HomeMy WebLinkAbout6875-6910RESOLUTION NO. 6910 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING REQUESTS FOR FINANCIAL SUPPORT FOR
THREE HISTORICAL RESIDENTIAL REHABILITATION PROJECTS
(December 1990)
WHEREAS, the city has established a program to provide financial support for the
rehabilitation of historic residential buildings and has entered into an agreement with the
Bank of America to provide rehabilitation loans to eligible projects; and
WHEREAS, application guidelines for the historical preservation financial support
program were published in June 1988; and
WHEREAS, the Community Development Department distributed invitations to
eligible property owners to participate in this year's cycle of the program and established
an application period extending from September 15, 1990 to November 15, 1990.
WHEREAS, the Community Development Department received three applications
for financial support, totalling $32,341; and
WHEREAS, on November 26, 1990, the Cultural Heritage Committee reviewed
three applications and forwarded recommendations to the City Council.
NOW THEREFORE, be it resolved as follows:
SECTION 1: The three rehabilitation projects, described on Exhibit A and
incorporated by reference, meet evaluation criteria included in the Historical
Preservation Financial Assistance Guidelines (June 1988).
SECTION 2: The Bank of America is hereby authorized to use city funds from the
city's warehouse account to support loans consistent with provisions of the Property
Rehabilitation Loan Agreement between City and Bank of America (July 19, 1988).
SECTION 3: The applicants receiving city support, the amount of the support,
eligible activities, and conditions of rehabilitation shall be as specified on Exhibit A.
SECTION 4: Consistent with Section V of the Property Rehabilitation Loan
Agreement, the city authorized the Bank of America to use city funds as collateral
for rehabilitation loans to the three projects described on Exhibit A.
R 6910
Resolution No.6910 (1990 Series)
Page 2
On motion of Councilman Reiss � seconded by Councilman.:Roalman and on the
following role call vote:
AYES: Councilmembers Reiss, Roalman, Rappa, and Mayor Dunin
NOES: None
ABSENT: Councilwoman Pinard
The foregoing resolution was passed and adopted on the 18t1day of December;` 1990;
i
r MAYOR Ron Dunin
ATTEST:
aiija vs
CLERK
Pamela Voges
APPROVED:
C MINISTRATIVE OFFICER
John
Alllulu Ju11aJ
DIRECTOR
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EXHIBIT A
HISTORIC PROPERTIES
RECEIVING CITY FUNDING SUPPORT
1. The Sexton House (1045 Islay Street)
Type of Dwelling: Single Family Residence
Historical Status:
Eligible Work:
Contributing Property
The porch decking, stairs and joists that have been damaged by
termites and dry rot would be removed. The porch deck would be
replaced with new tongue -in- groove fir materials. The wooden stairs
would be replaced with wood to match existing design. Also, some of
the skirting at the stem wall, where rot has occurred, would be replaced
with .1 "x12" redwood skirting.
Maximum Support
Approved: $2,400
Conditions
of Approval: The design of the stairs and the dimensions of the new skirting shall
match the existing design of these features.
2. The Gallagher Apartments (1763 Santa Barbara Street)
Type of Dwelling: The structure was previously used as a ten - bedroom boarding house.
The property owner is converting the building into three apartments
with 8 bedrooms.
Historical
Status:
Eligible Work:
Contributing Property.
Replace the brick foundation, replace the front porch, and make
repairs to siding and windows, and replace trim details, replace floor
materials damaged by dry rot and water.
Maximum Support
Approved: $20;000
Conditions
Of Approval: All existing windows will be repaired.. If selected windows are beyond
repair, they should be replaced with wooden windows designed to
original specifications; new wooden siding should match specifications
of original siding.
Page 2 -- Exhibit A
3. The Smullen Residence (654 Islay t t)
Type of Dwelling: Single Family Residence
Historical
Status: Contributing Property
Eligible Work: Replace perimeter footing and cripple wall on the porch, front and
sides of house; replace interior footings, posts and girders, replace front
porch including columns and everything below; replace front door, two
windows (sash only) and two corbels. Replace the wood siding on
two sides of the house with new siding to match existing design.
'Maximum Support
Approved: $9,941
Conditions
of Approval: Replacement windows and all sash work shall match the design
specifications of the original work; replacement siding shall match the
remaining siding on the house; porch columns should be replaced with
new columns milled to meet the design .specifications of existing
columns; replacement corbels to match the design of existing corbels.
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RESOLUTION NO.690�1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AMENDING THE MASTER LIST OF .HISTORIC RESOURCES TO
INCLUDE PROPERTY AT 1763 SANTA BARBARA STREET
WHEREAS, in 1983. the City Council establishing the "Master List of Historic
Resources along with procedures for adding properties to the listing; and
WHEREAS, Devin Gallagher, owner of property at 1763 Santa Barbara Street,
submitted an application requesting that the two -story structure at 1763 Santa Barbara
Street be included on the Master List of Historic Resources; and
WHEREAS, on November 26, 1989 the Cultural Heritage Committee reviewed Mr..
Gallagher's application and the extensive research materials produced by him and
unanimously recommended that:
Tlie City Council include the two -story building at. 1763 Santa Barbara Street on the
Master List of Historical Resources as a Type #4 property because it meets the
following national register criteria:
A. It is associated with events that have made a significant contribution to the broad
patterns of our history.
B. It is associated with the lives of persons significant to our past.,
C. It has yielded, or may be likely to yield, information important in prehistory or
history.
NOW THEREFORE BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
1. The two -story structure at 1763 Santa Barbara Street is hereby included on the Master
List of Historic Resources as a Type #.4. property -- potentially eligible for the National
Register.
2. The City Clerk is hereby directed to make a copy of this resolution available to the
owners of the property at 1763 Santa, Barbara Street and to the Community
Development Department.
On motion of Councilman Reiss , seconded by Councilman Roalman. and
on the following roll call vote:
AYES: Councilmembers Reiss, Roalman, Rappa, and Mayor Dunin
NOES: None
ABSENT: Councilwoman Pinard
R 6909
Resolution X6909 (1990 Series)
Page 2
the foregoing Resolution was passed and adopted this 18th day of \December, 1990.
ayor Ron Dunin
ATTEST:
o.
Pam Voges, City rk
APPROVED:
John unn, City Administrative Officer
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RESOLUTION NO. 6908 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ACCEPTING THE SUBDIVISION IMPROVEMENTS FOR TRACT 1652
LOCATED AT 27.5 N. CHORRO
(Takken and Harris, Subdividers)
WHEREAS, the subdivision improvements for Tract 1652 have been
satisfactorily completed to City standards and specifications, and
WHEREAS, the Subdivider has requested acceptance of the public
improvements by the City,
NOW THEREFORE BE IT RESOLVED, by the Council of the City of San Luis
Obispo that the public improvements for Tract 1652 are hereby accepted
for maintenance by the City of San Luis Obispo. The Faithful
Performance surety ($9,100 Certificate of Deposit and Supplemental
Warranty $1,100 Certificate of Deposit) shall be held for one (1) year
in accordance with the Subdivision Agreement. The Labor & Materials
Surety ($4,550 Certificate of Deposit) is hereby released.
On motion of Councilman Reiss
and on the following roll call vote:
seconded by Councilman Roalman ,
AYES: Councilmembers Reiss, Roalman, Rappa, and Mayor Dunin
NOES: None
ABSENT: Councilwoman Pinard
the foregoing Resolution was passed and adopted this 18th day of
December , 1990.
ATTEST:
CITY LERK PAVOGtS
MAYOR RON DUNIN
Resolution No. 6908 (1990 Series)
Page Two.
APPROVED:
itv dministrative Officer
Community
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Public Works Director
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RESOLUTION NO. 6907
DECLARING A PUBLIC NUISANCE EXISTS
AT.BOB'S TIRE, 1756 MONTEREY STREET
AND TO ABATE IN WHOLE OR IN PART
NOTICE IS HEREBY GIVEN that on December 4, 1990, at the hour of
7:00 P.M., the Council of the City of San Luis Obispo held a public
hearing in the Council Chambers of City Hall, 990 Palm. Street, San
Luis Obispo, California, and determined a public nuisance exists,
upon certain premises situated in said City known and designated
as 1756 Monterey Street and more particularly described as Block
Q; abandon Park. Street, (between Monterey and Palm) ; and a portion
of Lot 1, Block 136 as shown on the Phillips Addition to San Luis
Obispo as recorded in Book A of Maps at page 49, in the Office of
the San Luis Obispo County Recorder- and identified as Assessors
Parcel Number 001 - 142 -0008.
The public nuisance consists of the following: an illegal land use,
specifically a retail tire store which is not allowed in the zone
and which creates a public health and safety risk; an illegal and
nonconforming pole sign; and an unsafe fence.
The Council finds upon the evidence presented at the hearing that
this public nuisance does exist and must be promptly abated by the
owner of said premises within ,45-) days from this date. Said
abatement shall include: removal of all outside storage of tires,
cessation of operation as a retail tire store, withdrawal of all
advertising identifying the premises as a retail tire "store,
removal of the illegal pole sign and removal and repladement of the
perimeter fence to the satisfaction of the City's Chief Building
Inspector: If this abatement is not completed within 45,`,days, said
nuisance may be abated by municipal authorities by rehabilitation,
repair, demolition, removal, or other appropriate action, the cost
of which will constitute a lien upon such premises until paid.
Moreover, the Council directs the Community Development Director
to review Use Permit #_67-62. to determine compliance with the
terms and conditions of said use permit.
On motion of _Councilwoman Pinard ,. seconded by _ _Councilwoman
Rana , and on the following roll call vote:
AYES: Councilmembers Pinard,. Rappa, Reiss, Roalman, and Playor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 4th day of
December , 1990.
R 6907
Resolution No. 6907 (1990 Series)
Page 2
PsYo—r ' on unin
ATTEST:
P16 U441 I
Pam Vooes, City lerk
APPROVED:
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RESOLUTION NO. 6906
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(1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
LUIS OBISPO CONFIRMING COSTS OF CURB, GUTTER AND
SIDEWALKS CONSTRUCTED UNDER THE 1911 ACT
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. That pursuant to public hearings duly held, the
Council hereby determines that it has addressed objections or
protests to the costs of construction submitted by the Public
Works Director and hereby confirms said costs as submitted as set
forth hereafter.
