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HomeMy WebLinkAbout11/16/1999, Agenda council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 16, 1999 5:00 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: Chinatown/Court Street Negotiating Parties: City of San Luis Obispo: John Dunn, Jeff Jorgensen, Allan Kotin Property Owner Representatives: Tom Copeland, Martin Tangeman Negotiation: Whether to Negotiate/Acquire/Sell 6:00 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation/Initiation of Litigation, Pursuant to Government Code § 54956.9 (c) Number of cases: 1 ® Regular City Council meetings are broadcast on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. Council Agenda _ Tuesday, . :✓ember 16, 1999 7.00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Jan Howell Marx, Ken Schwartz, Vice Mayor Dave Romero, Mayor Allen K. Settle PRESENTATION P1. POET LAUREATE -CITY OF SAN LUIS OBISPO. (SETTLE - 5 MINUTES) PUBLIC COMMENT PERIOD (not to exceed 15 minutes total) The Council welcomes your input. (FOR ITEMS NOT ON THE AGENDA) You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or- staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. COUNCIL MINUTES.- (PRICE) Tuesday, November 2, 1999 RECOMMENDATION: Waive oral reading and approve as submitted. C2. AMENDMENT TO CONTRACTS FOR LEGAL AND CONSULTANT SERVICES RELATIVE TO HEARINGS FOR THE CITY'S WATER RIGHTS PERMIT AT SALINAS RESERVOIR. (MOSS/HENDERSON) RECOMMENDATION: 1) Authorize the City Administrative Officer to approve the following contract amendments relative to legal consultant services for the State Water 2 Council Agenda Tuesday, svember 16, 1999 Resources Control Board hearing held for the City's water right permit at Salinas Reservoir. A) Amendment No. 1 to contract dated August 19, 1999 with URS Greiner Woodward-Clyde International-Americas, Inc. increasing the maximum compensation by $14,565 for a total compensation of$843,175. B) Amendment No. 1 to contract dated September 1, 1999 with Hatch and Parent increasing the maximum compensation by $60,000 (using $10,000 contingency previously identified and $50,000 from water fund balance) for a total compensation of$90,000. 2) Authorize the transfer of$64,565 from Water Fund balance for additional costs identified above. C3. COLLABORATION WITH SAN LUIS OBISPO COUNTY ARTS COUNCIL FOR GRANT APPLICATION SUBMITTAL. (LESAGE/DEJARNETTE) RECOMMENDATION: Adopt a resolution granting approval for the City of San Luis Obispo to collaborate with the San Luis Obispo County Arts Council in submitting grant applications to the United Way of San Luis Obispo County for funding to provide enrichment activities for the City's Sun 'N Fun and Students taking Active Responsibility (S.T.A.R.) child care programs. C4. SECOND READING OF ORDINANCE AMENDING THE ZONING AT 11855 LOS OSOS VALLEY ROAD (PD 102-96: DEVAUL RANCH). (CONTINUED FROM NOVEMBER 2, 1999) (JONAS/P. MANDEVILLE) RECOMMENDATION: Grant final passage of Ordinance No. 1360 (1999 Series). C5. WATER REUSE PROJECT -CONTRACT TO DEVELOP MITIGATION AND MONITORING PLANS. (MOSS/PIERCE) RECOMMENDATION: Authorize staff to negotiate with Thomas R. Payne and Associates for Biological Services for Mitigation and Monitoring Plans for the Water Reuse Project and authorize the City Administrative Officer to sign a contract not to exceed $60,000. C6. APPROVAL OF PURCHASE OF REAL PROPERTY ON SOUTH HIGUERA STREET (FILIPPONI/DENBOW). (HAMPIAN/MOSS/HAVLIK) RECOMMENDATION: 1) Approve the Contingent Agreement for Purchase and Sale of approximately 74 acres of property along South Higuera Street with Herbert Filipponi and Jo Ann Denbow, with the following main provisions: A) purchase price to be $575,000, payable at close of escrow, plus associated expenses estimated at $15,000; B) retirement of two of the three existing development entitlements on the property; and C) the owner of the remaining private parcel having a requirement to consult with the City regarding the location, size, appearance, and other details of permitted residential development and/or other outbuildings on that parcel. 2) Appropriate $65,000 from the Open Space Impact Fee Fund to the project. 3 Council Agenda S, Tuesday, _✓ember 16, 1999 C7. APPROVAL OF PURCHASE OF PROPERTY AT 1095 MARSH STREET. (HAMPIAN/HAVLIK) RECOMMENDATION: Approve a Purchase and Sale Agreement with the Cheda Revocable Family Survivors' Trust for purchase of the property at 1095 Marsh Street in the amount of$286,000, which includes certain expected and possible additional costs. C8. PURCHASE OF 883 MARSH STREET (PARABLE PARKING LOT SECTION). (MCCLUSKEY/OPALEWSKI) RECOMMENDATION: 1) Authorize the purchase of property (10 feet) located at the rear of 883 Marsh Street for$50,000. 