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Home My WebLink About06/15/1999, 3 - ADOPTION OF 1999-01 FINANCIAL PLAN council M wmDft 99 j acEnba Repout CITY O F SAN LUIS O B I S P O FROM: John Dunn,City Administrative O Bill Statler,Director of Finance SUBJECT: ADOPTION OF 1999-01 FINANCIAL PLAN CAO RECOMMENDATION Adopt a resolution approving the 1999-01 Financial Plan and 1999-00 Budget. DISCUSSION Overview After eleven Council workshops and hearings beginning in October of 1998, the 1999-01 Financial Plan is ready for adoption. Stepping back from the many details in our budget, it is appropriate to ask ourselves: what have we accomplished over the past nine months? The answer is: a great deal. We have prepared a fiscally prudent plan that will guide our efforts over the next two years in delivering important services to our community, maintaining and improving City facilities, and embarking on new initiatives that will make San Luis Obispo an even better place to live,work and visit. We have prepared a Financial Plan that: • Meaning fully invited community involvement, and responds to what we heard Through a number of vehicles, including the community forum preceding Council goal-setting, the informal-but-revealing community survey, and the many budget workshops and hearings we have held since then, we have heard from literally hundreds of people in the community about what.they believe are important priorities for the City. High on this list is maintaining our Major City Goals streets, preserving open space, developing long . public safety services term water supplies, mitigating traffic, . Long term water supply developing more downtown parking, reducing • Streets and sidewalks water and sewer fees, addressing student • Parking and downtown access plan housing impacts, improving recreational . Athletic fields. Community center/therapy pool study opportunities for our youth, enhancing the . Community partnerships for cultural downtown, developing bikeways, and resources improving public safety. The 1999-01 Financial • Airport area annexation Plan is responsive to all of these interests. • Downtown plan • Open space preservation • Neighborhood preservation and • Responds to Council goal-setting. As shown in enhancement the sidebar, the Council's major City goals • Cal Poly relationships closely mirror those expressed by the lo Long term fiscal health community during the budget process. All 27 of Council Agenda ReportAdoption of 1999-01 Financial Plan Page 2 the Council's goals are reflected in the Financial Plan in some fashion, with a number of major new initiatives in virtually all areas of our operations. • Is fiscally prudent While there are a number of financial challenges ahead of us, the fact remains that the Council will adopt a balanced budget that retains our fiscal strength: operating revenues fully cover operating costs; fund balance is maintained at policy levels; and our debt obligations remain low by national standards. Another form of"balance" we have achieved is between maintaining and enhancing City services, and maintaining and improving current public facilities, and planning for new ones. In short, we can take pride in adopting a budget that sets forth an ambitious work program that accomplishes important community goals in a fiscally responsible way. We can take pride in a budget process—that while technically rigorous—is much more than just a financial review process: one that links what we want to accomplish for our community over the next two years with the resources necessary to do so. We can take pride in a budget process that meaningfully involves the community, and where Council goal-setting drives the process, not follows it. We can take pride in a process that looks to the future by setting operational plans for two years, and capital facility plans for four years. In summary, we can take pride in completing an intensive planning process that will set our course for the next two years. Changes to the Preliminary Financial Plan General Fund As directed by the Council on June 1, 1999, the following summarizes General Fund expenditure changes to the Preliminary Financial Plan and approved funding sources: General • Expenditure Changes ••• •• 1999-01 2/11 1 • ' Operating Programs Firefighter 36,700 38,900 75,600 Parking demand reduction activities 75,000 60,000 135,000 Santa Barbara study implementation 5,000 5,000 Photo traffic enforcement system study (10,000) (10,000) Census project 31,000 31,000 Cal Poly annexation study (30,000) (30,000) Capital Improvement Plan Police Station expansion property* 259,000 259,000 Debt Service Police Station expansion property 1 20,000 1 20,000 Total I $ (309000) $ 396,700 1 $ 118,900 1 $ 485,600 •Funded by debt financing as shown below raider frarding sources. Firefighter costs. The firefighter costs reflect regular staffing expenditures for the position (estimated at $46,700 in 1999-00 and $48,900) reduced by projected overtime savings ($10,000 annually). Council Agenda Report—Adoption of 1999-01 Financial Plan Page 3 Funding sources. The following summarizes the sources approved by the Council at the June 1, 1999 meeting in funding these additional appropriations: General Fund Sources .. 