HomeMy WebLinkAbout02/29/2000, 2 - TRAFFIC SAFETY GRANT council
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CITY OF SAN LUIS O B I S P O .
FROM: James M. Gardiner, Chief of Police
Prepared By: Steve Miller,Traffic Sergeant'
SUBJECT: TRAFFIC SAFETY GRANT
CAO RECOMMENDATION
Adopt a resolution authorizing the submittal of a grant application to the Office of Traffic Safety
(OTS)to fund two police officer positions and related equipment.
DISCUSSION
Background
Issues surrounding traffic safety have become increasingly important to everyone in the
community. Over the years, we have seen moderate growth in both population and the number
of vehicles using our city streets. In the past decade the Council has often dealt with the impacts
of this growth as it relates to overall community safety. From the perspective of both Public
Works and Police staff, these impacts have most often been manifested in complaints regarding
speeding vehicles, pedestrian violations, or other safety issues in virtually every part of the
community. In the past several years, these concerns have been focused by a number of
tragedies involving fatal vehicle accidents.
While the police department's traffic unit and patrol officers have actively worked these
complaints and high accident areas, the overall traffic accident picture has not improved.
Although individual years will vary, the continuing trend over the past decade has been an
annual increase in traffic accidents. During this same period of time, although the overall
strength of the department has increased, the number of officers assigned to the traffic unit has
remained the same. Issues such as downtown safety, street drugs, and overall calls for service
have required that new officers be assigned to these areas. Out of necessity but exacerbating
traffic enforcement efforts, the department has also had to utilize traffic officers to handle
regular patrol calls when injuries or illnesses caused vacancies in normal patrol staffing. This,
again,has diluted the department's ability to maintain a consistent traffic enforcement effort.
We have evaluated our resources, education programs, and scheduling options to see how we
might augment the traffic enforcement unit. We have worked with the state Office of Traffic
Safety, our City traffic engineering staff, and other agencies to look at the most efficient options
in programs and technology to improve productivity. Efforts in these areas have resulted in
scheduling changes, changes in reporting and investigation procedures, and computerized traffic
reporting software. While each of these has helped, after a thorough review it is clear that we
have maximized the available resources. It is unrealistic to think that we will be able to make a
Council Agenda Report Traffic Safety Grant Page 2
significant improvement in our traffic accident rates and meet the growing concerns of
community residents without adding personnel to focus on enforcement and education efforts.
Office of Traffic Safety Grant
Consistent with City policy, we have looked for funding sources beyond City funds to meet this
critical need. After extensive review and consultation, staff is requesting support from Council
to apply for a three-year grant from the state Office of Traffic Safety (OTS). As detailed in the
application, the grant would allow us to hire, train, and equip two new officers to be assigned to
the Traffic unit. Additionally, the grant would provide technology improvements in the way of
computers, radars, and educational equipment. We have worked closely with representatives
from OTS and have received strong initial indications that the grant would be high in their
funding priorities.
As with other grants, funding formulas for equipment and personnel vary. Equipment other than
uniforms and safety items will be fully funded by this grant. Personnel costs will be funded
100% the first year. That drops to 50% in the second year and no funds are provided the third
year. Vehicle maintenance and replacement costs are bome by the city.
The general goals of the grant are as follows:
1. The reduction of fatal and injury collisions.
2. The reduction of fatal and injury collisions caused by speed.
3. The increase in the rate of seatbelt usage.
4. The reduction in fatal and injury bicycle collisions.
5. The increase in the number of citations for hazardous violations.
Outlined below are examples of more specific objectives for our Traffic Safety Program.
1. Increase hazardous citations by 25% from calendar year by December 31, 2000 and
by an additional 15%by December 31, 2001.
2. Conduct high profile selective enforcement activities in the top ten commuter
corridors concentrating on speed and failure to yield, stop light and pedestrian related
violations.
3. Conduct 15 bicycle safety presentations to area schools.
4. Conduct 4 DUI/DL Checkpoints during each year of the grant.
5. Create a pilot, "Teaching Your Teen to Drive"program to assist parents in instructing
their children.
Council Agenda Report-Traffic Safety Grant Page 3
Conclusion and Follow-un
With the traffic concerns currently in the community and the expected growth over the next
several years, the department has been anticipating the need to request these kinds of resources
in the next two-year financial plan. This grant allows us to utilize state funding to augment our
current resources to deal with these problems now and into the next two-year cycle.
While the grant requires a long-term fmancial commitment by the City, we think these added
resources will give us the capacity to deliver a more proactive and coordinated approach to
traffic safety for the community. In the coming months, Police Department staff will work
closely with the Public Works Department Transportation Division to discuss ways of
strengthening our mutual traffic safety efforts. A summary of our plans will be provided to the
Council as part of the fiscal year 2000-01 Budget process. The Police Department's Traffic
Safety Program will also be broken out as a separate budget program so that Council and staff
can better track our resources commitment to this important area.
FISCAL IIVIPACT
There is no direct fiscal impact associated with the application for the grant. However, if
approved, the following summarizes program costs and funding sources
Costs by Type 1999-00 2000-01 2001-02 2002-03
Salary and benefits 150,400 156,500 162,800
Two fully equipped motorcycles 35,300
Multi-media projector 7,700
2 Police motorcycle helmets 700
200 bike helmets 1,500 1,500
3 laptop computers 6,000
5 handheld radar units 8,100
Educational&promotional material 2,000 3,000 2,000
2 handheld laser units 8,800
Other equipment 7,300
Travel 1,500 2,000 1,500
Safety equipment 8,800
Vehicle maintenance 3,800 3,800 3,800
Equipment replacement contribution 11,700 11,700 11,700
Total 78,900 181,200 175,500 178,300
Funding Source 1999-00 2000-01 2001-02 2002-03
General fwd - 24,300 91,500 178,300
Grant 78,9001 156,9001 84,000 -
Total 1 79,9001 181400 175,5001 178,300
As reflected above,this enhanced program will cost $435,600 over the next two and a half years.
