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Home My WebLink About01/17/2001, Agendar s council Agen6A C I T Y OF S A N L U I S O B I S P O CITY HALL, 990 PALM STREET Wednesday, January 17, 2001 ACTION UPDATE 6:30 P.M. 2001 -2003 FINANCIAL PLAN The Forum COMMUNITY FORUM 751 Marsh Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members, Jan Howell Marx, Christine Mulholland, Ken Schwartz, Vice Mayor John Ewan, and Mayor Allen K. Settle All Council Members were present. PUBLIC COMMENT PERIOD (not to exceed 15 minutes total) The Council welcomes vour input. You may address the Council by completing a speakers slip and givinq it to the Citv Clerk prior to the meetinq. At this time, you may address the Council on items that are not on the agenda or items on the Consent Aqenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda. except that members of the Council or staff may briefiv respond to statements made or questions posed by persons exercisinq their public testimonv rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relatinq to each item referred to on this aqenda are on file in the Citv Clerk's Office in Room 1 of City Hall. None. Council Agenda Action Update 2001 -03 FINANCIAL PLAN COMMUNITY FORUM I Wednesday, January 17, 2001 6:30 p.m. Welcome Mayor 6:35 p.m. Process, Goal Criteria, Fiscal Summary City Administrative Officer 6:45 p.m. Public Comment Two - minute summaries focusing on: a. What you recommend. b. Why it's important. C. How it might be achieved d. Identify others with similar view rather than repeat the same points. [City staff will record comments and post them on the walls in the appropriate budget categories.] 8:15 p.m. Group Discussion by Budget Category a. Summarize major themes b. Discuss links with current programs. C. Explore alternatives d. Rank benefits versus resources. 9:00 P.M. Brief Report from Each Group 9:25 p.m. Participants Complete Summary Feedback Form 9:30 p.m. Participation Prizes and Close Approximately 150 members of the public attended the Forum. Forty-six speakers provided a variety of suggestions to the Council for the next two -year budget cycle. Facilitated by City Staff, interested participants broke into discussion groups, summarized themes, explored alternatives and reported back to the Council. ADJOURNED The Council will meet again to discuss goals on February 3, 2001 at 8:30 a.m. in the City /County Library Community Room. > council acEnda C I T Y OF S A N L U IS O B I S P O CITY HALL, 990 PALM STREET f /� Wednesday, January 17, 2001 6:30 P.M. 2001 -03 FINANCIAL PLAN: The Forum COMMUNITY FORUM 751 Marsh Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members, Jan Howell Manx, Christine Mulholland, Ken Schwartz, Vice Mayor John Ewan and Mayor Allen K. Settle PUBLIC COMMENT PERIOD (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completinq a speaker's slip and qivinq it to the City Clerk prior to the meetinq. At this time, you may address the Council on items that are not on the aqenda or items on the Consent Aqenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the aqenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercisinq their public testimony riqhts (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relatinq to each item referred to on this aqenda are on file in the City Clerk's Office in Room 1 of City Hall. goRegular Council meetings are broadcast on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services, programs and activities. Telecommunications Device for the Deaf (805) 781.7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information, call 781 -7103. f Council Agenda Wednesday, January 17, 2001 2001 -03 FINANCIAL PLAN: COMMUNrrY FORUM 6:30 p.m. Welcome Mayor 6:35 p.m. Process Overview, Status of Current Goals City Administrative Officer and General Fiscal Outlook Director of Finance 6:45 p.m. Public Comment Two - minute summaries focusing on: a. What is being recommended. b. Why it's important. C. How it might be achieved d. Identify others with similar view rather than repeat the same points. [City staff will record comments and post them on the walls in the appropriate budget categories.] 8:15 p.m. Group Discussion by Budget Category As time permits: a. Summarize major themes b. Discuss links with current programs. C. Explore alternatives d. Rank benefits versus resources. [City staff will serve as facilitators.] 