HomeMy WebLinkAbout6700-6712RESOLUTION NO. 67.;12 ~.;-:(1989 Series)
A Resolution of the Council of the City of San Luis Obispo
Authorizing the City Administrative Officer to Negotiate a
Contract For Services and Equipment to Upgrade the City's Radio
Communications Equipment.
WHEREAS, the City of San Luis Obispo desires to improve its radio communications
network for the benefit of the public and City employees; and
WHEREAS, the City has reviewed. all options available for the proper implementation for
the improvement of the radio communications system; and
WHEREAS, the FY 1987 -89 Capital Improvement Plan includes funding for radio
communications equipment for Police, Fire and Public Works; and
WHEREAS, an appropriation is required to include radio equipment for the Municipal
Transit System; and
WHEREAS, any radio equipment purchased must be compatible with existing equipment; and
existing radio equipment is almost exclusively manufactured and installed by Motorola
Corporation or its representatives.
NOW, THEREFORE BE IT RESOLVED that the City Council authorizes the City
Administrative Officer to:
1. Transfer $34,000 from the transit fund into this CIP project for the Municipal
Transit System radio equipment.
2. Negotiate a contract with Motorola Corporation for the engineering, purchase and
installation of the radio repeater and voting system and to award a contract if costs
do not exceed $218,000.
6712
Resolution No. 6712 (1r =) Series)
On motion of Councilmember Settle , seconded by Councilmember
Rappa and on the following role call vote:
AYES: Councilmembers Settle,,Rappa, Pinard, Reiss and Mayor Dunin
NOES: None
ABSENT: None
The foregoing. Resolution was passed and adopted this day of 14thday of
November 1989:
A
City Vlerk Pam Vog-s
Approved: U
Fire Chief
olice Cliaef
ublic Works Director
r
yor Ron Dunin
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RESOLUTION NO. 6713(1999 SERIES)
A RESOLUTION APPROVING THE ANNUAL CLAIM
FOR MONEY FROM THE LOCAL TRANSPORTATION FUND
BE IT RESOLVED by the council of the City
of San Luis Obispo as
follows: I q
1. To approve the 1-989-150 annual claim for local
transportation funds.
2. To,authorize the Transit Manager to execute the
appropriAte.claim forms.
3. To direct the City Clerk to forward one executed copy of
the claim and a certified copy of.this resolution to:
San Luis Obispo Area Coordinating Council.
County Govet ' ntent Center
San Luis Obis-poj CA. 93408
Oil motion of Councilman Settle seconded by CouncilwomafisRappa-
And on the following roll call Vote:'
AYES: colincilinembers Settle, R,:ppa, Pinard, Reiss and 1,14yor Dunin
NOES: No n*e
ABSENT:r,,None
the foregoing R cl
esolution was Passed and adopted this -14 t-h ay
of November 1989.
00A, �e
rew ORRONDUNI�N�.
APP!�
Ci�dministrative officer Finance Director
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FIT&RAY" A LMAA
6713
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FY 89/90
CITY OF SAN LUIS OBISPO
TRANSPORTATION DEVELOPMENT ACT
ANNUAL PROJECT AND FINANCIAL PLAN
Brieflf descrilieall proposed projects (title and descriptions) the proposed use of these
funds (by Article and Section of the Transportation Development Act) and the proposed
expenditures for the ensuing year for all TDA funds including local transportation funds
(previously SB 325) and State Transit Assistance Funds.
Project Title and
Brief Description Purpose: PUC Article /Section. _ Amount
LOCAL TRANSPORTATION FUND
# 1 SLO Transit Public Transportation $ 324,578
A local fixed-route Article 4,.Section 99260(a)
transportation system
operated by the City
of San Luis Obispo
# 2 SLORTA Public Transportation $138,590
A Regional Transit Article 4, Section 99260(a)
system connecting sur-
rounding cities with,San
Luis Obispo with fixed
routes and serving handi-
capped residents with
door -to -door services
(Runabout).
# 3 Fund Miscellaneous Local streets, roads, $ 357,233
Construction, reconstruc pedestrian and bicycle
tion and maintenance facilities, Article 8
projects not inconsistent .Section 99400(a)
with the adopted Regional
Transportation Plan
1) Total Claim for LTF funds $820,401
2) Total claim for STA Funds $ -0-
Total TDA Claim $8201401
CLAIMANT
SLOACC ACTION: Approved �C TIFIED:
Dater July 5, 1989 By:
Agenda Item: A -1 Title: T ansN 11anag
Resolution # 89 -03 Date:
DH /cl/5204 -1/97
08 -10 -89
ANNUAL CLAIM
FOR LOCAL TRANSPORTATION FUNDS AND
STATE TRANSIT ASSISTANCE FUNDS
CLAIM NO.: TDA =SLO -89/90
FISCAL YEAR: 1989 90
TO: San Luis Obispo Area Coordinating Council_
County.Government Center
San Luis Obispo, Ca. 93408
FROM: CLAIMANT: CITY OF SAN LUIS OBISPO
ADDRESS: P. 0.. Box 8100.
CITY:
San Luis Obispo, CA
ZIP CODE:
93403_
CONTACT
PERSON: Nancy Knofler
PHONE NO.:
549 -7122
This claimant; qualified pursuant to Section 99203 of the Public Utilities
Code, hereby requests, in accordance with Chapter 1400, Statutes of 1971,
as- amended and applicable rules and regulations, that an allocation be made
for the purposes and in the respective amounts as described in the attached
Project and Financial Plan claim form.
Total LTF /STA funds being claimed are: $820,401
a) Annual (LTF) apportionment, $S.z"0,401
b) Annual (STA) Funds $ -0 -_
Operator Revenues $ -0-
Apportionment $ -Q=
City of San Luis Obispo
(Claimant)
B y:.
Title: Transit Manager-
Date:
This claim was approved by San Luis Obispo Area Coordinating Council at
their July 5, 1989 meeting by Resolution No. 89 -03.
Title: G &)-� M APi
A•C_�
Date:
DH/cl/3896 -1 /113 /pg. 7
08 -10 -89
f
TRANSPORTATION DEVELOPMENT ACT CLAIM REQUIREMENTS
AND CERTIFICATIONS
C=::j_ j 4 a, L_u%5 1989/90
Jur�is 'ction plc %5�a FY
FILING _REQUIREMENTS
Please submit the following items as marked.
x 1. The signed TDA Claim form.
)C 2. A certified copy of a resolution or minute order authorizing the
claims and approving basic purposes for which thev are filed.
3. A completed annual project and financial plan identifying all
proposed LTF and STA expenditures.
4. A budget or proposed budget for the fiscal year of the claim or
portion thereof pertaining to transportation (CAC Section
6734a). The statement shall specifically identify the estimated
amount of the claimant's maximum eligibility for LTF and STA
funds as defined in CAC Section 6634.
�C 5. A statement of projected or estimated revenues and expenditures
for the prior fiscal year pertaining to transportation (CAC
Section 6734b).
6. A statement identifying actions to comply with the prior year's
Fiscal audit recommendations (PUC Section 99245).
iC 7. A statement identifying and substantiating the reason or need for
any increase in transportation operating budget in excess of 15%
above the preceding year, an substantial increase or decrease in
scope of operations, or any capital provisions for major new
fixed facilities (PUC Section 99266; CAC Section 6632).
K_ 8. A statement identifying efforts made to implement the transit
productivity improvements and performance audi.t recommendations
(PUC Section 99244/CAC Section 6754(b)(1)), making specific
reference to each recommended improvement.
9. A certificate from the California Highway Patrol per Section
1808.1 of the Vehicle Code (PUC Section 99251) for jurisdictions
operating transit systems (pull notice program, bus facility
inspection).
10. A California Highway Patrol certificate of compliance with
General Purpose Paratransit Vehicles (GPPV) inspection and driver
certification requirements per California Code of Regulations.
Sections 1201 through 1208.
CERTIFICATIONS
By signing below, the authorized transit official certifies compliance
with all of the appropriate certifications.
11. Verification of compliance with the prior Unmet Needs hearing
findings (either included in the city /county budget or included
in attached claim) (CAC Section 6754c), including:
A1"'. Senior Van operating subsidy ($2,400 /year) and mandatory
insurance coverage (Note: Recommend funding through
General Fund Budget, rather than TDA claim, due to reporting
requirements);
__)(_b. Local share of community /regional transit systems (CAC
Section 6754(2)(5).
12. Verification the proposed expenditures are in conformity with the
Regional Transportation Plan (CAC Section 6754.1).
13. The transit system operator does not routinely staff a transit
vehicle designed to be operated by one person with two or more
persons (PUC Section 99264); or is not precluded by contract from
employing part time drivers or from contracting with common
carriers of persons operating under a franchise or license (CAC
Section 6754 (b) (2)).
14. Existing and projected farebox ratios are as listed below (PUC
Section 99268.1,2,3,5; CAC Section 6633.2, 6754(2)).
a. Fiscal Year 1988/89 Farebox Ratio 38% estimate)
b. Projected Fiscal Year 1989/90 Farebox Ratio .3/"•40
C. Verification that the level of passenger fares and
charges is sufficient to meet fare revenue
requirements.
_k[ 15. The transit system under your sole jurisdiction meets eligibility
requirements under the funds test (CAC Section 6634; 6154(2)(4)).
Estimated 1989/90 Operating Cost 492,928
Less depreciation, amortization 42,511
and vehicle lease costs
Net Operating Costs 450,417
Less amount of fare revenues required
to meet your minimum farebox revenue 45,042
Maximum amount receivable 405,375
for transit. system
_ 16. Full use is being made of federal funds (UMTA Section 18.Grants)
available under the Urban Mass Transportation Act for
transportation purposes (CAC Section 6754(a)(3)).
(2)
_lC 17. Compliance will be maintained with the adopted transfer pass
policy. (PUC Section 99282, 99282,5).
X 18.. Compliance will be maintained with PUC Section 99.155 relative to
reduced transit fares and identification cards for senior
citizens and disabled persons.
LC_ 19. Conditions placed upon the claim by action of the San Luis Obispo
Area Coordinating Council will be met in a timely fashion,
including the following..
a. Payment of the second quarterly payment will be
conditional upon receipt of the Annual Report of Transit.
Operators to be submitted yearly by the end of September to
the State Controller and the Area Council (PUC Section
99243).
b'. Monthly operating data will be submitted to the Area
Council for any transit system operated.
Signature 6P Auth ri ed Official Date
Certifying Compliance
Nancy Knofter
Transit manager
dh /certs
8/11/89
('3 )
-AN Ilk
FILING REQUIREMENTS
SLO TRANSIT
1. TDA Claim form (enclosed)
L resolution (enclosed)
3. annual project and financial plan (enclosed)
4. SLO TRANSIT, ADOPTED OPERATING BUDGET, FISCAL YEAR 1989-90
REVENUES
Passenger Fares S 168,350
TDA -LT.F Allocation 324,578
TOTAL $ 492,928
EXPENDITURES
Vehicle Operations
8'289,400
Vehicle Maintenance
85,028
Non - Vehicle Maintenance
5,300
Administration
64,000
General Government
49,200
TOTAL
S 492,928
5,6. Fiscal Audit (CAC Section 6734b, PLC Section 99245). FY 1988 -89
audit will be available for SLOACC review.in November 1989.
7. Not applicable.
8. Performance Audit.(PUC Section, 99244 /CAC Section 6754(b)(1))..
The City has implemented programs addressing the productivity
recommendations. A letter was previously sent to SLOACC, dated
November 19, 1987, regarding this matter. The most recent audit
is in draft form at this time.
9. The UP has not inspected the bus facility nor have they
provided the contractor with a certificate. However, the
contractor is current with the program and a sample DMV printout
is enclosed.
10. Not applicable.
Sign ture f A.uth r zed Official Date
Nand Knofler
Transit Manager
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ARTICLE 9
PROMOTIONAL OPPORTUNITIES
Announcements for promotional opportunities for members of the
Association will list testing and scoring processes that will be
followed. Once defined, testing and scoring processes will not
be modified.
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,ARTICLE 7
COMMUNICATION PROCESS
Pursuant to City Resolution 6287 (1989 Series) the City agrees
with the Association to improve.communications and provide for
the following:
A. Monthly Conferences
There will be a monthly meeting between the department
head and management member(s) and a least two (2)
association representatives to discuss problems or other
subjects of mutual interest. Minutes of the meeting will
be maintained to reflect topics discussed, actions to be
taken, the party responsible for any action and the
expected completion date.
B. Quarterly Meetings
Two to four representatives of the Association, the City
Administrative Officer (or designee), department head (or
designee), and management representative(s) designated
by the City will meet quarterly if there are issues of
concern to the parties. No issues will be brought to
this quarterly meeting without first having been
discussed with the department head at a scheduled monthly
meeting.
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ARTICLE 10
GRIEVANCE_ PROCEDURE
A, A grievance is an alleged violation, misinterpretation or
misapplication of-the Employer-'Employee Resolution, the.
Personnel Rules and Regulations, any memorandum of agreement
with an employee association or any existing written policy
or procedure relating to wages, hours or other terms and
conditions of employment excluding disciplinary matters:
M
C.
Any employee may file and process a grievance by providing
the time, 'place and circumstances of the action prompting
the grievance. Employees may be accompanied by a
representative at each step of the process. If a specific
action to be grieved affects several employees, those
employees may consolidate their grievance and be
represented.
Each Grievance shall be handled in the following manner:
1. The employee who is dissatisfied with the response of
the immediate supervisor shall discuss the grievance_
with the supervisor's immediate superior. If the
matter can be resolved at that level to the
satisfaction of the employee, the grievance shall be
considered terminated.
2. If still dissatisfied, the employee may immediately
submit the grievance in writing to the department head
for consideration,.stating the facts on which it was
based, including the provision of.the rules,
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regulations or agreement-said to be violated, and the
proposed remedy. This action must take place within
fifteen business days of the occurrence of the
grievance. The department head shall promptly consider
the grievance and render a decision in writing within
fifteen business days of receiving the written
grievance. If the employee accepts the department
head's decision, the grievance shall be considered
terminated.
D. If the employee is dissatisfied with the department head's
decision, the employee may immediately submit the grievance
in writing to the personnel director within five business
days of receiving the department head's decision. The
personnel director- shall confer with the employee and the
department head and any other interested parties, and shall
conduct such other investigations as may be advisable.
E. The results or findings of such conferences and
investigations shall be submitted to the City Administrative
Officer in writing within fifteen business days of receiving
the employee's written request. The city administrative
officer will meet with the employee if the employee to
desires before rendering a decision with respect to the
complaint. The city administrative officer's decision shall
be in writing and given to the employee within fifteen
business days of receiving the personnel director's results
and findings. Such decision shall be final unless the
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C,
1 employee desires a review of the decision.
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3 F. If the employee desires a review of the decision the
4 procedure is as follows:
5 1. Hearing Officer (for employees represented by SLOPOA or
6 SLOFA)
7 a. The employee will have five business days
8 following receipt of the city administrative
9 officer's decision to submit a written request to
10 the personnel director for review of the decision.
11 The personnel director will obtain a list of five
12 potential hearing officers from the State
13 Mediation and Conciliation Service. Then
14 following a random determination of which party
15 (city or appellant) begins, parties shall
16 alternately strike one name from the list until
17 only one remains.
18 b. Within 30 business days, the hearing officer shall
19 review the record and conduct a hearing on the
20 matter. Within ten business days the hearing
21 officer shall render a decision which shall be
22 final.
23 C. Any dispute regarding the eligibility of an issue
24 for the grievance process may be appealed through
25 the process ultimately to the hearing officer who
26 shall decide on the eligibility prior to ruling on
27 the merits.
28 d. Any fees or expenses of the hearing officer shall
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be payable.one -half by the city and one -half by
the Association. All other expenses shall be
borne by the party incurring the expense.
e. The city reserves the right to make the hearing
officer's opinion advisory or to replace the
hearing officer.position in the grievance process
with the personnel board for an employee
organization after July 1993 provided that:
1. The hearing officer has ruled on at least
five separate grievances of the Association;
and
2. The city has been sustained in at least 65%
of the determinations on grievances filed by
members of the Association.
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ARTICLE 11
SALARY
Section A Rules Governina_Step Increases.
The rules governing step increases for employees covered by this
MOA are included in the current Salary Resolution with the
following modification: The Fire Chief shall be authorized to
reevaluate employees who reach Step ,5 in their pay range. An
employee who is not performing up to standard for the fifth step
shall be notified in writing that the department head intends to
reduce him one step unless his job performance improves
significantly within a 60 -day period. Unless the employee's job
performance improves to an acceptable level by the end of 60
days, the pay reduction shall then become effective. The fifth
step may be reinstated at any time upon.recommendation of the
department head. If the Fire Chief deems it necessary to again
remove the fifth step during the same fiscal year, he may make
the change at any time with three business days written notice.
Each salary range consists of five steps (1 through 5). Steps 1
through 4 equal 95% of the next highest step, computed to the
nearest one dollar.
Step 4 =
95% of Step 5
Step 3 =
95% of Step 4
Step 2 =
95% of Step 3
Step 1 -
95% of.Step 2
Each across-the-board percent salary increase shall raise step 5
of range 321 by that percent. Step 5 of each successive salary
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range shall be 2..63% above step 5 of the next lower range. After
all step 5'.s of salary ranges have been established, each step 5
shall be rounded off to the nearest dollar and the remaining
steps established in accordance with the above formula.
Employees who are eligible for advancement to Step 4 or 5 must
receive at least a "competent" rating on their most recent
performance evaluation prior to or coincident with their being
eligible for advancement by time in grade. Competent is defined
as !'Performance meets standards of a qualified employee."
Section B Salary- Provisions for -Term of Agreement
Effective the first full pay period in the following months, the
following salary increases shall be implemented:
July, 1989
5%
January, 1990
5%
July, 1990
5%
January,, 1991
3%
July, 1991
4%
January, 1992
4%
July, 1992
4%
January, 1993
3%
July, 1993
4%
January, 1994
3%
Section C . "Y!L Ratincx
An employee who is not performing up to established job standards
may be "Y" rated, freezing his salary until such time-as there is
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an improved job performance. The department head shall give 60
days written notice to any employee he intends to "Y" rate,
giving the employee an opportunity to correct any deficiencies.
A "Y" rating procedure shall not result (then or later) in the
employee being frozen below the next lower step of the new range.
Section D Payday.
Paychecks will be disbursed on a b- weekly schedule. Payday will
be every other Thursday. This disbursement schedule is
predicated upon.normal working conditions and is subject to
adjustment for cause beyond the City's control.
Section -E Paychecks Prior to Vacation
If an employee is taking vacation leave and wishes to receive his
regular paycheck before payday, the employee must notify the
Finance Department in writing at least two weeks prior to the-
start of vacation, provided the employee has sufficient vacation
time coming to cover the pay period.
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1 ARTICLE 12
2 PAY-INCENTIVES
n A: Paramedic Incentive
3 SRct'o
4 Effective the first full pay period in July 1989, the City shall
5 pay three hundred twenty five dollar-s.($325.00) per month pay
6 incentive to those firefighters or other Approved fire personnel.
7 assigned to, EMT Paramedic duties by the Fire Chief.
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Effective the first: full pay period in July of 1991, the Ebft
10 Paramedic incentive shall be increased to $375.00 per month.
12 Paramedic's requited to recertify shall be granted four (4) hours
13 training time per month for six (6) months prior to the
14 recertification. Such hours shall be scheduled by the Department
15 during the normal working day.
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17 Sect-ion B:. Station.I Captain-Incentive
Effective the first' pay period f ul
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18 0110wihg July 1, 1989, fire
19 captains regularly Assigned to Station 1 shall receive a $100 per
20 month pay incentive. Should Station I have fewer than 2 . pieces
21 of staffed emergency response equipment, this incentive shall be
22 eliminated. Mandatory assignments to Station I for Captains
23 shall not exceed-two consecutive years.
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ARTICLE 13
2
OVERTIME.
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1.
Firefighters,, Fire Engineers and Fite Captains assigned to
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24 hour shift duty-shall receive overtime pay at time-and-
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one-half computed at their base salary for those hours
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worked in excess of regularly scheduled shifts.
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2.
Firefighters, Fire Engineers and Fire Captains assigned to
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24-hour shift duty are assI gned to work one hundred and
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twenty (120) hours in a fifteen (15) day pay cycle.
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Employees in these classifications who work more than one
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hundred and fourteen (114) hours during A pay cycle, shall
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be paid time and one-half (1 1/2) for all hours worked in
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excess of one hundred and f6urteen (114) hours worked in the
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fifteen (15) day pay cycle Paid time -off shall not be
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counted at time worked when calculating this overtime pay.
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All other personnel shall receive overtime pay at time-and-
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one-half computed at their base salary for all hours worked
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in excess of forty (40) hours per week including holiday,
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sick leave and vacation unless they elect,to take
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compensating time off at straight time.
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4.
All overtime shall be authorized in writing by the Fire
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Chief prior to being compensated.
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5. All overtime shall be paid to the nearest quarter hour
worked where no minimum is authorized.
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ARTICLE 14
EMERGENCY CALL BACK
1. The minimum call back hours
Provided below shall be paid at
straight time pay.
2. Shift personnel who are unexpectedly called hack to work
after completing their shift and having left the worksite
shall be Paid a 6"hour minimum guarantee.
3. Inspectors who are unexpectedly called back to work after
completing their shift and having left the worksite shall be
paid a 3-hour minimum guarantee when acting in the capacity
of an Inspector at the scene or in immediate follow-up
investigative work:
4. The Fite Vehicle Mechanic shall receive a minimum of 4' 's hour
e
for emergency call back or time and one-half for hours
actually worked, whichever is larger.
50 Employees who are called back as defined above shall receive.
the minimum mum provided by this
article or pay for the work
performed, whichever is larger.