2) Authorize the City Administrative Officer to sign purchase documents and the deed. 3) Appropriate $55,000 from the unreserved parking fund balance for the land purchase. 4) Adopt a resolution designating city-owned property at 871 Marsh Street as a public way. C9. ZONE 9 AGREEMENT FOR REIMBURSEMENT FOR CREEK MANAGEMENT WORK. (MCCLUSKEY/PETERSON) RECOMMENDATION: Approve an agreement with San Luis Obispo Country Flood Control and Water Conservation District Zone 9 and authorize the Mayor to sign. C10. RE-EXAMINATION OF CITY HALL SPACE NEEDS AND POTENTIAL EXPANSION. (HAMPIAN/GEORGE) RECOMMENDATION: 1) Approve a contract with Fred Sweeney of Phillips Metsch Sweeney Moore Architects to perform a re-examination of projected City Hall space needs and the potential expansion of the existing City Hall in the amount of$23,000. 2) Appropriate an additional $8,000 from the unreserved balance of the General Fund to provide sufficient funding for the study. C11. FLOOD MANAGEMENT PLAN—PHASE 2 CITY PROJECT-90013. (MCCLUSKEY/PETERSON) RECOMMENDATION: 1) Approve contract with Questa Engineering in the amount of $545,529 for the preparation of a Waterway Management Plan, for San Luis Obispo Creek (Flood Management Plan Phase 2) and authorize the Mayor to execute the contract. 2) Appropriate an additional $400,000 from Zone 9 Revenue to the project account. C12. CITY'S TRIP REDUCTION INCENTIVE PROGRAM (TRIP). (SLATE/SYLVAIN) RECOMMENDATION: Receive status report on the City's Trip Reduction Incentive Program (TRIP) and approve continuation of TRIP for an additional two years. 4 Council Agenda Tuesday, . :-)vember 16, 1999 C13. APPROVAL OF LATHROP PROPERTY PURCHASE FOR EXPANSION OF DAMON-GARCIA SPORTS FIELDS SITE. (LESAGE) RECOMMENDATION: 1) By resolution, approve a purchase and sales agreement to acquire Lot 3 of the Lathrop Property at a cost of$231,000 for the purpose of expanding the Damon-Garcia Sports Fields site. 2) Appropriate $231,000 from the unreserved General Fund balance for this purchase. 3) Authorize the Mayor to sign the purchase and sales agreement. C14. OPERATION AND MAINTENANCE CONTRACTS FOR PARKING OPERATIONS. (MCCLUSKEY/OPALEWSKI) RECOMMENDATION: 1) Approve requests for proposals for: Parking Lot and Garage Cleaning Services (Specification No. 90042); Parking Meter Coin Collection Services (Specification No. 90043); Parking Security Guard Services (Specification No. 90044). 2) Authorize Public Works to solicit proposals. 3) Authorize the City Administrative Officer to award contracts where costs for the best proposals are within the amount budgeted. 4) Approve extensions of the existing contracts until February 29, 2000. C15. CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES. (MCCLUSKEY/TOLSON) RECOMMENDATION: 1. Approve the "Notice Inviting Bids to Furnish Landscape Maintenance Services, Specification No. 90040." 2) Authorize Public Works to advertise for bids. 3) Authorize the City Administrative Officer to award contracts where low bids are within the amount budgeted. 4) Approve extension of the existing contracts until February 29, 2000. APPOINTMENT Al. APPOINTMENT OF STAFF FOR THE SAN LUIS OBISPO YOUTH SPORTS ASSOCIATION. (DUNN - 1 MINUTE) RECOMMENDATION: Appoint Ken Hampian, Assistant City Administrative Officer, to serve as an ex-officio (non-voting) member of the San Luis Obispo Youth Sports Association and appoint Paul LeSage, Parks and Recreation Director, to serve as the City's alternate. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. 5 Council Agenda Tuesday, _ iember 16, 1999 PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below,or in written correspondence delivered to the City before or during the public hearing. NOTE: If you are paid by any other person or organization to communicate with any officer, employee, or commission of the City of San Luis Obispo for the purpose of influencing local legislative or discretionary action, you may qualify as a municipal advocate or lobbyist. Any person engaged in municipal advocacy, as defined by SLOMC Section 2.64.020, is required to register with the City Clerk and orally disclose that he/she is registered as a municipal advocate when addressing the City Council. A registration form is available on the back of the Speaker Slip or by contacting the City Clerk. 1. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION'S DECISION (ARC 11-99) TO APPROVE AN AFFORDABLE HOUSING PROJECT AT THE EASTERLY END OF PISMO AND BUCHON STREETS ADJACENT TO THE UNION PACIFIC RAILROAD RIGHT-OF--WAY; 1330 AND 1363 PISMO STREET. (CONTINUED FROM SEPTEMBER 7, 1999) (JONAS/SHOALS - 30 MINUTES) RECOMMENDATION: Adopt a resolution upholding the appeal, approving the revised mitigated negative declaration and approving the revised project design based on the findings and conditions outlined in Resolution "A." 2. AMENDMENT OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS) CONTRACT TO PROVIDE 2% AT 55 RETIREMENT FORMULA FOR MISCELLANEOUS MEMBERS. (SLATE/JENNY - 10 MINUTES) RECOMMENDATION: Adopt a resolution of intention and introduce an ordinance approving an amendment to the contract between the Board of Administration of PERS and the City of San Luis Obispo to provide the 2% at 55 retirement formula for miscellaneous members. 3. INTERIM AIRPORT AREA INFRASTRUCTURE FEES UPDATE. (STATLER - 15 MINUTES) RECOMMENDATION: Increase interim airport area infrastructure fees from $15,538 per acre to $26,236 per acre for annexation and development applications deemed complete after November 30, 1999. 6 Council Agenda Tuesday, jvember 16, 1999 4. ACQUISITION OF PROPERTY AT 883 MARSH STREET (CONTINUED FROM OCTOBER 19, 1999 AND NOVEMBER 2. 1999). (MCCLUSKEY/OPALEWSKI - 1 MINUTE) RECOMMENDATION: Based on Council action on item C8 on the current agenda, this item has been withdrawn. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). BUSINESS ITEMS 5. YEAR 2000 PREPAREDNESS UPDATE. (NEUMANN/STATLER/MAA- 20 MINUTES) RECOMMENDATION: 1) Review and discuss the status of the City's preparedness for the Year 2000 and the recently prepared Management Information Systems (MIS) Disaster Recovery Plan. 2) Appropriate $15,000 from the unreserved General Fund balance for the purchase of a back-up file server. 6. REQUEST FOR PROPOSALS FOR CONSULTANT SERVICES TO DESIGN DAMON-GARCIA SPORTS FIELDS. (LESAGE - 30 MINUTES) RECOMMENDATION: 1) Approve the request for proposals for consultant services to design the Damon-Garcia Sports Fields. 2) Designate the scope of this project as being limited to multiple, turf-based athletic fields and the related support facilities. 3) Authorize contract award by the City Administrative Officer if the selected proposal for Phase I services is within 50% of the $200,000 budget for all design services ($100,000). 4) Authorize the Parks and Recreation Director to complete a contract for Phase II design services with the selected consultant, and authorize the City Administrative Officer to award the contract if the fees for Phase I and Phase I I of the design services do not exceed the total design budget of$200,000. A. ADJOURN. 7 Staff Reports for I1/IW/99// �d CC to, Cly Appeal of ARC decision 1330&1363 Pismo Street +SESa Housing Authority �8t�54}1816 of 29.1030 Attn: George Moylan 487 Leff Street San Luis Obispo,CA 93401 Rick Hamlin P.O.Box 507 f - San Luis Obispo,CA 93406 . Peter Stenos9ee1oC•0�4 P.O.Box 14812 Vlelt our web Site at w '~ San Luis Obispo,CA 93406 -f . We Stand Stroe _TOerIN — Evelyn Talmadge 1408 Johnson Avenue San Luis Obispo,CA 93401 counck agenbA CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 16, 1999 5:00 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: Chinatown/Court Street Negotiating Parties: City of San Luis Obispo: John Dunn, Jeff Jorgensen, Allan Kotin Property Owner Representatives: Tom Copeland, Martin Tangeman Negotiation: Whether to Negotiate/Acquire/Sell 6:00 P.M. CLOSED SESSION Council Hearing Room 990 Palm Street CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation/Initiation of Litigation, Pursuant to Government Code § 54956.9 (c) Number of cases: 1 ® Regular City Council meetings are broadcast on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. Council Agenda Tuesday, November 16, 1999 7:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members John Ewan, Jan Howell Marx, Ken Schwartz, Vice Mayor Dave Romero, Mayor Allen K. Settle PRESENTATION P1. POET LAUREATE - CITY OF SAN LUIS OBISPO. (SETTLE - 5 MINUTES) PUBLIC COMMENT PERIOD (not to exceed 15 minutes total) The Council welcomes your input. (FOR ITEMS NOT ON THE AGENDA) You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. COUNCIL MINUTES. (PRICE) Tuesday, November 2, 1999 RECOMMENDATION: Waive oral reading and approve as submitted. C2. AMENDMENT TO CONTRACTS FOR LEGAL AND CONSULTANT SERVICES RELATIVE TO HEARINGS FOR THE CITY'S WATER