Of this amount, $319,800 will be funded by the state and $115,800 will come from the General
Fund. After the grant ends in 2001-02, the General Fund will incur about$178,300 annually.
If approved by OTS, we will return to the Council for supplemental appropriations as needed.
This will most likely occur as part of the 1999-01 Financial Plan Supplement for 2000-01. Based
A:-3
Council Agenda Report—Traffic Safety Grant Page 4
on our projected financial condition for 1999-01 as set for in the Mid-Year Budget review,
adequate resources are available to fund the proposed grant program (if approved) and retain
fund balance at policy levels.
ALTERNATIVES
1. Disapprove the grant application for the two officers and the motorcycles and authorize
application for the training and enforcement equipment only in the amount of$41,400.
This alternative in not recommended, as it would have minimal impact on reduction of
collisions.
2. Approve the application for one police officer and motorcycles and equipment. This
alternative is not recommended as OTS has indicated that a single officer is insufficient
to have a positive impact on the reduction of collisions.
ATTACHMENTS
1. Draft Resolution
2. OTS Grant application
. �=4
RESOLUTION NO. (2000 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING THE CHIEF OF POLICE TO SUBMIT A GRANT APPLICATION TO THE
OFFICE OF TRAFFIC SAFETY TO FUND TWO POLICE OFFICER POSITIONS AND
RELATED EQUIPMENT.
WHEREAS, the city of San Luis Obispo is committed to maintaining a safe community
for its residents and visitors; and
WHEREAS,traffic collisions place persons and their property at risk; and
WHEREAS, collisions can be reduced by increased enforcement of traffic laws and
educational programs; and
WHEREAS,the city has limited resources with which to perform theses tasks; and
WHEREAS, the Office of Traffic Safety has funds available to make grants to cities for
both enforcement and educational programs, and
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Luis
Obispo authorizes the Chief of Police to make a grant application to the Office of Traffic Safety
to fund'two police officer positions and related equipment.
Upon motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this day of 92000.
Mayor Allen Settle
ATTEST:
Lee Price, City Clerk
APPROVED AS TO FORM:
iorfrafki. J en,Vay Attorney
V. y'
State of California
Business,Transportation&Housing Agency
PROJECT NUMBER
'i OFFICE OF TRAFFIC SAFETY
GRANT AGREEMENT
PAGE 1 (To be completed by applicant Agency)
1. PROJECT TITLE
POLICE TRAFFIC SERVICES AND EQUIPMENT ENHANCEMENT
2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD
SAN LUIS OBISPO POLICE DEPARTMENT Month—Day-Year
3. AGENCY UNIT TO HANDLE PROJECT From: 04-01-2000
TRAFFIC SAFETY UNIT To: 06-30-2002
5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives,method of procedures,evaluation,and end product
in approximately 100 words. Space is limited to 11 lines.)
The San Luis Obispo Police Department will add two motorcycle officers to the current four officers to enhance
the unit's enforcement and education efforts. The main goals of the program are to reduce fatal and injury
collisions caused by speed, following too close, and failure to yield right of way, and to increase bicycle helmet,
seat belt, and child safety seat compliance. Traffic safety programs will be presented to all elementary, middle
and high schools, low-cost bicycle helmet and child safety seat programs will be initiated, and 4 DUI/DL.
checkpoints and enhanced traffic safety enforcement will be conducted. An educational program will be
presented to parents of teens to assist parents in teaching their teens to be better drivers. The equipment will aid
the officers in safe and effective enforcement techniques, data collection and analysis, and stimulating, effective
safety program presentations.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: g 319,701.00
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Steven W.Miller PHONE:(905)781-7314 NAME: James M.Gardiner PHONE:(805)781-7257
TITLE: Traffic Sergeant FAX: (805)543-8108 TITLE: Chief of Police FAX: (805)543-8108
ADDREss: P.O-Box 1328,San Luis Obispo,CA 93406 'DDS: P.O. Box 1328,San Luis Obispo,CA 93406
E-MAu.: SMiller@slocity.org E-KaL: JGardine@slocity.org
(Signature) (Date) (Signature) (Dare)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICIAL AUTHORIZED To RECEIVE PAYMENTS
NAME: Bill Statler PHONE:(805)781-7125 NAME: City Cashier
TITLE: Finance Director FAX:
ADDREss: 990 Palm St., San Luis Obispo,CA 93406 ADDRESS: 990 Palm St., San Luis Obispo,CA 93406
E-MAIL: BStatler@slocity.org
(Signature) (Date)
OTS-38(Rev. 10/99)
SCHEDULE A
PROJECT No:
PROJECT DESCRIPTION PAGE 1
BACKGROUND
A.GENERAL CHARAcTERisTics
The City of San Luis Obispo consists of approximately 12 square miles, located in a valley surrounded by the
coastal range. It possesses a year-round,very pleasant,moderate climate. It has a residential population of
43,000. As the County Seat, tourist destination,and economic center of the County,the daytime population
increases to well over 75,000. The area immediately around the City contains California Polytechnic State
University(17,000 students)and Cuesta Junior College (9,000 students) and the California Men's Colony.