9:00 P.M. Brief Report from Each Group 9:25 p.m. Participants Complete Summary Feedback Form 9:30 p.m. Participation Prizes and Close ADJOURNMENT u council agcnaa C I T Y OF S A N L U I S O B I S P O CITY HALL, 990 PALM STREET Saturday, February 3, 2001 8:30 A.M. 2001- 03 FINANCIAL PLAN: Library Communitv Room COUNCIL GOAL SETTING WORKSHOP 995 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members, Jan Howell Marx, Christine Mulholland, Ken Schwartz, Vice Mayor John Ewan and Mayor Allen K. Settle PUBLIC COMMENT PERIOD (not to exceed 15 minutes total) The Council welcomes vour input. You may address the Council by completinq a speakers slip and qivinq it to the City Clerk prior to the meetinq. At this time, you may address the Council on items that are not on the aqenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercisinq their public testimonv rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relatinq to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. ® Regular Council meetings are broadcast on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services, programs and activities. Telecommunications Device for the Deaf (805) 781 -7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information, call 781 -7103. Council Agenda 2001 -03 FINANCIAL PLAN: COUNCIL GOAL SETTING WORKSHOP 8:30 a.m. Refreshments 9:00 a.m. Welcome and Introductions 9:05 a.m. Purpose, Process and Guidelines 9:15 a.m. Status of Existing City Goals: Likely "Carryover and Spin -Off" Tasks 9:25 a.m. Five Year Fiscal Forecast 9:45 a.m. Comments from the Public Not previously Presented (New People, New Ideas) 10:00 a.m. Review Goals by Category Discuss Relationship of Goals to Current Activities Formulate and Select Candidate Goals [Staff writes candidate goals on flip charts] 12:30 p.m. Lunch Break [Staff compiles candidate goals.] 1:30 p.m. Discuss and Weight Goals Clarify Goal Statements Prepare Written Ballot Ranking Goals 3:00 p.m. Tabulate Results 4:00 p.m. Review and Identify Major City Goals Note Areas Needing Further Consideration ADJOURNMENT Saturday, February 3, 2001 Mayor Facilitator City Administrative Officer Finance Director Public Council/Facilitator Council Staff Council 2001 -03 financial plan GOAL - SETTING WORKSHOPS January 17 and February 3, 2001 This notebook is organized into the following twelve sections in providing the Council with background materials for the goal- setting workshops scheduled for January 17 and February 3, 2001 as part of the 2001 -03 Financial Plan process: Section 1 Workshop Agendas This section includes agendas for each of the budget workshops: comity forum on January 14 and Council goal- setting workshop on February 3. Section 2 Status of Current Goals and Objectives Detailed status reports on each of the City's major goals for 1999 -01 as of December 2000 are provided in this section along with briefer status reports on the other important objectives adopted by the Council as part of the 1999 -01 Financial Plan. These are preceded by an introduction and brief "checklist" on the status of each goal and objective (completed or in progress). Section 3 Carryover Goals and Spin -Off Tasks The Council has significant flexibility in setting new initiatives, reordering current priorities and reallocating resources accordingly. However, the City does not begin each Financial Plan with an empty plate for two key reasons: commitments to day - today services and "carryover and spin -off' tasks from 1999 -01. This section identifies likely carryover goals and spin -off tasks in 2001 -03. Section 4 Suggested City Goals: Council Advisory Bodies Written recommendations received from Council advisory bodies received as of January 5, 2001 are included in this section. If others are received after this date, they will be forwarded to the Council. Section 5 Suggested City Goals: Community Groups and Others This section includes the written recommendations received from community groups and interested individuals received as of January 5, 2001. If others are received after this date, they will be forwarded to the Council. Section 6 Suggested City Goals: Community Budget Bulletin This section includes the results