RIGHTS PERMIT AT SALINAS RESERVOIR. (MOSS/HENDERSON) RECOMMENDATION: 1) Authorize the City Administrative Officer to approve the following contract amendments relative to legal consultant services for the State Water 2 Council Agenda Tuesday, November 16, 1999 Resources Control Board hearing held for the City's water right permit at Salinas Reservoir: A) Amendment No. 1 to contract dated August 19, 1999 with URS Greiner Woodward-Clyde International-Americas, Inc. increasing the maximum compensation by $14,565 for a total compensation of$843,175. B) Amendment No. 1 to contract dated September 1, 1999 with Hatch and Parent increasing the maximum compensation by $60,000 (using $10,000 contingency previously identified and_ $50,000 from water fund balance)for a total compensation of$90,000. 2) Authorize the transfer of$64,565 from Water Fund balance for additional costs identified above. C3. COLLABORATION WITH SAN LUIS OBISPO COUNTY ARTS COUNCIL FOR GRANT APPLICATION SUBMITTAL. (LESAGE/DEJARNETTE) RECOMMENDATION: Adopt a resolution granting approval for the City of San Luis Obispo to collaborate with the San Luis Obispo County Arts Council in submitting grant applications to the United Way of San Luis Obispo County for funding to provide enrichment activities for the City's Sun 'N Fun and Students taking Active Responsibility (S.T.A.R.) child care programs. C4. SECOND READING OF ORDINANCE AMENDING THE ZONING AT 11855 LOS OSOS VALLEY ROAD (PD 102-96: DEVAUL RANCH). (CONTINUED FROM NOVEMBER Z 1999) (JONAS/P. MANDEVILLE) RECOMMENDATION: Grant final passage of Ordinance No. 1360 (1999 Series). C5. WATER REUSE PROJECT -CONTRACT TO DEVELOP MITIGATION AND MONITORING PLANS. (MOSS/PIERCE) RECOMMENDATION: Authorize staff to negotiate with Thomas R. Payne and Associates for Biological Services for Mitigation and Monitoring Plans for the Water Reuse Project and authorize the City Administrative Officer to sign a contract not to exceed $60,000. C6. APPROVAL OF PURCHASE OF REAL PROPERTY ON SOUTH HIGUERA STREET (FILIPPONI/DENBOW). (HAMPIAN/MOSS/HAVLIK) RECOMMENDATION: 1) Approve the Contingent Agreement for Purchase and Sale of approximately 74 acres of property along South Higuera Street with Herbert Filipponi and.Jo Ann Denbow, with the following main provisions: A) purchase price to be $575,000, payable at close of escrow, plus associated expenses estimated at $15,000; B) retirement of two of the three existing development entitlements on the property; and C)the owner of the remaining private parcel having a requirement to consult with the City regarding the location, size, appearance, and other details of permitted residential development and/or other outbuildings on that parcel. 2) Appropriate $65,000 from the Open Space Impact Fee Fund to the project. 3 Council Agenda Tuesday, November 16, 1999 C7. APPROVAL OF PURCHASE OF PROPERTY AT 1095 MARSH STREET. (HAMPIAN/HAVLIK) RECOMMENDATION: Approve a Purchase and Sale Agreement with the Cheda Revocable Family Survivors' Trust for purchase of the property at 1095 Marsh Street in the amount of$286,000, which includes certain expected and possible additional costs. C8. PURCHASE OF 883 MARSH STREET (PARABLE PARKING LOT SECTION). (MCCLUSKEY/OPALEWSKI) RECOMMENDATION: 1) Authorize the purchase of property (10 feet) located at the rear of 883 Marsh Street for$50,000. 2) Authorize the City Administrative Officer to sign purchase documents and the deed. 3) Appropriate $55,000 from the unreserved parking fund balance for the land purchase. 4) Adopt a resolution designating city-owned property at 871 Marsh Street as a public way. C9. ZONE 9 AGREEMENT FOR REIMBURSEMENT FOR CREEK MANAGEMENT WORK. (MCCLUSKEY/PETERSON) RECOMMENDATION: Approve an agreement with San Luis Obispo Country Flood Control and Water Conservation District Zone 9 and authorize the Mayor to sign. C10. RE-EXAMINATION OF CITY HALL SPACE NEEDS AND POTENTIAL EXPANSION. (HAMPIAN/GEORGE) RECOMMENDATION: 1) Approve a contract with Fred Sweeney of Phillips Metsch Sweeney Moore Architects to perform a re-examination of projected City Hall space needs and the potential expansion of the existing City Hall in the amount of$23,000. 2) Appropriate an additional $8,000 from the unreserved balance of the General Fund to provide sufficient funding for the study. C11. FLOOD MANAGEMENT PLAN—PHASE 2 CITY PROJECT-90013. (MCCLUSKEY/PETERSON) RECOMMENDATION: 1) Approve contract with Questa Engineering in the amount of $545,529 for the preparation of a Waterway Management Plan, for San Luis Obispo Creek (Flood Management Plan Phase 2) and authorize the Mayor to execute the contract. 