State Highways 1 and 101 bisect the City.
B. STREET AND HIGHWAYs
The roadway system in San Luis Obispo consists of 110 miles of paved roadway many of which do not
conform to a basic grid system because of interruptions by creeks,hills,freeways and the railroad. There are
6 main thoroughfares leading into the city including 3 county roads, 2 state highways and a four-lane
freeway.These roadways serve as commuter corridors for the bedroom communities both north and south of
the city as well.state wide travelers and residents of the city.
OPERATING DEPARTMENTS
The San Luis Obispo Police Department consists of 87 total personnel, including non-sworn employees. The
Traffic Safety Unit is a separate unit of the Operations Division. It consists of a sergeant and four officers all
of whom ride motorcycles. The Traffic Unit has primary responsibility for investigation of traffic collisions,
enforcement of traffic laws,presentation of traffic safety programs,and coordination of special events.
Deployment of traffic personnel provides field coverage from 0645 to 1800 hours daily and until 2200 hours
on Thursday evenings to cover the weekly Farmer's Market that draws as many as 10,000 people on summer
evenings.
D.EXISTING SYSTEMS
While the Traffic Unit has the primary responsibility all patrol personnel are expected to work traffic
enforcement. Speed enforcement is conducted with moving radar units that are installed in all marked
vehicles. Enforcement by officers in patrol cars is often difficult due to congestions and narrow roadways.
The number of motor officers available at any given time is insufficient to saturate problems areas. This
condition is often aggravated during peak traffic periods when traffic officers are responding to reported
collisions and completing the required investigations.
OTS-38b(Rev 10/99) . �2AQmed: 02/16/00
SCHEDULE A
PROJECT No:
PROJECT DESCRIPTION PAGE 2
PROBLEM STATEMENT
San Luis Obispo has experienced moderate but steady growth during the past 20 years. During this same time
period other area cities and the unincorporated area of the county have experienced dramatic growth. The City
has recently annexed areas on its borders and more are planned. It is estimated that an additional 1,100
residential units will be added to the city in the next several years along with significant commercial
development. Growth both in and around the city will increase demands on the department's resources,
particularly those of the traffic safety unit.
The Traffic Safety Unit began in 1977 with an OTS Grant for 3 traffic officers. Since then,the city has added
motorcycles and a fulltime traffic sergeant but has not kept up with workload increases. The current unit of 4
traffic team members has existed since 1988.
Information supplied by the State Office of Traffic Safety(OTS)has shown that the city's collision rate is
currently very high. For comparison purposes, all cities are assigned to one of seven population categories.
Cities of similar population are then compared. Data from the statewide Integrated Traffic Records System
(SWITRS)for non-CHP collisions is used to establish the rankings.
The City of San Luis Obispo's ranking for fatal and injury collisions is 6 of 101 cities in its population category.
This means 95 cities of similar size had lower fatal and injury collision rates.
In 1999 the city experienced 197 injury collisions and officers issued 3480 citations for hazardous violations
resulting in a traffic index of 17.6. The traffic index is determined by dividing the number of hazardous
violation citations by the number,of injury accidents. OTS believes that a minimum index of 25 is needed for
enforcement activity to have any impact on collisions rates. OTS also believes that when dealing with a high
volume of tourist motorists the traffic index should be raised even more to a level between 25-35.
Reports of speeding motorists are a common complaint made by city residents who are genuinely concerned
about their safety,the safety of their children and the livability of their neighborhoods. Lack of resources to
respond to the many complaints of speed is a cause of frustration within the community.
The city's Traffic Engineering Department has identified the top 10 collision locations and commuter corridors
by ranking. The primary collision factors of failure to yield and unsafe speed accounted for 60%of the
collisions in these areas. The locations and ranking are listed below for 1999.
Rank I Intersection Location Collisions Rank Commuter Corridor Locations Collisions
1 Santa Rosa at Foothill 25 1 Hwy 1 oothill-Olive 65
2 Marsh at Osos 15 2 Madonna(LOVR—Hi era 47
3 LOVR at Madonna 14 3 California oothill—San Luis Dr. 46
4 Santa Rosa at Murray 13 4 Johnson Orcutt—Marsh 44
5 Marsh at Morro 12 5 Broad(City limits—South St 43
6 Marsh at Chor-o 10 6 Foothill(City Limits—Santa Rosa 38
7 1 Santa Rosa at Palm 9 7 So.Hi era(City Limits—Madonna 32
8 Santa Rosa at Montalban 9 8 Monte California—Hwy 101 30
9 Santa Rosa at MonftTey 8 9 LOVR(City Limits—Madonna 20
10 Los Osos Valley at Royal 8 10 Foothill Santa Rosa—California 19
OTS-38b(Rev 10/99) o�L A&W: 02/16/00
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 3
While it is still the automobile that is the primary means of transportation in the city, a growing number of
bicycles are also being used. It is conservatively estimated that 2000 riders use the city streets on a daily basis.
This increased interaction between means of transportation resulted in 37 collisions during 1999.
Recent surveys have shown that approximately 15%to 20%of elementary school age riders do not own the
required bicycle helmet and usage by high school and collage age riders is very low. Lack of proper safety
equipment plays a major role in the high rate of injury in bicycle collisions. These findings point to the need for
additional educational programs targeting these age groups.
The city's Traffic Engineering Department has identified the top 10 collision Iocations and commuter corridors
by ranking. The primary collision factors of failure to yield and unsafe speed accounted for 60%of the
collisions in these areas. The locations and ranking are listed below for 1999.