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ARTICLE 15
WORK OUT OF GRADE
Employees temporarily assigned to work in a higher classification
will receive one step additional pay but in no case more than the
top step for the higher classification under the following
conditions:
1. The assignment exceeds ten (10) consecutive work days, or
five (5) consecutive shifts for all shift employees; in
which case the step increase becomes effective on the
eleventh (11) work day or in the sixth (6th) shift.
2. The person being temporarily replaced is on extended sick or
disability leave or the position is vacant and an
examination is pending.
Employees not eligible for the step increase (under 10 days)
shall receive credit for compensating time off (CTO) on the
following basis:
Hours Worked CTO Earned
2 -12 1/2 hour
12 -24 1 hour
Effective January 1, 1990, credit for compensating time off (CTO)
for working out of.grade shall be increased as follows:
Hours Worked CTO Earned
0 -6 0 hours
6 -12 1 hour
12 -24 2 hours
Each calendar quarter, employees may elect to receive payment for
accrued CTO at straight time. CTO earned before January 11 1990
is not eligible for payment.
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I ARTICLE 16
2 STANDBY
3 Employees below the rank of Fire Marshal /Battalion Chief on
4 standby shall be compensated one hour's pay for each eight (8)
5 hour incident with a minimum of two (2) hours straight time pay
6 for each assigned standby period.
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1 ARTICLE 17
2 EDUCATIONAL INCENTIVE
3 The City agrees to establish an educational incentive pay plan.
4 The educational -incentive pay will be paid pursuant to one of the
5 two plans outlined below:
6 PLAN A
7 1. Definition of_ Elictibility
8 A. All Employees currently receiving educational incentive
9 pay as of 6/30/81.
10 Be All employees in the unit meeting the following
11 requirements:
12 (1) Have been employed by the department for at least
13 one year as of 9/30/81.
14 (2) Have completed by June 30, 1981 at least 30
15 semester units toward an approved degree including
16 having successfully completed a minimum of six
17 semester units within the last 18 months.
18 (3) Successfully completed at least six semester units
19 per year until degree is complete; and
20 (4) Must receive degree by December 31, 1983.
21 2.' Basic Benefits. Educational incentive pay shall not start
22 for one year after employment with the City of San Luis
23 Obispo, but credit will be given for approved education
24 obtained prior to that time. The basic benefit will consist
25 of $50 per month for possession of an A.A., or equivalent
26 degree from an accredited community or junior college; and
27 one hundred dollars per month for a B.A. or equivalent
28 degree from an accredited four year college or university.
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Total incentive pay shall in no case exceed one hundred
1
dollars per month.
2
3.
Job _Related Fields. Degrees must be in fields which are
3
directly job related and if not, at least.30 semester units
4
leading toward the appropriate degree with a grade of "C" or
5
better must be included.
6
4:
Application and Approval. Application for the incentive pay
7
shall be made by the employee to the department head at
8
least 30 days before the date the payment of the incentive
9
pay is to be effective. Approval of the department head and
10
the Personnel Director shall be required.
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5.
Unsatisfactory Performance. In the event an employee
12
receiving the incentive pay is not performing up to the
13
established standards set for the job, the department head
14
with the concurrence of the City Administrative Officer, may
15
suspend payment of the incentive pay until such time as the
16
employee's work performance comes up to the standard level,
17
in the opinion of the department head and concurred in by
18
the City Administrative Off -icer.
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6.
Non - Applicability. It is the City's intention not to pay
20
the educational incentive for any degree which is required
21
for the position held by the employee. Educational
22
incentives shall not be paid for education received on City
23
time. The education incentive shall be removed if the
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employee is promoted to a position which does not entitle.
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employee to such incentive.
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1. Definition of Eligibility.
A. All current employees not eligible for Plan A.
B. All employees hired on or subsequent to June 30, 1981.
2. Eligibility.
A. Employees eligible for Plan B must be employed by the
City of San Luis Obispo for one year before any payment
will be made.
B. Must successfully complete within a 12 -month period,
commencing on or after July 11 1980, 6 semester units,
or 9 quarter units, in college level course work in.
fire science courses or classes approved by the Fire
Chief. Provided such courses shall be completed at the
employee's own expense and during off -duty hours.
3. Incentive Pay. The educational incentive pay shall be
$50.00 per month for a period of 12 months.
Tuition and Books
If an employee holds a position which does not qualify him for
incentive pay, the employee will be eligible to receive payment
for 50% of tuition and books for approved job - related courses
upon satisfactory completion of same with a grade of "C" or
better.
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I ARTICLE 18
2 UNIFORM ALLOWANCE
3 A. Each sworn employee shall be required to wear an approved
4 uniform to promote the department's public image, except for
5 the positions designated by the Fire Chief as only requiring
6 occasional usage. Such positions shall receive one -half of
the regular allowance. Effective July 1, 1989, each
8 employee shall receive an annual allowance of $600 paid
9 semi- annually to be spent on the purchase and maintenance of
10 department - approved uniforms. Effective July 1, 1992, the
11 allowance shall increase to $700.00 Said allowance shall be
12 paid directly to each eligible employee on or about the 7th
13 of July and the 7th. of January. The Fire Chief or his /her
14 designated representative shall conduct an inspection at
15 least once a year to ensure that each employee has the
16 minimum number- of uniforms and that all uniforms meet
17 department standards regarding safety and appearance.
18 Employees whose uniforms do not meet standards may be
19 subject to disciplinary action.
20 s; A uniform allowance cash advance will be given to new
21 employees for purchase of their uniforms. If the employee
22 severs employment with the City or is terminated within one
23 (1) year, the cash advance shall be deducted from the
24 employee's last paycheck.
25 C. Where the agreement refers to uniform standards, it shall
26 mean the following: The Fire. Chief shall establish and
27 maintain a set of standards "for the maintenance, care and
28 wearing of employee uniforms. Such standards shall be
26
1 on file in the Fire Chief's office; in each fire station,
2 and in the Personnel Director's office.
3 D. Employees will be .responsible to purchase and maintain
4 health /fitness clothes, including appropriate athletic.
5 footwear-.. Appropriate health /fitness clothing will be
6 determined through agreement between the Association and the
7 Department.
8 E: 1. The City shall reimburse the cost in excess of ten
9 ($10.00) dollars., for repairing or replacing Department
10 approved uniforms which are damaged within the course
11 of employment. No reimbursement shall be made if the
12 damage was due to negligence on the part of the
13 employee. At the time of damage, the employee will
14 submit a report documenting where and how the uniform
15 was damaged.
16 2. The Fire Chief shall determine the use and extent of
17 wear of damaged items. Replacement amounts shall be
18 prorated. The Department will establish administrative
19 regulations consistent with this section.
20 F. The City will bear any additional costs resulting from City
21 mandated changes in required uniform items during the term
22 of this agreement.
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ARTICLE 19
INSURANCE
A. Effective December 1, 1989, the City shall contribute
$300.00 per month for'medical, dental, and life insurance
for each regular, full time employee in the Unit. This
amount shall be increased annually during the term of this
agreement as follows:
December 1, 1990 $325.00
December 1, 1991 350.00
December 1, 1992 375.00
December 1, 1993 400.00
B. City shall have the right to change insurance costs during
the term of this Agreement: Any costs in excess of the
established contribution rates shall be paid by the
employee.
1. C.
City shall pay to each full -time regular employee by
December 22, an annual lump sum payment (subject to
appropriate taxation). for the difference between the amount
provided under Section A, or the prorated share for less
than full -time employees, and any lesser sum expended by the
employee for medical and dental coverage for the period of
January 1 through December 31. Parties agree that City
payment of this lump sum is based on favorable tax treatment
by the IRS and the State Franchise Tax Board. should such
tax- treatment change, the Association and the employees hold
harmless the City, its officers and agents, including but
28
1 not limited"to, liability for back taxes, arising out of
2 this Agreement to pay such lump sum. Should tax treatment
3 change, the Association shall have the opportunity to meet
4 and confer regarding the impact of such changes.
5
6 D. Each employee shall be required to carry both medical and
dental insurance for self. The City agrees to maintain the
8 current level of benefits but reserves the right to choose
9 insurance carriers and /or the method of insuring and funding
10 these benefits.
11
12 E. The Association shall actively participate in the Medical
13 Plan Review Committee.. Such committee shall review medical
14 plans and may recommend medical plans.
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1 ARTICLE 20
2 RETIREE'S MEDICAL INSURANCE
3 Employees covered by this Agreement who meet all of the
4 conditions set forth below may continue group medical coverage at
5 group rate paid totally by the employee. The qualifying
6 conditions are:
7
8 A. The employee must retire from City service, apply for and
9 actually receive retirement benefits through the City's
10
retirement system.
11
12
B•
The employee must be at least 50 years of age.
13
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C.
The employee must have at least ten (l0) years of service
15
with the City.
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D.
The employee may have dependent coverage.only for those
18
dependents covered for the last year of employment with the
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City.
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E•
All employee and dependent coverage will cease upon the
22
death of the employee or upon the employee reaching age 65.
23
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This
benefit only applies to employees who retire during the term
25
of this Agreement. This benefit shall continue beyond June 30,
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1994,
if, and only if, there is mutual agreement of the parties
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to continue
such benefit.
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ARTICLE 21
VACATION LEAVE
Each incumbent of a 40 -hour a week line -item position shall
accrue vacation leave with pay at the rate of 12 days per
year'of continuous service since the benefit date for the
first five years; 15 days per year upon completion of five
years; 18 days per year upon completion of ten years; and 20
days per year upon completion of twenty years. Employees
scheduled for.more that 40 hours per week shall receive the
equivalent number of vacation days prorated to the number of
regularly scheduled work hours.
An incumbent is not eligible to use accrued vacation leave
until.after the completion of the sixth calendar- month of
service since the benefit date.
An employee who leaves the City service shall receive
payment for any unused vacation leave.
Department Heads shall be responsible for arranging a
vacation schedule, first with the needs of the City as the
determining factor and, second; insofar.as possible, with
the wishes of the employee.
There will be no accrual of vacation leave to non -shift
employees in excess of 200 hours or 25 accrued days.
Maximum accrual of vacation leave for shift employees is 300
hours except as noted in Section E.
VACATION USE:
A. Vacation shall be selected by seniority based on shift
assignment for shift employees and by seniority for non
shift employees. The employee with the most seniority
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shall select first, with the following choices made in
2
descending order of seniority.
3
B.
First choice vacation shall be made during
4
November /December each year. The first choice shall be
5
a minimum of five (5) shifts off within one (1) cycle.
G
C.
First choice vacation selected for the months of May
7
through.October must be taken in blocks of five (5)
8
shifts off within one (1) work cycle.
9
D.
The maximum first choice vacation that may be selected
10
for the months of'May through October is ten (10)
11
shifts off taken within two (2) work cycles..
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E.
Employees who don't select first choice vacation to be
13
taken during the months of May through October, shall
14
have vacation that is accrued over 300 maximum paid off
15
bi- weekly. Vacation accrued by such employees outside
16
of the May through October time period shall not exceed
17
the 300 hour maximum.
is
-F.
Employees have the right. to have one (1) employee off
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on scheduled vacation per shift.
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G.
Employees have the right to unscheduled vacation as
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provided in the current departmental Operations Manual.
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H.
Time off by Battalion Chiefs is not included in the
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determination of the number of employees on vacation
24
per E and F above.
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I.
If an employee's first choice vacation is changed by
26
direction of the department, such change shall not
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cause an employee to lose vacation that may be accrued
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above the 300 hour maximum. In this case, the employee
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choices. if using the vacation at another
2 time or receiving payment for the changed vacation.
3 J. If an employee must cancel vacation for good reason, as
4 defined by management, the vacation above the 300 hour
5 maximum..shall be paid as accrued.
6 K. Employees may cancel scheduled vacation for any reason
7 with a minimum of 30 days advance written notice to the
8 Fire Chief or his /her designated representative.
9 Maximum vacation accruals will.not be waived for
10 vacation cancelled pursuant to this section..
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1 ARTICLE 22.
2 LEAVE OF ABSENCE
3 Leave without pay for up to one week per year may be granted by
4 the Department Head. When possible, such leave, requests shall be
5 in writing and approved in advance. All other leave of absence
6 requests shall be handled in accordance with Section 2708.9 of
7 the Personnel Rules and Regulations.
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ARTICLE 23
HOLIDAYS
A. The following days of each year are designated as paid
holidays:.
January 1 - New Year's Day
Third Monday in February _ Washington's Birthday
Last Monday in May. Memorial Day
July 4 — Independence Day
First Monday in September - Labor Day
November 11 - Veteran's Day
Fourth Thursday in November - Thanksgiving Day
Friday after Thanksgiving
December 25- ,Christmas
One =half day before Christmas
One -half day before New Year's
Two.Floating (8 hour) Holidays (non - shift employees only)
When a holiday falls on a Saturday, the preceding Friday shall be
observed.
When a holiday falls on .a Sunday, the following Monday shall be
observed:
B. Each employee on 24 -hour shift duty shall earn 5.6 hours of
holiday leave semi- monthly, in lieu of fixed holidays.
Such employees shall receive payment at straight time hourly
rate for a portion of their earned holiday leave (2.4
hours) each bi- monthly payroll period.
The remainder of the employee's annual holiday leave (72
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1 hourc; chl_ be advanced to the employee effective 1-July ofl
2 each year. Such holiday leave may be taken off by the.
3 employee as provided in the current departmental operations
4 manual.
5
g Each calendar quarter, an employee has the option of.
7 receiving payment for one -forth (1/4) of his /her advanced
8 holiday leave. The combination of holiday leave taken off
9 and payment of advanced holiday time, may not exceed 72
10 hours.
11
12 If an employee terminates for any reason, having taken off
13 hours in excess of his /her prorated share, the value of the
14 overage will be deducted from the employee's final paycheck.'
15
16 C. Floating (8 hour) holidays for non -shift employees. The
17 accrual dates are 1 January and 1 July. If not used in the
13 calendar year in which . earned, they are lost. it is the
19 responsibility of the employee to make the request for a
20 floating holiday reasonably in advance of the requested day
21 off.
2.2.
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1 ARTICLE 24
2 BEREAVEMENT LEAVE
3 At each employee's option, absence from ,duty due to the death of
4 a member of the employee's immediate family, meaning spouse„
5 child, brother, sister, parent, parent =in =law, step - parent, step-
6 brother, step - sister, grandparent, or any other- relative living
7 in the same household, provided such leave as defined in this
8 section shall not exceed five (5) working days or the shift
9 equivalent (56 hrs.) from each incident. The employee may be
10 required to submit proof of relative's death before being granted
11 sick leave pay. False information given concerning the death of
12 relationship shall be cause for discharge.
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ARTICLE 25
SICK LEAVE
Sick leave is governed by Section 2.36.420 of the Municipal Code.
(See Appendix C attached). Upon termination of employment by
death. or retirement, a percentage of the dollar value of the
employee's accumulated sick leave will be paid to the employee,
or the designated - beneficiary or beneficiaries, according to the
following schedule:
(1) Death - 50% Such payment.shall be made within seventy-
two hours of notice to the City of an "employee's death.
(2) Retirement and actual commencement of PERS benefits:
(a) After ten years of continuous employment - 10%
(b) After twenty years of continuous employment - 15%
(3) Job - related disability retirement and actual
commencement of PERS benefits -- 7.5% with a maximum of
1000 hours payoff (75% of 1333:3 accrued hours.)
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ARTICLE 26
FAMILY LEAVE
1. An employee may take up to two (.2) days (16 hours) or the
shift equivalent for shift employees (22.4 hours,) of sick
leave per year if required to be away from the job to
personally care for a member of his /her immediate family.
2. An employee may take up to five days (forty hours) or the
shift equivalent for shift employees (56 hours) of sick
leave per year if the family member is a part of the
employee's household.
3. An employee may take up to seven (7) days (56 hours) of sick
leave per'year or the shift equivalent (78.4 hours) if the
family member is part of the employee's household and is
hospitalized.
The employee shall submit written verification of such
hospitalization.
4. The amounts shown in 1, 2, and 3 above are annual maximums,
not maximums per qualifying family member. A member of the
employee's immediate family, shall mean spouse, child,
brother, sister, parent, parent -in -law, step - parent, step-
brother, step= sister, grandparent, or any other relative
living in the same household.
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ARTICLE 27
WORKERS' COMPENSATION LEAVE
Any employee who is.abserit from duty because of on- the -job injury
in accordance with state workers' compensation law and is not
eligible for disability payments under Labor Code Section 4850,
shall be paid the difference between his base salary and the
amount provided by workers' compensation law during the first 90
days of such disability absence. The only position currently
eligible for this benefit is the Fire Vehicle Mechanic.
40
I ARTICLE _28
2 LIGHT DUTY
3 The City and the Association agree that a light duty /return to
4 work policy will be established. The Fire Chief, the Association
5 and the Personnel Department will work together to establish a
6 form to cover this policy.
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ARTICLE 29
2
SAFETY.,
3
The Association
and the City agree to
address Departmental and
4
citywide safety
concerns through the City's Safety Committee and
5
the Communication Process outlined in
Article 1.
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ARTICLE _30
RESERVE FIREFIGHTERS
The City and the Association agree that in the event the City
adopts a firefighter reserve program, the city will meet and
confer over any impacts) of the proposed program falling within
the scope of representation.
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ARTICLE 31
RETIREMENT
A. The City agrees to provide the Public Employees' Retirement
System's 2% at age 50 plan to all sworn.personnel and the 2$
at age 60 plan to all non -sworn personnel. The 2% at age 50
plan includes four amendments, namely, Post Retirement
Survivor Allowance, conversion of unused sick leave to
additional retirement credit, the 1959 Survivor's Benefit,
and one -year final compensation. The 2% at 60 plan has two
amendments, 1959 survivor's Benefit and one year final.
compensation.
B. For employees hired after 1 July 1986, the PERS 2% at 50
plan shall include the modifications shown in Section A,
above, except that it shall provide three -year final
compensation.
C. (1)• Effective 1 July 1987, City agrees to contribute up to
5% of safety member's obligation to contribute to PERS.
(2) Effective 1 July 1988, City agrees to contribute up to
9% of safety member's obligation to contribute to PERS.
(3) City agrees to contribute up to 7% of the Fire Vehicle
Mechanic's obligation to contribute to PERS.
(4) The amount paid by the City is an employee contribution
and is paid by the City to partially satisfy the
employee's obligation to contribute to PERS. An
employee has no option to receive the contributed
amounts directly instead of having them paid by the
City to PERS on behalf of the employee. The
Association understands and agrees that employees bear
44
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the risk of payment of any increases in the employee
1
contributions above the amount provided in this
2
Agreement which may result by action of PERS or the
3
state legislature. Parties further agree that City
4
payment of PERS contributions is made based upon tax
5
treatment currently permitted by the State Franchise
6
Tax Board and the IRS. Should' current tax treatment
7
change, the Association and the employees hold harmless
8
the City, its officers and agents from any and all
9
claims or costs of any type, including but not limited
10
to, liability for back taxes, arising out of this
11
Agreement to pay part of the employee's PERS
12
contribution. Should current tax. treatment change, the
13
Association shall have the opportunity to meet and
14
confer regarding any such changes.
15
16
It is understood and agreed to by the parties that the
17
City "pick up' of 'a portion of the employee's PERS
18
contribution is in lieu of wages. Therefore, in all
19
comparisons made with other agencies, a percent equal
20
to the City "pick up" of the employee's PERS
21
contribution will be added to the total compensation
22
provided by the City to the employees.
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ARTICLE 32
HOURS.
A. Employees assigned to a 24 -hour shift schedule, shall work a
shift schedule which, over a period of one year, shall
average approximately fifty =six (56) hours per week.
For purposes of illustration only, a copy of the shift
schedule pattern is set forth in Appendix B.
The Department shall give no less than 15 days notice prior
to changing a shift assignment for non-emergency reasons.
A work shift is defined as a work period.of twenty- ,f9ur.(24)
hours, commencing at 0800 hours and continuing until the
next day, ending at 0800 hours (8 a:m. to the following 8
a.m.)
Within 60 days of adoption of this agreement, the Personnel-
Director, the Chief, or his /her designee and a
representative from the Association shall form a committee
to discuss and establish a reasonable system that will
address the needs of the Department and the concerns of the
Association about the work schedule.
B. Shift Exchange - The Fire Chief or his /her representative
may authorize employees covered by this Agreement to
exchange shift assignments with other department employees
of equal rank or qualifications for the position.
46
1D
11
12
13
14
15
1.6
1.7
18
19
20
21
22
23
24
25
26
27
28
C. Vacation Exchange - The Fire Chief or his /her representative
may authorize employees covered by this Agreement to
exchange vacation leave with other department employees of
equal rank or qualifications for the position.
D. Early Relief - The Fire Chief or his /her representative may
authorize employees covered by this Agreement to relieve
another department employee of equal rank or qualifications
for the position prior to the end of the scheduled shift.
47
1 ARTICLE 33
2 HEALTH /FITNESS
3 The City, the Department and the Firefighters Association are
4 desirous of implementing measures to promote the well being of
5 employees and reduce-the incidents of preventable accidents,
6 illnesses, and disabilities, and have, and shall continue to,
7 work cooperatively,to encourage and develop an appropriate
8 program to enhance physical fitness and health and to establish
9 required physical standards to be met by all employees. The
10 Parties have agreed to implement the physical fitness program
11 outlined in the "Health and Fitness Maintenance Program" and
12 dated 9- 28 =89. Provisions for adopting. required maintenance of
13 the target fitness standards will be addressed in January 1991.
14
15 The Association recognizes that it is the policy of the City to
16 hire non smokers in the Fire Department. The Association furthe
17 recognizes there is a.fire department policy concerning smoking
18 in departmental facilities and vehicles. The parties agree that
n smoking poses health risks to non - smokers as well as smokers.
20
21
22
23
24
25
26
27
28
48
r.
n r�.