SECTION 2. That the hereinafter listed construction costs
shall be paid within five (5) days after the date hereof and any
such costs remaining unpaid thereafter shall be turned over to
the City Tax Collector to be placed as a lien against the
property and collected with the city taxes, and subject to the
same penalties and costs if not paid on the first installment.
The property owners, addresses and construction costs are shown
on Exhibit "A ".
SECTION 3. If the assessment is $1,000 or more, payment may be
made in three annual installments at seven percent (7 %) interest
subject to.all the curative clauses and powers of the 1911 Act.
The property owners addresses and construction costs are shown in
Exhibit "B ".
On motion of Councilman Roalman seconded by
Councilwoman Pinard and on the following roll call
vote:
R 6906
U.
Resolution No. 6906 (1990 Series)
AYES: Councilmembers Roalman, Pinard, Rappa, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 4th
day of December 19990..
FOR Ron Dunin
ATTEST:\
CITY CLERK Pam V ges
City Administrative Officer
Finance D
Public Works Director
1911act /dfrnl9
PROPERTY OWNERS
McCarthy Prop.ja Calif.Corp
EXHIBIT "A"
LOCATION COST OF IMPROVEMENTS
313 South 14r206.00
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EXHIBIT "B"
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Property owners where costs are over $1,000.00 and who have opted
for three (3) year pay -off.
PROPERTY OWNER
John P. Hobbs
B.J. Bilsten, etal.
R.J. Osbaldeston
Lee.A. Brazil
LOCATION
506 Caudill St.
443 -45 Buchon
477 Buchon
530 -36 -38 Buchon
COST OF.IMPROVEMENTS
$2;415.00
1,957.00
1,642.00
2,119.00
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RESOLUTION NO. 6905 (1990 SERIES)
A RESOLUTION OF THE SAN LUIS OBISPO CITY COUNCIL
AUTHORIZING STOCKPILING FOR VILLAGE PARK, 145 SOUTH STREET
The City Council resolves as follows:
SECTION 1. Findings.
1. The request, as conditioned, conforms with the city's
grading regulations.
2. The request is categorically exempt from environmental
review as a minor alteration to land (Section 15304 of the
State CEQA Guidelines); the city has considered the
exceptions to categorical exemptions, based on unusual
circumstances, and has determined that conditions of
approval will prevent any potentially significant adverse
effects (Section 15300.[2]).
SECTION 2. Conditional approval. The stockpiling request
is approved subject to the following conditions:
1. Stockpile shall not encroach into the public right -of -way.
2. Encroachment into the high - pressure gas line right -of -way
shall be subject to written approval by Southern California
Gas Company.
3. Storm water drainage around or through the stockpile shall
be provided to the approval of the city engineer.
4. The stockpile shall be covered with a tarp to prevent
erosion by wind or water, to the approval of the Community
Development Department.
5. Vertical clearance between the stockpile and overhead wires
shall be maintained, as required by California Public.
Utilities Commission standards, and subject to written
approval by Pacific Gas and Electric Company.
6. Stockpile shall be removed to a location approved by the
Community Development Department within one year (no later
than November 20, 1991).
7. Applicant shall provide security of at least $1,800.00, in a
manner approved by the Community Development Department, to
guarantee site restoration.
8. Stockpile shall be removed if all conditions are not met by
November 30, 1990.
P ronr
Resolution No. 6905 (1990 Series)
Page 2
9. This authorization does not relieve the applicant of
complying with any provision of the city's grading
regulations.
On motion of Councilwoman Rappa, seconded by Mayor Dunin �
and on the following.roll call vote:
AYES: Councilwoman Rappa, Mayor. Dunin, Councilmembers Pinard, Reiss, and Roalman
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 20th
day of November , 1990.
BY: Kim Condon, Deputy t
APPROVED:
City Administrative CrIfficer
Community
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RESOLUTION NO. 6904 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
GRANTING APPROVAL OF TENTATIVE TRACT NO. 2044
LOCATED AT 225 PRADO ROAD
BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Findings. That this council, after
consideration of the tentative map of Tract 2044 and the Planning
Commission's recommendations, staff recommendations, and reports
thereof, makes the following findings:
1. The design of the tentative map and proposed improvements
are consistent with the general plan.
2. The site is physically suited for the type and density of
development allowed in a Service - Commercial zone.
3. The design of the tentative map and the proposed
improvements are not likely to cause serious health
problems, substantial environmental damage or substantially
and unavoidably injure fish or wildlife or their habitat.
4. The design of the subdivision or the type of improvements
will not conflict with easements for access through (or use
of property within) the proposed subdivision.
5. The Community Development Director has determined that the
proposed subdivision will not have a significant effect on
the environment and has granted a negative declaration.
6. The Architectural Review Commission has reviewed the project
and approves of the site design.
SECTION 2. Conditions. The approval of the tentative map
for Tract 2044 be subject to the following conditions:
1. The subdivider shall submit a final map for review, approval
and recordation.
2. The subdivider shall provide individual water services for
each unit. Meters shall be clustered at property frontage
to the approval of the City Engineer.
R 6904
Resolution No. 6904 (1990 Series)
Tract 2044
Page 2
3. The subdivider shall extend individual gas and electrical
services and metering for each unit to the approval of
affected utilities and the City Engineer.
4. The final map shall note a blanket easement over the common
lot area, except under the structure, for underground public
utilities serving the site to the approval of the City
Engineer and affected utility. agencies.
5. The subdivider shall prepare covenants, conditions and
restrictions (CC &R's) to be approved by the City Attorney
and community Development Director prior to final map
approval. The CC &R's shall contain the following
provisions:
a. Property owners' association shall be created to
enforce the CC &R's and provide for professional,
perpetual maintenance of all common areas including but
not limited to, the driveway, parking lot, landscaping,
utilities and building exteriors, trash /waste pick -up
and disposal.
b. Rights shall be granted to the city to maintain common
areas if property owners association fails to do so and
assess said association for expenses incurred.
C. All parking spaces provided in the project shall be
available for use by all of the individual owners.
d. No change in city - regulated provisions of the CC &R's
shall be allowed without prior approval of the
Community Development Department and City Attorney.
6 Interior vehicular circulation on the site shall be designed
to assure that truck access to the loading zone /dock does
not require backing off of Prado Road for entry or exit.
on motion of Councilwoman Pinard ,
seconded by Councilman Reiss , and on the
following roll call vote:
AYES: Councilmembers Pinard, Reiss, Rappa, Roalman, and Mayor Dunin
NOES: None
ABSENT: None
v Q
Resolution No. 6904 (1990 Series)
Tract 2044
Page 3
the foregoing resolution was passed and adopted this 20th day
of November , 1990.
r Mayor Ron Dunin
ATTEST:
F
City Clerk Pam oges
APPROVED:
Community Devel)qphent Director
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RESOLUTION NO. 6903 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO GRANTING
APPROVAL OF THE TENTATIVE MAP FOR MINOR SUBDIVISION NO. 90 -257
(FORMERLY MS 90 -185) LOCATED AT 2011 CHORRO STREET
BE IT RESOLVED by the Council of the City of San Luis Obispo,
as follows:
SECTION 1. Findings. That this council, after consideration
of the tentative map of Minor Subdivision No. 90 -257, and the
Community Development Director's recommendations, staff.
recommendations and reports thereon, makes the following findings:
1. The design of the tentative map is consistent with the General
Plan.
2. The site is physically suited for the type and density of
development allowed in the C -N zone.
3. The design of the subdivision is not likely to cause serious
health problems, substantial environmental damage or
substantially and unavoidably injure fish or wildlife or their
habitat.
4. The design of the subdivision will not conflict with access
through, or use of property within, the proposed subdivision.
5. The Community Development Director has determined that the
proposed subdivision will not have a significant effect on the
environment and has granted a. mitigated negative declaration.
The mitigation measures are incorporated into the conditions
of approval for the tentative map.
SECTION 2. Exceptions. The subdivider's request for
exceptions to the Subdivision Regulations to allow lot areas of
4,260 and 4,445 square feet where a minimum of 6,000 square feet
is required; and to allow lot depths of 66.8.3 feet and 88.50 feet
where 90 feet is required is hereby approved, based on the
following special circumstances:
R ran-a
Resolution No. 6903 (1990 Series)
Page 2
A. The property to be divided is of such size or shape, or
is affected by such topographic conditions that it is
impossible, impractical or undesirable, in this
particular case, to conform to the strict application of
the Subdivision Regulations; and
B. The cost to the subdivider of strict or literal
compliance with the regulations is not the sole reason
for the exceptions; and
C. The proposed exception will not be detrimental to the
public health, safety and welfare, or be injurious to
other properties in the vicinity; and
D. Granting this exception is in accord with the intent and
purposes of these regulations, and is consistent with the
General Plan and with all other applicable plans of the
City.
SECTION 3. Conditions. That the approval of the tentative
map for Minor Subdivision No. 90 -257 be subject to the following
conditions:
1. The subdivider shall submit a final map to the Community
Development Director for approval and recordation.
2. The subdivider shall install street trees and install and /or
repair frontage improvements to the satisfaction of the City
Engineer. These improvements may be postponed by the City
Engineer until such time as either or both parcels is
redeveloped.
3. The subdivider shall comply with subdivision requirements for
. lot access by granting an easement to allow reciprocal access
for Parcels 1 and 2 as shown on either Exhibit "A" or "B",
attached.
4. The property shall be considered for rezoning to the R -2,
Medium Density Residential District, with such action being
initiated by the city.
SECTION 4. Code Requirement. The following represent
standard requirements required by various codes, ordinances, and
policies of the City of San. Luis Obispo, but are not limited to the-
following:
N
Resolution No. 6903
Page 3
(1990 Series)
1. Subdivider shall install street trees on both street frontages
in accordance with city standards and to the satisfaction of
the City Arborist.
On motion of
Councilwoman Pinard
and on the following roll call vote:.
