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HomeMy WebLinkAbout07/20/1999, C1 - MINUTES MtETING AGENDA � MINUTES DATE ITEM # C REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY,JULY 6, 1999 -4:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ewan,Jan Howell Marx, Ken Schwartz,Vice Mayor Dave Romero, and Mayor Allen K.Settle City Staff: Present: John Dunn, City Administrative Officer; Jeff Jorgensen,City Attorney; Lee Price, City Clerk; Ken Hampian,Assistant City Administrative Officer; Arnold Jonas, Community Development Director; Bill Statler, Finance Director; Ann Slate, Human Resources Director;Jim Gardiner, Police Chief; Bob Neumann, Fire Chief; John Moss, Utilities Director; Paul LeSage, Parks and Recreation Director; Wendy George,Assistant to the CAO; Betsy DeJamette, Recreation Supervisor; Kathy Mills, Recreation Manager II; Jim Hanson,Traffic Engineering Assistant; Wayne Peterson, City Engineer; Terry Sanville,Transportation Planner PUBLIC COMMENT George Sullivan requested that the Council consider providing assistance to the free Santa Margarita Shuttle Service. CONSENT AGENDA ACTION: Moved by Romero/Schwartz to approve the consent agenda as recommended by the City Administrative Officer,with the exception of C6 which was amended,and C11 on which Council Member Ewan voted in opposition; motion carried 5:0. C1. COUNCIL MINUTES Tuesday,June 15, 1999 ACTION: Moved by Romero/Schwartz to waive oral reading and approve minutes as submitted; motion carried 5:0. C2. ENVIRONMENTAL MONITORING -SANTA ROSA STREET BRIDGE CONSTRUCTION. ACTION: Moved by Romero/Schwartz to 1)approve the award to the Morro Group and execute the agreement with the Morro Group in the amount of$43,200 for Environmental Monitoring for Santa Rosa Street Bridge Construction. 2) Appropriate$634 from the unappropriated balance of the General Fund and$2,536 in grant revenue and move it into the Santa Rosa Street Bridge construction account for environmental monitoring; motion carried 5:0. City Council Meeting Page 2 Tuesday,July 6, 1999 -4:00 P.M. f C3. APPROVAL OF COLLABORATIVE AGREEMENT WITH THE ECONOMIC VITALITY CORPORATION. ACTION: Moved by Romero/Schwartz to ratify the Mayor's endorsement of the Economic Vitality Corporation (EVC) Collaborative Agreement; motion carried 5:0. C4. EMPLOYMENT CONTRACT FOR DOWNTOWN ASSOCIATION ADMINISTRATOR AND THURSDAY NIGHT ACTIVITIES AND PROMOTIONS COORDINATOR. ACTION: Moved by Romero/Schwartz to adopt Resolution No. 8945 approving the contracts of employment between the City of San Luis Obispo and the Downtown Association Administrator and the Thursday Night Activities and Promotions Coordinator; motion carried 5:0. C5. FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR TRACT 2211 (THE WILLOWS). ACTION: Moved by Romero/Schwartz to adopt Resolution No. 8946 accepting the public improvements for Tract 2211; motion carried 5:0. C6. COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS. ACTION: Moved by Romero/Schwartz to adopt Resolution No. 8947 as amended authorizing the San Luis Obispo County Assessor to assess the amounts due to San Luis Obispo Garbage Company on delinquent accounts for provision of solid waste collection and disposal services as described within Municipal Code Section 8.04.070 as liens against the properties involved; motion carried 5:0. C7. APPROVAL OF PLANS AND SPECIFICATIONS FOR STORM DRAINAGE IMPROVEMENT PROJECT-SPECIFICATION NO. 99818C. ACTION: Moved by Romero/Schwartz to 1) approve plans and specifications for "Storm Drain Improvement Project: Specification No. 99818C"at three locations: a) California Street/Higuera Street, b) Branch Street,and c) Broad Street/High Street. 2) Authorize staff to advertise for bids and authorize the CAO to award the contract if the lowest responsible bid is within the Engineer's Estimate; motion carried 5:0. C8. SURPLUS CITY PROPERTY. ACTION: Moved by Romero/Schwartz to adopt Resolution No. 8948 declaring equipment as surplus property; motion carried 5:0. C9. COOPERATIVE AGREEMENT WITH SAN LUIS OBISPO COUNTY REGARDING CITY PARTICIPATION IN URBAN COUNTY FEDERAL GRANT PROGRAM FOR PROGRAM YEARS 2000-2003. ACTION: Moved by Romero/Schwartz to adopt Resolution No. 8949 approving the Cooperation Agreement and authorizing the Mayor to sign the agreement for the City; motion carried 5:0. C10. INTENT TO REIMBURSE EXPENDITURES FOR PROPERTY PURCHASE AND ATHLETIC FIELDS. City Council Meeting Page 3 Tuesday,July 6, 1999-4:00 P.M. ACTION: Moved by Romero/Schwartz to adopt Resolution No. 8950 declaring the City's intent to reimburse expenditures relating to property purchases and athletic fields from the proceeds of tax-exempt obligations; motion carried 5:0. C11. CONTRACT INCREASES FOR CONSULTANT WORK FOR MARSH STREET GARAGE EXPANSION. ACTION: Moved by Romero/Schwartz to 1)approve contract increase for Rincon Consultants, Inc., in the amount of$7,082 to complete the final Supplemental Environmental Impact Report(SEIR)for the Marsh Street Garage Expansion. 