According to OTS statistics the arrest rate for DLII violations should be 2%of the driving population. OTS
statistics indicate our arrest rate was 1.3% in 1997. According to OTS standards the city should be arresting
approximately 510 DLII (2%)violators to make an impact on this serious issue.
In 1999 the police department made 450 arrests for DUI. During this time there were 33 DUI involved
collisions with 9 of them involving injury.
he average blood alcohol concentration level for all DUI suspects was .14%. The patrol division arrests DLII
offenders on an as-time-permits basis. The city ranking for DUI enforcement according to 1997 OTS statistics
is 92 out of 101 cities of similar size. This means that there are only 9 cities of similar size that arrested more
drunk drivers than San Luis Obispo.
The police department aggressively pursues DUI violators. The large number of arrests suggests an alcohol
related problem that may be the result of the very large population of college age residents in and around the
city. The junior college and state university will increase the enrollment total by more than 5,000 students over
the next several years.
ATTEMPTS TO SOLVE THE PROBLEM
The following is a summary of the various efforts that have been made by the department to deal with the
problem:
1. Line up training has been provided to educate officers on current high collision locations and causes.
2. The department has installed moving radar units in all of its patrol vehicles to aid patrol officers in their
attempts to work speed enforcement.
3. Multi-directional radar has been installed on the motorcycles.
4. The department places its radar trailer in strategic locations in response to traffic complaints on a daily basis.
5. All officers are encouraged to work traffic enforcement and their efforts are monitored monthly. Traffic
officers conducted selective enforcement at problem locations on a rotational basis.
OTS-38b(Rev 10/99) .21a9§ed: 02/16/00
SCHEDULE A
PRoJECT No:
PROJECT DESCRIPTION PAGE 4
PROJECT GoAI.s
1. To reduce total fatal and injury collisions by 5%from the calendar 1999 base year by December 31, 2000
and by an additional 5%by December 31, 2001.
2. To reduce speed related injury and fatal collisions by 10% from calendar 1999 base year by December 31,
2000 and by an additional 10%by December 31,2001.
3. To reduce bicycle involved fatal and injury collisions by 10%from the calendar I999 base year by
December 31,2000 and by an additional 15%by December 31,2001.
4. To increase seatbelt compliance from the current 75%rate to 85%by December 31,2000, and to 90%by
December 31,2001.
5. To reduce nighttime (2100-0300 hours) fatal and injury collisions by 15%from calendar 1999 base year
total of 29 to 26 by December 31, 2000, and by an additional 15%from 26 to 23 by December 31, 2001.
PROJECT OBJECTIVES
1. To increase hazardous citations by 25% from calendar 1999 base year total of 3,480 to 4,350 by December
315 2000, and by an additional 15% from 4,350 to 5,000 by December 31,2001.
2. To conduct high profile selective enforcement activities in the top 10 commuter corridors to reduce
collisions from the 1999 levels, concentrating on speed,failure to yield violations, and pedestrian related
violations.
3. To issue seat belt citations equaling at least 15%of total hazardous citations and to issue child safety seat
citations equaling 1%of total hazardous citations.
4. To conduct seat belt, child safety seat, and bicycle helmet usage surveys in April and September of each
grant year.
5. To provide information and educational materials to the local media to increase community awareness of
traffic safety.
6. To conduct at least 15 bicycle safety presentations including at least 6 presentations to high school and
college age students.
7. To conduct at least one Bicycle Safety Rodeo per year.
8. To create and pilot-test a"Teaching Your Teen to Drive"program to assist parents who will be teaching
their teens to drive by improving the parents driving skills,techniques,and knowledge. The program will
include the Automobile Association of America's videotape"Teaching Your Teen to Drive".
OTS-38b(Rev(0/99) J49SCd. 02/16/00
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 5
9. To conduct at least 4 DUI/DL Checkpoints during each year of the grant period.
10. To conduct at least two annual highly publicized child restraint checkups at community events to determine
"child safety seat misuse." These events may be in parks, shopping centers,preschools, or at open houses at
police or fire departments.
11. To track the number of children or adults"saved by the bicycle helmet,"and to report each case to OTS.
We will note those cases that involve an OTS funded bicycle helmet.
12. To conduct a press conference or media event to kick-off or publicize the grant by July 1, 2000.
13. To fax OTS at(916) 262-2960, at least two weeks in advance,a short description of any new traffic
program or safety event. The fax will be addressed to the OTS Public Information Officer(PIO) and the
OTS Program Coordinator.
METHOD OF PROCEDURE
OPERATIONAL PHASE
Kase 1—Program Preparation (April 1, 2000—June 30, 2000)
• Two motor officers will be added to the four-member traffic safety unit. The OTS Project Grant will
fund the two additional motorcycle officers.
• The traffic sergeant will attend the OTS Traffic Summit in San Diego on April 23-27,2000.
• We will develop a training program for all department personnel to outline the goals and objectives .
and methods of the project. The training will emphasize that support by all patrol personnel is
necessary to meet the goals and objectives and our efforts to reduce traffic collisions.
• We will strive for a strong community awareness campaign through local news media, informing the
public of our efforts in combination with the Office of Traffic Safety to create a safer traffic
environment in our city. The community will be advised of our goals and objectives and solicited to
become involved in reducing the problems. In addition,processes will be put into place to provide
current enforcement location information to the media, specifically targeting the commuter-audience.
• We will develop responsibilities of each program member and patrol officers as they relate to the
project.
• We will procure all material,equipment,and personnel.
