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Home My WebLink About03/07/2000, C8 - WIDE AREA NETWORK IMPROVEMENTS council Ma*Dw3 j ac En ba RepoRt '� 8 CITY O F SAN LUIS O B I S P O FROM: Bill Statler,Director of Finance V) Prepared By: Teri Maa,Information Systems Manager SUBJECT: Wide Area Network Improvements CAO RECOMMENDATION ■ Continue implementing the City's fiber optic communication network strategy and improving the wide area network by installing conduit on Chorro between Palm and Lincoln. ■ Authorize the CAO to enter into an agreement with Leo Tidwell Excavating Corporation in an estimated amount of$19,500 for installing conduit. ■ Appropriate $19,500 from the General Fund for installing conduit. DISCUSSION Recognizing the importance of fiber connectivity — and its related costs — in May of 1996 the Council adopted a strategy for creating a City fiber optic network (Exhibit B) that sets forth an important concept: by identifying key City facilities that should be part of the City's fiber backbone, we can enhance our ability to coordinate work with other City projects and with other private and public sector agencies. This is especially critical in installing conduit. An open trench that is going where we want a future fiber connection is a unique cost —saving opportunity. In accordance with our adopted fiber network strategy, Public Works designed a fiber optic route from City Hall on Palm to Fire Station 2 on Chorro. City already owns existing conduit on Paha and has access to conduit from Fire Station 2 on Chorro to Lincoln. Tidwell, who is working on another project on Chorro, has submitted a bid to install conduit for the City and complete the final segment of the route between Palm and Lincoln. CONCURRENCE Public Works concurs with these recommendations. FISCAL IMPACT Adequate fund balance is available in the General Fund to fund the proposed work and retain balances at policy levels. C8-1 Council Agenda Report—Wide Area Network ImprdVements Page 2 . ALTERNATIVE Do not.proceed at A. This would mean missing aa:opportuniry to;install an important piece of our fiber conduit backbone that:connects City Hall with Fire Station 2 and ultimately_ Stenner Creek. 'EXHIBITS A. Map-showing proposed fiber optic routes B. Adopted.fiber optic network strategy C8-2 Cut duit goes to Fire Station 2 Exhibit"A- e. i + Proposed liber Optic Route + v� I f<2 Existing City Conduit Conduit from Communications Company City Hall NProposed Fiber Conduit ($19,500 contract cost to City) O �0 �O ♦♦ 955 Morro i,,%;` %' Qpm ♦♦ N ♦ I r 100 0 Gecftma ��Servi�s O[1'QST IIm 06FU � 0_1 .. 0 0. / Exhibit council W:7 j aCW n6a Repoizt CITY OF SAN LUIS OBISPO FROM: Mrchael McCluskey, Public Worla Director SUBJECT: :Fiber Optic Communication Networis CAO RFCONZ ENDATTON Conceptually approve a strategy for creating a City Fiber Optic Network DISCUSSION In August of 1993 the first fiber optic network line was installed connecting City Hall with 955 Morro Street, the parking garages at Marsh and Palm, and the Parks and Recreation Department at 860 Pacific Street As a result of that connection, substantial increases in communication speeds and efficiency were achieved by all employees and operations so connected Additionally cost savings occurred, in that existing phone systems which had previously been used for communications systems connections were discontinued From that beginning, a very elementary form of fiber optic master planning was initiated. It was realized that a fiber optic network which connected all City facilities wound allow instantaneous communication amongst all voice and data communications, with the ability in the future to add video transfer capabilities. While the initial installation was done in a joint trench with a City owned water line project, it was also realized that other City capital improvement projects would be forthcoming at which time the opportunity would arise to place fiber optic conduits during that construction project. By selecting key capital improvement projects for installation of fiber optic conduits,a network of conduits could be in place that would eventually connect all City facilities. During the summer of 1995, contacts were made with the San Luis Obispo Unified School District The School District wished to have a fiber optic network interconnecting all its school facilities and volunteered to work with the City in a cooperative manner, and likewise the City volunteered to work with the School District in a cooperative manner to allow the same conduit to interactively connect School District facilities and City facilities. At the same time as staff contacted the School District, initial contact was made with officials of San Luis Obispo County. The County felt an advantage to being connected to the C;ty Hall from its Courthouse facilities, but that no other advantages could be realized with the remainder of its facilities. Thus, City staff began working cooperatively with School District staff to formulate ideas and plans linldng capital improvement projects with fiber optic. conduit placement The School District has since negotiated a fiber optic contract with Sonic Cable Company. City staff learned of this contract only after the District and Sonies plan became public. In a followup contact with School officials,they have indicated their intention to involve other agencies once the proposal with Sonic is fully resolved CS-4 105-1 