2) Appropriate an additional $400,000 from Zone 9 Revenue to the project account. C12. CITY'S TRIP REDUCTION INCENTIVE PROGRAM (TRIP). (SLATE/SYLVAIN) RECOMMENDATION: Receive status report on the City's Trip Reduction Incentive Program (TRIP) and approve continuation of TRIP for an additional two years. 4 Council Agenda Tuesday, November 16, 1999 C13. APPROVAL OF LATHROP PROPERTY PURCHASE FOR EXPANSION OF DAMON-GARCIA SPORTS FIELDS SITE. (LESAGE) RECOMMENDATION: 1) By resolution, approve a purchase and sales agreement to acquire Lot 3 of the Lathrop Property at a cost of$231,000 for the purpose of expanding the Damon-Garcia Sports Fields site. 2) Appropriate $231,000 from the unreserved General Fund balance for this purchase. 3) Authorize the Mayor to sign the purchase and sales agreement. C14. OPERATION AND MAINTENANCE CONTRACTS FOR PARKING OPERATIONS. (MCCLUSKEY/OPALEWSKI) RECOMMENDATION: 1) Approve requests for proposals for: Parking Lot and Garage Cleaning Services (Specification No. 90042); Parking Meter Coin Collection Services (Specification No. 90043); Parking Security Guard Services (Specification No. 90044). 2) Authorize Public Works to solicit proposals. 3) Authorize the City Administrative Officer to award contracts where costs for the best proposals are within the amount budgeted. 4) Approve extensions of the existing contracts until February 29, 2000. C15. CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES. (MCCLUSKEY/TOLSON) RECOMMENDATION: 1. Approve the "Notice Inviting Bids to Furnish Landscape Maintenance Services, Specification No. 90040." 2) Authorize Public Works to advertise for bids. 3) Authorize the City Administrative Officer to award contracts where low bids are within the amount budgeted. 4) Approve extension of the existing contracts until February 29, 2000. APPOINTMENT Al. APPOINTMENT OF STAFF FOR THE SAN LUIS OBISPO YOUTH SPORTS ASSOCIATION. (DUNN - 1 MINUTE) RECOMMENDATION: Appoint Ken Hampian, Assistant City Administrative Officer, to serve as an ex-officio (non-voting) member of the San Luis Obispo Youth Sports Association and appoint Paul LeSage, Parks and Recreation Director, to serve as the City's alternate. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences,or other City activities. Time limiter minutes. 5 Council Agenda Tuesday, November 16, 1999 PUBLIC HEARINGS If you have filled out a Speaker Slip, the Mayor will call you to the podium. Please speak into the microphone and give your name and city of residence for the record. Please limit your comments to 3 minutes; consultant and project presentations limited to 10 minutes. If you challenge an issue in court, you may be limited to raising only those issues you or someone else raised at this public hearing as described below, or in written correspondence delivered to the City before or during the public hearing. NOTE: If you are paid by any other person or organization to communicate with any officer, employee, or commission of the City of San Luis Obispo for the purpose of influencing local legislative or discretionary action, you may qualify as a municipal advocate or lobbyist. Any person engaged in municipal advocacy, as defined by SLOMC Section 2.64.020, is required to register with the City Clerk and orally disclose that he/she is registered as a municipal advocate when addressing the City Council. A registration form is available on the back of the Speaker Slip or by contacting the City Clerk. 1. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION'S DECISION (ARC 11-99) TO APPROVE AN AFFORDABLE HOUSING PROJECT AT THE EASTERLY END OF PISMO AND BUCHON STREETS ADJACENT TO THE UNION PACIFIC RAILROAD RIGHT-OF-WAY: 1330 AND 1363 PISMO STREET. (CONTINUED FROM SEPTEMBER 7, 1999) (JONAS/SHOALS - 30 MINUTES) RECOMMENDATION: Adopt a resolution upholding the appeal, approving the revised mitigated negative declaration and approving the revised project design based on the findings and conditions outlined in Resolution "A." 2. AMENDMENT OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (PERS) CONTRACT TO PROVIDE 2% AT 55 RETIREMENT FORMULA FOR MISCELLANEOUS MEMBERS. (SLATEMENNY - 10 MINUTES) RECOMMENDATION: Adopt a resolution of intention and introduce an ordinance approving an amendment to the contract between the Board of Administration of PERS and the City of San Luis Obispo to provide the 2% at 55 retirement formula for miscellaneous members. 