I ARTICLE 34
2 SALARY SURVEY CITIES
3 Cities to be used for review of salaries shall include:
4 Chico
5 Davis
6 Lompoc
7 Monterey
8 Napa
g Pleasanton
10 Redding
11 Salinas
.12 San Clemente.
13 Santa Cruz
14 Santa Maria
15 It is agreed that, during the negotiations to produce a successor -
16 Agreement, either party may propose changes to the above list of
17 cities. A revised, mutually agreed upon list, may be used during
i8 the negotiations to produce a successor Agreement.
19
20
21
22
23
24
25
26
27
28
49
1 ARTICLE 35
2 WORK ACTIONS
3 Participation by an employee in a strike or a concerted work
4 stoppage shall be deemed to pose an imminent threat to public
5 health or safety and is unlawful, furthermore, it shall terminate
6 the employment relation. Provided however that nothing herein
shall be so construed as to affect the right of any employee to
8 abandon or to resign his employment.
9 (a) Employee organizations shall not hinder, delay,
10 interfere with, nor coerce employees of the City to
11 hinder, delay, or interfere with, the peaceful
12 performance of City services by strike, concerted work
13 stoppage, cessation of work, slow -down, sit -down, stay-
,
away, or unlawful picketing.
15 (b) In the event that there occurs any strike, concerted
16 work stoppage, or any other form of interference with
17 or limitation of the peaceful performance of City
18 services prohibited by this Article, the City, in
19 addition to any other lawful remedies or disciplinary
20 actions, may, by action of the Municipal Employee
21 Relations Officer cancel any or all payroll deductions,
22 prohibit the use of bulletin boards, prohibit the use
23 of City facilities, and withdraw recognition of the
24 employee organization or organizations participating in
25 such actions.
26 (c) Employee members of any employee organization shall not
27 be locked out or prevented by .management officials from
28 performing their assigned duties when such employees
50
1
I are willing to perform such duties in the customary
2
manner and at a reasonable level of efficiency.
3
Any decision made under the provisions of this Section
4
may be appealed to the City Council by filing a
5
written Notice of Appeal with the City
6
Clerk,accompanied by a complete statement setting forth
7
all of the facts upon which the appeal is based. Such
8
Notice of Appealmust be filed within ten (10) working
9
days after the affected employee organization first
10
received notice of the decision upon which the
11
complaint is based, or it will be considered closed and
12
not subject to any other appeal.
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
51
0
1 ARTICLE 36
2 FULL AGREEMENT
3 It is understood this.Agreement represents a complete and final
4 understanding on all negotiable issues between the City and the
5 Association. This Agreement supersedes all previous Memoranda of
6 Understanding or Memoranda of Agreement between the City and the
7 Association except as specifically referred to in this Agreement.
8 The parties, for the term of this Agreement, voluntarily and
9 unqualifiedly agree to waive the obligation to negotiate with.
10 respect to any practice, subject or matter not specifically
11 referred to or covered in this Agreement even though such
12 practice, subject or matter may not have been within the
13 knowledge of the parties at the time this Agreement was
14 negotiated and signed. In the event any new practice, subject or
15 matter arises during the term of this Agreement and an action is
16 proposed by the City, the Association shall be afforded notice
17 and shall have the right to meet and confer upon request..
18
19
20
21
22
23
24
25
26
27
28
52
s
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
ARTICLE 37
SAVINGS CLAUSE
If any provision of this Agreement should be held invalid by
operation of law or by any court of competent jurisdiction, or if
compliance with or enforcement of any provision should be
restrained by any tribunal, the remainder of this Agreement shall
not be affected thereby, and the parties shall enter into a meet
and confer session for the sole purpose of arriving at a mutually
satisfactory replacement for such provision within thirty (30)
day work period. If no Agreement has been reached, the parties
agree to invoke the provision of. impasse under Section 13 of city
Resolution No. 662.0 (1989 Series)
53
N
1 ARTICLE 38
2 RENEGOTIATIONS
3 Pursuant to Resolution No. 6287, (1989 Series): If either party
4 wishes to make changes to this agreement, that party shall serve
5 upon the other its written request-to negotiate as well as its
6 initial proposals for an amended Agreement. Such notice and
7 proposals must be submitted to the other party no more than 135
8 days nor less than 105 days prior to the end of the Agreement.
9 If notice is properly and timely given, negotiations shall
10 commence no later than 90 days prior to the end of the Agreement.
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
54
I r�
I ARTICLE 39
2 AUTHORIZED AGENTS
3 For the purpose of administering the terms and provisions of this
4 Agreement:
5 A. The Associations principal authorized agent shall be
6 the President (address: 748 Pismo Street, San Luis
7 Obispo, California 93401; telephone: (805) 549- 7380),
8 B. Management's principal authorized agent shall be the
9 Personnel Director or his /her duly authorized
10 representative (address: P.O. Box 8100, San Luis
11 Obispo, California 93403 =81001 telephone: (805) 549-
12 7252).
13
14
15
16
17
18
19
20
21
22
23
24
25
.26
27
28
55
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
ARTICLE 40
TERM OF AGREEMENT
This Agreement shall become effective as of July 11 1989 and
continue in full force and effect until expiration at midnight,
June 30, 1994.
SIGNATURES
1. Classifications covered by this Agreement and included
within this unit are shown in Appendix "A".
2. This Agreement does not apply to Temporary Employees or
Part -time employees.
This Agreement was executed on November 14, 1989 by the following
parties.
CITY OF SAN LUIS OBISPO
Bill Avery, City Consultant
Ann McPike, Personnel Director
56
SAN LUIS OBISPO
FIREFIGHTERS' ASSOCIATION
Tony Spitaler-.i, FFA Consultant
Dan Wunsch, President
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
r�
CLASSIFICATION
Firefighter
Fire Vehicle Mechanic
Fire Engineer /Inspector
Fire Captain
'J
APPENDIX A
CLASSIFICATION
CODE
705
444
707
715
57
SALARY RANGE
321
322
324
330'
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
U
APPENDIX B
WORK SCHEDULE ILLUSTRATION
For purposes of illustration only, the shift schedule pattern for
employees working a fifty -six (56) hour work week consists of
five (5) twenty -four (24) hour on =duty periods within a fifteen
(15) day cycle which is worked in accordance with the following
chart:
X = 24 -hour on -duty period
0 = 24 -hour off -duty period
SCHEDULE: XOXOXOXOX000000
58
1
2
3
4
5
6
7
8
n
10
11
12
13
14
15
16
17
18
19
20,
21
22
23
24
25
26
27
28
•
l�
EMPLOYEE RESPONSIBILITIES AND BENEFITS - SICK LEAVE
Sick leave is governed by Section 2.36.426 of the Municipal Code
and reads as follows:
2.36.420 Employee responsibilities and benefits - Sick leave.
A. Sick Leave Defined. "Sick leave!' -shall be defined as
follows:
1. Absence from duty because of illness or off - the -job
injury, or exposure to contagious diseases as evidence
by certification from an accepted medical authority;
2. At each employee's option, absence from duty due to the
death of a member of the "employee's immediate family,"
meaning spouse, child, brother, sister, parent, parent-
in -law, step - parent, step- brother, step- sister, or any
other relative living in the same household, "provided
such leave as defined in this subsection shall not
exceed five working days from each incident. The
employee may be required to submit proof of relative's
death before being granted sick leave pay;
3. An employee whose memorandum of understanding
incorporates a provision for "family leave ".may use
sick leave not to'exceed three days per year if
required to be away from his /her job to personally care
for a"member of the employee's immediate family as
defined in this subsection.
B. Rules Governing Sick Leave..
1. Each incumbent of a line -item position shall accrue
sick leave with pay at the rate of twelve days.or the
59
1
shift equivalent per year of continuous service since
2
the benefit date.
3
2.
Sick leave may be used after the completion of the
4
month of service in
5
which it was earned.
6
3.,
Sick leave shall begin with the first day of illness.
7
4.
Department heads shall be.xesponsible to the city
8
administrative officer for the uses of sick.leave in
9
their departments.
10
5•
A department head shall require written proof of
11
illness from an authorized medical authority at the
12
employee's expense for sick leave use in excess of five
13
consecutive working days by personnel in his/her -
14
department. Such proof may be required for periods of
15'
less than five consecutive working days where there
16
exists indication of abuse.
17
6.
Any employee who is absent because of sickness or other
18
physical disability shall notify his /her immediate
19
supery "isor or department head as soon as possible but
20
in any,e.vent during the first day of absence. Any
21
employee who fails to comply with this provision
22
without having a valid reason will be placed on leave
23
of absence without pay during the unexcused absence and
24
be subject to disciplinary action in accordance with
25
procedures established by this chapter.
26
7.
Any employee absent for an extended illness or other
27
physical disability may be. required by the personnel
28
director to have an examination by the city's medical
60
I
I f )
\`r Y
examiner at city expense prior to reinstatement to the
1 city service.
2 B. An appointing authority, subject.to approval of the
3 personnel director, may require any employee to be
4 medically examined where reasonable cause exists to
5 believe that an employee has a medical condition which
6 impairs his /her job effectiveness or may endanger the
7 health, safety or welfare of the employee, other
8 employees or the public. Employees who are judged to
g be physically incapable of meeting normal requirements
10 of their positions may be placed in a classification of
11 work for which they are suitable when a vacancy exists,
12 or may be separated for physical disability.
13 9• In the event that an employee's sick leave benefits
14 become exhausted due to illness or exposure to
15 contagious disease, the employee shall revert to a
16 status of leave of absence without pay and be subject
17 to the provisions of Section 2.36.460.
18 10. The right to benefits under the sick leave plan shall
19 continue only during the period that the employee is
20 employed by the city. This plan shall not give any
21 employee the right to be retained in the services of
22 the city; or any right of claim to sickness disability
23 benefits after separation from the service of the city.
24 When an employee receives compensation under the
25 Worker's Compensation Act of California, such
26 compensation received shall be considered part of the
27 salary to be paid.to the employee eligible for such
28 payments as required by state law. The amount paid by
61
3
4
5
6
7
8
9
10
11
12
13
14
15
.16
17
18
19
20
21
22
23
24
25
26
27
28
the city shall be the difference between the amount
received by the employee from the city's compensation
insurance coverage and the eligible employee's regular
rate of pay.
11. Notwithstanding anything contained in this section, no
employee shall be entitled to receive any payment or
other compensation from the city while absent from duty
by reason of injuries or disability received as a
result of engaging in employment other than employment
by the city for monetary gain or other compensation, or
by reason of engaging in business or activity for
monetary or other compensation other than business or
activity connected with his /her city employment.
12. A public safety employee shall not receive sick leave
payments while receiving Worker's Compensation
payments.
13. Accumulation of sick leave days shall be unlimited.
(Prior code 2708.5)
62
RESOLUTION NO. 6710 (1989 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AGREEMENT BETWEEN THE CITY AND KINKO'S TO
PROVIDE COPIER SERVICES TO THE CITY OF SAN LUIS OBISPO
WHEREAS, that certain agreement attached hereto marked Exhibit "A" and
incorporated herein by reference approving an agreement between the City and
Kinko's is hereby approved and the Mayor is authorized to execute the same.
NOW, THEREFORE, BE IT RESOLVED that the City Clerk shall furnish a copy
of this resolution and a copy of the executed agreement approved by it to:
Kinko's, City Finance Department.
Councilman Settle Councilwoman Rappa,
i On motion of , seconded by
and on the following roll call vote:
AYES: Councilmembers Settle, Rappa, Reiss and Mayor Duniri
NOES; None
ABSENT: Councilwoman Pinard
the foregoing Resolution was passed and adopted this 30th day of October,
1989.
ro"Ragor Ron Dunin
ATTEST:
Ci Clerk Paqjoges
6710
Resolution Ho. 6710 (1989 Series)
APPROVED:
City inistrative Officer
City Attorney
Finance Director
V �
Citj Clerk
AGREEMENT
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on
this 20th day of November
SAN LUIS OBISPO, a municipal corporation ,)hereinafterareferred to as the Kittko's CITY, and
as CONTRACTOR: hereinafter referred to
WITNESSETH
WHEREAS, on September 25, 1989 1989, CITY invited bids for the
of Copier Services procurement
C-_ 1 - per Specification No.
WHEREAS, pursuant to said invitation, CONTRACTOR submitted a bid which was
accepted by CITY for said services.
NOW THEREFORE, in consideration of their mutual promises, obligations and
covenants hereinafter contained, the .parties hereto agree as follows:.
1. TERM. The term of this Agreement shall be from the date this Agreement is
made and entered, as first written above, and shall remain in effect for a period
of one (1) year.. .
2. INCORPORATION BY REFERENCE. The Notice Inviting Bids, the General
Bid Terms and Conditions, the Special Bid Terms and Conditions, Bid Submission
Form(s), and the Bid Specifications, are hereby incorporated in and made a part .
of this Agreement.
3. CITY'S OBLIGATIONS: For furnishing services as specified in this Agreement,
City will pay and Supplier shall receive therefor payment based .upon_ the actual
quantities ordered and received by CITY and the unit prices bid by. CONTRAC-
TOR.
Payment to the CONTRACTOR shall be made within 30 days after receipt of an
original invoice from the Supplier and acceptance of the service by City.
4. CONTRACTOR'S OBLIGATIONS. For and in consideration of the payments
and agreements hereinafter mentioned to be made and performed by CITY. CON-
TRACTOR agrees with CITY to furnish the services and to do everything
required by this Agreement and the said specifications. Without limiting the
generality of the foregoing, CONTRACTOR warrants on behalf of itself and all
subcontractors engaged for the performance of this Agreement thit only persons
authorized to work in the United States pursuant to the Immigration Reform and
Control Act of 1986 and other applicable laws shall be employed in the perfor-
mance of the work hereunder.
5. HOLD HARMLESS AND INDEMNIFICATION. CONTRACTOR agrees to
defend, indemnify, and hold harmless CITY, its officials, officers, employees
representatives, and agents,- from and against all claims, lawsuits, liabilities ,
damages of whatsoever nature arising out of or in connection with or
, or relating in
any manner to any act or omission of CONTRACTOR, its agents, employees, and
subcontractors of any tier and employees thereof in connection with the perfor-
mance or non - performance of this Agreement. The CONTRACTOR shall tho-
roughly investigate any and all claims and indemnify the CITY and do whatever
is, necessary to protect the CITY, its officials, officers, employees, agents, and
rpresentatives, as to any such claims, lawsuits, liabilities, expenses, or damages.
6. AMENDMENTS. Any amendment, modification, or variation from the terms
of this Agreement shall be in writing and shall be effective only upon approval
by the Director of Finance.
7. TERMINATION. If during the term of this Agreement, CITY determines that
CONTRACTOR is not faithfully abiding by any term or condition contained
herein, CITY may notify CONTRACTOR in writing of such defect of failure to
Perform; which notice must
ure to perform give CONTRACTOR in writing of such defect or fail-
; which notice must
thereafter in which to perform said CONTRACTOR a 10 -day notice of time
TOR. has not d work or cure the deficiency. If CONTRAC-
performed the work or cured the deficiency within the ten days spe-
cified in the notice, such shall constitute a breach of this Agreement and CITY
may terminate this Agreement immediately by written notice to supplier /to said
effect. Thereafter, neither party shall have any further duties, obligations,
responsibilities, or rights under this Agreement except, however, any and all
obligations of CONTRACTOR'S surety shall remain in full force and effect, and
shall not be extinguished, reduced, or in any manner waived by the termination
hereof. In said event, CONTRACTOR shall be entitled to the reasonable value of
its services performed from the beginning of the period in h the
occurs up to the day it received CITY'S Notice of Termi at onic minus anycoffset
from such payment representing the CITY'S damages from such breach. CITY
reserves the right to delay any such payment until completion or confirmed aban-
donment of the project, as may be determined in the CITY'S sole discretion; so as
to permit a full and complete accounting of costs. In no event, however, shall
CONTRACTOR be entitled to receive in
bid. excess of the compensation quoted in its
8: COMPLETE AGREEMENT. This written Agreement, including all writings
specifically incorporated herein by reference, shall constitute the complete.
agreement between the parties hereto. No oral agreement, understanding, or
representation not reduced to writing and specifically incorporated herein shall
of any force or effect, nor shall any such oral agreement, understanding, or be
representation be binding upon the parties hereto.
9. ANTI = DISCRIMINATION. .In the performance of the terms of this Agreement,
SUPPLIER, agrees that it
may employ, will not engage in, nor permit such subcontractors as. it
to engage in discrimination in employment of
persons because of. age, .
race, color, sex, national origin or ancestry, or religion of such
of this provision may result in the imposition ersons. Violation
Code. Section 1735. Dosition of pendlties referred to in Labor
10. AUDIT. CITY shall have the option of inspecting and /or auditing all records
and other written materials used by CONTRACTOR in preparing-its statements to
CITY as condition precedent to any payment to CONTRACTOR.
11. NOTICE. All written notices to the parties hereto shall
States mail, postage prepaid by registered or certified mail
CITY: Pam Voges
City Clerk
990 Palm Street
San Luis Obispo, CA 93401
CONTRACTOR: Kinko's
John Concha, Manager
832 Marsh St.
San Luis Obispo, CA 93401
be sent by United
addressed as follows:
j
12. AUTHORITY_ TO EXECUTE AGREEMENT. Both CITY and CONTRACTOR
do covenant that each individual executing this agreement on behalf of each party
is a person duly authorized and empowered to execute Agreements for such party.
IN WITNESS WEREOF, the parties hereto have caused this instrument to be
executed the day and year first above written.
ATTEST: CITY OF SAN LUIS OBISPO, A Municipal Corporation
CONTRACTOR:
By: w Q .
APPROVED AShTO FI
- Kinko's
By :� �7
Vicki Finu ne., Acting City Attorney
APPROVED AS TO CONTENT:
Director of Finance
1 �r\
City of San Luis Obispo
NOTICE TO BIDDERS
(Specifications No. CC -1)
NOTICE IS HEREBY GIVEN THAT the City Clerk of the City of San Luis Obispo, State of
California, will receive .sealed bids pursuant to Specifications No. CC -1 at the City
Clerk's Office, City Hall, 990 Palm Street, San Luis Obispo, California 93401
on 1989, at which time they will be publicly opened and read
aloud, for the purchase of the following:
Copying Services
Bids received after said time will not be considered. Each bid shall be submitted in a
sealed envelope plainly marked:
"Proposal for Copying Services, Specifications No. CC -1"
Each bid shall be made out on the bid form provided. Additional copies may be obtained.
from the City Clerk. Prices shall include State and local sales taxes separately
identified.
The City of San Luis Obispo reserves the right to accept such bid or bids as may be
deemed most advantageous to the City, the right to waive any informality in a bid, and
the further right to reject any and all bids.
Additional information .may be obtained by contacting Allen Hopkins at (805) 549 -7167.
Pamela Voges, City Clerk
City of San Luis Obispo, California
Date
e5-3
City of San Luis Obispo
TABLE OF CONTENTS
Copying Services - Specifications No. CC -1
Page
General Bid Terms and Conditions . . . . . . .
. . . . . . . 1 -3
Special Bid Terms and Conditions . . . . . . .
. . . . . . . 4 -5
Specifications . . . . . . . . . . . . .
. . . . . . . 6
Bid Submission Form . . . . . . . . . . .
. . . . . . . 7 -8
Purchase Agreement . . . . . . . . . . . .
. . . . . . . 9 -12
Mailing List . . . . . . . . . . . . . .
. . . . . . . 13
City of San Luis Obispo J
General Bid Terms and Conditions
1. Requirement to Meet All Bid Terms and Conditions - Each bidder shall meet,
all of the specifications and bid terms and conditions. By virtue of the bid
submission and acceptance of the bid award, the bidder acknowledges agreement
with and acceptance of all provisions of the specifications, except as expressly
qualified in the bid proposal. Non - substantial deviations may be considered
provided the bidder submits a full description and explanation of, and justifica-
tions for, the proposed deviations. Final determinations of any proposed d_ eviation
will be made by the City of San Luis Obispo.
I Bid Submission - Each bid must be submitted on the form(s) provided in the
bid package. Bid documents. shall be enclosed in an envelope which shall be
sealed and addressed to the 'City Clerk, City of San Luis Obispo, 990 Palm Street,
San Luis Obispo, CA 93403 - 8100.. In order to guard against premature opening,
the bid should be clearly labeled with the bid title, name of bidder, and date and
time of bid opening.
3. Bid Retention and Award - The City reserves the right to retain all bids for a
period of 30 days for examination and comparison. The City also reserves the
right to waive non - substantial irregularities in any bid, to reject any and all
proposals, to reject or delete one part of a proposal and accept the other, except
to the extent that the bids are qualified by specific limitations, and to make
award to the lowest responsible bidder as the interest of the City may require.
4. Bid Quotes and Unit Price Extensions - The extensions of unit prices for the
quantities indicated and the lump sum prices quoted by the bidder must be
entered in figures in the spaces provided on the Bid Submission Form(s). Any
lump sum bid shall be stated in figures. The Bid Submission Form(s) must be
totally completed. If the unit price and the total amount stated by any bidder
for any item are not in agreement, the unit price alone will be considered as
representing the bidder's intention and the total will be corrected to conform to
the specified unit price.
5. Bid Withdrawal -
A bidder
may withdraw its proposal,
without prejudice prior
to the time specified
for the bid opening, by submitting a
written request to the
City Clerk, in which
event the
proposal will be returned to the bidder unopened.
.No proposal received
after the
time specified or at any place other than the place
stated in the "Notice
Inviting Bids" will be considered. All
bids will be opened
and declared publicly.
Bidders
or their representatives are
invited to be present
at the opening of the
bids.
6. Submission of One Bid Only - No individual, or business entity of any kind
shall be allowed to make or file, or to be interested in more than one bid, except
an alternative bid when specifically requested; however, an individual or business_
entity which has submitted a sub - proposal to a bidder submitting a proposal; or
who has quoted prices on materials to such bidder, is not thereby disqualified
from submitting a sub- proposal or from quoting prices to other bidders submitting
proposals.
