HomeMy WebLinkAbout07/20/1999, C2 & C3 - APPROVAL OF PLANS AND SPECIFICATIONS: 879 MORRO RENOVATION & SLO CREEK WALK council Meeti
July
20, 1999
aqjEnba nEpont °C2
C I TY OF SAN L U IS O B I S P O
FROM: John Moss,Director of Utilities;)/t:--
Prepared
tilities;)Prepared By: Sue Baasch,Administrative Ahai lyst
SUBJECT: Approval of Plans and Specifications: 879 Morro Renovation
CAO RECOMMENDATION
Approve plans and specifications for 879 Morro Street Renovation project, Specification No. 92-
29; authorize soliciting of bids; and authorize contract award by the CAO if the lowest responsible
bid is within the project budget of$673,800.
DISCUSSION
The 879 Morro Street Renovation project,Specification No. 92-29,which will provide office space
for the Utilities Administration and Conservation staff, is designed and ready for Council approval
of the construction documents and authorization to solicit bids. Based on these plans and
specifications, the project architect, RRM Design Group, has prepared a 90% construction cost
estimate of$613,700. This is within the approved project budget of$673,800 for construction and
site work
A summary of the project work completed to date as well as a schedule for the remaining work to
be completed is shown below. Construction is planned to begin in January, following the
holiday season.
Project Work Completed
Steps Approved/Completed to Date Date
Property purchased at 879-883 Morro July 14, 1998
Council authorized contract with MarWal Construction for construction July 21, 1998
consultation services and approved release of RFP for Architectural Services
CAO authorized award of architectural services contract(through programming October 8, 1998
and schematic design phase)to RRM Design Group, in the amount of$25,338
Council approved phase of construction consultation and management services February 16, 1999
with MarWal Construction
Council approved phase 2 of the architectural design services contract(through February 16, 1999
construction document development and construction phases)with RRM Design
Group
Council approved total budget for project, based on schematic design estimate. February 16, 1999
Architectural Review Commission approved exterior design for structure May 3, 1999
C2-1
Council Agenda Report—879 Morro Plans and Specifications
Page 2
Project Schedule
Action Date
Seek Council approval of plans and specifications; authorization to release plans July 20, 1999
and specifications, and authorization for CAO to award to low bidder, if within
project budget
Seek authorization to release request for proposals for public art August 1999
Award construction contract October—November 1999
Construction to begin January 2,2000
Complete construction and renovation of 879 Morro for office space August 2000
FISCAL IMPACT
The architect's estimate is within the amount approved for construction and site work for this
project. The table below identifies the approved budget for this project by water and sewer fund.
Approved Project Budget by Fund
Studies(Appraisal,Phase 1 environmental
assessment—paid from operating budget) 9,500 0 9,500
Design 51,900 24,500 76,400
Construction related expenses
Information systems(server,printer,phones) 33,700 15,900 49,600
Fees,Special Inspection,Hazardous Materials
abatement 18,500 8,500 27,000
Construction and site work 458,200 215,600 673,800
Systems furnishings 72,200 34,000 106,200
Construction Management 35,800 16,900 52,700
Acquisition 326,400 153,600 480,000
TOTAL 1,006,200 469,000 1,475,200
ON FILE IN THE COUNCIL OFFICE
Project Plans and Specifications
Building and Site Construction costs—7/2/99—90%submittal
Color rendering of front elevation
C2-2
council "' °�
j apenaa nEpont
CITY O F SAN LUIS 0 B I S P O
FROM: Michael McCluskey, Public Works Director
Prepared By: Reinie Jones,Engineering Assistant W.
Q
SUBJECT: SAN LUIS OBISPO CREEK WALK ^�
CAO RECOMMENDATIONS
1. Award a construction contract to R.M.R. Construction in the amount of$447,474 for "San Luis
Obispo Creek Walk, Specification No. 90-28"
2. Approve transferring$80,300 to the project budget to cover the cost of the construction contract
plus contingencies
DISCUSSION
In May 1999 the Council approved plans and specifications and authorized staff to advertise for
bids on the San Luis Obispo Creek Walk project. Bids were opened on June 29, 1999. The low bid
from R.M.R. Construction plus contingencies exceeds the engineer's estimate by$80,300.