• Project goals and objectives will be reviewed and implementation of procedures will be put into place
by staff.
• The traffic sergeant will develop enforcement techniques,strategies,and scheduling for project
personnel with input from the motor officers.
• Develop the qualification criteria for the distribution of the bicycle helmets.
OTS-38b(Rey 10199) ;?,—Jejised: 02/16/00
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 6
• Necessary computer software modifications to capture pertinent data and generate timely, accurate
and relevant reports will be identified by department and project staff. The systems administrator
will complete the modifications.
Phase 2—Implementation (July 1, 2000)
Implementation of the Comprehensive Police Traffic Safety Program will begin by deploying the program
personnel during the peak traffic flow times at locations identified as high collision locations. Personnel will
also be deployed in areas identified by complaint or public demand. In addition, the visible radar trailer will be
deployed by project personnel in areas where speed has been identified as a primary collision factor or where
complaints about speed are generated.
The first month the traffic engineer and program personnel will cross-train and become familiar with the
computer-mapping program"Intersection Magic"and begin statistical analysis for evaluation of program
effects.
Phase 3—Community Involvement(Throughout the Project Period)
We will provide public information though specially prepared literature and public service announcements on
traffic safety, DUI,bicycle and pedestrian safety, and occupant protection.
We will provide articles on program goals,progress,and traffic safety through news release updates to local
newspapers and local radio stations. Radio station reports will include areas targeted for enforcement activities
and the types of violations that will be targeted
We will prepare public service announcements to coincide with specific statewide traffic safety programs,
holidays, and other times drivers need to be aware of increased hazards or priorities.
We will publish the availability of program personnel to speak to community groups about traffic safety,DUI,
and occupant protection and strive to meet those requests.
We will coordinate with the local schools to provide bicycle training programs,pedestrian safety programs, and
general traffic safety programs. We will coordinate with driver education instructors to allow program
personnel to speak at least once in each class per semester.
We will initiate the"Teaching Your Teen to Drive"pilot-program and make it available to all parents of teens
ready to obtain their driving permit to increase parental awareness of laws,technical knowledge and skills, and
accident causing violations prevalent among the community's younger drivers.
Phase 4—Data Gathering &Analysis (Throughout the Project)
Statistical data relating to the program goals and objectives will be collected,analyzed, and incorporated in
Quarterly Reports. Quarterly Reports for the quarter ended-September 30 will include year-to-date comparisons
of goals and objectives. The Quarterly Evaluation Data Form— Schedule C form will be competed each quart(
and submitted as part of the Quarterly Progress Report.
OTS-39b(Rev 10/99) �Z-1}e'2sed: 02/16/00
SCHEDULE A
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hese reports will compare actual project accomplishments with the planned accomplishments. They will
include information concerning changes by the Program Director in planning and guiding the program efforts.
The following are some of the methods to be used in constant monitoring and evaluation of the project:
A. Computerized Reports
Statistical information concerning data listed in the program goals and objectives will be available on a
timely basis throughout the project. In addition,the computer-mapping program will provide automated
pin-maps to compare enforcement efforts with collision data by location. This information will provide
an on-going evaluation to measure program goals and objectives and to aid improper deployment of
personnel.
B. Activity Logs
The San Luis Obispo Police Department has in place a sophisticated Computer Aided Dispatch System
that will keep activity logs of program personnel. This system will allow the city to measure the number
of traffic stops,disposition(verbal warning, citation,arrest), and gather data about the time expended on
various activities. This information will be used to evaluate the effectiveness of program personnel.
C. Supervision .
Close supervision of the program and program personnel will be maintained the traffic sergeant who
will deploy program personnel to maintain maximum program effectiveness. The San Luis Obispo
Police Department also encourages ideas and input from all employees. The program staff will be
expected to provide suggestions for improvement throughout the program.
Phase 5—Reports(Throughout the Project)
The project coordinator will prepare and submit all project reports in accordance with OTS requirements
specified with the Grant Program Manual Chapter 7.
A. Reports Required
• Quarterly Reports(QPR)—To provide the grantee and OTS with an evaluation of progress. It shall
be submitted within 30 days of the close of.the.quarters ending.December 31;March 31,June 30,
and September 30 of each federal fiscal year. Information on the cover page of the QPR shall
inelude the program number,OTS Program Coordinator's name,and current quarter. A QPR is also
required for any portion of activity occurring during the final quarter of project operations. This
report is in addition to the overall final project report
• Quarterly Evaluation Data Form—Schedule C—Shall be included with the Quarterly Report.
• Final Report and Executive Summary—A Final Report of program accomplishments will be
submitted within 60 days of the end of the program(Submitted by August 29,2002). The report will
be used to determine the effect that the program had toward reducing or solving the identified traffic
problems.
07 5 38b(Rev 10/99) a..lesed: 02/16/00
SCHEDULE A
PROJECT NO:
PROJECT DESCRIPTION PAGE 8
METHOD OF EVALUATION
Using the data compiled,the project manager will evaluate: (1)how well the stated project goals(s)and
objectives were accomplished; (2) if all the activities outlined in the Method of procedures were performed in
accordance with the project agreement; and(3)was the project cost effective?
STATEMENT OF INTENT
We have considered the continuing operational costs of this Comprehensive Police Traffic Safety Program, and
it is the intent of the city to absorb the entire cost of this program upon completion of the grant period.
OT538b(Rev 10/99) /_44sed: 02/16/00
SCHEDULE A-1
PROJECT NO.:
4,DMINISTRATIVE SUPPORT STATEMENT—Explain what type of priority this project has in your jurisdiction.