2) Approve contract increase for Hamner,Jewell Associates in the amount of$5,827 to complete property negotiations for the Marsh Street Garage Expansion; motion carried 4:1 (Ewan). C12. VIDEO IMAGING SYSTEM. ACTION: Moved by Romero/Schwartz to approve sole source purchase of video imaging system from Dynamic Imaging and purchase of necessary hardware items in order to complete the previously approved video imaging project; motion carried 5:0. C13. CONTRACT EXTENSION FOR BARNETT, COX AND ASSOCIATES FOR PUBLIC RELATIONS SERVICES FOR THE UTILITIES CONSERVATION PROGRAM. ACTION: Moved by Romero/Schwartz to approve the contract and authorize the Mayor to execute a two year agreement with Barnett, Cox&Associates for$65,000 per year for the 1999-01 fiscal years for public relations services for the Utilities Conservation Program; motion carried 5:0. PUBLIC HEARINGS 1. APPROVAL OF 1999-00 GRANTS-IN-AID RECOMMENDATIONS FROM HUMAN RELATIONS COMMISSION. Recreation Supervisor DeJamette and Mike Multari. Human Relations Commission (HRC) Chair, presented the staff report. Mayor Settle opened the public hearing. Roser Panktratz. Executive Director Hotline of SLO County, extended appreciation to the Council and the HRC for funding support. Anna Aven.Assistance League of SLO,expressed appreciation for funding support for Operation School Bell Program (school clothing program). Janet Miller, President of Family Services Center of SLO,extended appreciation to the HRC and Council for funding support. Shawna James. United Cerebral Palsy Association,Teen Coordinator for Ride-On,Safe Ride Home Program, requested additional funding over what is recommended in the report. Mayor Settle closed the public hearing. Council Member Manx questioned the ECOSLO grant specifically the cost of reprinting the guide. She asked whether funding for the guide could come from another source. Mike C/-3 City Council Meeting Page 4 Tuesday,July 6, 1999 -w00 p.m. Multari responded that it is a mass mailing rather than a targeted mailing and he explained HRC logic behind the guide. Council Member Marx questioned whether City staff could look at alternative ways to distribute the guide. Parks and Recreation Director LeSage said he will look at how to incorporate the hazardous waste information into the public relations brochure that goes out three times per year. ACTION: Moved by Schwartz/Romero to 1) approve recommendations from the Human Relations Commission for Grants-In-Aid funding for 1999-00. 2) Adopt Resolution No. 8951 authorizing staff to develop and execute agreements with each Grants-In-Aid recipient as outlined in Attachment 1 and inclusive of any modifications made by Council; motion carried 5:0. 2. APPROVAL OF 1999-00 GRANTS-IN-AID RECOMMENDATIONS FROM PROMOTIONAL COORDINATING COMMITTEE. Assistant to CAO George and Wilda Rosene, Promotional Coordinating Committee, presented the staff report and noted a typographical error in the staff recommendation. Mayor Settle opened the public hearing. Barbara Halon, Gilbert Reed Ballet, requested additional funding to help off-set costs for musicians. Mayor Settle closed the public hearing. ACTION: Moved by Schwartz/Ewan to 1)approved as amended with the total 1999- 00 GIA appropriation corrected to reflect true amount of$101,530. 2) Consider recommendations from the PCC for$101.530 in 1999-00 GIA funding. 3) Adopt Resolution No. 8952 authorizing staff to develop and execute agreements with each grant recipient as described in Exhibit"A"attached to the resolution, and inclusive of any modifications made by the Council; motion carried 5:0. BUSINESS ITEMS 3. APPROVE FUNDING FOR 1999-01 TOURISM PROMOTION CONTRACTS. Assistant to CAO George presented the staff report and clarified the differences between the recommendations of the Promotional Coordinating Committee(PCC)and staff. Sandy Baer. PPC, provided background for the Committee's recommendation. Mayor Settle opened the meeting for public comment. The following individuals spoke in support of the PCC's recommendation: Dave Garth. Chamber of Commerce,Jonni Biaggini, Executive Director of the Visitors&Conference Bureau,George Newlan,PCC member and hotel owner, Roger Corwin.General Manager of Best Western Hotel Royal Inn. Lucinda Culpepper.resident,voiced concerns for the lack of transportation for residents during the summer when Cal Poly student population decreases and bus runs are reduced. She requested that the City use the money for transportation. She also believes that the City needs a new