(1)
n � J
7. Contract Requirements - The bidder to whom award is made shall execute a
written contract with the City within ten (10) calendar days after notice of the
award has been sent by mail to it at the address given in its proposal. The
Contract shall be made in the form adopted by the City and incorporated in these
specifications. The bidder warrants that he /she possesses, or has arranged through
subcontracts, all capital and other equipment, labor and materials to carry out and
complete the work hereunder in compliance with all Federal, State, County, City
and Special District Laws, Ordinances, and Regulations which are applicable.
8. Failure to Accept Contract - If the bidder to whom the award is made fails to
enter into the contract: the award will be annulled; any bid security will be
forfeited in accordance with the Special Bid Terms and be made to the next low-
est responsible bidder who shall fulfill every stipulation as if it were the party to
whom the first award was made.
9, Contract Assignment - The bidder shall not assign, transfer, convey or
otherwise dispose of the contract, or its right, title or .interest, of its power to
execute such a contract to any individual or business entity of any kind without
the previous written consent of the City of San Luis Obispo.
10. No - In the performance of the terms of this contract, the
bidder agrees that it will not engage in, nor permit such subcontractors as it may
employ, to engage in discrimination in employment of persons because of age,
race, color, sex, national origin or ancestry, or religion of such persons.
11. Work Delays - Should the successful bidder be obstructed of delayed in the
work required to be done hereunder by changes in the work of by any default,
act, or omission of the City, or by strikes, fire, earthquake, or any other Act of
God, or by the inability to obtain materials, equipment, of labor due to Federal
Government restrictions arising out of defense or war programs, then the time of
completion may, at the City's sole option, be extended for such periods as may be
agreed upon by the City and the bidder. In the event that there is insufficient
time to grant such extensions prior to the completion date of the contract, the
City may, at the time of acceptance of the work, waive liquidated damages which
may have accrued for failure to complete on time, due to any of the above, after
hearing evidence as to the reasons for such delay, and making a finding as to the
causes of same.
12. Labor Actions - In the event that the successful bidder is experiencing a labor
action at the time of the award of the bid (or if its suppliers or subcontractors
are experiencing such a labor action), the City reserves the right to declare said
bidder is no longer the lowest bidder that is not experiencing a labor action, and
to declare it. to be the lowest responsible bidder..
13. Sales Tax Allocation - For sales occurring within the City of San Luis Obispo,
the City is reimbursed one -sixth of the 6% sales tax paid. Therefore, for bids
from retail firms located in the City of San Luis Obispo at the time of bid
closing for which sales tax is allocated to the City of San Luis Obispo, 1% of the
taxable amount of the bid will be deducted from the bid by the City in the cal-
culation and determination of the lowest responsible bid. (2)
14. Communications Regarding Bid - All timely requests for information submitted
in writing will receive a written response from the City. Telephone communica-
tions with City staff are not encouraged, but will be permitted. However, any
such oral communication shall not be binding on the City.
(2) n f %
15. Business Tax - All bidders should be aware of the City's Business Tax
Ordinance which requires that a Business Tax Receipt be obtained before any
business, trade, profession, enterprise, establishment, occupation, or calling is
conducted with the City. The amount of the tax is based on gross receipts result -
ing from business conducted in. the City of San Luis Obispo, and is required to be
paid when business is conducted in the City even though the principal. location of
the business may be outside of the City. Issuance of a Business Tax Receipt is
only evidence of the fact that the tax has been paid; it does not sanction or
approve any operation not otherwise permitted. Verification that the bidder has a
valid City of San Luis Obispo Business Tax Receipt will be ob_ tained by the City
prior to the execution of the contract. Additional information regarding the City's
Business Tax program may be obtained by calling (805) 549 -7134.
I& Payment Terms - The City's payment terms are 30 days from the receipt of an
original invoice referencing the City's Purchase Order number and acceptance of
the materials, supplies, equipment, or services (Net 30). Payment will only be
released upon authorization frbm the receiving Department.
(3)
1
City of San Luis Obispo
Special Bid Terms and Conditions
Specification No. CGI
1. Contract Term. The prices bid for these items must be valid for a period of
one year unless otherwise conditioned by the bidder in the bid exceptions. The.
prices bid by the successful contractor may be renegotiated between the City and
the successful bidder within 90 days of the second year of this Agreement at the
option of the City or the Contractor.
2. Estimated Quantities. The quantities indicated in the Detailed Bid
Specifications /Bid Submission are estimates based on past purchasing experience,
and will be used to determine the lowest overall bid. Actual quantities purchased
during the period of this contract may vary from these estimated amounts as
required by the City.
3. Supplemental Purchases. Supplemental purchases may be made from the
successful bidder during the contract term in addition to the items listed in the
Detailed Bid Specification /Bid Submission Form. Although it is anticipated that
the value of supplemental purchases will total approximately $40,000 during the
contract term, no individual order will exceed $1,000. For these supplemental
purchases, the bidder shall not offer prices to the City in excess of the amounts
offered to other similar customers for the same item. If the bidder is willing to
offer generally prevailing price structure during the contract term, this offer and
the amount of discount on a percentage basis should be pro_ vided with the bid
submission.
4. Non- Exclusive Contract. The City reserves the right to purchase the items
listed in the - Detailed Bid /Specification Form, as well as any supplemental items,
from other vendors during the contract term.
5. Unrestrictive Brand Names. Any manufacturer's names, trade names, brand
names, or catalog numbers- used in the specifications are for the purpose of
describing and establishing general quality levels. Such references are not
intended to be restrictive. Bids will be considered for any brand which-meets or
exceeds the quality of the specifications given for any item.
VENDOR RESPONSIBILITIES.
L. Release of reports and information. Any reports, information, data, or other'
material given to, prepared by, or assembled by the Vendor under this Agreement
shall be the property of the City and shall not be made available to any individ-
ual or organization by Vendor without the prior written approval of the City.
2. Qualification of Vendor. The Vendor will certify that it is qualified to
furnish copy services described in this Agreement.
(4) /} r Q
/ `� —
3. Deadlines. Regularly = scheduled jobs (such as agendas) are to be delivered
within 24 hours of pick -up. All other work will be produced in a timely manner,
meeting the deadline listed on the copy order. If the deadline cannot be met, the
Vendor will notify t- he person ordering the job before beginning. If the Vendor is
unable to meet the required deadline, City may take the work elsewhere for copy -
ing. Each job will be returned to the City with a completed copy the work order
with the following information provided on the form:
- Vendor's name, address, and work order number.
- Name and customer number of the department ordering the job..
- Title or description of the job.
- Number of copies required.
Itemized list of special materials and services.
4. Quality Control. The Vendor will take the necessary steps to insure that the
work is produced without errors or omissions, and that a consistent level of high
quality is maintained. Unacceptable work which is the fault of the Vendor will
either be re -run or repaired at no charge to the City.
5. Protection of Materials. The Vendor will take the necessary precautions to
protect the City property from loss, damage, theft or unauthorized use.
6. Control of Service Orders. The Vendor will insure that copy services as stated
in this Agreement are provided to only authorized departments, commissions,
agencies, and individuals.
7. Vendor Invoices. The Vendor shall deliver a monthly invoice to the City,
itemized by up to 20 cost centers, with attached copies of work order forms as
supporting detail.
8. Trade Customs. Except as noted in this Agreement, legally- accepted "trade
customs" applied to the printing trades will be observed.
9. Conflict of Interest. The Vendor certifies that no one who has or will have
any financial interest under this Agreement is an officer or employee of the City.
It is expressly agreed that, in performing these services, the Vendor shall at all
times be deemed an independent contractor and not an agent or employee of the
City.
10. Insurance. The Vendor shall provide proff of comprehensive general liability
insurance (including auto) and business liability insurance in the amount of
$250,000 /person; $500,000 /occurance.
CITY_ RESPONSIBILITIES.
1: Preparation of originals. Material submitted for copying shall be properly
prepared to the standards required by the Vendor.
2. .Work Order. The City will provide a copy order for each job listing the
required services.
3. Pick -up /drop off point. The City will provide one location in the City Hall
where material will be picked up and delivered.
4. Quality Control. The City will examine all jobs to insure that the job has
been properly produced and returned. Unacceptable work will be returned to the
Vendor.
(5)
17 1�-
City of San Luis Obispo
COPYING SERVICES - SPECIFICATIONS CC -1
The City of San Luis Obispo is requesting bids from interested vendors for providing
copying and related services for the next two years. Specifications for these services
are outlined below.
BASIC COPYING SERVICES:
1. Copying volume is estimated to average 80,000 copies per month.
2. Minimum number of copies of an original will be one copy.
3. Maximum number of copies of an original will be 1,000 copies.
4. Basic charges are for black image on 8 -)/2" X l l", 8 -1/2" X 14" or 11" X 17" white
bond paper.
5. Machine collating will be provided at no additional charge.
6. Machine reduction or enlargement (64% to 200%) will be provided at no additional
charge.
7. Minimum turn- around time will be 24 hours unless by special arrangement.
Understandably, larger or complex jobs requiring binding, folding, drilling,
padding, stapling or special handwork will take longer to produce.
PICK -UP AND DELIVERY SERVICE:
Pick -up and delivery to City Hall will be provided by the vendor twice daily except
weekends and official City holidays:
Morning Delivery: 10:00 - 10:30 am Monday through Friday
Afternoon Delivery: 3:00 - 3 :30 pm Monday through Friday
SPECIAL COPYING SERVICES:
1. Color bond, offset, textured, bright /fluorescent, card or cover paper will be
available.
2. Copying onto carbonless, pre - collated 8 -1/2" X I1" paper will be available in 2 -,
3- or 4 -set color combinations.
3. Plastic comb, Velo, padding and wire- stitching binding services will be provided.
4. Drilling (2- or 3 -hole in standard locations) will be provided.
5. Parallel folding (letter or accordian) will be provided.
6. Where machine collating is not practical, hand collating services will be
provided.
OTHER SERVICES AVAILABLE:
Consideration will be given to those vendors able to provide additional specialized
services such as full -color copying, process camera work (PMT /Velox prints), typesetting
or other graphic arts services at reduced prices as part of this agreement.
0
l� /O
I 1
BID VIVaMISSi\K/SVALUi1O FWK
Copying Services - Specifications No. CC-1
The undersigned declares that he or she has carefully eomined Specifications
CC -1 aocoapanying the invitation to bid and is thoroughly familiar with the
contents thereof; is authorized to represent the bidding firm; and proposes to
deliver the services regmsted,at the prices stated below not including sales
tax:
BASIC COPYING CAS:
1 to 9 copies of an original
10 to 399 copies of an original
400 to 1,000 Copies of an original
1,001 or more Copies of an original
SUB -TWAL
1. Color Bond Paper Per Sheet
8 1/2" X 11"
8 1/2" X 14"
2. Color Offset Paper Per Sheet
8 1/2" X 11"
8 1/2" x 14"
ill' X 17" or
8 -1/2" X 11" or 14"
UNIT
CUArTPI'I Y PRICE AN%XJNP
100
1.700
1.500=
4,500
c7)
700
700
700
700
II
e��-11
8 1/2" X 11" 700
8 1/2" X 14" 700
SUBr'IOIALL
4. Bright /fluorescent Paper Per Sheet
8 1/2" X 11" 700
8 1/2" X 14" 700
SUB-IOM
5. Card/Cover Paper Per Sheet (Any Color)
8 1/2" X 11" 700
8 1/2" X 14" 700
1. CaAmless /NCR Florms Per Set
2-part
3-part.
4-part
SUB- 11t7I'AI,
2. Full Color Copying Per Copy
8 1/2" X 11"
8 1/2" X 14"
ll" X 17"
(8)
500
500
50o
100
100
100
e -ic-/A
�9)
Plastic Comb Bind_ (Cerlox)
300
Velo Binding
300
Saddle Stitch Staple (folded)
200
Side /Corner Stitch Staple(flat)
-IOPAL
200
4.
SUB
Drilling (2 or 3 hole / 1000)
100
5.
SUB-TOM
Oitting or Trimming Per Cut
-IOM
100
6.
SUB
Padding Per .Pad
100
7.
SUB-IOM
Folding 100 Sheets
100
S.
SUB-TOM
Copy Preparation Per Hoes
(unbinding, unstaPlinJ,
crrryni zing)
SUB- rIDIAL
ZOOI'AL
�9)
0
kminkaws
September 25, 1989
Pamela Voges
City Clerk, City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Dear Ms. Voges
J
Enclosed please find information pertaining to the 1989 Copying Services Contract.
I would like to thank you for the opportunity to bid, and provide you with additional
information concerning Kinko's Copies. As the downtown's only full service copying
center, combined with our second location, San Luis Obispo's only 24 hour copy center, we
feel we are best equiped to serve your needs as stated in the "Proposal for Copying
Services ", Specification number CC -1.
In addition to the needs that you specified, we also offer oversized copies (36 inches by
any managable length), full serve typesetting, and the largest roll laminator in the county.
Also, our location makes us an ideal candidate for city work. Not only can we do
scheduled pick -ups and deliveries, but we can pick up emergency jobs in a matter of
minutes.
I appreciate the ability to bid and your consideration of Kinko's. If I can answer anv
questions, please feel free to give me .a call at the number listed below.
Bob Peters
Manager
Enclosures: Bid Submission Form
Kinko's Copies
882 Marsh Street
San Luis Obispo, California 93401
Telephone 805 543 -3363
C. ,�D
City of. San Luis Obispo
BID SUBMISSION FORM
(Specifications No. CC -1)
The undersigned declares that he or she has carefully examined Specifications CC -1
accompaning the invitation to bid and is thoroughly familiar with the contents
thereof: is authorized to represent in the bidding firm; and proposes to deliver the
services requested at the prices stated below not including sales tax:
BASIC COPYING CHARGES FOR NON- RECYCLED WHITE PAPER:
8- 1;2 " %11 "or 14" 11 " %17"
1 to 9 copies of an original: 2.5¢ per copy 5c per copy
10 to 399 copies of an original: 2.5¢ per copy 5c per copy
400 to 1,000 copies of an original: 2.5¢ per copy —5k per copy
1.001 or more copies of an original: 2.5e per copy 5c per copy
BASIC COPYING CHARGES FOR RECYCLED WHITE PAPER:
SPECIAL COPYING SERVICE CHARGES:
1. Color bond paper (8 -1/2" % 11" or 8 -1/2" % 14 "): add 1/2t per sheet
2. Color offset paper (8 -1/2" % 11" or 8 -1/2" % 14 "): add It per sheet
3. Fancy finish paper (i.e. "Linen`) (8 -1/2" g11"
or 8 -1 /2" % 14"): add 34 per sheet
4, Bright /flouoresent paper ( 8 -1 /2" % l l" or 8 -1 /2" % 14"Y add it per sheet
5. Card /Cover paper (any color):
add itper sheet
8 -1 /2" % 14" add 3 5c per sheet
Weight
1�
lIR
14%
43%
Weight
19e
11�
14%
43%
2%
2%
2%
2%
1%
1%
8 -1/2" % 11" or 14"
11" % 17"
1 to 9 copies of an original:
3.4d per copy
_Zt
per copy
10 to 399 copies of an original:
3.4t per copy
7t
per copy
400 to 1,000 copies of an original:
3.44 per copy
7c
per copy
1,001 or more copies of an original:
3.4¢ per copy
7t
per copy
SPECIAL COPYING SERVICE CHARGES:
1. Color bond paper (8 -1/2" % 11" or 8 -1/2" % 14 "): add 1/2t per sheet
2. Color offset paper (8 -1/2" % 11" or 8 -1/2" % 14 "): add It per sheet
3. Fancy finish paper (i.e. "Linen`) (8 -1/2" g11"
or 8 -1 /2" % 14"): add 34 per sheet
4, Bright /flouoresent paper ( 8 -1 /2" % l l" or 8 -1 /2" % 14"Y add it per sheet
5. Card /Cover paper (any color):
add itper sheet
8 -1 /2" % 14" add 3 5c per sheet
Weight
1�
lIR
14%
43%
Weight
19e
11�
14%
43%
2%
2%
2%
2%
1%
1%
City of San Luis Obispo
BID SUBMISSION FORM
(Specifications No. CC -1)
SPECIAL COPYING SERVICE CHARGES (Continued):
h
Car bonlessiNCR forms (S -1 12" x 11
2 -part (25 set minimum); 124 per set 3%
3 -part (25 set minimum); iSt per set 2%
4-part (25 set minimum) 22t per set I%
7. Full Color Copying
a 11 ": $_1'S_ per copy 1%
8 -1/2" a 14 ": $1.25_ per copy 1%
11" a 17 ": $3,00— per copy 1°%
S. Report /document binding services
Plastic Comb Binding (Cerlox): 75t up to I ". $1.25 over 1" 4'%
Velo binding: 75t up to 1 $1.25 over V 1%
Stapling:
Saddle Stitching (folded pages): 5e per staple 1%
Side /corner stitching (flat pages): It per staple 1%
9, Drilling (2- or 3 -hole. standard locations): $2,00 per 1,000 sheets 2170
10. Cutting or trimming: 50t per cut, per 250 sheets 1.10
11. Padding; 254 per pad (100 sheet maximum, no minimum) 1%
12, Folding; $1.00 per loll sheets, no set -up charge 1%
13, Copy preparation (unbinding, unstapling, organizing) $15,00 per hour 2%
RESOLUTION NO. 6709 (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO AMENDING AN AGREEMENT FOR
ENGINEERING SERVICES BETWEEN THE
CITY OF SAN LUIS OBISPO AND LEEDSHILL- HERKENHOFF
WHEREAS, the City currently has an agreement with Leedshill-
Herkenhoff to perform a Live Stream Study;
WHEREAS, the City desires to increase the scope of that study;
WHEREAS, adequate funds are available for this project.
NOW THEREFORE, BE IT RESOLVED that the Leedshill - Herkenhoff
Live Stream Study scope is amended to include additional items
of work at a total contract cost not to exceed $26,900.
on motion of Councilman Settle
and on the following roll call vote:
, seconded by Councilwoman Rappa,
AYES: Councilmembers Settle,.Rappa, Zeiss and Mayor Dunin
NOES: None
ABSENT: Councilwoman Pinard
the foregoing Resolution was passed and adopted this 30th day of
October, 1989.
ATTES
CITY CLERK PAM OGES
MAYOR IRON DUNIN
%5709
Resolution No. 6709 (1989 Series)
APPROVED:
CITY MINISTRATIVE OFFICER
CITY ATT EY
PINIANC DIRECTOR
UTILITIES DIRECTOR
Reslivest.wp
W
/IV
RESOLUTION. NO. 6708 (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AGREEMENTS WITH CALTRANS TO INSTALL TRAFFIC
SIGNALS AT THE NORTHBOUND AND AT THE SOUTHBOUND RAMPS OF
ROUTE 101 AT LOS OSOS VALLEY ROAD AND TO INSTALL EMERGENCY
PREEMPTION EQUIPMENT AT THESE:LOCATIONS
WHEREAS, the City, County and State are desirous of installing
traffic signals and safety.lighting at the northbound and
southbound ramps from 101 to Los OSos Valley Road, and
WHEREAS, the City is desirous of installing emergency
preemption equipment at these signal locations, and
WHEREAS, funds have been appropriated and the improvements
programmed.into each agency's capital improvement program, and
WHEREAS, the City, County and State have mutually agreed that
the State -is the logical agency to design , construct and
maintain these facilities, and
WHEREAS, the State has presented agreements covering all
aspects of the work, with the City share estimated at $129,796..
NOW, THEREFORE BE IT RESOLVED, that the City of San Luis
Obispo, a) hereby approves agreements #5CA8915, 5CA8916 and
5CA8920, and b) authorizes the Mayor to sign on behalf of the
City.
6708
PPQGRAM SUPPLEMENT NO- 0`10
to
LOCAL AGENCY -STATE AGREEMENT
FOR FEDERAL -AID PROJECTS NO. 05 -5016
Date: April 5,'990
Location.'rO5- SLO -O -S LO
Project Number: MG- Y369(004)
E.A. Number: 05- 929538
CRP- LO89(309)
This Program Supplement is hereby incorporated into the Local Agency -State
Agreement for Federal Aid which was entered into between the Local Agency and
the State on 06/22/78 and is subject to all the terms and conditions thereof.
This Program Supplement is adopted in accordance with Paragraph 2 of Article
II of the aforementioned Master Agreement under authority of Resolution No.
approved by the Local Agency on (See copy attached).
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
3N RTE. 101 @ IDS VALLEY RD ON THE N/B & S/B RAMPS.
TYPE OF WORK: SIGNAL & LIGHTING LENGTH: 0.1 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [ ] Right -of -Way [ ]
[X] Construction Engineering [X] Construction
Estimated Cost) Federal Funds Matching Funds -
129,800 1 W33 $ 129,800 I$ Local OI$ OTHER OI$ OTHER 0
0
'.ITY OF SAN LUIS OBISPO
By
MAYOR RON DUNIN
Date g
Attest
Title CITY CLERK 1 VOGES
STATE OF CALIFORNIA
Department of Transportation
B
DISTRICT LOCAL
STREET AND ROADS ENGINEER
Date
hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
%ccounting Officer jg�ox Date 6 -C?O S 129.800
iapterl Statutes I Item I Year I Program I6CI Fund Source I AMOUNT
93 1989 2660- 101 -890 89 -90 20.30.010.200 C 229020892 -F 111459.00
r
05- SLO -O -SLO DATE:April 5, 1990
MG- Y3C9(004) PAGE: 2
SPECIAL COVENANTS OR REMARKS
1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local. Agency. and /or the respective agencies as
determined. by agreement at regular intervals or as required
for efficient operation of the completed improvements.