3. INTERIM AIRPORT AREA INFRASTRUCTURE FEES UPDATE. (STATLER - 15 MINUTES) RECOMMENDATION: Increase interim airport area infrastructure fees from $15,538 per acre to $26,236 per acre for annexation and development applications deemed complete after November 30, 1999. 6 Council Agenda Tuesday, November 16, 1999 4. ACQUISITION OF PROPERTY AT 883 MARSH STREET (CONTINUED FROM OCTOBER 19, 1999 AND NOVEMBER 2. 1999). (MCCLUSKEY/OPALEWSKI - 1 MINUTE) RECOMMENDATION: Based on Council action on item C8 on the current agenda, this item has been withdrawn. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). BUSINESS ITEMS 5. YEAR 2000 PREPAREDNESS UPDATE. (NEUMANN/STATLER/MAA-20 MINUTES) RECOMMENDATION: 1) Review and discuss the status of the City's preparedness for the Year 2000 and the recently prepared Management Information Systems (MIS) Disaster Recovery Plan. 2) Appropriate $15,000 from the unreserved General Fund balance for the purchase of a back-up file server. 6. REQUEST FOR PROPOSALS FOR CONSULTANT SERVICES TO DESIGN DAMON-GARCIA SPORTS FIELDS. .(LESAGE - 30 MINUTES) RECOMMENDATION: 1) Approve the request for proposals for consultant services to design the Damon-Garcia Sports Fields. 2) Designate the scope of this project as being limited to multiple, turf-based athletic fields and the related support facilities. 3) Authorize contract award by the City Administrative Officer if the selected proposal for Phase I services is within 50% of the $200,000 budget for all design services ($100,000). 4) Authorize the Parks and Recreation Director to complete a contract for Phase II design services with the selected consultant, and authorize the City Administrative Officer to award the contract if the fees for Phase I and Phase II of the design services do not exceed the total design budget of$200,000. A. ADJOURN. 7 ETING . Af� KARod DATE �� "/L- I 189 San Jose Court San Luis Obispo, CA 93405 (805) 544-3399 16 Nov. 1999 email: <rkrejsa@polymail.calpoly.edu> • 96OUNCIL ❑CDD DIR Mayor Alan Settle &City Council QCAO ❑FIN DIR CACAO 0 FIRE c/o City Hall 21TTORNEY GR9 DIR HIEF 990 Palm Street OKLERKIORIG ❑POLICE CHF San Luis Obispo, CA 93401 ❑M MT TEAM ❑REC DIR ar i 1 e ❑UTIL DR ❑PERS DIR 3 Dear Mayor Settle and Honorable Members of the City Council, W Cle1:11'r San Luis Obispo Creek and its environs is in trouble and you are part of the problem! At your 17 August 1999 Council meeting, during the Public Comment period, I tried to call your attention to the fact that any kind of prolonged perturbation in or near an urban creek, especially for those where negative declarations are granted, or even minimal IIRs produced, would cause a disturbance of the creek ecosystem. Specifically, on the date mentioned, I used Old Garden Creek between Ramona and Broad Streets as an example. Since that time, however, two other sites in San Luis Obispo Creek, involving Council-approved projects, have been subjected to environmental abuse: the SLO "Creek Walk"Project Construction Site: Broad to Nipomo Streets;and the Santa Rosa Street Bridge Replacement Project: SLO Cr.downstream to Nipomo Street.All three locations are important but the latter two are ongoing and need your Council's immediate help and consideration. In a packet of documents to be delivered under separate cover, I will provide: a description of incidents which have occurred, or are occurring,at these three sites;photographic evidence of the kind of damage that is being done; allegations of violations of existing contracts, agreements, or laws entered into by the City of San Luis Obispo; and a list of my reccommendations for, at least,partial resolution of these matters. Lest you forget, I feel it necessary to remind the Council that although retired from Cal Poly,I am a professional Fisheries Biologist with a 31-year interest in San Luis Obispo Creek. Due to a long-standing teaching commitment,I cannot attend any of your Tuesday night Public Comment periods from October through March. I have,therefore, requested a surrogate to read my letter. I look forward to the courtesy of a written reply to my comments. Rpspectf*ly submitted, RECEIVED Dr. Ric and J. Krejs Founding Member, NOV 1 6 1999 Save Our Stream, 1969 SLO CITY COUNCIL Attachments: (to be forwarded under separate cover) -Analysis and comments: on Old Garden Creek; on"Creek Walk" Construction Project; and on Santa Rosa Street Bridge Replacement Project. -Abstract and Summary of Federal and State Regulatory Agency Guidelines,Terms and Conditions, and Agreements Applicable to the Above Analyses. -Advice