fine restaurant. Vice Mayor Romero explained that the City has already approved expanded bus service for the community. Maggie Cox, Barnett&Cox,at the request of Vice Mayor Romero,responded to questions regarding advertising costs. City Council Meeting Page 5 Tuesday,July 6, 1999-4:00 P.M. Mayor Settle returned discussion to the dais. City Administrator Dunn noted that the City has been a consistent supporter of the VCB and emphasized that a balanced budget was just approved. He urged Council to look at an appropriate balance between the three contracts,submitted that the greatest impediment to TOT is the hotel supply in the City and endorsed staff recommendation. Council Member Ewan stated that a conversion study is needed to know the effectiveness of advertising. He would like the Chamber to track the number of electronic-mail communications received in relation to the number of telephone calls. Vice Mayor Romero asked the Council to approve the additional 5,000 requested by the Chamber. Mayor Settle concurred. ACTION: Moved by Marx/Ewan to: (1) Approve compensation for the Visitors and Conference Bureau in the amounts of$62,200 for 1999-00 and$64,100 for 2000-01. (2) Approve compensation for the Chamber of Commerce as follows: (a) Visitor services in the amount of$74,436 for 1999-2000 and$76,669 for 2000-01; and (b) $36,400 in 1999-00 for promotional services. (3) Approve funding for a two-year contract with the firm of Barnett,Cox& Associates for advertising services in the amount of$151,100 for 1999-00 and $154,600 for 2000; and direct staff to develop a contract for Council approval at a later date; motion carried(5:0). Mayor Settle adjourned the meeting at 5:57 p.m. to Closed Session in the Council Hearing Room. The meeting resumed at 7:00 p.m. CLOSED SESSION ANNOUNCEMENT CONFERENCE REGARDING REAL PROPERTY NEGOTIATIONS Pursuant to Government Code§54956.8 Property: 883 Marsh Street Negotiating Parties: City of San Luis Obispo: Mike McCluskey and Lillian Jewel Property Owner Representative: William A. Ranelletti Negotiation: Whether to Negotiate/Acquire City Attorney Jorgensen reported further negotiations authorized. CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code§54956.8 Property: 1016 Walnut Street City Council Meeting Page 6 Tuesday,July 6, 1999-4:00 p.m. Negotiating Parties: City of San Luis Obispo: Capt. Bart Topham Property Owner Representatives: Phillipe B. Craig Negotiation: Whether to Negotiate/Acquire City Attomey Jorgensen reported the Council authorized further negotiations to acquire. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION Pursuant to Government Code§54956.9 Claim: Workers Compensation claim re: Nina O'Connell City Attorney Jorgensen reported Council authorized settlement of the claim. W. PUBLIC COMMENT Rick Fabrick spoke regarding the effect of funding problems on the Prado Day Center. He also requested that the City arrange for pick up of recycling at the Center as it has not been picked up for weeks. BUSINESS ITEMS(Continued) 4. BOY SCOUTS OF AMERICA LEASE. Parks and Recreation Director LeSane. Mike Multari, HRC Chair,and Recreation Manager Mills, presented the report. Mayor Settle opened the meeting for public comment Hank Alberts, Lora Hutson. Rick Fabrick.Gina Whitaker.Angie King, Peggv Koteen,and Al Kellogg,spoke in opposition to the recommendation and urged the City Council to invoke the 120 day notice provision of the existing lease agreement. Seth Croner. Mary Stallard,Glenn Lubak,and Gary Fowler,spoke in favor of the compromise recommendation. Lucinda Culeeaaer,SLO,expressed personal religious beliefs. Bob Alderman spoke in support of the Boy Scouts of America Oath. Leonard Lanzi.Executive Director for SLO and Santa Barbara County BSA,stated that the proposed amendment went before the Board who passed it unanimously. He reminded the Council and public that the BSA constructed the building,that there was no reason to terminate the lease as there was no violation. The Boy Scouts have a plan to build a new office and hopes that the Council work with them. Mayor Settle returned discussion to the dais. C/-(o City Council Meeting Page 7 Tuesday,July 6, 1999 -4:00 P.M. Individual Council comments followed. Council Member Marx stated that she hopes that the Council will commit not to extend the lease beyond 1/31/01. City Attorney Jorgensen advised that the lease already includes that provision. ACTION: Moved by Ewan/Schwartz to approve the First Amendment of the Lease Agreement between the City of San Luis Obispo and the Los Padres Council of the Boy Scouts of America to require payment of a lease in the amount of$800 per month after January 31, 2000 through the conclusion of the lease tern on January 31,2001, should the Scouts continue to occupy the space during this time period; motion carried 5:0. 