The City Council of San Luis Obispo has endorsed this project by resolution and by budgeting funds as shown
below in support of the program. The Chief of Police is dedicated to the goals of traffic collision reduction
through traffic enforcement, educational programs, and a strong engineering alliance between the police
department and the traffic engineering department.
AGENCY CONTRIBUTION—Explain what services or funds are being contributed by your agency in support of this project.
In addition to the existing Traffic Safety Unit consisting of 3 motorcycle officers and a supervising motor
sergeant,the City of San Luis Obispo will provide services necessary for the coordination, supervision,
administration and evaluation of this project. The two year contribution based upon the federal fiscal year will
be as listed below.
CONTRIBUTED ITEM % FY-1 FY-2 FY-3
Motorcycle Operation&Maint. 100% 950. 3,800. 2,850.
Direct Salary&Benefits(501/62nd Yr) 50% 17,126. 51,894.
Overtime(50% Second Year) 50% 1,760. 5,280.
Safety Equipment&Accessories 160% 8,750.
Total Agency Contribution $9,700. 522,686. $60,024.
OTS-3&(Rev 10/99) '15
SCHEDULE B
Page 1
DETAILED BUDGET ESTIMATE
PROJECT NO.
COST CATEGORY FISCAL YEAR ESTIMATES
FY-1 FY-2 FY-3 FY4
07-01-00 10-01-00 10-01-1 TOTAL COST
A. PERSONNEL COSTS 09-30-00 09-30-01 06-30-02 TO PROJECT
Positions and Salaries
Two Police Officers $0.00
3 months @ 4,133. @ 100% 24,798.00 0.00 0.00 0.00 24,798.00
3 months @ 4,133. @ 100% 0.00 24,798.00 0.00 0.00 24,798.00
6 months @ 4,194. @ 100% 0.00 50,328.00 0.00 0.00 50,328.00
3 months @ 4,278. @ 50% 0.00 12,834.00 0.00 0.00 12,834.00
3 months @ 4,278 @ 50% 0.00 0.00 12,834.00 0.00 12,834.00
6 months @ 4,342.@ 50% 0.00 0.00 26,052.00 0.00 26,052.00
Overtime-DUI Checkpoints-9 2,500.00 10,000.00 3,750.00 0.00 16,250.^^
Officers,6 hrs OT
Overtime- DUI Checkpoints-Sgt- 350.00 1,225.00 525.00 0.00 2,100.00
6hrs OT
Overtime-Bike Rodeo-Sgt,4 0.00 1,975.00 1,000.00 0.00 2,975.00
Officers,2 non-swom @ 7 hrs OT
Employee Benefits @ 33.45% $9,248.00 $33,838.00 $14,771.00 $0.00 57,857.00
Category Sub-Total $36,896.00 $134,998.00 $58,932-00 $ 0.00 $230,826.00
B. TRAVEL EXPENSE
In-State $1,500.00 $2,000.00 $1,500.00 $0.00 5,000.00
0.00
0.00
Category Sub-Total $1,500.00 $2,000.00 1 $1,500.00 $ 0.00 1 $5,000.00
C. CONTRACTUAL SERVICES
Not Applicable 0.00
0.00
C
Category Sub-Total $ 0.001 $ 0.00 $ 0.00 $ 0.00 ' 66
$ 0.00
oZ-OTS 38d(10/99) Revised:02/13/00
SCHEDULE B
Page 2
DETAILED BUDGET ESTIMATE
PROJECT NO.
FISCAL YEAR ESTIMATES
COST CATEGORY
FY-1 FY-2 FY-3 FY-4
04-01-00 10-01-00 10-01-1 TOTAL COST
D. NON-EXPENDABLE PROPERTY 09-30-00 09-30-01 06-30-02 TO PROJECT
2 Fully Equipped Police $35,280.00 $35,280.00
Motorcycles
Multimedia Projector&accessories 7,745.00 7,745.00
0.00
0.00
0.00
0.00
Category Sub-Total $43,025.00 $ 0.00 $ 0.00 $ 0.00 $43,025.00
E. OTHER DIRECT COSTS
2 police motorcycle helmets @ 350 $2,200.00 $1,500.00 $0.00 $0.00 $3,700.00
ea. &200 bike helmets @ 7.50 ea.
Printing, Educational, &Promotional 3,500.00 1,750.00 1,750.00 0.00 7,000.00
materials
Portable Sound System & 3,200.00 0.00 0.00 0.00 3,200.00
Accessories
Videocassette Recorder&laptop 2,900.00 0.00 0.00 0.00 2,900.00
computer for multimedia projector
2 handheld laser Units with 8,800.00 0.00 0.00 0.00 8,800.00
mapping attachments
5 handheld radar units 8,050.00 0.00 0.00 0.00 8,050.00
Printer 400.00 0.00 0.00 0.00 400.00
Digital Camera&accessories 800.00 0.00 0.00 0.00 800.00
3 Laptop computers for traffic 6,000.00 0.00 0.00 0.00 6,000.00
officers
Category Sub-Total 1 $35,850.00 $3,250.00 $3,250.00 $ 0.00 $40,850.00
F. INDIRECT COSTS
None $0.00
Category Sub-Total $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
PROJECT TOTAL $117,271.00 $140,248.00 $63,682.00 $ .0.00 $31.9,701.00
_ ..07r17
OTS 38d(10/99) Revised:02/13/00
SCHEDULE B-1
PROJECT No.