, seconded by Councilwoman Rappa
AYES: Councilmembers Pinard, Rappa, Reiss, and Mayor Dunin
NOES: Councilman Roalman
ABSENT: None
the foregoing resolution was passed and adopted this 20th day of
November 1990.
ATTEST:
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City Clerk, Pa t7oges
APPROVED:
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City Ad 'nistrative Officer
VCommuni
Development Director
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RESOLUTION NO. 6902 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DENYING AN APPEAL OF THE PLANNING COMMISSION'S ACTION
DENYING A REQUEST TO CHANGE A STREET NAME
FROM CUCARACHA COURT TO DOVE CIRCLE
BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Findings. That this council, after
consideration of public testimony, the name change request, and
the Planning Commission's action, staff recommendations and
reports thereof, makes the following findings:.
1. the impacts of the name change extend beyond city functions
to many commercial activities within and outside the city.
2. The street name change is inconvenient to residents who must
notify others of the address change.
3. The existing street name is unique and should remain as is.
4. Withdrawals by original signators to the petition for name
change has resulted in less than the required two - thirds of
residents and property owners being in support of the
change.
SECTION 2. The appeal of the Planning Commission's action
is hereby denied, and therefore the name change is denied.
On motion of Councilwoman Rappa ,
seconded by Councilman Roalman and on the
following roll call vote:.
AYES: Councilmembers Rappa, Roalman, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 20th day
of November , 1990.
R 6902
I i
Resolution no. 6902 (1990 Series)
Street name change from Cucaracha Court to Dove Circle
Page 2
7
yor Ron Dunin
ATTES
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City Clerk Pa oges
APPROVED:
ty Admi *istrative Officer
IMAT'r
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Community Development Director
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RESOLUTION NO. 6901 (Cis W108)
RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF SAN LUIS
OBISPO CAPITAL IMPROVEMENT BOARD APPROVING THE PURCHASE
OF MUNICIPAL LAND AND IMPROVEMENTS FROM THE CITY OF SAN
LUIS OBISPO AND THE.LEASE OF SUCH IMPROVEMENTS_ BACK TO THE
CITY, APPROVING RELATED AGREEMENTS, OFFICIAL STATEMENT
AND COMPETITIVE SALE OF NOT TO EXCEED $4;500,000 CERTIFICATES
OF PARTICIPATION
iiroamo
11/67/90
WHEREAS, the City of San Luis Obispo (the "City") is currently proceeding to finance
the costs of various municipal improvements, consisting of the acquisition of land for open space
purposes, the acquisition of land to be used as the site of a fire station, and the renovation and
rehabilitation of the recreation center of the City (the "Project "); and
WHEREAS, the City of San Luis Obispo Capital Improvement Board (the "Board ") has
been formed for the purpose of assisting the City in'frnancing the acquisition, construction and
improvement of property which is of benefit to the City; and
WHEREAS, to accomplish such financing of the Project; the City has proposed to sell
such recreation center facilities (the "Facilities ") to the Board pursuant to the Acquisition
Agreement dated as of December 1, 1990, (the "Acquisition. Agreement ") and to lease the Facilities
and such fire station site from the Board pursuant to the Lease Agreement dated as of December 1,
1990 (the "Lease Agreement "); and
WHEREAS, for the purpose of obtaining the moneys required to finance the acquisition
of the Facilities under the Acquisition Agreement, the Board proposes to assign and transfer certain
of its rights under the Lease Agreement to a trustee bank (the 'Trustee ") pursuant to that certain
Assignment Agreement dated as of December 1, 1990, (the "Assignment Agreement ") by and
between the Board and the Trustee; and
WHEREAS, in consideration of such assignment and the execution of that certain Trust
Agreement dated as of December 1, 1990, (the 'Trust Agreement ") by and among the Board, the
City and the Trustee, the Trustee will execute and deliver Certificates of Participation in the
principal amount of not to exceed $4,500,000 (the "Certificates of Participation "), each evidencing
an undivided fractional interest in the Lease Payments made by the City under the Lease
Agreement; and
WHEREAS, the City and the Board have determined to sell the Certificates of
Participation at competitive sale, and the firm of Evensen Dodge, Inc. (the "Financial Adviser ") is
assisting the City and the Board in such sale of the Certificates of Participation and has caused to
be prepared an Official Statement describing the Certificates of Participation, to be used in
connection with such sale; and
WHEREAS, the Board of Directors approves of said transactions as being in the public
interests of the Board;
NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of
San Luis Obispo Capital Improvement Board as follows:
R_ 69o1 - -CIB 108
SECTION 1. Purchase of Facilities; Approval of Acquisition Agreement.
The Board of Directors hereby approves the purchase of the Facilities by the Board from the City
pursuant to, and subject to the terms and conditions of, the Acquisition Agreement in substantially
the form on file with the Secretary, together with an y changes therein or additions thereto deemed
advisable by the Executive Director. The Board hereby authorizes and directs the President to
execute, and the Secretary to attest and affix the seal of the Board to, said form of the Acquisition
Agreement for and in the name of the Board.
SECTION 2. Lease of Facilities and Fire Station Site; Approval of Lease
Agreement. The Board of Directors hereby approves the lease of the Facilities and fire station
site by the Board to the City pursuant to, and subject to the terms and conditions of, the Lease
Agreement in substantially the form on file with the Secretary, together with any changes therein or
additions thereto deemed advisable by the Executive Director. The Board of Directors hereby
authorizes and directs the President to execute, and the Secretary to attest and affix the seal of the
Board to, said form of the Lease Agreement for and in the name of the Board. The schedule of
lease payments set forth in the Lease Agreement shall conform to the schedule of principal -and
interest payments represented by the Certificates of Participation as determined pursuant to Section
5 hereof.
SECTION 3. Approval of Assignment Agreement. The Board of Directors hereby
approves the Assignment Agreement in substantially the form on file with the Secretary together
with any changes therein or additions thereto deemed advisable by the Executive Director. The
Board of Directors hereby authorizes and directs the President to execute, and the Secretary to
attest and affix the seal of the Board to, said form of the Assignment Agreement for and in the
name of the Board.
SECTION 4. Approval of Trust Agreement. The Board of Directors hereby
approves the Trust Agreement in substantially the form on file with the Secretary together with any
changes therein or additions thereto deemed advisable by the Executive Director. The Board of
Directors hereby authorizes and directs the President to execute, and the Secretary to attest and
affix the seal of the Board to, said form of the Trust Agreement for and in the name of the Board.
SECTION 5. Sale of Certificates of Participation. The Board of Directors hereby
approves the competitive sale of the Certificates of Participation, and hereby calls for the receipt of
bids on the Certificates of Participation on Thursday, December 13, 1990, at the hour of 10:00
a.m. in the office of Jones Hall Hill & White at Four Embarcadero Center, Suite 1950, San
Francisco, California. The Chief Financial Officer is hereby authorized and directed for and in the
name and on behalf of the Board to accept the bid of the best responsible bidder, provided that the
purchase price to be paid for the Certificates of Participation shall be at least ninety -eight percent
(98 %) of the par value thereof, and the weighted average rate of interest represented by the
Certificates of Participation shall not exceed eight and three- quarters percent (8 -3/4 %) per annum.
The Certificates of Participation shall be sold pursuant to and in accordance with the provisions of
the Official Notice of Sale in substantially the form on file with the Secretary, which is hereby
approved as the official notice of sale of the Certificates of Participation.
SECTION 6. Official Statement. The Board hereby approves, and hereby deems
nearly final within the meaning of Rule 15c2 -12 of the Securities Exchange Act of 1934, the
preliminary Official Statement describing the Certificates in the form submitted by the Financial
Adviser and on file with the Secretary, together with any changes therein or additions thereto
deemed advisable by the Chief Financial Officer, whose execution thereof shall be conclusive
evidence of his approval of any such changes or additions. The Board hereby approves and
authorizes the distribution by the Financial Adviser and by the purchaser of the Certificates of
Participation of said Official Statement to prospective purchasers of the Certificates of
Participation. The Chief Financial Officer is hereby authorized to execute an appropriate certificate
-2-
I
SUMMARY OF PROPOS�-il PROJECT FINANCING .Attachment_
• Policy Links Implements Various Elements of:
1987 -89 Financial Plan
1989 -91 Financial Plan
Council Work Program
Facilities Master Plan
Comprehensive Financial
Managment Plan: 1989 -2000
Recent Council Actions:
Approval of Fire Station Site
Acquisition (11/7/90)
Approval of Recreation. Center
Rehabilitation (4/10/90)
• Issue Size $4400,000
■ Anticipated Net Proceeds After Debt
Service Reserve Requirements and Issuance
Costs:
■ Project Cost Summary
Fire Station No. 1 Site Acquisition
Recreation Center Rehabilitation
(General Fund Share)
Open Space and Parkland Acquisition
Total Estimated Project Costs
■ Type of Debt Instrument
a Issued Through
® Maturity Period
■ Estimated Interest Rate
■ Estimated Net Annual Debt Service
e Source of Funding
■ Schedule of Key Events
Council Approval of the Financing
Rating .Agency Presentation
Underwriter Bid Closing
Receipt of Proceeds
$3,925,000
2,640,000
340,000
900.000
$3,880,000
Certificates of Participation
San Luis Obispo
Capital Improvement Board'
20 years
7.0% to 7.5%
$375,000
Annual appropriation from the
General Fund for lease payments
November 20, 1990
December 3, 1990
December 13, 1990
December 27, 1990
Public facilities financing corporation established on April 15, 1986; the City
Council serves as its Board of Directors.
PF /2PRPFINA.YPF
SENT BY: ;11- 8 -90 ; 14:54 EVENSEN DODGE-*
."
CITY OF SAM LUIS 081SPO, CAL10ORNIA
54,480,000 CERTIFICATES OF PARTICIPATION
PRELININART ISSUE SIZING (11/8/90)
ammmmssw ••••�••-- ••-ame.� ®mmm®ssasss
SOURCES AYO U 8 9 3 OF FUYDB
gmsmmamsmmmmmmmmmmsaussmeamm ®mmma Eml m
DELIMY. DATES 12/ 1/90
Source of Funde
mmmmmmmmmmmm m
805 549 7109;# 2
Attachment m .
am
Par Amount of Bomb ................... $4,450,000.00
*premium / -Disea mt ................... $0.00
Send Proceeds ............. ............................... 6,480,000.00
...............6...