2000-01 Total' Proceeds from debt financing 259,000 259,000 Available CIP project balances Montalban bridge 60,000 60,000 Street lighting system acquistion 55,000 55,000 Increased planning fee cost recovery 45,000 46,500 91,500 Fund balance(above policy level) 20,100 20,100 Total $ 1357100 1 $ 3049000 1 $ 46,500 1 $ 4859600 Parking Fund As reflected in the parking demand reduction work program approved by the Council at its June 1, 1999 meeting, the cost for conducting baseline monitoring ($15,000) is shared equally between the General Fund($7,500) and the Parking Fund ($7,500), since this data will be used in evaluating the effectiveness of both the parking demand reduction and parking management activities. As such, we recommend adding this one-time cost to the Parking Fund operating budget in 1999-00. Financial Plan Revisions We will include the budget changes above in the final Financial Plan document. We also plan to change the presentation of the neighborhood services and park ranger..activities. These are currently included in the departmental administration programs; however, because of their emerging significance,we plan to show these as separate programs in the final document SUMMARY NOTABLE BUDGET FEATURES In summary, especially notable features about the 1999-01 Financial Plan include: ■ Emphasizes Council goals. ■ Funds significant capital improvement program. ■ Creatively uses fund balance. ■ Sets forth an ambitious work program. ■ Develops major community plans for the future. ■ Improves public safety services. ■ Places greater emphasis on the downtown and neighborhood protection. ■ Wraps-up a number of long-planned projects. ATTACffi1[ENT Resolution approving the 1999-01 Financial Plan and 1999-00 Budget G:Budget FoldeWI999-01 Financial Plan/Agenda RgxnWAdoption of 1999-01 Financial Plan RESOLUTION NO. (1999 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE 1999-01 FINANCIAL PLAN AND 1999-00 BUDGET WHEREAS,the City Administrative Officer has submitted the 1999-01 Financial Plan to Council for their review and consideration in accordance with budget policies and objectives established by the Council; and WHEREAS, the 1999-01 Financial Plan is based upon public comment and direction of the Council after scheduled budget study sessions and public hearings. NOW, THEREFORE, be it resolved by the Council of the City of San Luis Obispo that the 1999-01 Financial Plan is hereby approved and that the operating, debt service and capital improvement plan budget for the fiscal year beginning July 1, 1999 and ending June 30, 2000 is hereby adopted. On motion of , seconded by , and on the following roll call vote: AYES: NOTE: ABSENT: the foregoing Resolution was passed and adopted this day of June, 1999. Mayor Allen Settle ATTEST: Lee Price, City Clerk APPROVED: Jeffrey G. Jorgensen,City Attorney Attachement #2 1999-01 Financial Plan Report Illllllll�pd��p �� 6/15/99 council mcmomnbum June 2, 1999 TO: City Council FROM: John Dunn, City Administrative Offic SUBJECT: PLANNING COMMISSION THE CAPITAL noPROVEMENT PLAN The Planning Commission is responsible for reviewing the City's capital improvement plan (CIP) for conformance with the General Plan. Their findings are advisory to the Council. As set forth in the attached memorandum from the Community Development Director, the Planning Commission completed its review on May 12, 1999, and found the CIP in conformance with the General Plan except for the proposed acquisition of property at 975 Broad Street. While recognizing that this would allow for expanding cultural facilities, they felt this was in conflict with Housing Element policies that encourage preserving downtown housing. No action on the Council's part is required at this time; however, when we finalize plans to acquire this property, a finding of General Plan consistency by the Council may be required. If you have any questions concerning this matter, or require additional information, please call Arnold Jonas at extension 170. Cc Arnold Jonas Bill Statler G:Finance/Budget Folders/1999-01 Financial Plan/Notes and Background Materials/Planning Commission Consistency 3-� Cfty Of QXV1 JUJ;S OBISpO Department of Community Developme Received May 21, 1999 , JUN 01 1999 (,i(y of S.L.O. TO: Bill Statler, Finance Director Administration John Dunn, City Administrative Officer Ken Hampian, Assistant City Administrative Officer Michael McCluskey, Director of Public Works FROM: Arnold Jonas, Community Development Director 64 D BY: John Mandeville, Long-Range Planning Manage SUBJECT: Planning Commission General Plan Conformity Review of City Capital Improvement Program At its meeting of May 12, 1999, the Planning Commission reviewed the 1999-2001 Financial Plan Capital Improvements Program for conformity with the City's General Plan. A resolution describing the Commission's actions is attached. In summary, the Commission found the various proposed capital improvement projects consistent with the General Plan, but voted to recommend to the Council that the acquisition of property at 975 Broad Street should not take place because Housing Element policies that encourage the preservation of housing downtown should take precedence over Land Use Element policies for acquiring land for cultural facilities. The Commission also voted to recommend that the City Council provide sufficient funding to insure that the Woman's Shelter Transitional Housing project be able to move forward. ATTACHMENT: Planning Commission Resolution SAN LUIS OBISPO PLANNING COMMISSION RESOLUTION NO. 5256-99 WHEREAS, the Planning Commission of the City of San Luis Obispo did conduct a public hearing in the Council Chamber, City Hall, 990 Palm Street, San