BUDGET NARRATIVE Page 1
PERSONNEL COSTS
The San Luis Obispo Police Department will hire two additional police officers. The new officers will
replace two officers taken from the present department complement to become part of the Traffic Unit. The
funds will be used to pay 100% of the salaries for the first operational year and 50% of their salary the
second year. The salary category represents the two officers' base salaries, plus the established city benefit
of 33.45% consisting of:
Retirement 9.00%
Workers' Compensation 9.00%
Unemployment 0.40%
Group Health Insurance 12.00%
Uniform 1.60%
Medicare 1.45%
TRAVEL EXPENSE
Travel funds will be utilized for travel and per diem to attend the annual OTS Summit and Police Traffic
Services Seminar. Funds may be used to attend OTS approved training. All travel claimed will be at the city
San Luis Obispo's approved rate.
CONTRACTUAL SERVICES
NON-EXPENDABLE PROPERTY
• The police department will purchase a multimedia projector and accessories.
• Two fully equipped police motorcycles to match the current fleet including emergency lighting,
sirens,radios and set-comms,moving radar units,and accessories.
OTHER DIRECT CosTS..
The police department will purchase the following equipment:
• Two motorcycle helmets.
• 200 bicycle helmets each fiscal year.
• Printing, educational and promotional materials to provide support for project goals and objectives.
• Two handheld Laser units for traffic officers along with accessories and mapping attachments.
• Five portable radar units, (4) for the traffic officers and(1) for the Traffic Engineering Department.
• Three laptop computers, one printer, and one digital camera for the traffic officers.
• Portable sound system with accessories compatible to multimedia projector, VCR, and laptop
computer.
• Videocassette recorder and laptop computer compatible to multimedia projector.
OTS-38f(Rev 10/99) Used: 02/10/00
SCHEDULE B-1
PROJECT NO.
BUDGET NARRATIVE Page 2
PROGRAM INCOME
In order to create a self sustaining program to continue after the grant ends, a"Traffic Offender Fund and
Ordinance" shall be established permanently for the purpose of receiving and expending fees collected for the
impoundment of a vehicle. The current 30-day impounded vehicle release fee of$112.95 shall be established as
the base fee charged for the release of vehicles stored under the authority of Section 14602.6 of the California
Vehicle Code. The fee will be adjusted yearly as set forth by financial department policy guidelines and
procedures. Monies in the traffic offender fund must be accounted for in a special fund and are not available to
the general fund. The appropriation of all monies in the "Traffic Offender Fund" shall go for the purpose of the
traffic offender program(TOP). The TOP shall include the enforcement of, education for, and the prosecution
of drivers with a suspended or revoked license and unlicensed drivers.
Expenditures shall include, but not be limited to,purchase of equipment, contractual services, materials and
supplies, any technology necessary to prosecute the case,and personnel costs. The balance remaining in the
"Traffic Offender Fund" at the close of any fiscal year shall be carried forward.
OTS-38f(Rev 10/99) ?_Igised: 02/13/00
STATE OF CALIFORNIA ! OFFICE OF TRAP YETY
ACCEPTANCE OF CONDITIONS A..,CERTIFICATIONS
OTS-33(Rev 4/98) Page I of 2
ACCEPTANCE OF CONDITIONS
COMPANY ORGANIZATION NAME
San Luis Obispo Police Department
The following are included herein and constitute a part of this Agreement:
OTS-38 Page I Schedule B-1 Budget Narrative
Schedule A Project Description Schedule C Quarterly Evaluation Data
Schedule A-I Administrative Support&Contribution OTS-33 Acceptance of Conditions and Certifications
Schedule B Detailed Budget Estimate STD.21 Drug-Free Workplace Certification
1. TERMS AND CONDITIONS
It is understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this Agreement is subject to
all federal and state regulations governing grants and to those controls expressed in the California Traffic Grant Program Manuals which include,
but are not limited to:
(a) Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project Director to the Office of Traffic Safety
by January 31,April 30,July 31,and October 31,during each year of project operation;
(b) OTS will withhold or disallow grant payments,reduce or terminate grant funds,and/or deny future grant funding anytime a grantee
fails to comply with any term or condition of the grant contract or program guidelines(Volume II,Chapter 3.9). This may include,
but is not limited to,the following:
• Failure to submit acceptable and timely reimbursement claims;
• Failure to submit acceptable and timely quarterly performance reports;and
• Failure to submit an acceptable and timely Schedule C(Quarterly Evaluation Data(OTS-38g)
(c) If,during the term of the grant award,federal funds.become reduced or eliminated,OTS may immediately terminate or reduce the
grant award upon written notice to the project director.
(d) By October 31,"continuing" projects must submit a September 30 claim and a written justification to support carrying forward prior
year unexpended funds. September 30 claims and written justifications,supporting the carrying forward of prior year unexpended
funds,submitted after November 30,will not be processed. The prior claim(i.e.,June 30)will be considered the year-end claim in
order to close out the federal fiscal year ending September 30. In addition,prior year unexpended funds will be deobligated and
allocated to new projects.
(e) All documentation required to request a project revision(i.e.,time extensions,budget category changes,and etc.)must be submitted to
.OTS prior to the effective date of change(s). For example:OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval is required for all project revisions
(Volume II,Chapter 3.8).
No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto,and no oral
understanding or agreement not incorporated herein shall be binding on any of the parties hereto.
GENERAL CERTIFICATIONS
II. EQUAL OPPORTUNITY ASSURANCE
Pursuant to the requirements of Title VI provisions of the Civil Rights Act of 1964,the certifying applicant acting through its chief
administrative officer,desiring to avail itself of the benefits of Chapter 1,Title 23,United States Code,and as a'condition to obtaining the
approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23,United
States Code,Section 105(a),hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway
Safety Program will be complied with fiilly.