2. The State will advertise, award, and administer this
contract.
3. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal -Aid Project Agreement (PR -2) /Detail
Estimate, or its modification (PR -2A) or the FNM -76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Division of
Local Streets and Roads.
4. The Local Agency share of funds for this project will- be the
amount shown in the Local Agency /State Cooperative Agreement, and
any modification thereof. If the Local Agency determines to use
Federal funds, the amount, as shown on face sheet of this Program
Supplement will be deducted from the Local Agency's required
deposit.
5. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the 'Nondiscrimination Assurances'
contained in the aforementioned Master Agreement for
Federal -Aid Program.
6. Whenever the local agency uses Federal or State Funds to pay a
consultant on a cost plus basis, the local agency is required to
submit a post audit report covering the allowability of cost
payments for each individual consultant or sub - contractor incur-
ring over $25,000 on the project. The audit report must state the
applicable cost principles utilized by the auditor in determining
allowable costs as referenced in CFR 48, part 31, Contract Cost
Principles.
05 -SLO -101- 25.91
City of San 0
Alh A 0 Py
City of San Luis Obispo
District Agreement #5CA8926
COOPERATIVE - AGREEMENT
THIS AGREEMENT, ENTERED INTO ON. (U0V9MK3F,:1- 21 19 .,
is between,the STATE OF CALIFORNIA, acting by and through As
Department of Transportation, referred to.herein as "STATE," and
CITY OF SAN LUIS OBISPO,
a body politic and a municipal
corporation of the State of
California, referred to herein
as "CITY"
RECITALS
(1) STATE -and CITY contemplate installing traffic
signals and safety lighting at the southbound and northbound
ramps of State Highway Route 101 on Los Osos Valley Road in the
City of San.Luis Obispo, referred to herein as "PROJECT."
(2) CITY desires to include emergency vehicle
preemption equipment in PROJECT and is willing to bear the entire
expense thereof.
(3) STATE and CITY desire to specify the terms and
conditions under which such emergency vehicle preemption
equipment is to be installed, financed and maintained.
SECTION I
STATE AGREES:.
(1) To provide all necessary preliminary engineering,
including plans and specifications, and include the emergency
vehicle preemption equipment in PROJECT which STATE wit -1
construct and provide all necessary construction engineering
services.
(2) To maintain and operate the emergency vehicle
preemption equipment as installed, at no`cost to STATE. Said
maintenance shall include preemption operational timing.
(3) To submit to CITY quarterly,•a statement of
accumulated costs, identifying actual hours worked and related
expenses in connection with the services provided pursuant to
this Agreement.
PAGE 1 OF 5
SECTION II
CITY' AGREES : -
(1) To deposit with STATE within 30 days of receipt of
billing, therefor (which billing will be forwarded immediately
following STATE's bid advertising date of a construction contract
for PROJECT), the amount of $10,000, which figure represents
CITY's estimated costs to have the emergency vehicle preemption
equipment constructed by STATE. Said costs include preliminary
and construction engineering, both of which will be 22% of the
actual final construction cost.
(2) To pay STATE upon completion of all work and
within.30 days of receipt of a detailed statement made upon final
accounting of costs therefor, any amount over and above the
aforesaid advance deposit required to complete the CITY's
financial obligation pursuant to this Agreement.
(3) To reimburse STATE upon receipt of a statement,
for the cost of maintenance of said emergency vehicle preemption
equipment, such cost is estimated to be $500.00 yearly.
(4) To reimburse STATE upon receipt of Statement, for
the cost of operation in accordance with the Agreement for
maintenance of State Highways.in the City.
(5) That the discriminator module and optical detector
will be replaced by CITY to STATE, upon STATE notifying CITY of
their need:
(6,) To monitor the use of equipment so that
transmitter units shall be used only on those emergency vehicles
shown on Exhibit A, attached hereto and made a part of this
Agreement, and only during Code 3 (Red Light and Siren) emergency
response runs.
SECTION III
IT IS_MUTUALLY AGREED AS FOLLOWS:
(1) All obligations of STATE under the terms of this
Agreement are subject to the appropriation of resources by the
Legislature and the allocation of resources by the California
Transportation Commission.
(2) A unilateral termination of this Agreement may be
made by either party; however, CITY will bear 100% of all costs
incurred by STATE in either case.
PAGE 2 OF 5
delegated to CITY under this Agreement. It is also agreed that,
pursuant to Government. Code Section 895.4, STATE shall fully
indemnify and hold CITY harmless from any liability imposed for
injury (as defined by Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by STATE under- or
in connection with any work, authority or jurisdiction not
delegated to.CITY under this Agreement.
(6) That.Exhibit A is to be amended as the existing
vehicles are retired or replaced.
PAGE 3 OF 5
(3) The cost of any STATE engineering or maintenance
referred to herein shall include all direct and indirect costs
(functional and administrative overhead assessment) attributable
to such work, applied in. accordance with STATE's standard
accounting procedures.
(4) Neither STATE nor any officer or employee thereof
shall be responsible for any damage or liability Occurring by
reason of anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated to
CITY under this Agreement. It is also agreed that, pursuant to
Government Code Section 895.4, CITY shall .fully indemnify and
hold STATE harmless from any liability imposed for injury (as
defined by Government Code Section 810.8) occurring by reason of
anything done or omitted to be done'by CITY under or in
connection with any work, authority or jurisdiction delegated to^�^+
CITY under this Agreement.
(5) Neither'CITY nor any officer or employee thereof
shall be responsible for.any damage or liability occurring by
reason of anything done or omitted to be done by STATE under or
in connection with any. work, authority or jurisdiction not
delegated to CITY under this Agreement. It is also agreed that,
pursuant to Government. Code Section 895.4, STATE shall fully
indemnify and hold CITY harmless from any liability imposed for
injury (as defined by Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by STATE under- or
in connection with any work, authority or jurisdiction not
delegated to.CITY under this Agreement.
(6) That.Exhibit A is to be amended as the existing
vehicles are retired or replaced.
PAGE 3 OF 5
C
(7) That this Agreement shall terminate upon
completion and acceptance of the :PROJECT by STATE and CITY or on
June 30, 1992, whichever is earlier in time; however, the.
ownership and maintenance clauses shall remain in effect until
terminated, in writing, by mutual agreement. in
C�
STATE OF CALIFORNIA CITY OF SAN LUIS OBISPO
Department of Transportation
ROBERT K: BEST
Director of Transportation
By
District Director
Date: // -:7- 21
Approved as to Form and Procedure
Attor e ., De art t f
Transportation
Date: Ali ' v
Certified as to Funds and Procedure
By s
or -
Date:
Attest:
_ V .
City Jerk
Date:
Approved as to Content
Public Works Director
_ Date: /D
District Accounting Officer
ate: A,
Approved as to Form
By
City. At rney¢
Date:
PAGE 4 OF 5
05 -SLO- 101 -25.91
05- 253 - 370900
City of San Luis Obispo
District Agreement No. 5CA8920
EXHIBIT A
Fire Dept. ID
Year
Make
Type
License
F- 104
1977
Ford Van /Pelt
Pumper
E- 70295C
F -102
1977
Ford Van /Pelt
Pumper
E- 705462
F =101
1979
Mack
Pumper
E- 737161
F -103
1983•
Mack
Pumper
E- 447343
F -304
1986
Ford
F -350 Crew
E- 492802
Cab Rescue
Squad
F -307
1989
Chevrolet
Suburban 4x4
E- 090032
B/C Command
Post
�r.
PAGE 5 OF 5
r
05- SLO -10-�-25.91
05 =253- 370900
ff In Py Los Osos Valley Road
at N/B Ramps
District Agreement 0#5CA8.915
COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO ON mOVg.MrojE(.2, 14169 is between the STATE OF CALIFORNIA, acting by and through its
Department of Transportation, referred to herein as "STATE," and
CITY OF SAN LU2S OBISPO,
a body politic and a municipal
corporation of the State of
California, referred to herein
as "CITY"
RECITALS
(1) STATE and CITY contemplate installing traffic
control signal(s) and safety lighting at the northbound ramps of
State Highway Route 101 on Los Osos Valley Road in the City of
San Luis Obispo, referred to.herein as "PROJECT," and desire to
specify the terms and conditions under which PROJECT is to be
engineered, constructed, financed, and maintained.
SECTION.I
STATE AGREES:
(1) To provide all necessary preliminary engineering,
including plans and specifications, and all necessary
construction engineering services for the PROJECT and to bear
STATE's share of the expense thereof, as shown on Exhibit A
attached and made a part of this Agreement.
(2) To construct the PROJECT by contract in accordance
with the plans and specifications of STATE.
(3) To pay an amount equal to 33% of the PROJECT
construction costs, as shown on Exhibit A but in no event shall.
STATE's total obligation for PROJECT construction costs, under
this Agreement, excluding costs referred to in Section III,
Article (9), exceed the amount of $32,450; provided that STATE
may, at its sole discretion, in writing, authorize a greater
amount.
(4) Upon completion of PROJECT and all work incidental
thereto, to furnish CITY, with a detailed statement of the
portion of the engineering and.construction costs to be borne by
CITY, including resolution of any claims which may be filed by
STATE's contractor, and to refund to CITY promptly after
PAGE 1 OF 6
completion of STATE's audit any amount of CITY's deposit(s)
required in Section II, Article (1) remaining after actual costs
to be borne by CITY have been deducted, or to bill CITY_for any
additional amount required to complete CITY's financial
obligations pursuant to this Agreement.
(5) To maintain the entire traffic control signal(s)
and safety lighting as installed and pay an amount equal to 33%
of the total maintenance costs, including electrical energy
costs.
(6) To-operate the traffic control signal(s) as
installed and pay 100% of the operation cost.
(7) `To furnish the traffic signal control equipment
for PROJECT. This equipment shall consist of signal controller
unit and signal control cabinet. The estimated cost of this
equipment is $6,500 and this amount shall be deducted from the
STATE's share of the PROJECT costs.
SECTION II
CITY AGREES:
(1) To deposit with STATE within 30 days of receipt of
billing therefor (which billing will be forwarded immediately
following STATE's bid advertising date of a construction contract
for PROJECT), the amount of $84,885, which figure represents
CITY's estimated share of the expense of preliminary engineering,
construction engineering, and construction costs required to
complete the PROJECT, as shown on Exhibit A. CITY's total
obligation for said.antcipated project costs, exclusive of
claims and excluding costs referred to in Section III, Article
(9), under this Agreement shall not exceed the amount of $93,400;
provided that CITY may, at its sole discretion, in writing,
authorize a greater amount.
(2) CITY's share of the construction cost (estimated.
to be $65,800), shall be an amount equal to 67% of the total
actual construction cost, including the cost of claims, the cost
of STATE defense of any claims and the cost of STATE-furnished
material, if any, as determined after completion of work and upon
final accounting of costs_
(3) CITY's share of the expense of preliminary
engineering shall be an amount equal to 67% of the STATE's costs
for preliminary engineering for the entire PROJECT.
(4) CITY's share of the expense of construction
engineering shall be an amount equal to 67% of-the actual_ costs
of construction engineering for the entire PROJECT.
PAGE 2 OF 6
C�
(mil
(5) To pay STATE upon completion f all work within 30
days of receipt of a detailed statement made upon final
accounting _ of. -costs therefor-, any amount over and above the
aforesaid advance deposit - required to complete CITY's financial
obligation pursuant to this Agreement.
(6) To reimburse STATE for CITY's.proportionate share
of the cost of maintenance of said traffic control signal(s) and
safety_ lighting, such share to be an amount equal to 67% of the
total maintenance costs, including electrical energy costs.
SECTION III
IT IS MUTUALLY AGREED AS FOLLOWS:
(1) All obligations of STATE under the terms of this
Agreement are subject to the appropriation of resources by the
Legislature and the allocation of resources by the California
Transportation Commission.
(2) STATE shall not award a contract for the work
until after receipt of- CITY's deposit required in Section II,
Article (1).
(3) Should any portion of the PROJECT be financed with
Federal funds or State gas tax funds all applicable procedures
and policies relating to the use of such funds shall apply
notwithstanding other provisions of this Agreement:
(4) After opening of bids CITY's estimate of cost will
be revised based on actual bid prices. CITY's required deposit
under Section II, Article (1) above will-be increased or
decreased to match said _revised estimate.. If deposit increase or��.
decrease is less than $1,000 no refund or demand for additional
deposit will be made until final'accounting.
(5) After opening bids for the PROJECT and if bids
indicate a cost overrun of no more than 10% of the estimate will
occur, STATE may award the contract.
(6) If, upon opening of bids, it is found that a cost
overrun exceeding 10% of the estimate will occur, STATE and CITY
shall.endeavor to agree upon an alternative course-of action.
If, after 30 days, an alternative course of action is not agreed
upon, this Agreement shall be deemed to be terminated by mutual
consent pursuant to Article (8) of this Section III.
(7) Prior to award of the construction contract for
the PROJECT, CITY may terminate this Agreement by written notice,
provided that CITY pays STATE for all.costs incurred by STATE.
.PAGE 3 OF 6
(8) If termination of this Agreement is by mutual'
consent,*STATE will bear 33% and CITY will bear 67% of all costs
incurred prior,.to termination, except that any utility relocation
costs shall be prorated in accordance with STATE.'s %CITY'S
responsibility for utility relocation costs.
(9) If ekisting public and /or private utilities
conflict with the construction of the PROJECT, STATE will make
all necessary arrangements with the owners of such utilities for
their protection, relocation or removal. STATE will inspect the
protection, relocation or removal, which if there are costs of
such protection, relocation or removal which the STATE and CITY
must legally pay, STATE and CITY will share in the cost of said
protection, relocation or removal, plus cost of engineering
overhead and inspection, in the amount of 33% STATE and 67% CITY.
Required protection, relocation or removal of utilities shall be
performed in accordance with STATE policy and procedure.
(10) Upon.completion of all work under this Agreement,
ownership and title to all signal(s), materials, equipment and
appurtenances installed will be jointly shared in the ratio of
33% STATE and 67% CITY.
(11) The cost of any engineering or maintenance
referred to herein shall include all direct and 'indirect costs
(functional and administrat -ive overhead assessment) attributable
to such work, applied in accordance with STATE's standard
accounting procedures.
(12) Neither STATE nor any officer or employee thereof
shall be responsible for any damage or liability occurring by
reason of anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated to
CITY under this Agreement. It is also agreed that, pursuant to
Government Code Section 895.4, CITY shall fully indemnify and
hold STATE harmless from any liability imposed for injury (as
defined by Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction delegated to
CITY under this Agreement.
(13) Neither CITY nor any officer or employee thereof
shall be responsible for any damage or liability occurring by
reason of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction not
delegated to CITY under this Agreement. It is also agreed that,
pursuant to Government Code Section 895.4, STATE shall fully
indemnify and hold CITY harmless from any liability imposed for
injury (as defined by Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction not
delegated to CITY under this Agreement.
PAGE 4 OF 6
(14) Tqt this Agreement shall terlinate upon
completion and acceptance of the PROJECT construction contract by
STATE or on June 30, 1992, whichever is earlier in time; however,
the ownership and maintenance clauses shall remain in effect
until terminated, in writing, by mutual agreement. Should any
claim arising out of this project be asserted against STATE, CITY
agrees to extend the termination date of this Agreement and
provide additional funding as required to cover CITY's
proportionate share of costs or execute a subsequent agreement to
cover those eventualities.
STATE OF CALIFORNIA
Department of Transportation
ROBERT K. BEST
Director of Transportation
Y -
District Director.
Date:
Approved as to Form and Procedure
Attorney, Depar; ent o
Transportat ion
/ y / 1 f �
Date: / ��
Certified as to Funds and Procedure
District Accounting Officer
Date:
PAGE 5 OF 6
CITY OF SAN LUIS OBISPO
By ,Q�� c' — — MO
or
Date:
Att j
9= ..� `J
City 'Clerk
Date: 11 d
Approved as to Content
Public Works Director
Date: /a -/ z -,F'9
Approved as to Form
By
City At 0rney
Dater 16- 19--00
c�1
05-SL-9-10.1725.91
05 -2.53- 370900
_
Los Osos
Valley Rd. -
NjB Ramps.
District
Agreement #5CA8915
EXHIBIT A
C.7
ESTIMATE OF COST
Total Est.
City's
State's
Description
Cost
Share
Share
Construction Cost
67%
33%
Signals
$ 90,000
$ 60,.300
$ 29,7001
Roadwork
$--8,-250
$ 5,500
$ 2., 750
Subtotal
$ 98,250
$ 65,800
$ 32,450
Engineering Cost - Signals
Prelim. Engr. (Non- labor)
$ 1,620
$ 1,085
$ 535
1.8% of Const.,Cost .,
Prelim. Engr. (Labor only)
$ 6,750
$ 41522
$ 2,228
7.5% of Constr. Cost
Prelim. Engr. (Overhead)
$ 31330
$ 21231
$ 1,099
49% of 7.5% = 3.7% of
Constr. Cost
Const. Engr. (Non- labor)
$ 31240
$ 2,171
$ 1,069
3.6% of Const. Cost
Const. Engr. (Labor only)
$ 71470
$ 5,005
$ 21465
8.3% of Constr. Cost
Const. Engr. (Overhead)
$ 3,690
$ 2,472
$ 1,218
49% of 8..3% = 4.1% of
Const. Cost
Subtotal
$ 26,100
$ 17,486
$ 8,614
Engineering Cost - Roadwork
Prelim. Engr. @ 13%
$ 1,073
$ 719
$ 354
Overhead included
Const. Engr. @ 16%
$ 1,320
$' 886
$ 440
Overhead included
Subtotal
$ 21393
$ 1,599
$ 794
Total (Excl. Engr. Cost for
$1241350
$83,286
$ 41,064
Roadwork)
Total (Intl. Engr. Cost for
$126,743
$ 84,885
$ 41,858
Roadwork)
PAGE 6 O 6
C�
05- SLO- lc'25.91
gift
ArIftlu 05 -253 -3 0
Los Osos Valley Rd. - S/B Ramps
District Agreement #5CA8916
COOPERATIVE _AGREEMENT
(3) To pay an amount equal to 50% of the PROJECT
construction costs, as shown on Exhibit A but in no event shall
STATE_'s total obligation for PROJECT construction costs, under
this Agreement, excluding costs referred to in Section IV,
Article (9), exceed the amount of $54,124; provided that STATE
may, at its sole discretion, in writing, authorize a greater
amount.
(4) Upon completion of PROJECT and_all work incidental
thereto, to furnish CITY and COUNTY, with a detailed statement of
PAGE 1 OF 8
JAN 0 2 1990
THIS AGREEMENT, ENTERED INTO ON - - --
_
is between the STATE OF CALIFORNIA, acting by and through its
Department of Transportation, referred to herein as "STATE," and
CITY OF SAN LUIS OBISPO,
A body politic and a municipal
corporation of the State of
California, referred to herein
as "CITY," and
COUNTY OF SAN LUIS OBISPO,
a political subdivision of the
State of California, referred
to herein as "COUNTY"
0p
RECITALS
(1) STATE and CITY and COUNTY contemplate installing
traffic control signals) and safety lighting at the southbound
ramps of State Highway Route 101 on Los Osos Valley Road in the
City of San Luis Obispo, referred to herein as '-'PROJECT.," and
desire to specify the terms and conditions under which PROJECT is
to be engineered, constructed, financed, and maintained.
SECTION I
STATE AGREES•
(1) To provide all necessary preliminary engineering,
including plans and specifications, and all necessary
construction engineering services for the PROJECT and to bear
STATE's share of the expense thereof, as shown on Exhibit ;A
attached and made a part of this Agreement.
'
(2) To construct the PROJECT by contract in accordance
with the plans and specifications of STATE.
(3) To pay an amount equal to 50% of the PROJECT
construction costs, as shown on Exhibit A but in no event shall
STATE_'s total obligation for PROJECT construction costs, under
this Agreement, excluding costs referred to in Section IV,
Article (9), exceed the amount of $54,124; provided that STATE
may, at its sole discretion, in writing, authorize a greater
amount.
(4) Upon completion of PROJECT and_all work incidental
thereto, to furnish CITY and COUNTY, with a detailed statement of
PAGE 1 OF 8
the portion of tip engineering and construct�fi costs to be borne
by CITY and COUN1,; including.resolution of`:..iy claims which may
be filed by STATE's contractor, and to refund to CITY and COUNTY
promptly after completion of STATE's audit any amount of CITY's
and COUNTY's deposits) required in Section II, Article (1) and
Section III, Article (1), remaining after actual costs to be
borne by CITY and COUNTY have-been deducted, or to bill CITY and
COUNTY for any additional amount required to complete CITY's and
COUNTY's financial obligations pursuant to this Agreement.
(5) To maintain the entire traffic control signal(s)
and safety lighting as installed and pay an amount equal to 50%
of the total maintenance costs, including electrical_ energy
costs.
(6) To operate the traffic control signal.(s) as
installed and pay 100% of the operation cost.
(7) To furnish the traffic signal control equipment
for PROJECT. This equipment shall consist of signal controller
unit and signal control cabinet. The estimated cost of this
equipment is $6,500 and this amount shall be deducted from the
STATE's share of the PROJECT costs.
SECTION II
CITY AGREES•
(1) To deposit with STATE within.30 days of receipt of
billing therefor .(which billing will be forwarded immediately
following STATE's bid advertising date of a construction contract.
for PROJECT), the amount of $34,911., which figure represents
CITY's estimated share of the.expense of preliminary engineering,
construction engineering, and construction costs required to
complete the PROJECT, as shown on Exhibit A. CIT.Y's total
obligation for said anticipated project costs, exclusive of
claims and excluding costs referred to in Section IV, Article
(9), under this Agreement shall not exceed the amount of $38,400;
provided that CITY may, at its sole discretion, in writing, .
authorize a greater amount.