and Reccommendations for City Council and Regulatory Agencies. City Council Meeting RE 'SEISEU Page 4 Tuesday, November 2, 1999-7:00 p.m. 9 C,/ Council Member Schwartz recommended that all references to concrete streets be eliminated. Vice Mayor Romero concurred. ACTION: Moved by SchwartzlRomero to 1) amend Policy 2.1 of the Pavement Management Plan to reflect a 50-year design life for all new collector and arterial streets,and 2) affirm the existing 50-year design standard for new local streets, and the existing 20-year design standard for all reconstructed and resurfaced local, collector and arterial streets; motion carried 5:0. COUNCIL LIAISON REPORTS None. COMMUNICATIONS Mayor Settle reported that the County Board of Supervisors voted 3:2 to deny the City's appeal of County Planning Commission approval of Eagle Hardware&Garden/Madonna Construction Development Plan on Los Osos Valley Road. In addition,the Board agreed to turn over all sales tax revenue to the City if the property is annexed into the City by 12/31/2000. Staff directed to follow up with the applicant and his representative and come back in open session to decide how to proceed. Council Members Ewan and Marx reported on their trip to Washington D.C.for"San Luis Obispo County Day." There being no further business to come before the City Council,Mayor Settle adjourned the meeting at 8:03 p.m.to Tuesday, November 16, 1999 at 5:00 p.m. in the Council Hearing Room for Closed Session,990 Palm Street,San Luis Obispo. Lee Price, C.M.C. City Clerk APPROVED BY COUNCIL: 11/16/99 LP:dr MEETING DATE B COUNCIL ❑CDD DIP E CAO El FI.I Dl l CACAO El M..=C;' _;' E AT70SNEY ❑PF!Dil RCLERKIORIG ❑POL'CE C:'.F ❑'..:';:IT TEAM ❑REC DIF ❑UTIL DIP ❑ 0 PERS DIP ,o MINUTES REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, NOVEMBER 2, 1999 -7:00 P.M. COUNCIL CHAMBER,990 PALM STREET SAN LUIS OBISPO, CALIFORNIA ROLL CALL: Council Members Present: Council Members John Ewan,Jan Howell Marx, Ken Schwartz,Vice Mayor Dave Romero, and Mayor Allen K. Settle City Staff: Present: John Dunn, City Administrative Officer; Jeff Jorgensen, City Attorney; Lee Price, City Clerk; Ken Hampian,Assistant City Administrative Officer;John Mandeville; Long Range Planner Manager; Ron Whisenand, Development Review Manager; Wayne Peterson, City Engineer and Dan Van Beveren, Civil Engineer _...PRESENTATION P1. FRIENDSHIP SCHOOL SERVICES PROCLAMATION. ACTION: Proclamation presented to Tom Malcolm, Barbara Furia and Lucky Kempis of Work Training Programs. CLOSED SESSION ANNOUNCEMENT 6:40 P.M. CONFERENCE WITH LEGAL COUNSEL Anticipated Litigation/Initiation of Litigation, Pursuant to Government Code§54956.9 (c) (Continued from October 19, 1999) Number of Cases: 1 City Attorney Jorgensen announced that the item was canceled because the City has reached an agreement with the property owner. PUBLIC COMMENT There were no comments. .....�-� CONSENT AGENDA ACTION: Moved by Schwartz/Romero to approve the consent agenda as recommended by the City Administrative Officer with the exception of Item C-4; motion carried 5:0. City Council Meeting Page 2 Tuesday, November 2, 1999 -7:00 p.m. C1. COUNCIL MINUTES. Tuesday, October 19, 1999 Tuesday, October 5, 1999 Tuesday, September 20, 1999 Tuesday, September 21, 1999 ACTION: Moved by Schwartz/Romero to waive oral reading and approve the Minutes of October 190'as revised and Minutes of October 5'h,September 215'and September 20"'as submitted; motion carried 5:0. C2. REQUEST FOR PROPOSALS (RFP) FOR CONSULTANT SERVICES TO PROCESS ORCUTT AREA SPECIFIC PLAN. ACTION: Moved by Schwartz/Romero to 1) approve the request for proposals for consultant services to process the Orcutt Area Specific Plan. 2) Authorize the City Administrative Officer to award the contract if the selected proposal is within the approved budget of$60,000;motion carried 5:0. C3. MOVE COUNCIL MEETING OF DECEMBER 21ST TO DECEMBER 13TH. ACTION: Moved by Schwartz/Romero to cancel the Tuesday, December 21, 1999, Regular City Council Meeting and reschedule it for Monday, December 13, 1999; motion carried 5:0. C4. SECOND READING OF ORDINANCE AMENDING THE ZONING AT 11855 LOS OSOS VALLEY ROAD (PD 102-96: DeVAUL RANCH). ACTION: Moved by Schwartz/Romero to continue this item to November 16, 1999; motion carried 5:0. C5. SAN LUIS OBISPO CREEK WALK APPROPRIATION. ACTION: Moved by Schwartz/Romero to appropriate $20,000 to the project budget from the unappropriated balance of the General Fund to cover additional costs of design and construction management; motion