City would take control of the project. Sonic, in turn, agreed to provide the City with a fixed sum of money, totaling $100,000, for this purpose. As part of the transfer agreement, Charter Communication has paid the City an additional $20,000 which can also be used for equipment needed in this project. Desi Work for Installation of Broadcast System Design work for bidding the installation of the live broadcast video system in the Council Chambers and City Library is in the planning stages. In order to provide a concise specification for the upcoming Request for Proposals for this work, the City has retained the services of the Buske Group for design and project management services. The Buske Group provided technical expertise to the City during recent negotiations related to the transfer of the franchise from Sonic Cable to Charter Communications and is familiar with the franchise requirements for the required video system. On September 9, 1998, the Buske Group completed a site visit to gather information necessary to draft a system design for installation of an integrated control center for cameras, microphones and multi-media components. They will be returning on Friday, November 13th for a multi- f - I Council Agenda Report-Broadcast Capability from the Council Chambers Page 2 phased follow-up visit to the City. The morning will be spent with City staff,followed by a noon meeting with City staff, representatives from Charter Communications and from Xing Technology, a local video streaming manufacturer. Outcomes from these meetings will be shared with the Council during the afternoon Study Session. The purpose of the Study Session will be two-fold. First, staff wants to insure that the Council has a good understanding of the project and its outcomes, including the possible need to undertake some limited remodeling of City Hall to provide space to house the video equipment and an operator. Second,performance options and the quality of the video cameras selected will have a significant impact on the cost of the project. The consultants will demonstrate, for the Council and staff, the capabilities of different cameras under varied lighting conditions, which will help us make an informed decision on this issue. FISCAL IIVIPACT The City currently has a total of$120,000,provided by the cable operators,to fimd this project. - a