Council Agenda Report- Fiber Optic Page 2 To date a number of installations have taken place with various projects, and a number of installations are either planned or in the planning stage for installation. A complete network is nearly planned Some "gaps" in the network have been identified, as some areas of town simply do not have upcoming capital improvement projects. Until specific fiber optic projects are built or capital improvement projects are identified, these will remain as gaps in a future network. A map showing the existing and proposed fiber optic conduit locations, is attached as Exhibit A. Existing conduits are shown, as well as future conduit installations associated with known capital improvement projects. Areas where no known capital improvement projects are located, where fiber connections will be needed, are identified as "gaps". A description of the existing conduits and future known-conduits is also shown on Exhibit A and are marked 1-22; a description of the gaps identified are described by letters A-E. As can be seen from the timing associated with the known projects, it is anticipated that major City facilities would be linked via fiber optics by the year 1998. However due to the remaining gaps which would be in existence at that time, all City facilities would not be totally interconnected. Although not requested or anticipated at this time, certainly at some future date there will arise the need for a specific capital improvement project to complete specific gaps in order to complete the network and tie all City facilities together. Future connections to other government bodies such as Cal Poly, Caltrans,Water Quality Control Board, etc. should be a goal of a future community-based network: A great benefit of such interconnection, besides easier communication, would be the sharing of GIS files which are very large and often redundant However, careful attention will need to be directed to assure each agency full security.of its information and data before such connections are made. Staff believes that the City is pursuing a wise policy of slowly and steadily adding other City facilities to the fiber network as economically as possible,via combining fiber optic conduits with selected capital projects. There is no need for an immediate connection,but a general recognition that this is the communication pathway of the future and the City needs to plan for it No formal Council action is requested at this time, other than to concur with strategy and philosophy to date-.- At some future date, funding for a specific fiber capital project to close an identified gap may be requested. FISCAL PACT Making a fiber optic system operational involves three components: a) conduit which carnes fiber cable; b) fiber cable from site to site; and c) equipment at each site to transmit and receive the information. Due to the incremental approach/philosophy, the cost of conduit installation is usually just the cost of the conduit itself; as trenching, backfill and pavement repair costs are bome by the main project Because sites are added one at a time, the amount of actual fiber cable(and its cost) are minimized and only one send/receive unit is needed since that site is tying into an established system. Most costs to date have been bome by the general fiord, while significant contributions have been made by the water, sewer, and parking enterprise fiords. Amchll= f W'A . .105-2 C8-5 —max 1� • •�� vc ILllll , � f;\(F..•b.-G ��'.c�� `\ —>.�-ate, I !mss' t:'' 't• "�� ♦_. � ♦ ''1 1 _C � �� Y ��.tea Fes.. r�.F'� •'j ' s +f�:'�.ri� CLQ � z.ti.'ICar�•. fit ti� r- -/' ,l `lam....—c • ��•... _ • s•t_'.'�; 0.}fir-- - r"� \1 d •< . � a��L '�:�yy�� , v O 7\` �•�� `,.._'f•^. ....,- `�.� � lOZ Mill or CRy Of san LUIS OSISpO ' C8-6 105-3 L E G E N D OI CONDUIT -NEW-PART OF LAUREL @ JOHNSON SIGNAL PROJECT SUMMER 96 2O CONDUIT -EX-PART OF JOHNSON PARK PROJECT SUMMER 95 O3 CONDUIT -NEW-PART OF SWIM CENTER REDO SUMMER 96 O CONDUIT -NEW-UNKNOWN 5O CONDUIT -NEW-PART OF SCHOOL DISTRICT REDO SINSHIEMER SCHOOL O6 CONDUIT -EX-PART OF PHONE CO. PROJECT TO SCHOOL MAINTENANCE FACILITY O7 CONDUIT -NEW-PART OF BIKE PATH PROJECT SUMMER 96 OB CONDUIT -NEW-PART OF JENNIFER STREET BRIDGE SUMMER 96 O9 CONDUIT -NEW-PART OF SIGNAL INTERCONNECT PROJECT C/T SUMMER 96 10 CONDUIT -EX-PART OF ELKS LANE PROJECT JAN. 96 11 CONDUIT -NEW-PRADO RD. OVERLAY SUMMER 96 OR 97 12 CONDUIT -NEW-PART OF DOWNTOWN WATER PROJECT 1994 13 CONDUIT -EX-PART OF P 8 R ADMINISTRATION BLDG. WINTER 95-96 14 CONDUIT -NEW-PART OF SIGNAL INTERCONNECT PROJECT C/T SUMMER 96 15 CONDUIT -NEW-PART OF U.D. x13 SUMMER 97 16 CONDUIT -NEW- PART OF WATER TRANSMISSION PROJECT SUMMMER 97 17 CONDUIT -EX-DATE UNKNOWN CALIF. MILL TO MONTEREY 18 CONDUIT -NEW-PART OF CITY/SHA SIGNAL INTERCONNECT PROJECT SUMMER 96 ALTERNATE: FROM MILL TO GROVE 19 CONDUIT -NEW- PART OF TK ANNEXATION -TIME: UNKNOWN 20 CONDUIT -NEV-PART OF WATER RE-USE PROJECT SUMMER 1998 21 CONDUIT -NEW- PART OF WATER RE-USE PROJECT SUMMER 1998 22 CONDUIT -EX-NEW PLACEMENT OF FIBER BY IS STAFF SUMMER 96? ■ CITY FACILITIES - SCHOOL FACILITIES • OTHER PUBLIC FACILITIES a. FACILITIES GAP . CONDUIT EXISTING CONDUIT PLANNED ' OA HIGHLAND GAP-POSSIBLE SPECIAL PROJECT NEED C/P OK OB P 8 R TO FS kI GAP-ROUTE UNKNOWN-POSSIBLE U.D. 914 BROAD ST. OC FS 91 TO BIKE PATH GAP -ROUTE UNKNOWN OD HIGUERA GAP-POSSIBLY DO WITH CITY FORCES? �} O BIKE PATH PHASE II GAP _. CONNECT TO TRANSIT CENTER? C8-7 105-4