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HomeMy WebLinkAbout12/12/2000, 2B - WORKLOAD IMPACTS: CARRY-OVER GOALS AND SPIN-OFF TASKS IN 2001-03 council j ac cn as Report 'um aB CITY OF SAN LUIS OBISPO FROM: Ken Hampian, Assistant CAO Bill Statler, Director of Finance SUBJECT: WORKLOAD IMPACTS: CARRY-OVER GOALS AND SPIN-OFF TASKS IN 2001-03 CAO RECOMMENDATION Review and discuss workload impacts in 2001-03 resulting from carry-over and "spin-off' tasks from 1999-01 goals and objectives. DISCUSSION The purpose of the goal-setting process is to identify the City's most important, highest priority things to accomplish over the next two years, and then allocate the resources needed to achieve them. The Council has significant flexibility in setting new initiatives, reordering current priorities and reallocating resources accordingly. However, the simple fact is that the Council does not begin each Financial Plan with a clean slate for two key reasons: Commitments to Day-to-Day Services. Most of the City's resources are dedicated to delivering basic day-to-day services: for example, catching bad guys, putting out fires, mowing turf and filling potholes. While discretion certainly exists in this area—the Council ultimately determines "basic" service levels—the simple fact remains that not every dollar in the City's budget is available for new services or facilities. Traditionally, there has been a bias towards adequatelymaintaining current service levels and existing facilities before expanding or building new ones. And while it is certainly possible to reduce current services or facility maintenance in order to fund new ones, this is a difficult process that should not be entered into lightly. Carryover and "Spin-Off Tasks from 1999-01. As reflected in the goals and objectives status update as of December 2000, in general we are on-track in accomplishing "action plan" tasks for 1999-01. However, many of these (including 12 major City goals, 22 other Council objectives and 326 "other program objectives") are likely to have carry-over impacts into 2001-03 for two reasons: ■ Action Plan In Progress: Carry-Over Tasks. This category identifies goals and objectives where we are unlikely to complete all work program tasks by June 2001. ■ Action Plan Completed: Spin-Off Tasks. Many of the goals and objectives adopted by the Council are multi-year in nature. As such, while we may complete all tasks identified for 1999-01, this will often generate "spin-off' tasks—new work as result of completing the 1999-01 action plan. The most common examples of this are where the 1999-01 work programs called for completing plans or studies: now that these are complete, new work efforts are likely in implementing them. 2B-1 Council Agenda Report—Workload Impacts: Carry-Over Goals and Spin-Off Tasks in 2001-03 Page 2 The following summarizes anticipated carry-over and spin-off tasks from 1999-01 into 2001-03 (major City goals for 1999-01 are in bold italics): Function Goals . Objectives Tasks Tasks Public Safety • Mobile Data Computers Program Objective Public Utilities • Long Term Water Supply Major City Goal • Whale Rock Habitat Conservation Plan Program Objective • Solid Waste Management Program Objective Transportation . Parking and Downtown Access Plan Major City Goal • Circulation Element Implementation Other Council Objective • Focused Circulation Element Update Other Council Objective Deferred • Bikeway and Pedestrian Improvements Other Council Objective • Flood Protection Other Council Objective • Transit Transfer Center Other Council Objective Leisure,Cultural& . Athletic Fields Major City Goal Social Services • Community Center and Therapy Pool Major City Goal • Laguna Lake Master Plan Other Council Objective • Update Parks&Recreation Element Program Objective Community . Airport Area Specific Plan Major City Goal Development • Downtown Plan(including Chinatown Major City Goal Historic District-Court Street project) • Open Space Preservation Major City Goal • Neighborhood Preservation and Major City Goal Enhancement • Commercial Zoning Update Other Council Objective • Urban Design Quality Other Council Objective • Margarita Area Specific Plan Other Council Objective • Economic Development Other Council Objective • Large Office Space Demand Analysis Program Objective • Alternative Residential Sweet Program Objective Standards • Downtown Outdoor Dining Program Objective • Conservation/Energy Elements Update Program Objective • Housing Element Update Program Objective • Orcutt Area Specific Plan Program Objective • Historic Preservation Guidelines Program Objective • Mid-Higuera Area Plan Program Objective General s Long Term Fiscal Health Major City Goal Government • Information Technology Master Plan Program Objective As reflected in this table, there are already thirty-two goals and objectives that are likely to require significant resource commitments in 2001-03 based on carryover tasks from 1999-01, or spin-off efforts now that the work program for 1999-01 has been completed. SUMMARY The Council has significant flexibility in setting new priorities and goals for 2001-03. However, we need to recognize that we already have a very full plate. Adding more onto it will require either consciously emptying some things from it; or getting a bigger plate (adding resources). 2B-2 Council Agenda ReportWorkload Impacts: Carry-Over Goals and Spin-Off Tasks In 2001-03 Page 3 And as previously discussed with the Council as part of the Ten Year Financial Plan, any new, significant revenue sources will require voter approval. In summary, we can afford almost anything; but we cannot afford everything. _ ---- —� . .._ r,i rr � G:Budget Folders/2001-03 Financial Plan/Council Goal-Setting/Agenda Reports/Carryovers and Spin-Offs 2B-3