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Home My WebLink About02/29/2000, C6 - FIRING RANGE IMPROVEMENTS; SPECIFICATION NO. 90051 council A -d9 _oo j acEnba uEpont C6 CITY OF SAN LUIS OBI.SPO FROM: James M. Gardiner, Chief of Police J""6 Prepared By: Cliff Chelquist, Captain SUBJECT: FUZING RANGE IMPROVEMENTS; SPECIFICATION NO. 90051 CAO RECOMMENDATION 1. Appropriate$18,600 from the unappropriated balance of the General Fund to the project account. 2. Approve contract with Specialty Construction in the amount of$61,900 for a lead recovery system at the police firing range, and authorize the Mayor to execute the contract. DISCUSSION As part of the 1999-01 Financial Plan,the City Council approved$50,000 for construction of a lead recovery system at the police firing range. The project was advertised and eight companies obtained specifications. Two bids were returned, the low one being from Specialty Construction for$61,900. Staff recommends the approval of additional funding to complete the project as currently designed, as being the most cost effective means to insure that a safe and environmentally sensitive firearms training facility will be available to meet both current and future needs. FISCAL IMPACT Based on final bid amounts and the addition of conduit to allow for the movement of electrical services,the total cost of the project will be$68,600. Both the prior approved amount of $50,000 and the additional request of$18,600 will come from the general fund. Based on ending results for the 1998-99 fiscal year and current revenue trends, adequate funds remain in the General Fund balance to fund this request and retain the balance at policy levels. Cost Low quaUfled bid 61,900 Additional conduit to allow future target upgrades 700 Contingency 6,000 Final construction costs 68,600 Funding Funding approved in 1999-01 budget from the general fund 50,000 Additional funds requested for conduit and contin enc 18,600 Necessary to conwkie the project 68,600 C6-1 Council Agenda Report=Firing Range Improvements ALTERNATIVES Reduce the scope of the project. This,alternative isnot reconimended:as is will reduce the currently availabletraining area of the range. Under=building-the project would:also result in the need to make additions to the range in the future at anticipated.higher costs. ATTACHMENTS 1. Contract 2. Bid.Summary Sheet 3. Original Funding Request C6-2 . CITY OF SAN LUIS OBISPO CALIFORNIA AGREEMENT THIS AGREEMENT,made on this day of 19_,by and between the City of San Luis Obispo, San Luis Obispo County,California,hereinafter called the Owner,and Specialty Construction,hereinafter called the Contractor. WITNESSETH: That the Owner and the Contractor for the considerationstated herein agree as follows: ARTICLE 1,SCOPE OF WORK: The Contractor shall perform everything required to be performed,shall provide and furnish all of the labor,materials,necessary tools,expendable equipment,and all utility and transportation services required to complete all the work of construction of Firing Range Improvements,Specification No.90051 in stria accordance with the plans and specificationstherefor,including any and all Addenda,adopted by the Owner,in strictcompliancewith the Contract Documents hereinafterenumerated. It is agreed that said labor,materials,tools,equipment,and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives. ARTICLE II, CONTRACT PRICE: The owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents,the contract prices as follows: Item Item Unit of Estimated Item price Total No. Measure Quantity (in figures) (in figures) 1. Bullet Containment System LS 1 61900.00 $61,900.00 BID TOTAL: $ 61,900.00 Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract Should any dispute arise respecting thetrue value of any work omitted,or of any-extra work which the Contractor may be required to do,or respecting the size of any payment to the Contractor,during the performance of this Contract,said dispute shall be decided by the Owner and its decision shall be final,and conclusive. ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in firll,if not attached,as if hereto attached: 1. Notice to Contractors and information for bidders. 2. Contract General Conditions and Technical Specifications. 3. Accepted Proposal 4: Public Contract code Section 10285.1 Statement and 10162 Questionnaire. 5. NoncollusionDeclaratian. C6-3 6. Plans. 7. List of Subcontractors. S. Agreement and Bonds. 9. Insurance Requirements and Forms. ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor,then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. IN WITNESS WHEREOF,the parties to these presents have hereunto set their hands this year and date first above written. CITY OF SAN LUIS OBISPO, A Municipal Corporation City Administrative Officer APPROVED AS TO FORM: CONTRACTOR Ci A ey Specialty Construction -2- C6-4 S0 o w c c o O0 o a F a. F m FE o S d d M M a 8 E U z 0 S S ry N y °a 6. � R1 a z x S o 0 0 z Q ° n U T a E S cc Q_ a S. z a m d ma N N O u � O � - m a a Q = z Wrs V d Q] Q CO m v a ca z ''6_5 9 1999-01 Financial Plan CAPITAL IMPROVEMENT PLAN PROGRAM: Administrative Services REQUEST TITLE: Purchase Lead Recovery Target System for Police Range Project Summary Purchase a lead recovery system at an estimated cost of$50,000 that will allow the safe use of the Police Pistol Range while stopping the introduction of lead into the environment. Project Objectives ■ To provide a backstop of sufficient height to prevent bullets from leaving the range. ■ To provide a system to stop the introduction of lead into the environment. ■ To allow us to continue to use the range and thus negate the need to acquire expensive property for the purpose of building a new range/training facility. Project Focus This project will maintain the existing pistol range as a safe training facility. Existing Situation In November of 1998,the work to stabilize the creek behind the pistol range was completed. The decisions on the scope of this work were environmentally driven with the emphasis being to protect the habitat of the area While this is commendable, the end result is that the earthen berm that forms the backstop against which weapons are fired will soon deteriorate and be reduced to a height that can not be counted on to prevent bullets from leaving the range. In addition to the obvious safety issue of projectiles leaving the range, we have a longer term issue of lead continuing to be introduced into the environment. Under current environmental requirements, the lead that is at the range can be left where it is but there is some question how long that policy will remain. Goal and Policy Links This request should be approved as it addresses both an immediate and possibly a future public health and safety issue. Project Work Completed Initial contact with contractors. Environmental Review Given that the range is in such proximity to a creek and that part of what we are trying to do is to deal with the lead issue, I would anticipate the project will require some level of environmental review. As we are doing nothing that directly impacts on the creek,we will be continuing an existing use of the facility and will be taking steps to stop introducing lead into the environment,it is hoped that the review requirements will be minimal. C6-6 Request Title Page 2 of 2 Project Phasing and Funding Sources Pro'ect Costs by Type Project Costs To-Date 1999-00 2000-01 2001-02 2002-031 Total E,giripment acquisition $0 $50,000 $0 $0 $0 $50,000 Total $0 $50,0001 Sol Sol $0 $50,000 Project Funding by Source Funding of$50,000 will be from the general fund in the fiscal year 1999-00. Implementation Task Date Site Review by Venders (to obtain an accurate cost estimate) July 1999 Request for Bids August 1999 Award Contract October 1999 Install system December 1999 Project Manager and Department Coordinator ■ Project manager To be assigned by Public Works,Engineering Division ■ Department coordinator Captain Cliff Chelquist Public Art Policy Not applicable. The area is not open to the public. Alternatives ■ Continue the Status Quo. This alterative is not recommended as it will result in the loss of a safe area for firearms training. ■ Change the scope of the project Rebuild the dirt berms. This alternative is not recommended as it would be a stop-gap in nature and be an on-going expense. Project Effect on the Operating Budget The requesting department estimates 20 hours of staff resources to manage the project during implementation. C6-7