M. MINORPCY AND WOMEN BUSINESS ENTERPRISE
(a) "Policy. It is the policy of the Office of Traffic Safety and the certifying applicant that minority and women business enterprises as
defined in 49 CFR Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part
with Federal finds under this agreement. Consequently,the MWBE requirements of 49 CFR Part 23 apply to this agreement."
(6) "MWBE Obligation The certifying applicant or its contractor agrees to ensure that minority and women business enterprises as defined
in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in
part with Federal funds provided under this agreement. In this regard the certifying applicant and all contractors shall take all necessary
and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority and women business enterprises have the maximum
opportunity to compete for and perform contracts. The certifying applicant and its contractors shall not discriminate on the basis of race,
color,national origin,or sex in the award and performance of DOT assisted contracts."
IV. SECTION 504.-REHABELITATION ACT OF 1973
Pursuant to Section 504 of the Rehabilitation Act of 1973,no qualified handicapped person shall,because of a certifying applicant's
facilities are inaccessible to or unusable by,handicapped persons,be denied the benefits of,be excluded from participation in,or
otherwise be subjected to discrimination under any program or activity funded under the Highway Safety Act of 1966(U.S.Code,Title
Section 23,Section 402 et.seq.).
Page 2 of 2
V. HATCH ACT
All employees of this certifying applicant whose principal employment is in connection with any Highway Safety Project financed in whole
or in part by loans or grants under the Highway Safety Act of 1966 have been made aware of the provisions of Section 12(a)of the Hatch
Act[5.U.S.C. I I8k(a)].
VI. NON-DUPLICATION OF GRANT FUND EXPENDITURE
The certifying applicant has no ongoing or completed projects under agreement with TOPICS,CCG(LEAA),HEW,or other Federal fund
sources,which duplicate or overlap any work contemplated or described in this Traffic Safety Project.
It is further agreed that any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this
Traffic Safety Project,will be revised to exclude any such duplication of grant fund expenditures.
It is understood that any such duplication of Federal fund expenditures subsequently determined by audit will be subject to recovery by the
Office of Traffic Safety.
VII. LOBBYING RESTRICTIONS
The undersigned certifies,to the best of his or her knowledge and belief;that:
(a) No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for influencing or
attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an
employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the
making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment,or
modification of any Federal contract,grant,loan,or cooperative agreement.
(b) If any funds other than Federal appropriated funds have.been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a
member of Congress in connection with this Federal contract,grant,loan,or cooperative agreement,the undersigned shall complete
and submit Standard Form-LLL,"Disclosure Form to Report Lobbying",in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers
(including subcontracts,sub-grants,and contracts under grants,loans,and cooperative agreements)and that all sub-recipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for asking or entering into this transaction imposed by Section 1352,Title 31,U.S.Code.
Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000
for each such failure.
VIII. RECYCLING
At intervals designated by the State,contractor shall certify in writing,under penalty of perjury,the minimum,if not exact,percentage of
recycled content of materials,goods or supplies offered or products used in the performance of the cont[ I,pursuant to the requirements of
Public Contract Code Section 10223. Connector may certify that the product contains zero recycled content. Definitions of recycled content
are contained in Public Contract Code Sections 12161 and 12200.
CERTIFICATION
We,the officials named below,hereby swear that we are duly authorized legally,to bind the contractor or grant recipient to the above described
conditions and certifications. Executed on the date and in the county below,and is made under penalty of perjury under the laws of the State of
California
PROM=T)rRFr'r1R'C NAVF
Steven W.Miller
DATE EXECUTED r�=anLiuis
THE COUNTY OF
Obispo
PROJECT DIRECTOR'S SIGNATURE
TITLE
Sergeant
Aumop ZtNG OFFICtAL's NAME
James M. Gardiner
'ATE EXECUTED EXECUTED IN THE COUNTY OF
San Luis Obispo
AUTHORIZING OFFICIAL'S SIONATUPE
TITLE
Chief of Police -21
State of Califomia
DRUG-FREE WORKPLACE CERTIFICATION
STD.21 (New I1-90)
COMPANY/ORGANIZATION NAME
San Luis Obispo Police Department
The contractor or grant named above hereby certifies compliance with Government Code Section 8355 in
matters relating to providing a drug-free workplace. The above named contractor or grant recipient will:
1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation,
possession, or use of a controlled substance is prohibited and specifying actions to be taken.against
employees for violations, as required by government Code Section 8355(a).
2. Establish a Drug-Free Awareness Program as required by government Code Section 8355(b), to inform
employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) Any available counseling, rehabilitation and employee assistance programs, and
(c) Any available counseling, rehabilitation and employee assistance programs, and
(d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355 (c),that every employee who works on the
proposed contract or grant:
(a) Will receive a copy of the company--s drug-free policy statement, and
(b) will agree to abide by the terms of the company=s statement as a condition of employment on the
contract or grant.
CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or grant
recipient to the above described certification. I am fully aware that this certification,executed on the date and in
the county below, is made underpenalty of perjury under the laws of the State of California.
OFFICIAL,—S NAME
James M.Gardiner
DATE EXECUTED EXECUTED IN THE COUNTY OF
San Luis Obispo
CONTRACTOR OR GRANT RECIPIENT SIGNATURE
TITLE
Chief of Police
FEDERAL I.D.NUMBER
95-6000781
:-22