Luis Obispo, California, on May 12, 1999, pursuant to a proceeding instituted under application GPC 65-99, City of San Luis Obispo, applicant. ITEM REVIEWED: GPC 65-99 (City-Wide) 1999-2001 Financial Plan CIP - General Plan Conformity Report. WHEREAS, said Commission as a result of its inspections, investigations, and studies made by itself, and in behalf of testimonies offered at said hearing, makes the findings noted below: NOW, THEREFORE, BE IT RESOLVED that the Planning Commission recommend to the City Council, approval of the proposal. Vote #1. On a motion by Commissioner Senn, seconded by Commissioner Jeffrey, the Commission determined that the Capital Improvement Program (CIP) was in conformance with the General Plan, excluding three CIP projects which the Commission wanted to discuss further: Acquisition of 975 Broad Street; Women's Shelter Transitional Housing; and Small Scale Beautification Projects. Commissioners noted that the determination of General Plan conformance for the Highway 101 Sound Wall was for the project's study phase only, and that subsequent determinations of General Plan conformance would be needed for both the Sound Wall and for the Higuera Street Bridge Project once design studies had been done. The motion carried, 6-0 (Commr. Whittlesey absent). Vote #2. On a motion by Commissioner Peterson, seconded by Commissioner Jeffrey, the Commission found that several General Plan policies applied to the proposed property acquisition at 975 Broad Street and that in balance, Housing Element policies intended to preserve housing (H 2.3.10, H3.2.1, H 3.3.1 - General Plan Digest) should prevail over land use policies encouraging acquisition of land for cultural purposes (LU 5.6). 3-7 Resolution No. 5256-99 GPC 65-99 Page 2 The motion carries, 5-2 (Commr. Loh voting no, Commr. Whittlesey absent). Vote #3. On a motion by a Commissioner Loh, seconded by Commr. Jeffrey, the Commission determined that the Women's Shelter Transitional Housing was in conformance with the General Plan. The motion carried, 6-0. Vote #4. On a motion by Commr. Peterson, seconded by Commr. Senn, the Commission determined that the Small Scale Beautification Projects project conformed with the General Plan. The motion carried, 5-2 (Commr. Loh voted no, Commr. Whittlesey absent). Vote # 5. On a motion by Chairperson Senn, seconded by Commr. Loh, the Commission voted to recommending that the City Council provide adequate funding for the Women's Shelter Transitional Housing project. The motion carried, 5-0-1(Commr. Cooper abstained, Commr. Whittlesey was absent). The foregoing resolution was approved by the Planning Commission of the City of San Luis Obispo upon a separate roll call vote on each item, as noted above. Arnold B. Jonas, Secretary Planning Commission JUN-14-1999 16:42 LAW OFFICES P.02 SBN LUIS OBISPO x 1 F O v A I 1 0 N A L MR&WMEETING I S 44 AGENDA FILM fESTIYRL DATE=ITEM # 7 June 14, 1999 BY FACSIMILE Mayor of the City of San Luis Obispo and Members of the City Council City of San Luis Obispo 990 Palm Street DIR San Luis Obispo, CA 93408 Fol Ao ❑CIN IR ❑FIRE CHIEF❑PW DIR O POLICE CHFRe: Proposed 1999-01 Financial Plan o REQ I A❑PERS DIR I Honorable Mayor and Members of the City Council: On behalf of the San Luis Obispo International Film Festival, I am writing to encourage your support of the PCC's request for increased funding for its Grant-in-Aid programs. As a direct beneficiary of these grants, our organization can assure you of their vital importance to our event. Our industry donors also look to see the measure of local support when they are making sponsorship decisions, so the support of the City of San Luis Obispo is noticed on that level as well. By increasing the available amount of money in the grant pool, you will enable the PCC to recognize deserving applicants at the greatest level possible. As you know, each year there are more applicants to split the pie, and without this increase, the proportionate amount of each grant decreases and the impact of the funding is greatly diluted. As additional background information, and to put the grant levels in perspective, I know that at the lowest funding point for the Santa Barbara International Film Festivals, they were still receiving support in the amount of$35,000.00 from the City of Santa Barbara By comparison, the highest amount available from the G-I-A program is $6,000.00, and in fact usually tops out at $5,000.00 because of the ratio between total funding and number of applicants. Certainly, this comparison is not apples to apples, but it does give you an idea of the resources available to our closest Festival neighbor, and the challenges this presents to our Festival to be competitive for recognition and attendance. RECEIVED JUN 1 4 1999 SLO CITY COUNCIL P . 0 _ Box 1449 • San Luis Obispo • CR • 93401 . 80S . 546 . FILM JUN-14-1999 16:42 LAW OFFICES P.03 Page 2 June 14, 1999 Letter to Mayor and City Council I was present at your May 25 meeting, and was encouraged by your initial positive response to the PCC's request for this additional funding. Our organization hopes that you will support this request at the June 15 meeting, and asks for your vote to adopt this funding level for the 1999-01 Financial Plan. Please do not hesitate to contact me at 54343855 should you have any questions. Cordially, SAN LUIS OBISPO INTERNATIONAL FILM FESTIVAL MARYA.' IS Executive Director Wilda Rosene, PCC liaison to SLOIFF Wendy George TOTAL P.03