HomeMy WebLinkAbout10/17/2000, 7 - FIRE STATION NO. 3 - BATHROOM AND OFFICE REMODEL PROJECT Council "�°o - ,'1 - 00
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CITY OF SAN LUIS OBISPO
FROM: Robert F. Neumann, Fire Chief
Prepared By: Tom Zeulner, Fire attalion Chief
Viv R. Dilts, Administrative Assistant
SUBJECT: FIRE STATION NO. 3 —BATHROOM AND OFFICE REMODEL
PROJECT
CAO RECOMMENDATION
Appropriate additional $88,500 from the General Fund to the existing CIP-Fire Station No. 3
Bathroom Account for the purpose of remodeling the existing bathroom and office space for a
total project cost of$153,500.
DISCUSSION
Background
Fire Station #3 is an essential services facility located at the corner of Laurel Lane and Augusta.
Each year the engine company housed here responds to approximately 750 calls for emergency
service in its.first due area. The facility will be required to stay in service for at least another 40-
50 years.
The facility has never had any significant monies spent on it. In the mid-eighties a new roof was
installed. In the early-nineties seismic improvements were added. However, other than cosmetic
items, it remains essentially as built in 1957. The mechanical systems, electrical and plumbing
services are in need of attention.
Project History
In 1996, it became obvious that there was a dry rot problem in the sub-floor in the shower area of
the done section of the facility. The floor in the shower area was separating because the shower
membrane had failed. Funds were requested ($15,000) and approved in the CIP budget.
Temporary shoring was placed under the dry rot floor to keep someone from falling through.
Staff, not having the expertise to estimate costs, brought in an estimator and an architect. During
the initial site visit by the estimator and architect, they identified many building deficiencies
which should be addressed. Several major ones are listed below:
1. Improve functionality of the office to include three work stations
2. Modernize the kitchen
3. Abate asbestos hazard
4. Correct drainage/moisture problem under the office and dorm section
It was their recommendation that if the restrooms were remodeled, it would be advantageous for
the City to correct the above noted deficiencies during the required remodel f1-f A
1fA
Council Agenda Report—Station 3 Bathroom and Office Remodel Project
Page 2
compliance. A more knowledgeable and realistic plan was then developed which would correct
these deficiencies and greatly expanded the scope of the project. However, the funding
requested was fairly high for a mid-year item and had not been thoroughly reviewed internally.
Therefore, Fire Department staff was directed to meet with representatives from the
Administration and Community Development Departments to discuss the scope of the project
and pursue alternate funding sources. On June 30, 1998, this meeting was held at Fire Station
No. 3 and a consensus was reached that this was a worthwhile project and should be completed
at one time.
This larger and more extensive remodel plan was then requested in the 1999-01 Financial Plan,
which would take considerably more resources, but would have carried the building well into the
future. However, at that same time, work on the.Orcutt Area Specific Plan was just beginning,
and it was thought that a replacement fire station might be more appropriate in this area.
Therefore, Fire Department staff was given direction to study the this idea with the possibility of
relocating Fire Station 3 to the corner of Orcutt and Johnson. In the meantime, an additional
$50,000 was appropriated to correct critical deficiencies.
Current Situation
Staff believed this additional funding would be enough to correct the critical problem areas, until
perhaps a replacement station was built. However, this is no longer the case for the following
reasons:
1. It is improbable the station will be relocated to the Orcutt/Johnson area because Prado
Road is not going to be connected to this area in the near future, nor will a grade
separation be built on Orcutt Road any time soon.
2. This project was planned to be overseen by the Engineering Department. This is not
possible due to their tremendous work load.
3. Building costs have gone up since the original request.
4. There are additional costs for asbestos monitoring and removal.
Proposed Project
Staff is requesting $88,500 to finish the project. This project would:
1. Install cost-effective, energy-efficient lighting.
2. Provide safe and functional restrooms for both male and female Firefighters.
3. Repair an existing dry rot problem in a sub-floor in the bathroom area.
4. Provide a functional office area with three work stations and a resource library.
Project Status
Since funds have been approved, staff continues to work on this project. To date, staff has spent _
a considerable amount of time energy into this project and has accomplished the following:
1. Building plans have been drawn up by RRM Design.
2. A building permit is on file. 7_2
Council Agenda Report—Station 3 Bathroom and Office Remodel Project
Page 3
3. Marcia Walther, who has managed many City projects including the new Headquarters
Fire Station, has been chosen as the construction manager.
4. A cost analysis of the project has been completed.
5. An asbestos inspection has been conducted.
6. An asbestos Environmental Hygienist to monitor asbestos/lead removal has been chosen.
CONCURRENCES
The Finance Director concurs with this request.
FISCAL IMPACT
Fire Station No..3 Project .-Profig Costa.To=Date.. . Funded Deficit
1998-99 Original Budget 15,000
1999-00 Budget Adjustment 50,000
Total Costs To-Date (13,900)
Future Costs
RRM Construction Administration Svcs. (13,800)
Construction Manager (10,000)
Environmental Hygienist (6,000)
Asbestos Removal (8,000)
emporary Shower/Toilet Trailer (3,100)
ublic Art (1,000)
ffice Furnishings (1,200)
dvertising/Printing Costs (1,500)
stimated Building Costs (85,000)
ontingencies (10,000)
ub-Total (1539500) 659000
OTAL (58,500)
The 1997-99 Financial Plan designated $15,000 for this project. In 1999-00 staff was advised to
make only immediate necessary repairs to the structure and received an additional $50,000 to
complete the task. Staff was further advised to study a plan for relocating this station to the
corner of Johnson and Orcutt consistent with the proposed Orcutt area annexation. With the
relocation unlikely, staff is requesting additional funds of $88,500 to develop two unisex
bathrooms and enhance office space with three work stations. With the approval of increased
funding, staff is ready to go to bid. Staff believes work could start in January of 2001 and be
completed by March of 2001.
Funding for this supplemental project cost is not available within existing resources. As such,
we recommend appropriating $88,500 from the unreserved General Fund balance. Based on the
1999-01 Financial Plan Supplement and Council-approved changes since then, this will result in
an ending fund balance that is 20.5% of operating expenditures compared with our policy
minimum of 20%.
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