(2) CITY's share of the construction cost (estimated
to be $27,063), shall be an amount equal to 259* of the total
actual construction cost, including the cost_ of claims, the.cost
of STATE defense of any claims and the cost of STATE- furnished
material, if any, as determined after completion of work and upon
final accounting of costs.
(3) CITY's share of
engineering shall be an amount
for preliminary engineering for
(4) CITY's share of
engineering shall be an amount
of construction engineering for
the expense of preliminary
equal to 25% of the STATE's costs
the entire PROJECT.
the expense of construction
equal to 2.5% of the actual costs
the entice PROJECT.
PAGE 2 OF 8
(5) T:r -,)ay STATE upon completion �l all work within 30
days of receipt "'a detailed statement made -upon final
accounting of costs therefor, any amount over and above the
aforesaid advance deposit required to complete CITY's financial
obligation pursuant.to this Agreement.
(6) To reimburse STATE for CITY's proportionate share
of the cost of maintenance of said traffic control signal(s) and
safety lighting, such .share to be an amount equal to 25% of the
total maintenance costs, including electrical energy costs.
SECTION III
COUNTY AGREES:
(1) To deposit with STATE within 30 days of receipt of
billing therefor (which billing will be forwarded immediately
following STATE's bid advertising date of a construction contract
for PROJECT), the amount of $34,911, which figure represents
COUNTY's estimated share of the expense of preliminary
engineering, construction engineering, and construction costs
required to complete the PROJECT, as shown on Exhibit A.
COUNTY's total obligation for said anticipated project costs,
exclusive.of claims and excluding costs referred to in Section
IV, Article (9), under this Agreement shall not exceed the amount
of $38,400; provided that COUNTY may, at its sole discretion, in
writing, authorize a greater amount.
(2) COUNTY's share of the construction cost (estimated
to be $27,063), shall be an amount equal to 25% of the total
actual construction cost, including the cost of claims, the cost
of STATE defense of any claims and the cost of STATE- furnished
material, if any, as determined after completion of work and upon
final accounting of costs.
(3) COUNTY's share of the expense of preliminary
engineering shall be an amount equal to 25% of the STATE's costs
for preliminary engineering for the entire PROJECT.
(4) COUNTY's'share of the expense of construction
engineering shall be an amount equal to 25% of the actual costs
of construction engineering for the entire PROJECT.
.(5) To pay STATE upon completion all work within 30
days of receipt of a detailed statement made upon final
accounting of costs therefor, any amount over and above the
aforesaid advance deposit required to complete COUNTY's financial
obligation pursuant to this Agreement:
(6) To reimburse STATE for COUNTY's proportionate
share of the cost of maintenance of said traffic control
signal(s) and safety lighting, such share to be an amount equal
to 25% of the total maintenance costs, including electrical .
energy costs.
PAGE 3 OF 8
' 1 SECTION IV
IT IS MUTUALLY AGREED AS FOLLOWS:
(1) All obligations of STATE under the terms of this
Agreement.are subject to the appropriation of resources by the
Legislature and the allocation of resources by the California
Transportation Commission.
(2) STATE shall not award a contract for the work
until after receipt of CIT.Y's and COUNTY's deposits required in
Section II, Article (1) and Section III, Article (1).
(3) Should any portion of the PROJECT be financed with
Federal funds or State gas tax funds all applicable procedures
and policies relating to the use of such funds shall apply
notwithstanding other provisions of this Agreement.
(4) After opening of bids CITY's and COUNTY's estimate
of cost will be revised based on actual bid prices. CITY's and
COUNTY's required deposits under Section II, Article (1) and
Section III; Article. (1:) above will be increased or decreased to
match said revised estimate. If deposit increase or decrease is
less than $1,000 no refund or demand for additional deposit will
be made until final accounting.
(5) After opening bids for the PROJECT and if bids
indicate a cost overrun of-no more than 10% of the estimate will
occur, STATE may award the contract.
(6) If, upon opening of bids, it is found that a cost .
overrun exceeding 10% of the estimate will occur, STATE and CITY
and COUNTY shall endeavor to agree upon an alternative course of
action. If, after 30 days, an alternative course of action is
not agreed upon; this Agreement shall be deemed to be terminated
�.
by mutual consent pursuant to Article (8) of this Section IV.
£`
(7) Prior to award.of the construction contract for
the PROJECT, CITY and COUNTY may terminate this Agreement by
written notice, provided that CITY and COUNTY pay STATE for all
costs incurred by STATE.
(8) If termination.of this Agreement is by mutual
consent, STATE will bear 50% and CITY will bear 25% and COUNTY
will bear 25% of all costs. incurred prior'to termination,. except
.
that any utility relocation costs shall be prorated in accordance
with STATE's /CITY's /COUNTY's responsibility for utility
relocation costs.
(9) If existing public and /or private utilities
conflict.with the construction of the PROJECT, STATE will make
all necessary arrangements with the owners of such utilities for
their protection, relocation or removal. STATE will inspect the
protection, relocation or removal,- which if there are costs of
such protection, relocation or removal w1lich the STATE and CITY
PAGE 4 OF 8
and COUNTY must," Tally pay, STATE and CITY r d COUNTY will share.
in the cost of sa -d protection, relocation o,- 'removal, plus cost
of engineering overhead and inspection, in the amount of 50%
STATE and 25% CITY and 25% COUNTY. Required protection,
relocation or removal of utilities shall be performed in
accordance with STATE policy and procedure.
(10) Upon completion of all work under this Agreement,
ownership and title to all signal(s), materials, equipment and
appurtenances installed will be jointly shared in the ratio of
50% STATE and 25% CITY and 25% COUNTY.
(11) The cost of any engineering or maintenance
referred to herein shall include all direct and indirect costs
(functional and administrative overhead assessment) attributable
to such work, applied in accordance with STATE's standard
accounting procedures.
(12) Neither'STATE nor any officer or employee thereof
shall be responsible for any damage or liability occurring by
reason of anything done or omitted'to be done by CITY and COUNTY
under or in connection.with any work, authority or jurisdiction
delegated to CITY and COUNTY under this Agreement. It is also
agreed that, pursuant to Government Code Section 895.4, CITY and
COUNTY shall fully indemnify and hold STATE harmless from any
liability imposed for injury (as defined by Government Code
Section 810.8). occurring by reason of anything done or omitted to
be done by CITY and COUNTY under or in connection with any work,
authority or jurisdiction delegated to CITY and COUNTY under this
Agreement.
(13) Neither CITY nor any officer or employee thereof
shall be responsible for_ any damage or liability occurring by
reason of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction not
delegated to CITY under this Agreement. It is also agreed that,
pursuant to Government Code Section 895.4, STATE shall fully
indemnify and hold CITY harmless from any liability imposed for
injury (as defined by Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by STATE under- or
in connection with any work, authority or jurisdiction not
delegated to CITY under this Agreement.
(14) Neither COUNTY nor any officer or employee thereof
shall be responsible for. any damage or liability occurring by
reason of anything done or omitted to be done by STATE under or...
in connection with any work, authority or jurisdiction not
delegated to COUNTY under this Agreement. .It is also agreed
that, pursuant to Government Code Section 895.4 STATE shall fully
indemnify and hold COUNTY harmless from any liability imposed for -
injury (as defined by Government Code Section 810.8) occurring by
reason of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction not
delegated to COUNTY under this Agreement.
PAGE 5 OF 8
O
O
(15) T.' t this Agreement shall ter" nate upon
completion and aL.-aptance of the PROJECT con—ruction contract by
STATE or on June 30, 1992, whichever is earlier in time; however,
the ownership and - maintenance- clauses shall remain in effect
until terminated, in writing, by mutual agreement. Should any
claim arising out of.this project be asserted. against STATE, CITY
and COUNTY both agree to extend the termination date of this
Agreement and proxde additional funding as required to cover.
CITY!s and COUNTY's proportionate share of costs or execute
subsequent agreement to cover those eventualities:
STATE OF CALIFORNIA
Department of Transportation
ROBERT K. BEST
Director of'Transpor.ation
By 7
Dist ict Director-
Date:
Approved as to Form and Procedure
,Aetorn. 5pa-t-tMeA of
Transportation
Date: Z -
Certified as to Funds and Procedure
'district Accounting..Officer.
u,Da`te :
CITY OF SAN LUIS OBISPO
Attest:
Approved as to Content
Public Works Director
Date:
Approved as to Form
By -
city Atto ey_
Date'-
PAGE 6 OF 8
.COUNTY OF SAN LU'- OBISPO
By
irman, Bdafd of
ervisors
Attest:
County -Clerk Recorder
By
Clerk
Date: JAN 0.2 1990
Approved as to Accounting.
' r
Auditor- Controller
Date:
Approved as to Form
By
'
(�,,,.T unty C n el
°`� Date:
PAGE 7 OF 8
PAGE 8 OF 8
05-253-370900,,�
Los Osos Vall:1
iRd. - S/B
Ramps
District Agreement #5CA8916.
EXHIBIT A
ESTIMATE
OF COST '
Total Est.
City's
County's
State's
Description
Cost
Share
-Share
Share
Const. Cost
25%
25%
5.0%
Signals
$100,000
$ 25,000
$ 25,000
$
50r000
Roadwork
$ -8,250
$ 2,063
$ 2,063
$ 4,124
Subtotal
$108i2_50
$ 27,063
$ 27,063
$
5�4_f1_24
Engr. Cost = Signals
Prelim.:Engr.
$ 1,800
$ 450
$ 450
$
900
(Non-labor)
1.8% of Const.
Cost
Prelim. Engr.'
$ 1.5bo
$ 1I875
$ 1,875
$
3,7.50
(Labor Only)
7.5% of Const.
Cost
Prelim. Engr.
$ 3f700
925
$ 925
$
1,850
(Overhead)
49% of 7.5%
3.7% of Const.
Cost
Const. Cost
$ 3,600
$ 900
$ 900.
1,800
C
(Non-labor)
3.60 of Const.
Cost
Const. Engr.
$ 8i3001
$ 2,075
$ 2,075
$
4,150
_(Labor.Only)
8.3% of Const.
Cost
Const. Engr.
$ 4,100 .
$ -1,025
$ -1,025
$ 2,050
(Overhead)
49% of 8.3%
4.1% of Const..
Cost
Subtotal
$ 29r000
$ 7,250
$ 7,250
$
14,500
Engineering Cost
- Roadwork
Prelim. Engr.
@ 13%
(QverheW
$ 1,073
$ 268
$ 268
$
637
Const. Engr. @
16%
(Overhead)-
$ 1,320
$ 330
$ 330
-660
Subtotal
2,393
$ 599
5�98
$
1,197
Total (Excl. Engr.
Cost
-
for Roadwork)
$137,250
$ 34,313
$ 34,313
$
68,624
Total, (Incl. Engr.
Cost
.for Roadwork)
$139,643
$ 34,911
$ 34?911
$
69,821
PAGE 8 OF 8
!4 1
�.
Resolution No. 6708 (1989 Series)
On motion of Councilman Settle , seconded by
Councilwoman Rappa and on the following roll call
vote: -
AYES: Councilmembers Settle, Rappa, Reiss and Mayor Dunin
NOES: None
ABSENT: Councilwoman Pinard
the foregoing resolution was passed and adopted this 30th day
of October 1989.
RON DUNIN
ATTEST:
CITY DMINISTRAT OFFICER
CITY O Y
Cit A Clerk Pam V(')-es
rescltrns /dfr #18
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RESOLUTION NO. 6707 (1989 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT NO. 1235 (UNIT 2)
AND TRACT NO. 1264 (UNITS 2 & 3) AT
MORNING GLORY WAY & TANK FARM ROAD
(SUMMERHILLS ASSOCIATES, SUBDIVIDERS)
WHEREAS, the City Council made certain findings concerning Tract No. 1235
(Unit 2) and Tract No. 1264 (Units.2 & 3) as contained in Resolution No. 5968
(1986 Series) and Resolution No. 5967 (1986 Series), respectively, and
WHEREAS, all conditions required per said resolutions have been met, and
WHEREAS, all public improvements have been constructed to City standards,
and specifications,
NOW THEREFORE BE IT RESOLVED that the public improvements for Tract No..
1235 (Unit 2) and Tract No. 1264 (Units 2 & 3), including certain improvements
within Edison A. French Park, are hereby accepted by the City for maintenance.
The surety is hereby released in accordance with the subdivision agreement.
On motion of Councilman Settle seconded by Councilwoman Rappa
and on the following roll call vote:
AYES: Councilmembers.Settle, Rappa, Reiss and Mayor Dunin
NOES: None
ABSENT: Councilwoman Pinard
the foregoing Resolution was passed and adopted this 30th day of
October 1989
NIN
R 6707
1
Resolution No. 6707 (1989 Series)
Page Two.
APPROVED:
City Ad inistrative Officer
Community Development Director
N/jk1235 -2
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RESOLUTION NO. 6706 (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO SPECIFYING POLICY FOR LONG -TERM USE OF CITY
PROPERTY BY NON- PROFIT ORGANIZATIONS
WHEREAS, the City supports the long -term use of City property for
reasons which benefit the residents of the City of.San Luis Obispo;
and
WHEREAS, the City maintains that certain non- profit organizations
have the ability to effectively use City property for the benefit of
the City; and
WHEREAS, certain non- profit organizations desire to lease City
property to provide programs or services which will benefit the City;
and
WHEREAS, the.City desires to establish guidelines for the long -term
use of City property by non- profit organizations;
NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. That certain Exhibit "A" entitled "POLICY FOR
LONG -TERM USE OF CITY PROPERTY BY NON - PROFIT ORGANIZATIONS ", attached
hereto and incorporated by this reference, is aproved and adopted.
On motion of Councilwoman Rappa , seconded by, Councilman Settle ,
and on the following roll -call-vote:
AYES: Councilmembers Rappa, Settle, Reiss and Mayor Dunin
NOES: None
ABSENT: Councilmember Pinard
the foregoing Resolution was passed and adopted this 17th day of
October;.-1989..
ayor Ron DLmsn,
N
APPROVED: v
-C It tratly Officer
C y Att�o�r /n
Interim Community Development Director
0
67oti
Exhibit 'W'
POLICY FOR LONG -TERM USE OF CITY PROPERTY
BY NON- PROFIT ORGANIZATIONS
The following policies will guide all loncr -term use of City property
by non- profit organizations. These policies will be used by the City
when considering and /or developing long -term lease agreements with
non - profit organizations.
1). Requests for long -term use of City property by non - profit
organizations should follow the same review procedures as the sale or
lease of City property by private for - profit entities.
2). The proposed use of City property should be consistent with the
goals and objectives of the City's General Plan for land use.
3). The proposed use of City property should not conflict or
preclude any existing or planned City use.
4). Any development or operations directly related to the proposed
use should be in the public interest and supply measureable benefit
to the public.
5). The lease agreement for the use of City property by non - profit
organizations which are charged a less than market rate for the City
property, must include a provision for community and /or City use.
MEMORANDUM OF AGREEMENT REGARDING
PROVISIONS OF A LEASE OF REAL PROPERTY
The parties to this Memorandum of Agreement are the City of San Luis Obispo (herein
"City ") and San Luis Obispo Little Theatre, a not= for - profit California corporation
(herein "SLOLT ").
It is represented and affirmed by the undersigned, on behalf of City, that City is
the legal owner of property located at 1010 Nipomo Street, in the City of San Luis
Obispo. A graphic description of the subject property is attached hereto as Exhibit.
"A ". Further; the City is willing to lease the property referred to above and described
in Exhibit "A" to SLOLT. It is represented and affirmed by the undersigned on behalf of
SLOLT, that SLOLT has authority to enter into an agreement for the lease of real
property.
This Agreement is subject to the following mutual findings and conditions:
I., The City wishes to support community -based performing.arts groups by encouraging
development of live theater facilities in the Downtown.
2. The City considers the development of a not - for - profit community theater on the
proposed property to be in the public interest and an appropriate addition to Mission
Plaza.
K SLOLT agrees to lease the subject property and to develop and operate a facility
on the proposed site, for the term of the lease, which will serve to meet performing arts
needs for the community. The City will have no obligation for development and /or
operation of the proposed facility. Any costs incurred for development and operation of
facility shall be the sole responsibility of SLOLT.
4. SLOLT agrees to take the property "as is" except for unknown subsurface toxic or
hazardous materials which responsibility shall remain with the City. If the cost of any
required clean up of the site due to toxic or hazardous materials exceeds $10,000,
apportionment of the costs shall be subject to negotiations between the "parties. If no
accommodation can be reached, at the City's option, the lease would terminate, and the
site would be returned to its pre -lease condition less structural improvements, at the
.sole expense of SLOLT (but not including cost of site clean up).
5. SLOLT will lease the property for forty (40) years beginning with the start of
construction and ending forty years later on the anniversary of said date.
6. SLOLT will reserve first right to negotiate an additional, term not to exceed
fifteen (15) years. SLOLT shall submit any notice of interest in an extended term, one
(1) year prior to termination of the base term of the lease agreement.
7. The rental rate shall be fixed at $100 per month plus 10% of the gross amount
earned by SLOLT for any sub -lease of the facility.
MEMORANDUM OF AGREEMENT
Page 2
8. The City will initiate a General Plan Amendment and rezoning of the property
to accommodate this type of use and will make such efforts as are reasonably necessary to
accomplish such amendments and rezoning. Other required approvals (e.g., use permit,
architectural review) and compliance with zoning and parking requirements, including
payment of in -lieu fees or securing offsite parking, shall be the sole responsibility of
SLOLT.
9. Except for "acts of God" and mutually agreed upon excusable delays to be
delineated in the lease, SLOLT will use due diligence to adhere to the design, planning
and construction schedule described in Exhibit "B ".. The City reserves the right to grant
time extensions or to cancel this agreement for failure to progress on this schedule,
where failure results from reasons other than those listed above. Said schedule will
commence upon approval of this agreement by all parties:
10. If at anytime SLOLT is unable to complete development, the lease will be
terminated, and, at the City's option, all improvements will become the property of the
City or the site shall be delivered free and clear of all improvements.
11. In the event of early cancellation after completion of construction, the City
shall have the option to buy out improvements at the proportional rate of 90% of actual
construction costs if cancellation is within the first 5 years, 7A between 6 and 15
years, 50% between 16 and 25 years, and nothing thereafter. If the City chooses not to
exercise its option, SLOLT shall sell their improvements to a city- approved successor.
12. A minimum of thirty (30) weeks; annually, of rehearsals and theater
performance will be the agreed upon level of operation. If at any time SLOLT is unable
to maintain this level of operation, the City may issue a one hundred and twenty (120) -
day notice of early cancellation to terminate the lease agreement.
13. The relationship that will exist between the City and SLOLT in this matter
will be that of lessor and lessee. Under no circumstance will SLOLT be considered an
employee, officer or agent of the City under this agreement or the lease. Conversely,
the City is not an agent or extension of SLOLT and is acting solely in its landord
capacity.
14. SLOLT may sub -lease the structure and /or property up to a maximum of thirty
(30) consecutive days, upon City approval, for uses that are consistent with the
performing arts and community purposes of this agreement.
15. The structure and /or property shall be used only for those purposes stipulated
in this agreement; unless other uses are approved, in writing, by the City. The lease
may not be assigned except by approval, in writing, by the City, which approval shall not
be unreasonably withheld.
16. SLOLT will insure all real property improvements for their market value a_ nd
shall maintain public liability insurance in an amount agreed upon by both parties.
SLOLT will also maintain a performance bond to cover the cost of construction, including
materials and labor.
17. SLOLT will agree to indemnify and hold harmless the City, its officers, agents
and employees from any claims, demands, damages or penalties imposed which may arise from
development, construction and operation of the proposed theater facility on City
property.
r
MEMORANDUM OF AGREEMENT
Page 3
18. SLOLT will maintain the buildings, landscaping and features of the theater in a
first -class condition at all times.
19. SLOLT will program the theater to provide a minimum of six (6) weeks a year
access by other community performing arts groups consistent with the requirements of
SLOLT's own use. This six (6) weeks is in addition to the thirty (30) weeks in Item #12.
20. The City represents that the property to be leased is worth $325,000, and that
the lease is proposed to be below market rate and is in the public interest.
21. In recognition of the below market lease, SLOLT agrees to make the facilities
available without fee to the City for official or City- sponsored uses on four
mutually- agreeable days per year. In addition, the City shall have first right of use
for uncommitted time periods consistent with the requirements of SLOLT's own use and
other provisions of this MOA. ,
22.. If after three (3)..years of the effective date of this agreement, SLOLT cannot
demonstrate to the satisfaction of the City that it has raised or otherwise has funds
committed to cover eighty percent (80%) of the construction costs of the building and, in
no event; less than $lA million (in 1989 dollars), then the City shall have the right to
terminate or extend this agreement.
This Memorandum of Agreement is executed this 17th day of October
1989, in the City of San Luis Obispo, State of California.
The City f an Luis Obispo
'yore Ron Dunin
Community Development Director
San �L�uuiiiss Obispo Little Theatre
iSir�ctor- — j�SiC�•� f .
Director
Director
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RESOLUTION NO. 6705 (1989 SERIES)
A RESOLUTION OF THE COUNCIL OF
SAN LUIS OBISPO AMENDING THE MANDATORY
WATER CONSERVATION IMPLEMENTATION
POLICY STATEMENT
WHEREAS, on September 26, 1989 the City Council passed
Resolution No. 6696 establishing a maximum water allocation of 40
units per billing period for any single family residential meter
within the City service area.
WHEREAS, the City has determined that Section 1 of Resolution
No. 6603 requires a program modification.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of
San Luis Obispo as follows:
Delete second sentence, Paragraph 5, Section 1 of Resolution
No. 6603 and add in its place that the surcharge will be 100
percent of the total water bill on which the usage is greater
than the ceiling but less that the base year usage. If the
usage is greater that the base year, a 200 percent surcharge
is added to the total water bill.