84,480,000.00
Uaee of Funds
Fire $cation Yo.1 Sfte Acquisitio n ......................
Underwriters Discount (% or $)..........( 2.0000DOX) ...
Cost of Issvanu ......... ...............................
Roe Center Rehabititation (0.f. share) ..................
Open Space and Parkland Acquisition .....................
Debt Serviee Reserve ..... ...............................
Contingency .............. ...................... .........
Prepared by Evansen Dodge, Inc.
RMATE, 11 -08 -1990 0 1401M FILENAME: 8LO KEYz 90
2,660,000.00
89,600.00
100,000.00
340,000.00
900, 00.0.00
406;377.30
4,022.50
$4,480,000.00
SENT BY:
;11-
8 -90 ;
14 :55
EVENSEN
DODGE-* 805 549 7109;# 3
12/ 1/ 7
8,073,313.75
6/ 1/ 8
330,000.00
12/ 1/ 8
6/ 1/ 9
3500000.00
12/ 1/ 9
6/ 1/10
38,000.00
..............
CITY OF SAN LUIS OBISPO, CALIFORNIA
ACCRUED
(4,480,000 CERTIFICATES OF PARTICIPATION
PRELIMINARY ISSUE SIZING (11/8/90)
®nt Z
:.sarzsasz.a
zzzaaaa■n®
==
/48chm
DEBT SERVICE SCHEDULE
zmasuaeesam ■e®an
DATE
..............
PRINCIPAL
.............
COUPON
INTEREST
.........................
PERIOD TOTAL
FISCAL TOTAL
..............
6/ 1/91
255,000.00
5.950000
149,321.25
404,321.25
604,321.25
1Z/ 1/91
141,735.00
161,735.00
6/ 1/92
120,000.00
6.000000
141,735.00
261,735.00
403,470.00
12/ 1/92
138,135.00
138,135.00
61 1/93
130,000.00
6.050000
138,135.00
268,135.00
406,270.00
12/ 1/93
134,202.50
134,202.50
6/ 1/94
135,000.00
6.100000
134,202.50
2691202.50
4C3,405.00
12/ 1/94
130,085.00
130,085.00
6/ 1/95
145,000.00
6.150000
130,085.00
275,085.00
405.170.00
12/ 1/95
125,626.25
125,626.25
6/ 11%
150,000.00
6.200000
125,626.25
275,626.25
401,252.50
12/ 1/96
120,976.25
120,976.25
6/ 1/97
160,000,00
6.250000
120,976.25
280,976.25
401,952.50
12/ 1/97
115,976.25
115,976.25
6/ 1/98
170,000.00
6.350000
115,976.25
283,976.25
401,952.50
12/ 1/98
110,578.8
110,578.75
6/ 1/99
185,000.00
6.400000
110,578.75
295,578.75
406,157.50
12/ 1/99
100,658.75
104,658.75
6/ 1/ 0
195,000.00
6.500000
1041658.75
2991658.75
404,317.50
12/ 11 0
98,321.25
98,321.25
6/ 1/ 1
205,000.00
6.600000
98,321.25
303,321.25
401,662.50
12/ 1/ 1
91,556.8
91,556.25
61 1/ 2
220,000.00
6.700000
91,556.25
311,556.25
403,112.50
12/ 1/ 2
840186.25
84,186.25
6/ 1/ 3
235,000.00
6.800000
86,186.23
319,186.25
403,372.50
12/ 1/3
6/ 1/4 250,000.00 6.900000
12/ 1/ 4
6/ 1/ 5 270,000.00 6.950000
12/ 1/ S
6/ 1/ 6
290,000.0C
12/ 1/ 6
13,218.75
6/ 1/ 7
310,000.00
12/ 1/ 7
8,073,313.75
6/ 1/ 8
330,000.00
12/ 1/ 8
6/ 1/ 9
3500000.00
12/ 1/ 9
6/ 1/10
38,000.00
..............
6.480,000.00
ACCRUED
4,480,000.00
:.sarzsasz.a
7.000000
7.000000
7.050000
76,196.25
76,196.25
67,571.25
67,571.25
58.188.8
58,188.8
48,038.75
48,038.8
37,188.8
37,188.8
76,196.25
326,196.25
67,571.25
337,571.25
58,188.75
348,188.75
68,038.8
358,88.8
37,188.8
367,188.8
25,556.25 25,556.25
7.050000 25,556.25
375,556.25
13,218.75
13,218.75
7.050000 13,218.8
388,218.8
............................
3,593,313.8
8,073,313.75
3,593,313.8 8,073,313.8
a.m.. Qw zzzasaaoaoaz=
Prepared by Evanson Dodge, Ire.
RUNDATE: 11.08.1990 9 14t11t12 FILENAME: SLO CET: 90
402,392.50
405,142.50
406,377.50
406,077.50
404,377.50
401,112.50
401,437.50
SENT BY: X11— 8 -90 ; 14 :55 EVENSEN DODGE-* 805 549 71094 4
CITY OF SAW LUIS OBISPO, CALIFORNIA
54,W,000 CERTIFICATES OF PARTICIPATION
PRELIMINARY ISSUE SIZING (11!8/90) ell
�..RCEOCH O� Attachment .L.2.
DEBT SERVICE CE ULE
vmmomeaeseoseeoeeseee
Dated 12/ 1/90 with Delivery of 12/ 1/90
BORd Years
52,405.00D
Avers& Coupon
6.8"615
Averso Life
11.697545
N I C %
7.027791 X using 98.0000000
T I C Y
7.094718 % From Dated Date
Prepared by Eveneen Dote, Inc.
RUNDATE: 11.08.1990 B 14:11:14 FILENAME: SLO KEY: 90
SENT
BY:
c11— 8 -90 14 :55" EVENSEN DODGE-*
805
549 7109,# 5
rA
CITY
OF SAN LUIS 08190, CALIFORNIA
56,480,000 CERTIFICATES OF PARTICIPATION
PRELIMINARY
ISSUE SIZING (11/8/90)
/o11#echmont
. .
NET DEBT SERVICE REQUIREMENTS
DELIVERY DATE. 12/ 1/90
PERIOD
TOTAL CO BTR. FUND DEBT SVC. RES.
NET
SURPLUS FUNDS
ENDING
........
PRINCIPAL
COUPON
INTEREST
DEBT SERVICE EARNINGS +
CAP. INT.
DEBT SERVICE
REMAINING
6/ 1/91
............
255,000.00
..........
5.950000
.............. ..............
149,321.25
.............. ..........
404,321.25
I... .......
14,324.81
...
389,996.44
..............
12/ 1/91
141,735.00
141,735.00
14,326.81
127,610.19
6/ 1/92
120,000.00
6.000000
141,735.00
261,735.00
14,324.81
247,410.19
12/ 1/92
138,135.00
138,135.00
14,326.81
123,810.19
6/ 1/93
130,000.00
6.050000
138,135.00
268,135.00
14,324.81
253,810.19
12/ 1193
134,202.50
136,202.50
16,326.81
119,877.69
6/ 1194
135,000.00
6.100000
134,202.50
269,202.50
14,324.81
254,877.69
12/ 1/94
130,085.00
130,085.00
16,324.81
1151760.19
6/ 1195
145,000.00
6.150000
1300085.00
2751085.00
14,324.81
260;760.19
121 1/95
125,626.25
125,626.25
14,324.81
111,301.44
6/ 1/96
150,000.00
6.200000
125,626.25
275,626.25
14,324.81
261,301.44
121 1/96
120,976.25
120,976.25
16,326.81
106,651.64
6/ 1/97
160,000.00
6.250000
120,976.25
280,976.25
14,324.81
I",651.44
f2/ 1/97
115,976.25
1151976.8
14,324.81
101,651.44
61 1/98
170,000.00
6.350000
115,976.25
285,976.25
14,324.81
271,651.64
12/ 1/96
110,578.75
110,578.75
14,324.81
96,253.94
6/ 1/99
185,000.00
6.400000
110,578.75
295,378.75
14,326.81
281,253.94
12/ 1199
106,658.75
104,658.75
14,324.81
90,333.94
61 1/ 0
195,ODD.00
6.500000
104,658.73
299,658.75
14,324.81
285,333.94
12/ 1/ 0
98,321.25
98,321.25
16,326.81
83,996.44
61 1/ 1
205,000.00
6.600000
98,321.25
303,321.25
14,324.81
288,996.64
12/ 1/ 1
91,556.25
91,556.2!
14,324.81
77,231."
6/ 1/ 2
220,000.00
6.700000
91,556.25
311,656.25
14,324.81
297,231.44
12/ 1/ 2
84,186.25
84,186.25
14,324.81
69,861.44
6/ 1/ 3
235,000.00
6.80000
84,186.25
319,186.25
14,324.81
304,861.44
12/ 1/ 3
76,196.25
76,196.25
16,324.81
61,871.66
6/ 1/ 4
250,000.00
6.900000
76,196.25
326,196.25
14,324.81
311,871.44
12/ 1/ 4
67,571.25
67,571.25
14,324.81
53,266.46
6/ 1/ 5
270,000.00
6.950000
670571.25
337,571.25
14,324.81
323,246.44
12/ 1/ 5
58,188.75
58,188.75
14,324.81
43,863.94
6/ 1/ 6
290,000.00
7.000000
58,188.75
3481186.75
14,324.81
333,863.94
12/ 1/ 6
48,038.75
48,038.75
14,326.81
33,713.94
6/ 1/ 7
310,000.00
7.000000
48,038.75
358.038.75
14,324.81
343,713.94
12/ 11 7
37,186.75
37,188.75
14,324.81
22,863.94
6/ 1/ 8
330,000.00
7.050000
37,188.75
367,188.75
14,324.81
352,863.94
12/ 1/ 8
25,556.8
250556.8
14,324.81
11,231.44
61 1/ 9
350,000.00
7.050000
25,556.25
375,556.25
14,324.81
361,231.44
12/ 1/ 9
13,218.75
13,218.75
14,324.81
1,106.06
6/ 1/10 375,000.00
..............