5. SANTA BARBARA STREET OPERATIONAL STUDY. Transportation Planner Sanville provided the introduction. Consultant Sohrab Rashid presented an in-depth overview of recommendations for traffic improvements outlined in the consultant study. Other staff on-hand included Traffic Engineering Assistant Hanson and City Engineer Peterson. The consultant responded to numerous questions from the Council. Mayor Settle opened the meeting for public comment. Astrid Gallagher,representing Santa Barbara Street property owner Devon Gallagher, critiqued the recommendations by expressing the following opinions: 1)there is no design connection to the Railroad District Master Plan,2)there needs to be connections to surrounding neighborhoods,3)there is too much "hardscape," include more trees along the street on both sides to visually slow drivers down;4)consider the impact of the proposed Railroad Museum,which will bring more visitors and traffic; 5)install landscaping at the bulb- outs; 6) use brick at the crosswalks to reduce tire noise; 7) plant vegetation in raised medians and bushes in the park at Osos/Santa Barbara; 8)block off Church Street by creating a residential cul-de-sac,9)bike lanes have no connection; 10) put a tree in the tum-around at the end of Morro Street and mark it for bicycles; and 11)create an emphasis that the Railroad District is a historic area by making a connection between the street and the railroad and by defining the entrance to the museum with brick pedestrian crossings. Ken Brooks,owner of Brooks Woodscraft,voiced concerns for proposed temporary re- location of unloading zone and indicated that this recommendation would present significant difficulty for his business. Wayne King,owner of the Broad Street Car Wash,asserted that the study is flawed and.urged the Council to completely abandon it. Angie King,Upham Street resident,expressed concern that increased traffic congestion at the intersection of Upham and Santa Barbara would result from recommendations made by the consultant.She also questioned recommendations regarding bike paths and peak traffic flow. Finally,she asked if there are still plans to extend South Street and if so how that would affect the plan,as proposed. Gary Ray Rogers.875 Upham,voiced concern regarding parking to be lost if the improvements are installed as recommended. In addition,he noted apprehension about traffic flow near and around the multi-modal transportation center without a signal. He noted that cobblestones are difficult for wheelchairs and strollers and suggested that brick be used in crosswalks instead. John Ewan,speaking as a private citizen and Santa Barbara Street business owner(per 2 Cal. Code of Regs§18702.4(b)),voiced concerns relating to current traffic congestion. He spoke in opposition to the consultant's recommendation to install a left tum lane on Santa Barbara City Council Meeting Page S Tuesday,July 6, 1999 —4:00 p.m. Street because it will eliminate his ability to get in and out of his business. He also pointed out that pedestrians cannot safely get across the street and cyclists cannot make a left hand turn safely onto Morro Street off Santa Barbara. The real problem, he said, is the excessive speed of motorists and suggested that consideration be given to ways to slow the traffic. In closing,Mr. Ewan commented that the business district could be a very nice commercial retail shopping location and expressed a hope that any improvements made will enhance this area. Jack Ferris, representing himself as owner of Ferris Lighting &Electric and fellow merchant Sally Quaglino,commented that they oppose the loss of on-street parking and commercial loading zones. In addition, he stated that installation of islands and medians will make it difficult for commercial delivery. Arnold Volneyowner of Pacific Home Do-It Center,stated that bicycle lanes are the problem and suggested that they be eliminated and the street widened to four lanes. He stated that he is opposed to a signal at High/Santa Barbara and to the proposed medians. In closing,he argued that the study does not adequately address the volume of traffic. Anthony Whalls,General Manager of Pacific Home Do-It Center,commented in favor of the suggested center tum lane but is opposed to a median. He added that the study lacks consideration of the volume of large trucks making commercial deliveries every day. Mike Stanton,owner of Gus'Grocery,said that the biggest problem is vehicular speed and suggested that bike lanes be re-located and the street widened. He expressed opposition to bulb-outs in front of his business, noting that they will cause a safety hazard by forcing parallel parking and bicycles into traffic. In addition, he