FISCAL IMPACT
Amount Amount Additional
Needed Budgeted * Needed
Construction $447,474 $352,000 $95,474
Construction Contingencies @ 8% 34,826 50,000 -15,174
Total $4829300 $4029000 $80,300
*engineer's estimate
The Pool Replastering project and the Railroad Recreation Trail - Phase 1 are both completed.
There is $51,100 remaining in the Pool Replastering budget and $29,200 remaining in the Railroad
Recreation Trail - Phase 1 budget which are available for other purposes. Public Works
recommends transferring these amounts to the SLO Creek Walk project budget to cover the costs of
construction.
ALTERNATIVES
Staff could negotiate with the Contractor after award to delete some of the items planned for
improving the existing Mission Plaza side (Higuera Street side). These items consist of replacing
the old light fixtures and installing a cobble blanket to deter people from sitting and/or sleeping in
the lower terrace. However, these items are small in comparison to the overall project cost. Staff
estimates the savings could be around $20,000. In order to incur any significant cost savings, the
bridge could be deleted which would result in saving approximately $40,000. However, deleting
the bridge would have detrimental effects to the access and circulation of the site.
Attachment
Bid Summary /park&%28/staff reports/creek walk award
Contract C3-1
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CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT,made on this day of 19_,by and between the City of San Luis Obispo,
San Luis Obispo County, California,hereinafter called the Owner, and RMR Construction, hereinafter called the
Contractor.
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1,SCOPE OF WORK: The Contractor shall perform everything required to be performed,shall provide
and furnish all of the labor,materials,necessary tools,expendable equipment,and all utility and transportation services
required to complete all the work of construction of
San Luis Obispo Creek Walk Specification No.90-28
in strict accordance with the plans and specificationstherefor,including any and all Addenda,adopted by the Owner,in
strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor,materials,tools,equipment,and services shall be furnished and said work performed and
completed under the direction and supervision and subject to the approval of the Owner or its authorized
representatives.
ARTICLE 11, CONTRACT PRICE: The owner shall pay the Contractor as full consideration for the faithful
performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the
contract prices as follows:
Item Item Unit of Estimated Item Price Total
No. Measure Quantity (in figures) (in figures)
1 Demolition LS 1 25000.00 $25,000.00
2 Comply With All Permit Conditions Related to 5000.00 $5,000.00
and Including Diversion of Creek and
Endangered Species Protection LS 1
3 Lines&Grades LS 1 6500.00 $6,500.00
4 Clearing,Grubbing&Earthwork LS 1 50000.00 $50,000.00
5 Gabions M3 23 200.00 $4,600.00
6 Instream Rock Work TONN 240 80.00 $19,200.00
7 Landscape Boulders TONN 54 80.00 $4,320.00
8 Fencing& Rails
a. Rail fence(new)per detail 21,C1.1 M 41 300.00 $12,300.00
b. Rail fence(new)with existing posts per 220.00 $3,300.00
detail 25,C1.1 M 15
C. Reinstall rail fence from south side per 150.00 $7,500.00
detail 23,C1.1 M 50
d. Rail fence(new)on wall per detail 22, M 9.2 370.00 $3,404.00
CIA
e. Iron fence per detail 10,Cl.I M 78 200.00 $15,600.r
f. Reinstall Childrens Museum fence per 270.00 $7,965.