carried 5:0. C6. APPLICATION FOR GRANT FUNDS FROM THE STATE OF CALIFORNIA'S ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM. ACTION: Moved by Schwartz/Romero to adopt Resolution No. 8979 authorizing staff to complete and submit an application for grant monies in the amount of$250,000 from the State Environmental Enhancement and Mitigation Program (EEMP),which will be used in support of the acquisition of the Ayers property on Ontario Road; motion carried 5:0. C7. FIRE ENGINE PURCHASE. ACTION: Moved by Schwartz/Romero to 1) approve the use of cooperative purchasing in acquiring a replacement fire engine by"piggy-backing" onto a recent purchase by the City of Bountiful, Utah of a Pierce Lance 2000 pumper. 2) Authorize the Mayor to execute an agreement with Pierce Manufacturing Company in the amount of$294,976; motion carried 5:0. C8. POLICY ON NEW SIDEWALK INSTALLATION. City Council Meeting Page 3 Tuesday, November 2, 1999 -7:00 p.m. ACTION: Moved by Schwartz/Romero to adopt Resolution No.8980 as revised establishing criteria and site selection priorities for the new sidewalk installation program,and rescinding Resolution No.6031 (1986 Series); motion carried 5:0. C9. SINSHEIMER STADIUM FENCING. ACTION: Moved by Schwartz/Romero to 1) approve plans and specifications for "Sinsheimer Stadium Fencing," Specification No. 99096D. 2) Authorize staff to advertise for bids. 3)Appropriate an additional $19,600 from the unappropriated balance of the General Fund to the Park Renovations project account; motion carried 5:0. C10. REQUEST BY HERITAGE SHARED FOR CITY COSPONSORSHIP OF A HERITAGE HOMES TOUR AND OPEN HOUSE. ACTION: Moved by Schwartz/Romero to adopt Resolution No. 8981 granting City co-sponsorship; motion carried 5:0. APPOINTMENT Al. APPOINTMENT OF CITY REPRESENTATIVES TO THE LOCAL OPTION SALES TAX PROGRAM STEERING COMMITTEE. ACTION: Moved by Settle/Schwartz to appoint Vice Mayor Romero to the Local Option Sales Tax Program Steering Committee and appoint the City Administrative Officer or his designee as alternate and support staff; motion carried 5:0. PUBLIC HEARING 1. ACQUISITION OF PROPERTY AT 883 MARSH STREET(CONTINUED FROM OCTOBER 19, 1999). City Attorney Jorgensen reported that the Council and property owner have reached an agreement and recommended continuing the matter two weeks. He noted that staff will recommend the item be withdrawn if the purchase agreement is signed and approved. ACTION: Moved by Settle/Romero to continue Item#1 to November 16, 1999; motion carried 5:0. BUSINESS ITEM 2. MODIFICATION OF STREET DESIGN STANDARDS. City Engineer Peterson and Civil Engineer Van Beveren presented the staff report and responded to questions. There were no comments from the public. Vice Mayor Romero expressed concerns about the expense of concrete and the impact when streets need to be trenched. He commented that he believes staff is recommending standards that are too far ahead of what other cities in California are doing today and, further,that there will be additional costs to the development community as a result. City Council Meeting Page 4 Tuesday, November 2, 1999-7:00 p.m. Council Member Schwartz recommended that all references be eliminated. Vice Mayor Romero concurred. ACTION: Moved by Schwartz/Romero to 1) amend Policy 2.1 of the Pavement Management Plan to reflect a 50-year design life for all new collector and arterial streets, and 2) affirm the existing 50-year design standard for new local streets, and the existing 20-year design standard for all reconstructed and resurfaced local, collector and arterial streets; motion carried 5:0. COUNCIL LIAISON REPORTS None. COMMUNICATIONS Mayor Settle reported that the County Board of Supervisors voted 3:2 to deny the City's appeal of County Planning Commission approval of Eagle Hardware &Garden/Madonna Construction Development Plan on Los Osos Valley Road. In addition,the Board agreed to turn over all sales tax revenue to the City if the property is annexed into the City by 12/31/2000. Staff directed to follow up with the applicant and his representative and come back in open session to decide how to proceed. Council Members Ewan and Marx reported on their trip to Washington D.C.for"San Luis Obispo County Day." There being no further business to come before the City Council, Ma or SY le adjou ned the meeting at 8:03 p.m.to Tuesday, November 16, 1999 at 5:0 .m. in the C ncil H ing Room for Closed Session,990 Palm Street,San Luis Obs o. �C. Lee Price, C. City Clerk APPROVED BY COUNCIL: 11/16/99 LP:dr