of the survey included with the "Community Budget Bulletin' insert in the City's utility bills. Section 7 Results from May 2000 Citizen Survey In preparation for a possible revenue ballot measure, the City commissioned a scientific survey of public opinion by the firm of Fairbank, Mashn, Maullin & Associates. The results of this survey are provided in this section. Section 6 Results from Community Forum In preparation for the February 3 goal - setting workshop, a summary of the results from the January 17 community forum will be provided to the Council by January 22 along with any other requested supplemental materials. Section 9 Five -Year General Fund Fiscal Forecast This forecast will be distributed to the Council on January 22. Section 10 Council Member Goals This section will include the consolidated recommendations received from individual Council members by Friday, January 26, and will be distributed on Tuesday, January 30. Section 11 Background Information The following background materials are provided in this section: 2001 -03 Financial Plan calendar; budget process overview; current Financial Plan policies; Council agenda reports from December 12, 2000 outlining the goal - setting process and general fiscal outlook for 2001 -03; public notification efforts; and the 2000 -01 "Budget -in- Brief" Section 12 Notes and Other Materials This section provides the Council with a place for their notes and other supplemental materials received by them. 2001 -03 f inn ciat plAn GOAL - SETTING WORKSHOPS January 17 and February 3, 2001 TABLE OF CONTENTS Section 1 Workshop Agendas January 17: Community Forum 1 -1 February 3: Council Goal- Setting Workshop 1 -3 Section 2 Status of Current Goals and Objectives Introduction 2 -1 Major City Goals 2-4 Other Council Objectives 2 -22 Section 3 Carryover Goals and Spin -Off Tasks Carryover Goals and Spin -off Tasks into 2001 -03 Section 4 Suggested City Goals: Council Advisory Bodies 3 -1 Items received after January 8 will be distributed as they are received Overview 4 -1 Architectural Review Commission 4 -2 Bicycle Committee 4 -3 Cultural Heritage Committee 4-4 Housing Authority 4-6 Human Relations Committee 4-8 Jack House Committee 4 -10 Joint Use Committee on Recreational Facilities 4 -11 Mass Transportation Committee 4-12 Parks and Recreation Commission 4 -13 Promotional Coordinating Committee 4-14 Note: The Planning Commission continued discussion of budget goals to their meeting of January 10, 2001. Results from that 9.33 meeting will be forwarded to the Council separately. Section 5 Suggested City Goals: Community Groups and Others Items received after January 8 wilt be distributed as they are received American Civil Liberties Union 5 -1 San Luis Artists' Gallery 5 -2 San Luis Obispo County Arts Council 5 -3 San Luis Obispo Chamber of Commerce 5-4 Transitions 5 -8 San Luis Obispo Art Center 5 -9 Foundation for the Performing Arts Center 5 -10 Economic Vitality Corporation 5 -12 Jean Knox 5 -13 Kevin Christian 5 -14 William Beeson 5 -17 Richard DeLong 5 -18 San Luis Obispo Supportive Housing Consortium 5 -19 Save San Luis Obispo 5 -20 Richard Schmidt 5 -21 Section 6 Suggested City Goals: Community Budget Bulletin Items received after January 5 will be distributed as they are received Overview 6-1 Responses 6-3 Section 7 Results from May 2000 Citizen Survey Public Opinion Survey by Fairbank, Maslin, Maullin & Associates: May 2000 7 -1 Section 8 Results from Community Forum To be distributed on Monday, January 22 Section 9 Five -Year General Fund Fiscal Forecast To be distributed Monday, January 22 Section 10 Council Member Goals To be distributed on Tuesday, January 30 Section 11 . Background Information 2001 -03 Financial Plan Schedule 9 -1 Budget Process Overview 9 -2 Goal- Setting Process: 12/12 Agenda Report 9 -16 General Fiscal Outlook: 12/12 Agenda Report 9 -37 Public Notification Display Ads 9 -21 News Release 9 -22 Parks and Recreation Annual "Key" Program 9 -23 Notices to Community Groups 9 -24 Notice to Advisory Body Chairs 9 -26 Community Budget Bulletin and Survey 9 -27 Budget -in- Brief: 2000 -01 9 -29 Financial Plan Policies 9.33 Section 12 Notes and Other Materials Provides the Council with a place for rotes and other supplemental materials received by them. ,