On motion of
Councilman Settle
and on the following roll call vote:
Seconded by Councilwoman Rappa
AYES: Councilmembers Settle, Rappa,and Reiss
NOES: Mayor Dunin
ABSENT: Councilmember Pinard
the following resolution was passed this 17th day of october
1989.
6705
Page 2.
V
CITY LERR PAMELA V S
APPROVED:
u
Resol No. 6705
Mayor RON D
foL.,CITY ADMINISTRATIVE OFFICER
CITY ATTORNEY
FIN CE DIRECTOR
UTILITIES DIRECTOR
UL,
WATER DIVISION MANAGER
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11 1
RESOLUTION NO. 6704 (1989 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING GP /R 1451, AMENDING THE LAND USE ELEMENT MAP
OF THE CITY OF SAN LUIS OBISPO FROM NEIGHBORHOOD COMMERCIAL
TO OFFICE FOR A 0.7 ACRE PORTION OF A 5.2
ACRE SITE AT 3238 SOUTH HIGUERA. STREET
WHEREAS, the Planning Commission and the City Council have held hearings to consider
appropriate land use designation on the subject property in accordance with Section 65800
et. seq. of the Government Code; and
WHEREAS, the general plan amendment will not have a significant adverse impact on the
environment and has been granted a negative declaration subject to the mitigation
measures listed in initial study No. ER 43 -89 which is hereby incorporated by reference;
and
WHEREAS, the proposed general plan amendment will not be detrimental to the health
safety and welfare of persons living or working. in the area or at the site; and
WHEREAS, the proposed general plan amendment is consistent with the general plan; and
WHEREAS, the proposed land use designation is appropriate at the proposed location
and will be compatible with surrounding land uses.
NOW THEREFORE BE IT ORDAINED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. That the area shown on the map attached hereto marked Exhibit "A" and
included herein by reference, be reclassified from neighborhood commercial to office.
6704
k
Resolution No. 6`704-;(1989 series)
Page 2
On motion of Mayor Dunin , seconded by
Councilman Settle . and on the following roll call vote:
AYES: Mayor Dunin, Councilmembers Settle, Rappa and Reiss
NOES: Councilmember Pinard
ABSENT: None
the foregoing resolution was passed and adopted this 17 day of October
1989.
AT T: l
Cit Clerk Pam V s
APPROVED:
p{/ —City Administrative Officer
i Att r
Community Development Director
Mayor
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RESOLUTION NO. 6703 (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN APPEAL OF THE PLANNING COMMISSION'S ACTION
DENYING A RESIDENTIAL CONDOMINIUM SUBDIVISION ON THE CORNER
OF HIGHLAND DRIVE AND FERRINI ROAD. (TRACT 1823)
BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Findings. That this council, after
consideration of public testimony, the subdivision request TR 1823,
and the Planning Commission's action, staff recommendations and
reports thereon, makes the following findings:
1. The design of the tentative map and proposed improvements
will not adversely affect the health, safety and welfare
of persons living or working in the vicinity.
2. The design of the tentative map and proposed improvements
are consistent with the general plan. "
3. The design of the tentative map and the proposed
improvements are not likely to cause serious health
problems, substantial environmental damage or substantially
and unavoidably injure fish or wildlife or their habitat.
4. The design of the subdivision or the type of improvements
will not conflict with easements for access through (or use
of property within) the proposed subdivision.
5. The Community Development Director has determined that the
proposed subdivision will not have a significant effect on
the environment and has granted a negative declaration.
6. There are circumstances of the site, specifically the
shape, the topography, and the existence of unusually -
large rights -of -way, distinct from other land in the same
zone, that make compliance with the condominium regulations
open space requirements impractical.
7. The variance will not constitute a grant of special
privilege; an entitlement inconsistent with the
limitations upon other properties in the vicinity with the
same zoning.
6703
e6z-
Resolution No. 6703
Tract 1823
Page 2
(1989 Series)
8. No feasible alternative to authorizing the exception would
satisfy the intent of city policies and regulations.
SECTION 2. The subdivision request TR 1823 is hereby
approved.
On motion of Mayor Dunin
, seconded
by.rn„nr;lmnn Rai --q , and on the following roll call vote:
AYES: Mayor Dunin, Councilmembers Reiss, Pinard, Rappa, and%Settle
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 17th day
Of _October , 1989.
ATTEST:
City C1 rk
APPROVED:
City Administtnive Officer
OMALar
Community Development Director
i
RFS(:I.J No. 6702 (1989 Series)
7•. •1 .1 •: •I' Y:I' •YII
of skiff •I' Y:1:
M •1' .1. 1 •i' ]1'1
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isms,, County and City staff have worked with the Coalition for
the Homeless and service provide= to develop an emergency shelter
program for the homeless at Kansas Avenue; and
WHEREAS, a more permanent site for comprehensive bomeless
services is being prepared at 750 Oreutt Road; and
N8M8, the Economic Oppartumities Ocamission is experienced in
providing such services; and
NBERFAS, the City Council has approved $100,000 in its budget for
1989 -90 for bomeless sheltering purposes;
NXI 7HEREF'ORE, BE rT RESMVED by the Council of the City of San
Luis Obispo as followse
1. The City Council hereby approves a comprehensive homeless
shelter program at 750 Orcutt Road including a one -third share of the
cost of funding the shelter totalling $100,000 per year for Fiscal
Years 1989 -90, ending Jtne 31, 1990.
2. The City Council hereby directs the Finance Director to
transfer these funds as indicated in the Agreement between the City
of San Luis Obispo and the Eooncmic Opportunity Cammission dated
Septemes 7, 1989.
On the motion of Councilman Settla seconded by Cotmcilwnman Rg_nra_
and an the following roll call vote:
AYES: Councilmembers Settle,.Rappa, Pinard, Reiss and Mayor Dunin
NOES: None
ABSEW: None
the foregoing resolution was passed and adopted thisl7thday of October
1989.
r
MYCR RON DUNIN
CITI CL&& P_- — VOGfs
6702
Approved:
n;u-. Lis P, aux-,-el
Administrative Officer
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A G R E M E N T
THIS AGREEMENT,. dated Sept. 7, 1989, for the convenience of the
parties hereto, is between t a -CITY OF SAN LUIS OBISPO, a chartered
municipal corporation (referred to herein as, CITY); and the ECONOMIC
OPPORTUNITY COMMISSION (referred to herein as EOC).
W I T N E S S' E•T H .:
WHEREAS, EOC has requested city to contribute to a program to provide
the services described in "Exhibit All attached hereto and.;
WHEREAS,-said services will be available to.residents of the City,
thereby serving both a public and'a municipal purpose:
NOW, THEREFORE, City and EOC, in consideration-of the mutual
benefits, promises, and
follows: agreements set forth herein, do agree as
1. EOC shall make.its services, as described in "Exhibit All herein,,
available for the period of July_:1,1989 through June 31 1990.
2. EOC will provide the City with summary program reports two
times during the period covered by this agreement (January 1, 1990
and a final report_on July 1, 1990). These reports shall describe
the type and quantity of services provided, as well as the
expenditure of City funds, and shall be in the form described in
"Exhibit All attached hereto.
3. EOC and all of its agents, representatives , or participants in
Any manner in the performance of its obligations and duties
hereunder, shall be employees, independent contractors, or volunteers
for Eoc. They shall not for any purpose be considered employees or
agents of the City.
4. EOC agrees to hold City harmless, and to defend City against,
from, and in any claim, action, proceeding, or hearing wherein there
is an allegation charging liability on the part of the City as a
result of any act of omission, negligent or otherwise, of. EOC.
5• City agrees to pay EOc $100,000 (one hundred thousand dollars),
to be used as described in "Exhibit A." This grant shall be distributed
in two installments,.to be paid as follows, and subject to receipt of
a summary of the previous six months' activities.
October 18, 1989: $50,000
January 1, 1990: $50,000
I _ ZO
AGREEMENT: ECONOMIC OPPORTUNITY COMMISSION
Page 2
6. E.O.C. agrees to expend additional funds for this program, equal
to or greater than the City's grant. Such funds may include other
agency grants and charitable contributions, but;may not include funds
received from the County of San Luis Obispo. The City reserves the
right to withhold all or a portion of the payments covered herein if
E.O.C. fails to meet this obligation.
7. The City Administrative Officer may enter into supplemental
understandings and agreements with E.O.C. on behalf of the City,
which serve to implement and further the purposes of this agreement
and remain consistent with City Council policies and direction.
8. The City Administrative Officer may unilaterally terminate this
agreement at his sole discretion, upon thirty (30) days written
notice to EOC. Any funds not paid pursuant to paragraph 5 above shall
revert to City upon said termination.
9. For purposes of notice under this agreement, all notices shall be
considered effective upon being sent by certified mail to the
following addresses:
CITY: ECONOMIC OPPORTUNITY COMMISSION:
City Clerk Economic Opportunity Commission
P.O. Box 8100 880 Industrial Way
San Luis Obispo, Ca. 93406 San Luis Obispo, Ca. 93401
IN WITNESS WHEREOF, the parties hereto have executed this agreement
by their proper officers duly appointed:
THE ECONOMIC OPPORTUNITY COMMISSION, A NON - PROFIT CORPORATION:
By:
THE CITY
":4
ARCII:eocshelt
rwv /12july89
OBISPO, A MUNICIPAL CORPORATION:
L!G-�
"EXHIBIT A"
PROGRAM DESCRIPTION AND REPORTING REQUIREMENTS
ECONOMIC OPPORTUNITY COMMISSION SHELTER PROGRAM
The City of San Luis Obispo has agreed to contract with the Economic
Opportunity Commission to provide the following program:
The Economic Opportunity Commission shall provide a comprehensive
program to shelter homeless persons in San Luis Obispo. The program
shall serve up to sixty persons per night, and shall be operated at
E.O.C. approved locations as determined by the individual needs of
the persons being served.
The City of San Luis Obispo will provide funding in the amount of
$100,000 (one hundred thousand dollars), for ,program operation during
the period of July 1, 1989 and June 31, 1990.
E.O.C..shall provide the City with two summary program reports, to be
due no later than January 31, 1990 and July 1, 1990. These reports
shall include the following information:
1. ADMINISTRATOR'S REPORT: A brief synopsis of the activities of
the reporting period, in narrative form. This should include a
statement describing activities, services or programs provided, any
changes that have occured during the reporting period, and any major
changes expected during the subsequent reporting period(s).
2. FINANCIAL REPORT: A financial statement should be included for
the reporting period. Statements must include ,an itemized listing of
the expenditure of City of San Luis Obispo funds. A complete income
and expenditure statement, and a balance sheet should be included.
Any additional documents which reflect the overall financial status
of the organization are also encouraged.
3. STATISTICAL SURVEY: This document should include the number of
clients served,, their- cities of origin, the nature of the services
Provided, as well as any other statistics which.are kept for the
program. The total number of clients served should.also be broken
down by the type'of service received. For example, if a client could
possibly receive food, shelter, clothing, or some combination of
these, then the number of recipients for each type of service should
be indicated.
/U - I
C
ECCNCMIC CPPGFtI '14M CCn4ISSICN
cF SAN NITS oBISPO CWDfry, INC.
HOMELESS SHELTER PROGRAM DESCRIPTION
'EXHIBIT A,
Oterator - Staff of the Economic Opportunity Commission (EOC) will be
responsible for the development, operation and administration of a
homeless shelter at 750 Orcutt Road, San Luis Obispo.. In carrying out its
responsibilities; EOC will make extensive use of volunteers and private
and public service agencies.
Facilities - The shelter will, include four modular units and a detached
single - family dwelling: The modular units are:
2 dormitory units
1 reception-unit (double wide)
1 plumbing unit.
Parking will be provided according to City ordinance: two spaces plus one
space per six occupants.
Occupancy - The usual occupancy is expected to be 25 -35 clients per
night. Maximum occupancy will be 54 unless additional parking is
provided. Even if additional parking is provided, the maximum occupancy
would not exceed 70 clients per night. .
Supervision - The shelter will be supervised 24 hours a day. An
additional qualified supervisor will be added for each ten clients beyond
twenty.
Operation - The program will provide screening, dining, and Case
Management in addition to overnight accommodations for anyone in need of
shelter provided that they comply with explicit rules. The shelter is
intended as a temporary home for aTl segments of the' homeless population.
Different groups will be separated as appropriate.
Day operation (8:00 A.M. to 4:30.P.M.) consists of comprehensive client
services (see Case Management) and facility maintenance.. Night operation
consists of dinner. client support services and sleep.
Clients are not permitted to leave the.facility in the.evening nor to
loiter in the area after 8:00 A.M. (see daily schedule). The facility is
appropriately fenced, lighted and secured.
Transportation - Clients are expected to
public transportation: Van service will
transportation needs. Limited financial
transportation may be available. A bus
the shelter.
rely primarily on their own or
be available for specialized
assistance for the public
stop.is about a block away from
CMG -8
C
E.O.C. SHELTER OPEERMCNS BUDGET
I Sheltek Coordinator ($1,749 /mo. x 12ros.)
6 Shelter Workers: 2 per night; U h6L= shifts 11,8 days (S-IS & Holidays) .@$98. . 00/shift
241 days (M-eF) @93438/shift
1 1>--t maintenance/Laundry Ocr. ($530/mo. x 12mos.)
1 p-t Cook ($596/mo. x 12bos.)
Benefit Accruals
Frincle Behefits';-
Tdtal:
(Hol., Vaca. . Sk.)
31%
Progran Supplies
Vehicle Insurance
Gen. Liability ins.
vehicle Maint. & Repair
office suppiies
Xerc -
Postage
Utilities
Gas,61ine
Total: -
c�
Sub-total.: •
"EXHIBIT A7
,.$ 20,988
23,128
46,130
6,360
7,152
103,758
10,631
35,467
149,856
$ 12,240 -
5,400
5f466
3j180
1,020
600
540
266
360
8,400
goo
38,466 38,466
Sub-total'-. --188,322
QF) W.-I 5- (03cm 0 Q * WI) a) 210
Shelter food service /nutrition
Case management/Referral to:
Salvation Anny Haneless Cutreach
Nip'ano CaTntu-Lity Medical Center
SID County Mental Health Services
Transitions,, Inc.
County Drug- Abuse Program
Alcohol Services of SLO County
Casa Solana, Inc.
Co. Veterans Services
E.O.C. 7% Addhistration 13,178
GRAND TOIAL:
Private Zxhistry Council/=A
Emplc9merit Demeldpment Dent:
Department of Rehabilitatlon
Department Soc. Sere. /AFDC program
Food Bank of SLO County
Transportation to services
Child care
transit oral housing
13,178
$ 201,500
424
1989-90 HOMELESS PROGRAMSs SAN LUIS OBISPO
Financing Requiredientst
-----------------------
E.O.C. Shelter Operations S 201,500
E.O.C. Shelter Facility Lease 24;060
Shelter Equipment Lease-Purcha.se 27,702
Salvation Arty Case Man.agment 50,000
total Financing Requirements $ 303.2012
Meant of Financing:
-----------
t.o.C. Grants S 71.000
E.O.C. Donations 10,000
Salvation.Army Grants .241.500
Salvation AMY Donations Soo
Total Private Grants & Donations S 106,000
City of San Luis Obispo 98,601
County of San Luis Obispo 98,601
Total Means of Financing S 303,202
Distribution of County-Contribution:
Shelter Eq4i;bent Lease- Purchase
Salvation Amy Case Managment
E.O.C. Shelter Facility tease
R.O.C. Shelter Operations
Total County Contribution
Distributioa of City Contribution:
E.O.C. Shelter Operations
(Sc=cd: County of San Luis bbispo)
S 27,702
25,000
24,000
11,899
----------
$ 08,661
$ 48,601
"IXHIBXT A�
EOC HOMELESS SHELTER
PROGRAM ELEMENTS
Screening
Screening of Shelter clients will be done by volunteers from the community.
Information provided by clients will help client focus on immediate. needs.
Depending on the immediate needs of the client referral to case maagement .
will be made.
Clients must set goals for their immediate future. A plan is also made by
the clients for reaching their immediate goals.
(The role of the volunteer screener is one of iistener offering positive
feedback to the client.)
Once the screening process is completed; clients are interviewed daily to
monitor progress toward goals they have set for themselves. Daily progress
notes are made and evaluation by the Coordinator takes place every 30 days..
If the client was referred to case management evaluation of clients also
includes input for case management provider.
2. Provider. EOC
Food - A hot nutritionally balanced meal is provided nightly at the EOC
Shelter by a cook employed by EOC for 40 to $0 clients nigntly. The food is
provider by donations as well as direct budget allowance.
This service will soon be provided as a volunteer community service. Local
church groups and civil groups have expressed commitment to the EOC
Homeless Shelter program as soon as the new site is corhPleted.
Some local church groups are already preparing meals and bringing thern to
the Shelter. The volunteers are also serving the food.
3. Provider: EOC
Transportation - Transportation to End from the Shelter is provided by EOC
Shelter workers due to the fact that Shelter is located outside of the city
limits.
Transportation is also provided for clients who request transportation to
EDD, General Hospital, Social Services or other services providers.
�. Provider: Salvation �,rrny
Case Management is provided for the Shelter clients by Toni Flynn of the
Salvation Army.
A J —//
C
;.- randy 80% of Salvation Army caseload are EOC Shelter clients. A
:c-iety of services are offered to any 'homeless' person, such as mental
riralth screening and assessment counseling, job readiness; medical and
O-�nt61 screening and referrals„ financial Counseling, AFC
Case management makes referral to other providers serving as a link
Cetween the homeless person and the community resources.
Agencies such as Department of Rehabilitation. Dept. of Social Services,
Veterans Administration, Private Industry Council are also providing
services to EOC Shelter clients based on direct re_ ferrals from case
management.
5. Provider: Nipomo Medical Clinic.
Health & Dental Screening is done by a mobile medical team consisting of
2 nurse practitioners and-2 registered nurses. Health and dental screening
are provided at the Shelter weekly. Follow -up medical and dental treatment
is done at the clinic located in Nipomo. The mobile unit coordinates
transportation for clients to and from the clinic.
The Nipomo medical clinic also provides open medical and dental screening
to any homeless parson.weakly at the Salvation Army.
6. Housing
Provider: EOC
Rental Assistance is available to homeless shelter clients who have become
employed. This service works as a catalyst for clients who have become
gainfully employed and seek permanent housing. Rental Assistance pay the
first month's rent. The client provides last month's rent and deposit.
During the time of application for rental assistance, money management as
well as financial counseling and assessment is done by client and Program
Director. Assessment is made to ensure that the client can afford housing
on an on -going basis.
7. Provider: Department of Mental Health
Provides a much needed service to clients who may be in need of Marital
Health Counseling treatment or therapy. A Mental Health Nurse is currently
assigned 20 hours per week specifically for mental health outreach to the
homeless population in San Luis Obispo County.
Shelter clients are referred to the mental health worker if displayed
e /M�_
i
"EXIMIT A'
behavior warrants mental health evaluation. Clients are seen by the mental
health nurse who then evaluates the client's mental health needs. The
mental health nurse works with the Shelter Coordinator concerning
treatment plans for the client. Necessary information'is then passed down
to the Shelter Workers as rracded.
When intervention is rnadie in this way, the client receives much needed help
and the Svelter Program then works with the client in a positive mode
towards client self sufficiency.
Provider. Community Resources
Employment and Training
This service will be provided by local businesses in the Community who
volunteer their time. Volunteering businesses will present career fairs,
job fairs end placement, information for EOC shelter clients: Job readiness
and career counseling work shops will also be provided by volunteers in the
comrrwnity.
Employers needing workers can contact the EOC shelter. EOC shelter clients
who have completed job and counseling work shops can be employed on a
will call, temporary or permanent basis.
Ether agencies currently providing job training and education' for EDC
shelter clients are the Private Industry Council, Department of
Rehabilitation and Department of Social Services.
9. Provider: Veteran Services
The Veteran Service agency is a County operated agency. Their purpose is
advocation for vets and widows and children of veterans. Veteran services
files claims for veterans to the Veterans Administration.
The Veteran Services has many services available for veterans. Their
services include a homeless program for veterans, hospitalization, dttox
and drug rehao for veterans. Recently, Veteran Services has assisted EOC
Shelter clients who are veterans with V.b disability claims, transportation
to VA hospitals for medical services.
Y \
--�
RESOLUTION NO. 6701 (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING THE ATTACHED TRAFFIC ORDERS
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
The Traffic Work Orders for the period of June 1, 1989 through
September 30, 1989 are hereby approved.
On motion of Councilman Settle seconded by Councilwoman Rappa
and on the following roli call vote:
AYES: Count.lmembers Settle, Rappa, Pinard and Reiss
NOES: Mayor Dunin
ABSENT: None
the foregoing Resolution was passed and adopted this 17th day of October
1989.
ATTE
V
CITY LERK PAM V
APPROVED:
City Administrative Officer
bl6 /wrkord
lib3 /wr1
by
.0642 -Wxwmwn�
AYOR RON DUNIN
k7nI
•r ..
������IIIII��P °i ►��IU city of San LUIS OBISpo
0019a COUNCIL AGEIS
WI A-V- •t, -70
MEETING DATE:
Oct. 17, 1989
REPORT ITS^^ NUMHEF9:
FROM:
David F. Romero e;g� a n e Prepared by: Barbara Lynch
Public Works Dir City Engineer Engineering Assistant /Traffi
SUBJECT:
Traffic Work Orders for the Period of June 1 ,1989 through September 30,
1989.
CAO RECOMMENDATION:
Pass resolution approving Traffic Work Orders for the period of June 1,
1989 through September 30, 1989.
BACKGROUND:
The City Engineer has, over the past three months, issued work orders making
changes to improve safety and operation of the street system and parking
facilities. One third of these work orders were requests for red curbs, mostly
in front of newly installed fire hydrants. One fourth were changes in
signing. One sixth were parking related, and another one sixth were changes in
pavement markings.