indicated that the recommended improvements will impact truck deliveries and cause a loss of on-street parking. He voiced support for a pedestrian friendly street with brick crosswalks,more trees and a visual connection to the Railroad District. Fire Marshall Drake stated that he would like to meet with the consultant to provide positive input on recommendations. Betty Culp asked that consideration be given to pedestrians and asked that sidewalks be included. Mayor Settle returned discussion to the dais. Individual Council comments followed. Vice Mayor Romero summarized his comments outlined in his memo(on file with the city clerk) and recommended that the report be rejected. Council Member Marc proposed that the street be more pedestrian friendly and resemble a neighborhood. She noted she would be amenable to the re-location of bike lanes, but not a loss of bike lanes. Council Member Schwartz remarked that there seems to be problems with employee and customer parking,which further suggests that the Zoning Ordinance may not require enough parking in that area of town. He noted that while loading zones are necessary,there is a desire for a synergistic shopping area. This conflict, he added,suggests the need for a look at the larger picture. Council Member Schwartz suggested that Council defer action and direct staff to meet with business and property owners in the area to discuss the overall vision for the quadrant, in addition to receiving input on issues relating to employee parking, business expansion plans and improved traffic flow. Mayor Settle agreed and further recommended that staff receive input from the Fire Department and the neighborhood on matters relating to parking impacts, re- location of bike lanes,truck turning radius needs, impacts relating to the Multi-Modal Transportation Center, connection to the Railroad District, bulb-outs and medians.Vice Mayor Romero asked that consideration also be given to widening the street to four lanes and asserted that without looking at this option,the Council cannot make an informed decision,given the planned business expansions and public improvements recommended City Council Meeting Page 9 Tuesday,July 6, 1999-4:00 p.m. for Santa Barbara Street Council Member Marx concurred with the recommendation to table the matter and suggested that staff prepare a summary of the concems expressed and provide more technical information to the Council regarding street widening. ACTION: Moved by Settle/Romero to continue this item with direction to the consultant to respond in writing to concerns raised by members of the public; staff directed to hold a neighborhood meeting and invite residents, property owners and business owners to discuss their vision for the quadrant and related traffic issues, and further to return with a refined recommendation; motion carried 4:0(Ewan refrained due to a conflict of interest). COUNCIL LIAISON REPORTS CITIZEN'S ADVISORY COMMITTEE TO THE CALIFORNIA MEN'S COLONY(CMC). Vice Mayor Romero reported that CMC will increase its inmate population to approximately 7,000 during the next few months requiring approximately 85 additional staff. ZONE 9. Vice Mayor Romero reported that the Zone 9 Advisory Committee is currently finalizing the work program of the San Luis Creek watershed. When completed,the report will assist Council in determining the level and manner of flood protection the City may seek. It will also recommend a financing mechanism. PERFORMING ARTS CENTER COMMISSION. Vice Mayor Romero noted that the new parking structure should be completed in December. He also reported that the Commission will be adopting a policy regarding accommodations for the hearing impaired and noted that several handicapped improvements are being made to the Performing Arts Center. LEAGUE OF CALIFORNIA CITIES REVENUE AND TAXATION POLICY COMMITTEE. Council Member Schwartz summarized tax relief information distributed at the League of California Cities Revenue and Taxation Policy Committee Meeting. He also reported that he has agreed to serve on the"Smart Growth" subcommittee. COMMUNICATIONS Vice Mayor Romero suggested that Council direct staff to prepare a policy regarding sidewalk exemptions in instances where initial subdivision agreements do not require sidewalk installation. ACTION: Council directed staff to prepare an initial report for review and consideration prior to the preparation of a policy. There being no further business to come before the City Council, Mayor Settle adjourned the meeting at 11:45 p.m.to Tuesday,July 20,1999 at 7:00 p.m. in the Council Chamber,990 Palm Street,San Luis Obispo. City Council Meeting Page 10 Tuesday,July 6, 1999 -4:00 p.m. Lee Price, C.M.C. City Clerk APPROVED BY COUNCIL: 7120199 LP:dr Ci -/C