7.050000
13,218.75
. . ....... ...........................
388,218.75
420,701:31
33,569.62
4,480,000.00
3,593,313.75
..............
8,073,313.75
..............
965,045.09
7,141,858.28
u■■ ®■vnnns
�C�f■uusm smn ®■■nn as ®ttmso asm■m.ama u■a■uamasn
Prepared by Evermen Dodge, Inc.
RUkDATE1
11-08.1990 0
14x11 M
FILENAME; SLO
KEY: 90
� J
,,
:. (/'!
stating the Board's determination that the Preliminary Official Statement has been deemed nearly
final within the meaning of such Rule. The Chief Financial Officer is further hereby authorized
and directed to approve any changes in or additions to the final form, of such Official Statement as
the Chief Financial Officer shall deem advisable, and to execute said final Official Statement for
and in the name and on behalf of the Board
SECTION 7. Official Actions. The Executive Director, the Chief Financial Officer,
the Secretary, the Board Attorney and all other officers and representatives of the Board are each
authorized and directed in the name and on behalf of the Board to make any and all assignments,
certificates, requisitions, agreements, notices, consents, instruments of conveyance, warrants and
other documents, which they or any of them might deem necessary or appropriate in order to
consummate any of the transactions contemplated by the documents approved pursuant to this
Resolution.
SECTION 8. Effective Date. This Resolution shall take effect from and after the date
of its passage and adoption.
Boardmember B_oardmember
On motion of CBoaliiian seconded by -- - appa
-- '
PASSED AND ADOPTED this 20th day of November, 1990, by the following vote:
AYES: Boardmembers Rod1man, Rappa, Pinard, Reiss, and President Dunin
NOES: None
ABSENT:- None
President Ron Dunin
APPROVED:
By: Kim Condon, Acting Secretary
Executive Director
Chief Financial Officer
-3-
29026-11
J1HRW :crn:ja;
RESOLUTION NO.
h
6900 (CIB #107)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING THE SALE OF MUNICIPAL LAND AND
IMPROVEMENTS TO THE CITY OF SAN LUIS OBISPO C_ APITAL
IMPROVEMENT BOARD AND THE LEASE OF SUCH LAND
),ARP, APPROVING RELATED
4D COMPETITIVE SALE OF NOT
TES OF PARTICIPATION
11/14190
WHEREAS, the City of San Luis Obispo (the "City") is currently proceeding to finance
the costs of various municipal improvements, consisting of the acquisition of land for open space
purposes, the acquisition of land to be used as the site of .a fire station, and the renovation and
rehabilitation of the recreation center of the City (the "Projeet "); and
WHEREAS, the City of San Luis Obispo Capital Improvement Board (the "Board ") has
been formed for the purpose of assisting the City in financing the acquisition, construction and
improvement of property which is of benefit to the City; and
WHEREAS, to accomplish such financing of the Project, the City has proposed to sell
such recreation center facilities (the "Facilities ") to the Board pursuant to the Acquisition
Agreement dated as of December 1, 1990, (the "Acquisition Agreement ") and to lease the Facilities
and such fire station site from the Board pursuant to the Lease Agreement dated as of December 1,
1990 (the "Lease Agreement "); and
WHEREAS, for the purpose of obtaining the moneys required to finance the acquisition
of the Facilities under the Acquisition Agreement; the Board proposes to assign and transfer certain
of its rights under the Lease Agreement to a trustee bank (the 'Trustee ") pursuant to that certain
Assignment Agreement dated as of December 1, 1990, by and between the Board and the Trustee;
and
WHEREAS, in consideration of such assignment and the execution of that certain Trust
Agreement dated as of December 1, 1990, (the 'Trust Agreement ") by and among the Board, the
City and the Trustee, the Trustee will execute and deliver Certificates of Participation in the
principal amount of not to exceed $4,500,000 (the "Certificates of Participation "), each evidencing
an undivided fractional interest in the Lease Payments made by the City under the Lease
Agreement; and
WHEREAS, the City and the Board have determined to sell the Certificates of
Participation at competitive sale, and the firm of Evensen Dodge, Inc. (the "Financial Adviser ") is
assisting the City and the Board in such sale of the Certificates of Participation and has caused to
be prepared an Official Statement describing the Certificates of Participation, to be used in
connection with such sale; and
WHEREAS, the City Council approves of said transactions as being in the public
interests of the City;
NOW, THEREFORE, BE IT_ RESOLVED by the City Council of the City of San
Luis Obispo as follows:
R 6900- -CIB 107
SECTION 1. Sale of Facilities; Approval of Acquisition Agreement. The City
Council hereby approves the sale of the Facilities by the City to the Board pursuant to; and subject
to the terms and conditi ons of, the Acquisition Agreement in substantially the form on file with the
City Clerk, together with any changes therein or additions thereto deemed advisable by the City
Administrative Officer, whose execution thereof shall be conclusive evidence of his approval of
such changes and additions. The Board hereby authorizes and directs the City Administrative
Officer to execute, and the City Clerk to attest and affix the seal of the City to, said form of the
Acquisition Agreement for and in the name of the City.
SECTION 2. Lease of Facilities and Fire Station Site; Approval of Lease
Agreement. The City Council hereby approves the lease of the Facilities and fire station site by
the City from the Board pursuant to, and subject to the terms and conditions of, the Lease
Agreement in substantially the form on. file with the City Clerk, together with any changes therein
or additions thereto deemed advisable by the City Administrative Officer, whose execution thereof
shall be conclusive evidence of his approval of such changes and additions. The City Council
hereby authorizes and directs the City Administrative Officer to execute, and the City Clerk to attest
and affix the seal of the City to, said form of the Lease Agreement for and in the name of the City.
The schedule of lease payments set forth in the Lease Agreement shall conform to the schedule of
principal and interest payments represented by the Certificates of Participation as determined
pursuant to Section 4 hereof.
SECTION 3. Approval of Trust Agreement. The City Council hereby approves the
Trust Agreement in substantially the form on file with the City Clerk together with any changes
therein or additions thereto deemed advisable by the City Administrative Officer, whose execution
thereof shall be conclusive evidence of his approval of such changes and additions. The City
Council hereby authorizes and directs the City Administrative Officer to execute, and the City Clerk
to attest and affix the seal of the City to, said form of the Trust Agreement for and in the name of
the City.
SECTION 4. Sale of Certificates of Participation. The City Council hereby
approves the competitive sale of the Certificates of Participation, and hereby calls for the receipt of
bids on the Certificates of Participation on Thursday, December 13, 1990, at the hour of 10:00
a.m. in the office of Jones Hall Hill & White at Four Embarcadero Center, Suite 1950, San
Francisco, California. The Director of Finance is hereby authorized and directed for and in the
name and on behalf of the City to accept the bid of the best responsible bidder; provided that the
purchase price to be paid for the Certificates of Participation shall be at least ninety -eight percent
(98 %) of the par value thereof, and the weighted average rate of interest represented by the
Certificates of Participation shall not exceed eight and three - quarters percent (8 -3/4 %) per-annum.
The Certificates of Participation shall be sold pursuant to and in accordance with the provisions of
the Official Notice of Sale in substantially the form on file with the City Clerk, which is hereby
approved as the official notice of sale of the Certificates of Participation.
SECTION 5. Publication of Notice of Intention. In accordance with the
requirements of Section 53692 of the California Government Code, the Director of Finance is
hereby authorized and directed to execute, and Jones Hall Hill & White, A Professional Law
Corporation, as bond counsel to the City, is hereby authorized and directed to cause to be
published, the Notice of Intention to Sell Certificates of Participation in substantially the form on
file with the City Clerk. Such publication shall be made once no later than November 28, 1990, in
a financial journal published in the State of California.
SECTION 6. Official Statement.. The City Council hereby approves, and hereby
deems nearly final within the meaning of Rule 15c2 -12 of the Securities Exchange Act of 1934, the
preliminary Official Statement describing the Certificates in the form submitted by the Financial
Adviser and on file with the City Clerk, together with any changes therein or additions thereto
-2-
r
deemed advisable by the Director of Finance, whose execution thereof shall be conclusive evidence
of his approval of any such changes or additions. The City Council hereby approves and
authorizes the distribution by the Financial Adviser and by the purchaser of the Certificates of
Participation of said Official Statement to prospective purchasers of the Certificates of
Participation. The Director of Finance is hereby authorize to execute an appropriate certificate
stating the City Council's determination that the Preliminary Official Statement has been deemed
nearly final within the meaning of such Rule. The Director of Finance is further hereby authorized
and directed to approve any changes in or additions to the final form of such Official Statement as
the Director of Finance shall deem advisable, and to execute said final Official Statement for and in
the name and on behalf of the City..
SECTION 7. Official Actions. The City Administrative Officer, the Director of
Finance, the City Clerk, the City Attorney and all other officers and representatives of the City are
each authorized and directed in the name and on behalf of the City to make any and all
assignments, certificates, requisitions,, agreements, notices, consents, instruments of conveyance,
warrants and other documents, which they or any of them might deem necessary -or appropriate in
order to consummate any of the transactions contemplated by the documents approved pursuant to
this Resolution.
-3-
SECTION 8. Effective Da_ te. This Resolution shall take effect from and after the date
of its passage and adoption.
Councilman Councilwoman
On motion of Roalman , seconded by RaPpa
PASSED AND ADOPTED this 20th day of November, 1990, by the following vote:
AYES: Councilmembers Roalman, Rappa, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENTNone
/LI 4, 0 � SWWWWMW�% 0 -- .
Rdn Dunin. Mayor
By: Kim Condon, Deputy
APPROVED:
City Administrative Officer
Director of Finance.