It has been Council's policy in the past to accept this report on a quarterly
basis. This report satisfies this post policy.
SCAL IMPACT:
Minor implementation costs associated with street maintenance.
RECOMMENDATION:
Pass resolution approving Traffic Work Orders for the period of June 1, 1989
through September 30, 1989. .
Completed Traffic Work Orders
(June 1, 1989 through September 30, 1989)
Available in the Council office for review
lib3 /wrk
by
RESOLUTION NO. (1989 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS'
OBISPO APPROVING THE ATTACHED TRAFFIC ORDERS
BE IT RESOLVED by the Council of the City of .San Luis Obispo as follows:
The Traffic Work Orders for the period of June 1, 1989 through
September 30, 1989 are hereby approved.
On motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
1989.
MAYOR
ATTEST:
CITY CLERK
APPROVED:
City Administrative Officer
bl6 /wrkord
lib3 /wr1
by
e!�j - C;2—
#RESOLUTION NO. 6700
(194BRIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING A JOINT POWERS AGREEMENT BETWEEN THE
CITY ITY OF SAN LUIS OBISPO AND COUNTY OF SAN LUIS OBISPO
TO OM AND OPERATE A NEW CITY-COUNrIY LIBRARY AND COMKM= ROOKS
AT 995 PALM STREET
I
W[flMEAS, on June 20, 1972 the residents of the city of San Luis
Obispo and the County of San ILus Obispo agreed to consolidate their
operations and financing to provide library service town area in which
the city is A part; and
WHEREAS, from 1972 to 1989 the City and County of San Luis Obispo
jointly operated a library on city-owned land at 888 Morro Street;
and
WHEREAS, the City and County constructed a new library, library
adminstrative offices arxiconnunity rooms at 995 Palm Street.- and
WHEREAS, the County Board of Supervisors and City Council agreed to
fund, own build, and maintain this new facility accordirxj to the
provisions -set forth herein; and
WHEREAS , upon reccmmendatiorLs of City and County staffs and the
City-County Library Building Coomittee, the City Council and County Board
of Supervisors approved a Joint Powers AiTreermt on April 1, 1986; and
WFERFIIS, an updated -agreement is needed to address current
circumstances; and
WHEREAS, this Council finds and determines that it is in the best
interests of the city and its residents to own and maintain a City-County
Library and Ccnmunity Rooms in cooperation with the County, subject to
this agreement; and
. NOW, THEREFORE, BE IT RESOLVED by the council of the city of San Luis
Obispo as follows:
S=ON 1. This joint powers Agreement dated October 9, 1989
shall govern ownership and operation of the new City-Ccunty Library and
C=mmity Room at 995 Palm Street.
SECTION 2. Said JPA is hereby utif
�,approved and the Mayor is authorized
to sign on behalf of the City of Eia_Y Luis Obispo.
SECTION 3. This resolution s 90V
upercedes Resolution No. 5929 (.1 06
Series) as of the date adopted.
On motion of Councilwoman Rappa , seconded by Councilman Settle, and
on the following roll call vote:
r'- -
AYES: Councilmembe s Rapp a, Settle, Pinard, Reiss and Mayor. Dunin
NOES: None
ABSENT'• None
the foregoing resolution was passed and adopted, this 9th day
of October 1989.
PTT
Pam loges, City�leA
F.
R 6700
Resolution No. 6700 (].9 Series)
Page 2
P. &a.1i
reA-,- City Adninistrative Offices
In1 ��� �
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r
HEN FULLY EXECUTED
PLEASE RETURN TO IN THE BOARD OF SUPERVISORS
COUNTY CLERK COUNTY OF SAN LUIS OBISPO, STATE, OF CALIFORNIA
Tues day ......... October -3.
PRESENT: Supervisors Harry Ovitt, William B. Coy, Evelyn Delany,
David Blakely and Chairman James Johnson
ABSENT:
None
In the matter of Consent Agenda:
Consent Agenda Item A -41 is withdrawn. On motion of .Supervisor Delany,
seconded by Supervisor Blakely and on the following roll call vote, to wit:
AYES: Supervisors Delany, Blakely, Ovitt, Coy, Chairman Johnson
NOES: None
ABSENT: None
Consent Agenda Items A -1 through A -44 are approved as recommended by the
County Administrative Officer and as amended by this Board. Item A -4 is
RESOLUTION NO. 89 -459. Item A -9 is RESOLUTION NO. 89 -460. Item A -10 is
RESOLUTION NO. 89 -461. Item A -11 is RESOLUTION NO. 89 -462. Item A -12 is
RESOLUTION NOS. 89 -463 through 89 -474. Item A -20 is RESOLUTION NO. 89 -475.
Item A -23 is RESOLUTION NO. 89 -476. Item A -25 is RESOLUTION NOS. 89 -477 and
89 -478. Item A -28 -A is RESOLUTION NOS. 89 -479 and 89 -480. Item A -28 -B is
RESOLUTION NO. 89 -481. Item A -40 is RESOLUTION NO. 89 -482. Said Consent
Agenda Items A -1 through A -44, as amended, are on file in the Office of the
County Clerk- Recorder and are available for public inspection.
cc: Administration
10/4/89 vms
STATE OF CALIFORNIA,
County of San Luis Obispo, } ss.
I, FRANCIS- M. GOONEY ----- - - - - -_ - - -.__ ___ County Clerk and ex- officio Clerk
of the Board of Supervisors, in and for the County of San Luis Obispo, State of California, do
hereby certify the foregoing to be a full, true and correct copy of an order made by the Board
of Supervisors, as the same appears spread upon their minute book.
WITNESS my hand and the seal of said Board of Supervisors, affixed this .____4th -_ - - --
day of_____October ------- 19__ 89.
FRANCIS M. COONEY
---------------------------------------------
County Clerk and Ex- Officio Clerk of the Board
(SEAL) of Supervisors
Byl - - -- -- - - - ------ - - - - --
Deputy Clerk.
CD33 fr
I O
1 A -1 thru A -44
7
JOW FCWM;S A2ZEUMU
THIS J01W FaM?S AGREE entered into this day ot41.
tlw. OW, 1989,
by and between the City of San Lads Obispo, hereinafter referred to as
"City" and County of San Luis Obispo, hereinafter referred to as
"County": Both City and Cbunty are political subdivisions of the State of
California, legally authorized to enter Into this agreement. This joint
Powers Agreement supersedes the agreement approved by the City and County
on April 1, 1986.
W17NESSEM
WhEREAS, the City acguixed certain real pmparty within the corporate
li-mats of the City of San Luis Obispo and desired to jointly construct
with the Ctxmty a project krc6m as the San Luis Obispo CitylCbunty
Li-brary, hereinafter referred to as the "Project ", and
WHUZEA5, since 1972, the City and County of San Luis Obispo jointly
operated a library on city-owned land at 888 Morro Street, and
WHV?EAS,, a. portion of this project is to be operated as Ca=waty
0
WHMEAS, both parties desIre that the County operate the Library
portion of the Project and the City operate the Coimmnity Room portion of
the Project, and
WREREAS, the most feasible method of providing for such construction
and operation by County and the City is by means of a Joint FWers
-Agreement (JPA) entered Into pursuant to GOVeMment Cbde Sections 6500, et
sq., other provisions of state law and the charter of the City of San Iziis
Obispo.
NCtV, 77LMEFME, in consideration of the mutual covenants, .conditions,
pmaises, and agreements: herein set forth, City and County, the parties
hereto, hereby-mutually covenant and agree, as follows:
1. The oast of construction of a new building for the San Luis
Obits o City /County Library totalled approicimately $4.7 million
including the value of the land. Contributions by the City and
County are as follows:
Ci
Cash contributions $1,510,000 $1;748,852
Land donation 680,000
Library grant — 198,30o
FG&E rebate 5,957 5,957
Interest 267, 739 267,739
Totals 2,463,696 2,220,848
Equi ty shares 53% 47%
Total contributions with
.interest are $4,684,544.
The City's and Cbunty's cash contributions are in a joint trust
fund account, and 'invested in the state T38asurer's Local
Agency Investment Fluid (LALF') by the County 7tvasurer. The
trust fund account has been used to make progress payments_
during the Pmject's construction. Investment of the trust
fund's idle cash in LAIF earned .$535,478 in interest, which
comprised the balance of the Project financing over and above
the parties' contributions. Any excess interest earnings, or
unused trust- accoint funds shall be split, proportional to cash
contributions (46% to City and 54% to County), between the
parties upon completion of the Project and payment of all
construction costs.
2. All contracts associated with the construction of the Project
were approved by both the County Board of Suparvisors and the
City Council, and administered by the County Department of
General Services. Change orders generated during construction
were authorized by the assigned project managers of both
parties. No change orders causing the aggregate cost changes
to exceed 10% of Project construction Posts were requested to
be approved by the County Board of Supervisors and City Council
as required by the previous JPA. Progress payments to
contractors were made from the trust fund account pursuant to
contract terms,, coordinated by the County Depaxtment of General
Services and the County Auditor-Controller. The City's Project
Manager received regular reporting of all trust fund
transactions..
3. Parties recognize the fee title. to all real property upon
completion of construction of said Project is held as tenants
in common, with the City owning 53%sand the County owning 47%
given the current ratio of contributions (as shown in 11
above) .
4. The parties agree that the Project will be used as a Community
R--xvn, Library and Library Administration, . no otJier use shall be
allowed without prior approval of the County Board of
Supervisors and City Council.
5. 7-he County shall operate and &bninictpr the LIbra-y portion of
the Project, including Library A&ninistration, and in
conjunction with such operation and aabninistration shall
furnish all personnel necessary therefore. The Library will be
open to the public at least six days a week and 54 hours a
week.
6. The City shall operate and administer- the Community Room,
Conference lmom and kitchen portions of the project and in
connection with such operation and a&airdstration shall furnish
all personnel necessary therefore. The Library staff shall be
entitled to 25% of the use of the Con a.in:ity Room f.ee of charge
and shall compete with other potential users for any use in
excess. of 25 %.. The Library shall comply with tenant
kegulations established by the City for the.Community Room,
conference rooms and kitchen.
7. Parties agree that responsibility for the custodial duties and
.routine maintenance shall be as follows:
A. The City shall be responsible for cleaning and routine
maintenance of
* Interior of the Commity Room;sadjaaent Conference
Rte, kitchen, and kitchen egcupnent. Interior
maintenance shall include but not. be limited to replacing
light bulbs and other supplies, painting, cadet and wall
- epea-r, building systems such as power, window cleaniW
and handicapped lift.
* Library gmunds outside building. Mi.,s. shall include
but not be limited to upkeep of Zandscapirig, automatic
sprinkler system, parking lot, flabmrk, water and sewer
lines, exterior lights and all other items outside the
building line.
B. The County shall be r-pspunsible for cleaning and routine
maintenance of:
* The interior of "the Library (Floors 1, 2, and 3), all
zestrcoms, and shamed common areas (shaded area on Mdiibit
"A "). Interior maintenance shall include but not be
limited to replacing light bulbs and other supplies,
Punting, carpet repair, building system such as power,
window cleaning and elevator maintenance.
* Exterior surface of the.building and al1 other items
associated with the structure itself.
C. Each party shall be responsible for routine maintenance
Of its heating, ventilation and air conditioning
systems. The County will be responsible for routine
maintenance of urxlergrYxitxd connections to the Central
Plant.
d
8. Parties agree that "rnatine maintenance" is defined as any one
time repair which is less than or equal to the following dollar.
amount: $10,000 with an annual increase of $1,000 a year
commencing January 1, 1990. Any one time repair which exceeds
the afbresid calazlated amount shall be deemed major
maintenance and shall require joint autharizatidn before
Proceeding. Costs for major maintenance shall be. shared
1
equally between the parties. Parties agree to notify the other
of the need for major repairs at. least two months in advance of
anticipated repairs.
9. Parties agree that all telephone and telephone cabling,
computers and computer cabling, all furniture and other
personal property shall be the responsibility of the respective
owners to maintain, reirodel or repair. such maintenance,
remodeling or repair shall be outside the maintenance
definition as described in 8 above and shall not have a dollar
limit associated with it. For the purls of this agreement,
Personal property shall include but shall not tae limited to
such things as books, folding chairs, tables, applian des,
projectors or other machinery which is purchased by the
respective parties. AU personal property shall revert to the
respective owners upon termination of this agreement.
10. Parties agree that items par based by joint funds shall be
maintained, repaired, replaced and remodeled so the Library
remains attractive and functicnal'as follows:
A. The City shall be responsible for items stored and /or
intended primarily for use in the Community Room, adjacent
Cbnferenae Room, and Kitchen.
B, The County shall be responsible. for items stored and /or
intended primarily for use in the Library (Floors 1, 2,
and 3) .
C. Far inventory purposes and in the event the City and
County decide to operate separate libraries in the future,
the furniture, shelving, and equipment shall be
Z1.
12.
distributed aazuding to the Cost. Allocation Plan dated
June 13, 1989 and attached as Embiibit "B ".. Parties may
negotiate for changes to this plan where it is mutually
beneficial and allows for establishTent of separate and
functional service units.
Fifty -six thousand books, owned by the City at the time of
consolidation of functions in 1972 constitute about 22% of the
cuzzent book supply and have been donated to the new Library at
995 Palm Street. If the City and County decide to reopen
separate libraries in the future, the City will receive a
percentage of the total Library collection of books,
audio-visual materials, documents, magazines, and other
collections. This percentage shall be based on the City's
population in relation to the population in the County. For
example, if the City population is 20� of the County
__._ ation a.re tative 20% of the total collection would
poP� prresen.
belong to the City.
The parties agree that electrical, water, sewer and service
shall be paid for as follows:
A. The City shall be responsible fcua all utilities used in
the Cbmunity RUom, Conference Fb mrs, and kitchen, shard
ctiarnon areas (shaded area on Ddiibit "A") and portions of
the site outside the building footprint.
B. The County shall be responsible for all utilities used in
the Library (1st and 2nd Floors), Library. A hainistration
(3zd Floor), and for trash pick ups, dcmgsters and
associated costs.
13. A. City shall defend, indemnify and hold harmless the County,
its officers, agents, and employees, fxum any and all
claims, demands, damages, costs, erpenses or liability
arising out of the duties, responsibilities or obligations
assigned to City under this Agreement or occasioned by the
performance or -attempted performance of the provisions
hex'90f except those arising from the sole negligence or
willful misconduct of the Qxmty, including, but not
limited to, any act or omission to act. on the part of the
City or its agents or employees or other independent
contractors direct-Zy responsible to it.
B. County shall defend, indennify and hold harmless the City,
its Officers, agents, and employees, from any and all
claims, demands, damages, costs, expenses or Lability
arising out of the duties, responsibilities or obligations
assigned to County under this Agreement or occasioned by
the performance or attempted performance of the provisions
hereof except those arising from the Sole negligence or
willful MISCOM21ICt Of the City., including, but not limited
to,, any act or OM2*SS2*cn to act an the part of the cbunty
or its agents or employees or other independent contracts
directly xesp=ible to it.
C. Both parties acknowledge that the City and the County are
legally authorized self-insL&-ed public entities.. Both the
City and the County shall make every effort to include
Witkin its respective self-insurance program adequate
practices,, procedures, and policies to safeguard and
provide for any liabilities which may axe from the
operation and ownership of the .Library.
C,;
14. If either party wishes to make a charge in ownership ar use the
building for p aposes other than Library, Library
Achinistration, or Com mity Roan uses, both must agree to such .
sale or change.
1s. Should the County interest in the building be sold to the city,
the County agrees to continue to provide heating and cooling to
the Library structure from its central plant. The City agrees
to pay the County for such services on a pro rata basis agreed
upon by both parties, unless some other arrangement for
providing utilities is agreed upon at the time of sale. If the
City and County are unable to agree on reasonable charges for
utilities or the delivering of the utility services, or
division of books as described in paragraph 11, both parties
agree to establish an arbitration panel. An arbitration panel
shall be formed which consists of thrice members: one appointed
by the County, one appointed by the City, and the third
appointed by both parties. Its decisions shall not be binding
to the parries.
16. Both parties recognize that some issues, which have not been
anticipated or specified herein, may 24quire resolution during
construction or.cperation of the project. Both parties pledge
cooperation to ensure that the project is properly constructed
and operated efficiently to provide the public benefits for
which it is being constructed..
17. This agreement, may be amended from time to time as provided by
law.
IN WITNSSS Wi1FlMF, the parties hereto have executed this Joint Pcweis
Agzeement on the day and year first hereinabove setforth.
COUNIY OF SAN LUIS OBISPO
C hk irperscn of the Baird of Supervisors
James Johnson
CITY OF SAN LUIS OBISTO
OF �/�
Mayor
:.. 0 . .
R�` i
Approved by the Board of Supezvisors this J0bj'
day of " ,
1989.
Approved by the City Council this & day of DGTO$�
1989.
Clerk of the Board of Suparvisors
Francis Cooney
Approved as to Form and Legal Effect:
James E. Lindholm, Jr., County Counsel
a
\ City Cl
. . Pam Voges
C O
FIRS T F L 0 0 R P L A N
EXHIBIT "A"
E02266 COUNTY OF SAN LUIS OBISPO
PROPOSED COST ALLOCATION FOR CITY - COUNTY LIBRARY EQUIPMENT
13- Jun -89
FI_IRNITIjRE 8 EQUIPMENT (ORG. 2268)
ADD: SHELVING P.O. 83820 117.750.81
P.O. 838.20 91525.58
P.O. 86611 1.674.47
TOTAL FURNITURE 8 SHELVING
PROPOSED CITY ALLOCATION:.
COMUNITY ROOM FURNITURE $24,625.45
FURNITURE IN FOYER 1,101.60
FI_lRNITURE IN TICKET BOOTH 357.35
LIBRARY SHELVING 128.950.86
x166:208.50
128,950.86
$295.159.36
$155,035.26 52.53%
PROPOSED COUNTY ALLOCATION:
FURNITURE WITHIN LIBRARY
EXCLUDING SHELVING 140,124.10 x7.477.
TOTAL 118RARY FURNITURE 8 EQUIPMENT. $295.159.36 100.00%
0
EXHISIT „81
h
r'.OARD OF SUPERVISOr.::' AGENDA FOR OCI'OBER 3, 1989
PAGE 3
A -3 Letter regarding plans and specifications for the installation of a
lining at the Santa Margarita Booster Station Reservoir; 5th
District. (IRIRCIDUC:ED SEPTEMBER 5, 1989.) (REC UVIA = THAT THE BID
OPENING = BE C -I,NGID FROM OCTOBER 9, 1989 TO OCTOBER 16, 1989.)
A -4 Submittal of a resolution of intention to lease area for grazing
purposes in the Salinas River Dam Project Area; 5th District.
(RECCM= APPROVAL AND INSTRUCT CLERK TO GIVE NOTICE OF SEALED BID
OPENING SET FOR OCTOBER 24, 1989, AT 9:00 A.M.)
Administrator's Items•
Aequest to approve revisions to the city/county Library Joint
Powers Agreement. (REC1341END APPROVAL AND INSTRUCr CHAS TO
SIGN.)
A-6 Request to approve a revised agreetrnnt with the Emergency Medical
Services Agency regarding administration of the county's emergency
medical services program. (REO3ga= APFR3VAL AND ICISTlSJCT
avuam N TO SIGN.)
Auditor-Controller's Itemse
A -7 Request for "relief from liability' for monies lost as result of a
theft at the Health Department's branch office in Paso Robles.
(REOMM70 APPROVAL.)
A -8 Submittal of an audit report for the Engineering Department's
concessionaire, Trnoz Trout Farm, for the period of January 1, 1987
through December 31, 1988. (FdXXIMFM ENGINEERING PREPARE A
RESPONSE TO REO21M NDATICNS OONTAINED THEREIbT.)
Board of S=ervisors' Items•
A-9 Submittal of a resolution proclaiming the month of October 1989 as
"Disability Fmpl%m ent Awareness Month ". (REMMM APPROVAL AND
INSTl3TCT aiA N TD SIGN.)
A -10 Submittal of a resolution proclaiming October 1989 as "Seafood
Month on the Central Coast ". (RECC11 gND APPROVAL AND IrTSii$JCT
CMURW TO SIGN.)
A -11 Submittal of a resolution proclaiming October 1989 as
"Apprenticeship Month ". (REOM-MD APPROVAL AND INSTRUCT CHAIRM
TO SIGN.)
A -12 Submittal of resolutions (12) proclaiming October 8 -14, 1989 as
"Fire Prevention Week" and commndinq all paid -call fire aoupanies
(Avila Valley, North Coast, Creston, Heritage Ranch, Morro'Ibro,
Nipomo, Oak Shores, Parkhill, Edna Valley., Shandon, Simmler and
North County). (RFOOMMIIdD APPROVAL AND IN=cr amnmw TO SIGN.)
A -13 Request by Chairman Johnson to reappoint Tom Runels and Clair
Gibson to the Arroyo Grande District Cemetery Board of Trustees.
(REND APPROVAL.)
A -14 Request by Chairman Johnson to allocate $1,000 from the District 4
community project funds to the Nipcmo Chamber of C=nerne for their
October Festival. (RE021WD APPROVAL.)
A -15 Request by Supervisor Delany to allocate $2,650 from the District 3
cm=itY Project funds to Cuesta College Drama Department for
"Airport Ballet and God Guy Speaks ". (RE=N-1EVD APPR 3VAL. )
A -16 Request by Supervisors to allocate $350 of cm= ity project funds
to the San Iris Obispo Jaycees to offset the cost of providing a
benefit concert in support of Transitions ($100 - each from
Districts 1 and 4, and $150 - District 5). (RECID APPROVAL.)
A -17 Request by San Luis Obispo County Arts Council to have each
Supervisor appoint a representative to serve on their Board of
Directors. (RECM4WD APPROVAL.)