detail 24,C 1.1 M 29.50
- 1 -
g. Rail fence on boardwalk per detail 20, M 20 310.00 $6,200.00
CI
h. New gates EA 2 1000.00 $2,000.00
i. Handrails M 40 260.00 $10,400.00
9 Landscaping
a. #15 trees EA 1 2 150.00 $300.00
b. #5 shrubs EA 85 30.00 $2,550.00
C. #I shrubs(south side and riparian 14.00 $1,442.00
enhancement area per detail 30, 23.1) EA 103
d. 600mm box trees EA 11 300.00 $3,300.00
e. 900mm box trees EA 1 720.00 $720.00
f. Groundcover shrubs,fine grading, 25.00 $6,425.00
herbicide and mulch M2 257
g. Sod M2 101 10.00 $1,010.00
h. Cobble blanket M2 139 80.00 $11,120.00
i. Riparian revegetation area including 30.00 $15,030.00
shrubs,herbicide,jute mesh and mulch per
detail 31, U.1 M2 501
j. Mow curb M 18.5 60.00 $1,110.00
10 Irrigation
a. Electric control valves&wiring EA 7 300.00 $2,100.00
b. Spray heads(including lateral lines) EA 158 45.00 $7,110.00
C. Bubblers(including lateral lines) EA 62 30.00 $1,860.00
d. PVC main line&sleeving and M 91 40.00 $3,640.00
connections
e. Controller&power connection EA 1 820.00 $820.00
F. Quick coupler valves EA 2 200.00 $400.00
g. Replace displaced irrigation at 1000.00 $1,000.00
Childrens Museum LS 1
11 Soil Erosion Fabric Blanket M2 175 50.00 $8,750.00
12 Concrete Flatwork
a. Walkways&steps M2 276 50.00 $13,800.00
b. Terraces M2 51 50.00 $2,550.00
C. Stairs M2 33.4 500.00 $16,700.00
d. Replace Childrens Museum flatwork& M2 3.7 100.00 $370.00
steps
e. Thickened edge on walk detail 11,L2.1 M 53 220.00 $11,660.00
13. Walls
a. 600mm max.CMU wall with veneer M2 20.6 200.00 $4,120.00
(Eng. Std.5030)
b. lm max.concrete wall(dtl. 11,sht. S- M2 7.5 180.00 $1,350.00
2.1)
C. 1.5m max.concrete wall(dtl. 11,sht. M2 18.0 120.00 $2,160.00
S-2.1)
d. 1 m max. CMU wall with veneer(dtl. M2 13.0 240.00 $3,120.00
10,
sht. S-2.1)
e. 1.Sm max. CMU wall with veneer(dtl. M2 7.2 220.00 $1,584.00
10, sht.S-2.1)
f. 2m max. CMU wall with veneer(dtl. M2 12.4 200.00 $2,480.00
10,sht. S-2.1)
14 Boardwalk& Wood Stairs
a. Boardwalk including concrete pier 100.00 $3,000.00
footing; not including rail(see item 8-a) M2 30
-2-
b. Wood stairs and connections LS 1 4000.00 $4,000.00
15 Tile M 153 8.00 $1 224.00
16 Bridge
a. Caissons M 13.7 1400.00 $19,180.0u
b. Wall repair LS 1 4000.00 $4,000.00
c. Bridge LS 1 25000.00 $25,000.00
17 Drainage
a. Extend 300mm PVC pipe M 2.5 600.00 $1,500.00
b. I00mm PVC pipe(including inlets) M 10 400.00 $4,000.00
C. 150mm PVC pipe(including inlets) M 18.5 300.00 $5,550.00
18 Electrical
a. Retrofit fixtures EA 12 1100.00 $13,200.00
b. New pole lights EA 2 2600.00 $57200.00
C. Recessed lights EA 8 230.00 $1,840.00
d. Path lights EA 7 450.00 $3,150.00
e. Power connections,J-boxes,conduit& M 122 80.00 $9,760.00
wire
19 Public Art Installation EA 3 3000.00 $9,000.00
20 Construction Access LS 1 15000.00 $15,000.00
21 Landscape Maintenance LS 1 11000.00 $11,000.00
BID TOTAL: $ 447,474.00
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents
made a part of this Contract:
Should any dispute arise respecting the true value of any work omitted,or of any extra work which the Contractor may
be required to do,or respecting the size of any payment to the Contractor,during the performance of this Contract,said
dispute shall be decided by the Owner and its decision shall be final,and conclusive.
ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents,
all of which are as fully a part thereof as if herein set out in full,if not attached,as if hereto attached:
1. Notice to Contractors and information for bidders.
2. Contract General Conditions and Technical Specifications.
3. Accepted Proposal.
4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument and the bid or proposal of said Contractor,then this instrument shall control and
nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
C3-7
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IN WITNESS WHEREOF,the parties to these presents have hereunto set their hands this year and date first above
written.
ATTEST: CITY OF SAN LUIS OBISPO,
A Municipal Corporation
City Clerk Mayor
APPROVED AS TO FORM: CONTRACTOR
i orn RMR Construction
C3-8
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July 20, 1999
From the desk of Reinie Jones
• MEETING AGENDA
To: John Dunn DATE`1*:fq ITEM #
VIA: Wayne Pet
FROM: Reinie Jones•Q�
SUBJECT: Letter from Richard Schmidt Concerning Creek Walk
In response to Mr. Schmidt's concerns about the Creek Walk I have the following comments:
1. There has been numerous opportunities for public comment. During the concept design phase
of the Creek Walk, two advertised public meeting were held to receive input on the design.