A-
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RESOLUTION NO. 6899 (1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AUTHORIZING AN EXCEPTION TO GRADING ORDINANCE DESIGN STANDARDS
FOR A HOUSE AND DRIVEWAY AT 628 OAKRIDGE DRIVE
WHEREAS, the council has considered the testimony and statements of the
applicant, and other interested parties, and the records of the Architectural Review
Commission hearings and actions, and the evaluation and recommendation of staff,
NOW, THEREFORE, the council resolves to approve the requested exception
and authorize grading of 24% of the net site area at 628 Oakridge Drive, based on the
following findings and subject to the following conditions:
SECTION 1. Findings
1. The exception granted is subject to conditions which insure that it does not
constitute a grant of special privilege inconsistent with limitations upon other
properties in the same vicinity.
2. Because of special circumstances applying to the subject property, notably the
existence of an appropriate building site 250 feet from the street frontage, and
the location of residences on adjoining lots whose views will be affected by
development of the subject property, the strict literal application of the
grading limitations would deprive the subject property of privileges enjoyed
by other properties in the vicinity.
3. Under the particular circumstances of this case, the proposed grading is
consistent with the purposes of the Grading Ordinance as set out in Section
15.44.020 of those regulations.
SECTION 2. Conditions
1. Grading shall be in substantial conformance with the submitted grading plan,
to the approval of the Community Development Director.
2. No trees shall be removed from the site, except as approved by the
Architectural Review commission.
3. Applicant shall submit an engineering geology report to the Chief Building
Official prior to issuance of agrading permit. All work shall comply with the
recommendations of the report, to the approval of the Chief Building Official.
4. Applicant shall comply with site revegetation requirements and all other
provisions of the Grading Ordinance. Applicant shall be required to obtain
a separate water allocation for revegetation areas, to the approval of the
Community Development Director, if water allocation regulations are in effect
at the time the grading permit for the project is issued.
13 Conn
Resolution No. 6899 (1ygO Series)
628 Oakridge
Page 2
On motion of Councilman Roalman ,seconded by Councilwoman Rappa
and on the following roll call vote:
AYES: Councilmembers Roalman, Rappa, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 2,oth day of _ November, _1990.
aww"Mmilho '
r on Dunin
BY: Kim Condon, Deputy
APPROVED:
e � I •
ahzm
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RESOLUTION NO. 6898
E
(1990 SERIES)
A RESOLUTION OF THE SAN LUIS OBISPO CITY COUNCIL
AUTHORIZING CITY PARTICIPATION IN A STUDY OF STUDENT HOUSING
The City Council resolves as follows:
SECTION 1.' The city will participate in a joint study with
California Polytechnic State University, San Luis Obispo, (Cal
Poly) of student housing demands and potential solutions.
SECTION 2. The proposed study is determined to be
categorically exempt from environmental review under Section
15306 of the State CEQA Guidelines.
SECTION 3. The City Administrative Officer is hereby
authorized to nominate city staff and community representatives
to serve on a steering committee which will refine a request-
for-proposals and work scope, and oversee the study.
SECTION 4. The City Administrative Officer is hereby
authorized to execute an agreement for consultant services on
behalf of the city and/or to approve payment from the city
general fund in an amount not to exceed fifteen thousand dollars
($ 15,000.00) or one -half the total cost of consultant services,
whichever is less, upon satisfactory completion of study products
pursuant to the consultant services agreement.
Councilman 7. Councilwoman
On.motion of Roalman , seconded by Ranna ,
and on.the following roll call vote:
AYES: Councilmembers Roalman, Rappa, Pinard, Reiss, and Mayor Dunin.
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7nr1,
day of November -- , 1990.
ity clerk Aam Voges,
BY: Kim Condon, Deputy
R r%SZQR
Resolution No. fi898 (1990 Series)
APPROVED:
e' t�
RES(y ,UTION NO. 6897 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DECLARING PROPERTY LISTED IN EXHIBIT A
AS SURPLUS PROPERTY
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That the City Council hereby declares that all items of personal property
listed in Exhibit A attached and incorporated herein by reference are surplus property.
SECTION 2. Disposal of the property shall be made by sale at public auction or by
another method of disposal in accordance with the City's surplus property policy as determined
by the Director of Finance to be in the best interests of the City.
Councilman Councilwoman
On motion of Roalman , seconded by Rappa , and on the following
roll call vote:
AYES: Councilmembers Roalman, Rappa, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted the Toth day of November, 1990
avnr Rnn nunin
BY: Kim Condon, Deputy
APPROVED:
City drriinistrative Officer
A i tt� n
erector of Finance
R L.R07
US PROPERTY LIST • V
CITY NO FLEET DESCRIPTION NO ESTIMATED SALVAGE
VALUE
6507
7201
General
Ford Pickup
3685
$1000
7204
General
General
Dodge Pickup
7487
800
7401
General
GMC Truck
Chev Pickup
2708
1969
1,500
7402
7403
General
General
Chev Pickup
2212
1,000
7503
General
Chev Pickup
P
Chev Pickup
2086
1131
'�
1,000
7506
General
Chev Pickup
7482
1.000
750
7601
General
Dodge Truck
1264
1,000
1,000
7602
General
General
Chev Pickup
Chev Pickup
4914
1847
1,100
7803
General
Dodge Pickup
8929
1,100
7909
8205
General
Dodge Pickup
2730
1,200
1,7A0
8211
General
Fire
Dodge Sedan
9774
1,000
8501
Fire
Ford Wagon
Pontiac Sedan
1205
3484
1,000
8522
8629
Fire
Ford Sedan
8189
2,000
1,750
8703
Police
Police
Ford Sedan
Chev Sedan
4450
2,00
8708
N/A
Police
Ford Sedan
1090
9379
2 7
2,55,00
00
General
Turf Mower
2582
500
TOTAL
$27,850
Exhibit A
AUCIX i
PRICE
��r�� 0 Q
RESOLUTION NO.689g1990 Series)
APPROVING AND AUTHORIZING THE MAYOR TO SIGN
THE PURCHASE AND SALES AGREEMENT FOR THE
ACQUISITION OF THE EMERSON SCHOOL SITE FROM
SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT AND
DECLARING THE CITY'S INTENTION TO REIMBURSE
COST OF PROPERTY ACQUISITION FROM PROCEEDS OF
TAX - EXEMPT FINANCING
WHEREAS, the San Luis Obispo City Facilities Master Plan has identified the need
and urgency of replacing Fire Station No. I and Recreation Administrative Offices, and
WHEREAS, numerous sites and options have been evaluated including the Emerson
School site, and
WHEREAS, Council directed staff to negotiate the purchase of the Emerson School
site and the San Luis Coastal School District has agreed to sell the property for $2,640,000,
and
WHEREAS, the Community Development Director has issued a mitigated negative
declaration of environmental significance for the replacement of the former-Emerson
Elementary School -with .a fire station and offices, and
WHEREAS, the Parks and Recreation Commission has reviewed the proposed
property acquisition and building program and supports relocating the fire station and
recreation administrative offices on the site as well as preserving the open spaces, and
WHEREAS, in order to preserve the ability to finance such costs from the proceeds
of tax - exempt obligations of the City consistent with the requirements of the Internal
Revenue Code of 1986, the City wishes at this time to declare its intention to reimburse ..
such costs from such source.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that:
1. The Council approves and authorizes the Mayor to sign the Purchase and
Sales Agreement, marked Exhibit "A ", for the acquisition of the Emerson
School site from the San Luis Coastal Unified School District in the amount
of $2,640,000, and
A- 145 =90 —CC
u �uo�
Resolution No. 689(1990 Series) Continued
2. The City does hereby declare its intention to finance the costs relating to the
acquisition of the property generally located in the block surrounded by,
Pismo, Beach, Pacific and Nipomo Streets from the proceeds of tax - exempt
obligations to be issued by the City, which costs shall be reimbursed to the
City from the proceeds of such obligations.
Upon motion of Councilman Roalman ,seconded by Councilwoman- Rap pa
and on the following roll call vote:
AYES: Councilmembers Roalman, Rappa, and= Tinard
NOES: Councilman Reiss and Mayor Dunin
ABSENT: None
the foregoing resolution was adopted this
ATTEST:
Pam Voges, City 9crk
APPROVED:
911ZV =�;/:4 -
Finance Director
7th
day of November , 1990.
4r
Recr atio irector
J
• A- 145 -90 -CC J
PURCHASE AND SALE AGREEMENT
For The Emerson School Property
1341 Nipomo Street
Assessors Parcel Number 003 -515 -001
THIS PURCHASE AND SALE AGREEMENT ( "Agreement ") constitutes an
agreement by which the San Luis Coastal Unified School District, a Unified School
District under the State Education Code ( "Seller "), agrees to sell, and CITY OF SAN
LUIS OBISPO, a chartered municipal corporation of the State of California ( "Buyer "),
agrees to purchase that certain real property ( "Property") legally described as:
Lots 1,2,3,4,5, &6 of Block 2, of the Map of the Town of San Luis
Obispo recorded May 1, 1891 in Book A of Maps at page 168,
Assessors Parcel Number 003 -515 -001.
The terms and conditions of this Agreement, are as follows:
1. Purchase and Sale. Seller agrees to sell to Buyer, and Buyer agrees to
purchase from Seller, the Property upon the terms and conditions herein set forth.
2. Purchase Price. The Purchase Price of the Property shall be Two
million, six- hundred, forty thousand dollars ($2,640,000.00).
3. Payment of Purchase Price. Buyer shall pay the Purchase Price for the
Property by delivering to the Seller the following payments:
$264,000.00 upon Seller's signing this agreement and
delivering a Preliminary Title report showing
title to be as warranted below
$2,326.000.00 upon Seller's delivery of deed
$50,000.00 to be placed by Seller in an environmental reserve
account as described below
I of 9
-I
A- 145 -90 -CC
R 6896
i )
Purchase and Sale Agreement (Cont.)
Emerson School Property
1341 Nipomo Street
Assessors Parcel Number 003 - 515 -001
c. Transfer of Environmental Reserve Fund. Buyer will use the fund to
abate existing environmental hazards on the property at time of Title Transfer. Such
abatement projects shall include, but not be limited to, asbestos removal. Any funds
not'used for abatement projects shall be given to the Seller at the completion of
abatement work, or June 1, 1994, which ever comes first.
6. Costs and Expenses. The cost and expense of the title report and
insurance policy to be issued in favor of the'Buyer pursuant to paragraph 4 hereof;
shall be paid by Seller. The cost of drafting documents necessary to this transaction
shall be born by the party responsible for furnishing the document Recording fees, if
any, shall be born by the Buyer.
7. Waiver of Relocation Expenses. Seller is aware that if it is leasing the
Property at the time this agreement is signed, the Buyer may be liable for Relocation
Expenses. Seller assures and warrants to Buyer that there are no persons occupying
the Property who would qualify for Relocation .Assistance under relevant State law.
Seller further agrees to indemnify Buyer for any breach of this assurance and
warranty.
8. Default. Seller agrees that if the within sale is not completed as herein
provided by fault of Seller, Buyer, at its option shall be entitled, in addition to any
other remedy now or hereafter available to Buyer under the laws or judicial decisions
of the State of California, to compel Seller to perform its obligations under this
Agreement by means of a specific performance proceeding or Buyer may terminate
this Agreement and shall be entitled to recover all of its out-of-pocket expenses
3of9
Purchase and Sale Agreement (Cont.)
Emerson School Property
1341 Nipomo Street
Assessors Parcel.Number 003 -515 -001
including but not limited to architectural and design costs and survey and engineering
fees for any proposed construction, as well as on site improvements made under
paragraph 12 below. The prevailing party in any litigation under this agreement shall
be entitled to an award of reasonable attorney's fees payable by the other party.
9. Notices. All notices or other communication required or permitted
hereunder shall be in writing, and shall be personally delivered or sent by registered
or certified mail, postage prepaid, return receipt requested, at the following addresses:
Seller: Rory L. Livingston, Assistant Superintendent
San Luis Coastal Unified School District
1499 San Luis Drive
San Luis Obispo CA 93401
Buyer: City Attorney
City of San Luis Obispo
P. O: Box 8100
San Luis Obispo, CA 93403 -8100
Notice shall be deemed given as of the time of personal delivery or -forty -eight (48)
hours following deposit in the United States mail. Notice of change of address shall
be given by written notice in the manner detailed in this paragraph.
10. Economic Value. The parties hereto expressly recognize and
acknowledge that the terms of this Agreement fully and fairly reflect the true and full
economic value of the Property.
4of9
,l
Purchase and Sale Agreement (Cont.)
Emerson School Property
1341 Nipomo Street
Assessors Parcel Number 003 - 515 -001
11. Seller's Representations and Warranties..
i^
u
a. In addition to any express agreements of Seller contained herein,.
the following constitute representations and warranties of Seller which shall be true
and correct as of the transfer of title (and the truth and accuracy of which shall
constitute a condition to the Buyer accepting the transfer of title):
(1) There are no actions, suits, claims, legal proceedings or any
other proceedings affecting the Property or any portion thereof at law or in equity
before any Court or governmental agency, domestic or foreign.
(2) Seller has not received any notices from governmental
authorities pertaining to violations of law or governmental regulations with respect to
the Property,. and does not know of any which may have been received by their
predecessors in interest.
(3) Seller has no knowledge of any pending or threatened
proceeding in eminent domain or otherwise by any public entity which would affect
the Property, or any portion thereof, nor does Seller know the existence of any facts
which might give rise to such action or proceedings.
(4) There are no liens or encumbrances on or claims to, or
covenants, conditions and restrictions, easements, rights of way, rights of first refusal,
options to purchase, or other matters affecting the Property except any rights
conferred to Buyer by this Agreement.
5of9
1 �\
V /
Purchase and Sale Agreement (Cont.)
Emerson School Property
1341 Nipomo Street
Assessors Parcel Number 003 -515 -001
(5) There is no material adverse fact or condition relating to the
Property, or any portion thereof (including the existence of any underground tanks or
pipelines), which has not been specifically disclosed in writing by Seller to Buyer.
(6) Seller has the legal power, right and authority to enter into
this Agreement, and to consummate the transaction contemplated hereby.
(7) There are no fixtures on the property in which anyone other
than Seller has any claim, rights, or security or other interest.
(8) There are no service or maintenance contracts, management
agreements or any other agreements which will affect Buyer or the Property
subsequent to the transfer of title.
(9) There are no encroachments onto the Property of
improvements located on any adjoining property nor do any improvements located on
the Property encroach onto any other adjoining property.
(10) Seller warrants and represents that there are no prescriptive
or other easements affecting the Property.
b. In the event that, during the period between the execution of this
Agreement, and the transfer of title, Seller has actual knowledge of, learns of, or has
a reason to believe that any of the above representations or warranties may cease to
be true, Seller hereby covenants to immediately give notice to Buyer of the change in
circumstances. Upon Seller notifying Buyer of the change in circumstances, Buyer
may, in addition to any other recourse or remedy provided by law, at its sole, option,
terminate this Agreement and all funds delivered to Seller in connection herewith
6of9
Purchase and Sale Agreement (Cont.)
Emerson School Property
1341 Nipomo Street
Assessors Parcel Number 003 - 515 -001
shall be immediately returned.. Further, in the event Buyer so elects to terminate,
Seller shall pay all costs of transfer, if any, incurred by both parties herein under this
Agreement.
12. Buyer's Entry Upon Property. Both Buyer and Seller understand that
Buyer is acquiring this property for the construction of city facilities, including but not
limited to a Fire Station. Between the time of the first payment under this
agreement, and the transfer of title, Seller agrees to allow Buyer unrestricted acess
and use of the property for pre - construction site surveying and borings, including
landscape modifications, provided that Buyer agrees to use due care to prevent
damage to buildings presently on the property and all site activity is conducted with
due regard and cooperation with the tenants occupying the property.
13. Survival of Conditions. The covenants, agreements, representations and
warranties made in this agreement shall survive the recordation and delivery of the
Grant Deed conveying the Property to Buyer.
14. Successors and Assigns. This Agreement shall be binding upon, and
shall inure to the benefit of, the successors, heirs, and assigns of the parties hereto.
15. Required Action of Buyer and Seller. Buyer and Seller agree to execute
all such instruments and documents and to take all actions pursuant to the provisions
hereof in order to consummate the purchase and sale herein contemplated and shall
use their best efforts to accomplish the timely Transfer of Title in accordance with
the provisions hereof.
7of9
i f i
Purchase and Sale Agreement (Cont.)
Emerson School Property
1341 Nipomo Street
Assessors Parcel Number 003 -515 -001
16. Entire Agreement. This Agreement contains the entire agreement
between the parties hereto relating to the Property, and may not be modified except
by an instrument in writing signed by the parties hereto.
IT California Law. This Agreement has been entered into and is to be
performed in the State of California and shall be construed and interpreted in
accordance with California law.
18. Waivers. No waiver by either party of any provision hereof shall be
deemed a waiver of any other provision hereof or of any subsequent breach by either
party of the same or any other provision.
19. Caption. The captions, paragraph and subparagraph numbers appearing
in this Agreement are inserted only as a matter of convenience and in no way define,
limit, construe, or describe the scope of intent of such paragraph or this Agreement,
not in any way affect this Agreement.
20. Representation by Counsel. The parties acknowledge that each is
represented by an attorney in this transaction.
21. Interpretation. The parties agree that each party and counsel have
reviewed the Agreement and that any rule of construction to the effect that
ambiguities are to be resolved against the drafting party shall not apply in the
interpretation of this Agreement or any amendments or exhibits thereto.
8 of 9
r.
Purchase and Sale Agreement (Cont.)
Emerson School Property
1341 Nipomo Street
Assessors Parcel Number 003 - 515 -.001
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 7th day of November , 1990.
SELLER
SAN LUIS COASTAL
UNIFIED SCHOOL DISTRICT
B y. ( G�-�-
SUPERINTENDENT
Date: .8117190
APPROVED AS TO FORM-
A,
'® LB 4i�.t� 1
9 of 9
BUYER
CITY OF SAN LUIS OBISPO
By
YOR RON DUNIN
ATTEST:
__ U
C CLER PAM VOGES
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Purchase and Sale Agreement (Cont.)
Emerson School Property
1341 Nipomo Street
Assessors Parcel Number 003 -515 -001
4. Conditions of Title. Fee simple absolute title to the Property shall be
conveyed by Seller to Buyer by grant deed (which grant deed shall be fully executed
and acknowledged by Seller; subject to no reservations and subject only to the
following conditions of title:
a. Matters affecting the Conditions of Title created by, or with the
written consent of, Buyer
b. At the time this agreement is executed by Seller, Seller shall deliver
to Buyer a Preliminary Title Report evincing the willingness of a Title insurer to
provide a policy of title insurance (C.LT -k or equivalent) in the amount of the
Purchase Price showing title to the Property vested in Buyer. If Seller has not
removed any exceptions disapproved by Buyer prior to the time for transfer of title, in
addition to any other remedies available to Buyer, Seller shall return to Buyer any
sums paid by Buyer to Seller, and Seller shall bear the costs incurred by Buyer up to
that point.
5. Timing of Sale.
a. Initial Agreement. Once both parties have signed this agreement,
Seller shall have 15 days to deliver to Buyer the Preliminary Title Report described
above. Upon its delivery, the first payment under paragraph 3 above shall become
immediately due.
b. Transfer of Title. Seller shall transfer title, and Buyer shall make
the second payment due under paragraph 3 above on the first day of July, 1991:
2 of 9
RESOLUTION NO. 6895 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
EXTENDING A USE PERMIT
TO APPROVE A TWENTY PERCENT MIXED USE PARKING REDUCTION AT 2015
AND 2121 MONTEREY STREET (THE APPLE FARM)
BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Findings. That this council, after
consideration of public testimony, the applicant's request A164-
90, staff recommendations and reports thereon, makes the following
findings:
1. The proposed 20% parking reduction is not likely to
adversely affect the health, safety, or welfare of persons
visiting, living or working at the site or in the vicinity.
2. The proposed 20% parking reduction is appropriate because
the mix of uses on the site, namely motel and restaurant,
results in a reduced peak parking demand for each use
because a given parking space often serves patrons of both
uses.