The concept design was then approved by the Architectural Review Commission, the Parks
and Recreation Commission and the Council. After the plans and specifications were
completed they were then approved by Council.
2. The Creek Walk has been through a lengthy permitting process by both state and federal
regulatory agencies who have imposed conditions on the project to improve wildlife habitat
for native species of the creek. The Creek Walk will improve the riparian habitat by
installing boulders in the creek, stabilizing the bank and removing non-native habitat and
replacing with native habitat.
RECEIVED FACAO
❑CDD DIR
❑FIN DIR
J U L L 1999 ❑FIRE CHIEFm PW DIR
0 POLICE CHFSLO ClTY CLC=RK ❑REC DIR
❑UTIL DIR
❑PERS DIR
Jul -20-99 03 : 26P P. 01
MEETING AGENDA G3
DATE ITEM #
Cq
If FACAO
❑CDD r1'9
❑F '
❑F::r P47 6..IXF
To Fax: 781-7109 ❑O REC DIRPOLICE CFrom Fax: 756-5748 ■UTIL DIR� 0 PERS DIR
To: San Luis Obispo City Council
From: Richard Kranzdorf
Subject: Consent Items C-3 and C-9 Date: July 20, 1999
1 urge that Items C-3 — San Luis Creek Walk — and C-9 — Salinas Reservoir
— be pulled from tonight's consent agenda. Both deserve scrutiny and
careful discussion. The items should be pulled from tonight's agenda
completely and scheduled for a future Council session.
Sincerely,
�eichard Kranzdoo f RECEIVED
J U L Z 0 1999
SLO CITY CLERK
Richard Schmidt 9544-4247 M7120/99 (42:18 PM 6111
MEIF 11 AGENDA
RICHARD SCHMIDT DATE=41ITEM 0 0
112 Broad Street, San Luis Obispo, CA 93405 (805) 544-4247
• ■COUNCIL ❑CDY DI
0 CAO 0 FIN DIA
July 20, 1999 VIA FAX0ACAO ❑FIRE CHIEF
!ATTORNEY DPW DIR
Re: Consent Items C-3 and C-9 tonight's agenda oCLENRKIORIG ❑❑PREOCDERCHF
ailffio
41 0 U11L DIR
To the City Council: a ❑PERS DIR
I request that the council remove two items from tonight's consent agenda and schedule
them for public hearings at a future date so that the public may comment fully upon
these very important issues.
Item C-3: San Luis Creek Walk
This item, for construction of a costly walkway network that will destroy the existing
natural and rustic amenities of another block-long section of our downtown creek, needs
public scrutiny and comment. The project is designed to turn yet another block of the
creek into a biological desert, and also does great damage to the wild image of our
downtown creek. As designed, its features will destroy all remaining natural habitat in
the area. Furthermore, as designed, it will make the creek inhospitable to the domestic
ducks which are such a wonderful and loved feature of the creek. (I probably know more
about the needs of such creatures than anybody else in town, having personally
stewarded a flock for the past 27 years, yet my advice how to provide for their needs
and continued habitation of this public space has consistently been shined on by staff. .)
A delay of the start of construction until this project's features can be rethought and
revised is not significant in the overall scheme of things. I urge you to pull this item, and
bring it back for further modification prior to proceeding with new construction bidding.
Item C-9: Salinas Reservoir.
Apparently the city has money to burn, for to throw this quantity of money at a dead-on-
arrival project while simultaneously pursuing other options which will render.this project
unneeded is TRULY FOOLISH AND IRRESPONSIBLE. The public needs a chance to
comment on whether it is wise and prudent for the city to dump another Million $$ into
preliminary work on a project we all know will never happen.
Again, I request that this item be pulled, and scheduled for future public hearing --
unless you should be foresightful enough to just table it altogether as an unwarranted
public expenditure.
Thank you.
Richard Schmidt
RECEIVED RECEIVED
J U L Y U 1999 I tj l 2 n 1999
SLO CiTY CLERK SLO CITY COUNCIL