SECTION 2. Conditions. The request for approval of a
twenty percent mixed use parking reduction at 2015 and 2121
Monterey Street is hereby approved, subject to the following
conditions:
1. A 20% reduction in required parking is hereby approved.
A minimum of 168 vehicle parking spaces, 8 motorcycle
spaces and 8 bicycle spaces (of which 2 spaces shall be
lockable storage lockers) shall be available at 2015 and
2121 Monterey Street at all times for employees, customers
and guests of the uses on site.
2. Outdoor dining use at 2015 Monterey Street shall be limited
to 640 square feet at the restaurant deck and 485 square
feet at the Millhouse deck, as shown on attached Exhibits
A and B.
3. The following restrictions shall apply to the Millhouse
dining deck:
Resolution No. 6895 (1990 Series)
A164 -90
Page 2
a. No alcoholic beverage service shall be allowed.
b. No menu food services shall be allowed. Food
service shall be "to go ", "box" lunches or buffet
style only, primarily serving groups. This use of
the Millhouse deck shall be allowed only between
the hours of 10:00 AM and 2:00 PM.
C. Hours of operation for all other uses of the
Millhouse deck shall be 10:00 AM to 7 PM.
d. No outdoor music, live or recorded, or
entertainment of any kind shall be allowed at any
time.
4. Applicant shall submit an agreement to the city for review,
approval and recordation indicating that use of outdoor
deck dining shall cease under any one of the following
conditions:
a. When the Community Development Director determines
that available parking is insufficient for the use;
b. When the Community Development Director determines
that outdoor deck dining use is contributing to a
significant parking problem; or
C. Upon the expiration or sooner termination of the
off -site parking easement and agreement.
The applicant shall further agree to notify the Community
Development Director, in writing, if off -site parking is
not available.
5. Upon receipt of any reasonable citizen complaint, the
Community Development Director shall schedule this use
permit for review. At such review, the Director may add,
delete, or modify use permit conditions, or may revoke the
use permit. All property owners within 300 feet of the
subject property shall be given written notice of any such
review.
6. The property shall be maintained in a neat and orderly
manner. All plant materials, building exteriors and
parking lot improvements shall be maintained, repaired or
replaced as necessary.
7. Approval of this use permit supersedes use permit A96 -84.
Resolution
A164 -90
Page 3
No. 6895
(1990 series)
8. The applicant shall submit for approval a Trip Reduction
Plan to the Community Development Director within thirty
days (December 7, 1990) and shall implement the plan within
fifteen days of Director approval.
9. The applicant shall submit for approval an off -site parking
easement/ agreement guaranteeing the availability of 24
parking spaces at the Trellis Court (2121 Monterey) for use
by the Apple Farm (2015 Monterey).
10. All conditions of this approval shall be met within forty
five days (December 21, 1990).
Resolution No. 6895
A164 -90
Page 4
(1990 Series)
y,
On motion of Councilwoman Pinard
seconded by Councilman Roalman , and on the following
roll call vote:
AYES: Councilmembers Pinard, Roalman, Reiss, and Mayor Dunin
NOES: Councilwoman Rappa
ABSENT: None
the foregoing resolution was passed and adopted this 7th day
of November , 1990.
Mayor Ron Dunin
ATTEST:
City Jerk P Voges
APPROVED:
i
Resolution No. 6895 (1990 Series)
A164 -90
Page 5
City A 'nistrative Officer
(1 Communi
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Director
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RESOLUTION NO. 6894 (1990 SERIES)
A RESOLUTION OF THE SAN LUIS OBISPO CITY COUNCIL
AMENDING THE GENERAL PLAN LAND USE ELEMENT
CONCERNING 12350 LOS OSOS VALLEY ROAD (GP 1492)
WHEREAS, the Planning Commission and the City Council have
held public hearings on the proposed amendment in accordance with
the California Government Code; and
WHEREAS, the potential environmental impacts of the
amendment have been evaluated in accordance with the California
Environmental Quality Act and the city's Environmental
Guidelines;
NOW, THEREFORE, the council resolves as follows:
SECTION 1. Finding. The amendment maintains general plan
internal consistency and promotes the public health, safety, and
welfare.
SECTION 2. Environmental determination. An initial
environmental study has been prepared (ER 23 -90), and the council
hereby approves a negative declaration, with mitigation.
SECTION 3. Adoption. The general plan Land Use Element map
is amended as fully contained in the attached Exhibit A. The
Community Development Director shall cause the change to be
reflected in the documents published by the city.
On motion of Councilwoman Rappa , seconded by
and on the following roll call vote:
Councilman Reiss
AYES: Councilmembers Rappa, Reiss, Pinard, Roalman, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7th
day of November , 1990.
Dunin
ATTES
City qlerk P oges
R 6894
Resolution No. 6894
Page 2
(1990 Series)
Ci y A inistra ive fficer
61.Commun Development Director
gmD: 1492- res.wp
RESOLUTION NO. 6894 (1990 series)
EXHIBIT NIA"
Amend Land Use Element map from tourist commercial to service-
commercial/light industrial
L
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RESOLUTION NO. 6893 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DENYING AN APPEAL FROM THE ACTION OF THE PLANNING
COMMISSION TO DENY APPLICATION NO. GP /R 1464, A PROPOSAL TO AMEND
THE GENERAL PLAN LAND USE MAP DESIGNATION AND REZONE
PROPERTY LOCATED AT 953 ORCUTT ROAD (ORCUTT II REZONING) FROM
SERVICE COMMERCIAL /LIGHT INDUSTRIAL TO MEDIUM DENSITY RESIDENTIAL
WHEREAS, the Planning Commission conducted a public
hearing on application No. GP /R 1464 on September 26, 1990, and
denied the application; and
WHEREAS, the applicant has appealed that decision to the
City Council; and
WHEREAS, the City Council has considered the testimony
and statements of the applicant, and other interested parties, and
the records of the Planning Commission hearing and action, and the
evaluation and recommendation of staff;
NOW, THEREFORE, the council resolves to deny the appeal
and deny application No. GP /R 1454 based on the following findings:
SECTION 1. Findings.
1. The proposed General Plan land use designation and zoning
classification are not compatible with the surrounding area.
2. There is a need to provide growth for commercial development
within the city limits.
3. The proposed amendments do not follow the city's policy of
infilling commercial and light- industrial districts designated
on the map and plan.
On motion of Councilman Roalman F
seconded by Councilwoman Rappa , and on the
following roll call vote:
R 6893
Resolution No.
GP /R 1464
Page 8
X
6893 (1990 Series)
AYES: Councilmembers Roalman, Rappa, and Mayor Dunin
NOES: Councilwoman Pinard
ABSENT: Councilman-,:Reiss
the foregoing resolution was passed and adopted this 7th day
of November , 1990.
i
ayor Ron unin
ATTEST'.
City C1 �rk Pam ges
APPROVED:
City A inistrative Officer
11
RESOLUTION N0. 6892 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
UPHOLDING AN APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION'S ACTION
DENYING A NEW HOUSE AT 367 HILL STREET, (ARC 89 -122).
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. Findings. That this council, after consideration of
public testimony, the appellants' plans and applications for
architectural review for a new house at 367 Hill Street (ARC 89-
122), the appellants' statements, the Architectural Review
Commission's action, staff recommendations and reports thereon,
hereby upholds the appeal and makes the following findings:
1. The proposed project use will be compatible with adjacent
residences and with the neighborhood in terms of
architectural scale, massing; and design;
2. The proposed project is consistent with Hillside
Development Standards in that the house is recessed
approximately eight feet into the site at its rear, it
incorporates stepped levels to follow the site's
topography, and that it minimizes grading through the
project's design.
3. The proposed project is categorically exempt from
environmental review under the City's Environmental.
Guidelines and the California Environmental Quality Act,
Section 15303(a).
SECTION 2. Project Approval. Plans dated September 21,
1990 for the new house at 367 Hill Street are hereby granted final
architectural approval subject to the following conditions:
1. A detailed landscape/ irrigation plan shall be submitted for
Community Development Department staff approval, and shall
meet the City's Landscape Standards for Water Conservation.
2. Special erosion control measures shall be used, including:
jute mesh fabric or equal on all disturbed landscape areas
of 4:1 or steeper, hydroseeding, and surface drain swales
with integral color, to the approval of the Community
R 6892
o �
Resolution No. 6892 (1990 Series)
Page 2
Development Director and City Engineer.
3. Site lighting shall be shielded or placed so that it does
not cast glare on to adjacent properties. Exterior
lighting shall be limited to low- level, low intensity
fixtures of 150 watts per fixture or less. No high -
intensity exterior yard lights shall be used.
On motion of Councilwoman Rappa
seconded by Councilman Reiss , and on the following roll call
vote:
AYES: Councilmembers Rappa, Reiss, Pinard and Mayor Dunin
NOES: None
ABSENT: Councilman Roalman
the foregoing resolution was passed and adopted this
of November 1990.
ATTEST:
V
City Clerk Pam oges
APPROVED:
City Ad inistrative Officer
7th day
m
Resolution No. 6892 (1990 Series)
Page 3
tt me
Community t elopment Director
•
• i
RESOLUTION NO. 6891
A RESOLUTION OF INTENTION TO HOLD A PUBLIC
HEARING TO DETERMINE IN A PUBLIC NUISANCE EXISTS
AT 1756 MONTEREY STREET, IN THE CITY OF SAN LUIS OBISPO
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
1. That the Council hereby determines that the public interest,
necessity and welfare require that a public hearing be held to
determine if a public nuisance does exists at the commercial
property located at 1756 Monterey Street, Block Q; abandon Park
Street, (between Monterey and Palm) ; and a portion of Lot 1, Block
136 as shown on the Phillips Addition to San Luis Obispo as
recorded in Book A of Maps at page 49, in the Office of the San
Luis Obispo County Recorder and identified as Assessors Parcel
Number 001 - 142 -008.
2. That on December 4, 1990 at 7:00 P.M. in the Council Chambers
of the City Hall, 990 Palm Street, San Luis Obispo, California, is
the time and place set for public hearing on said matter, and
notice thereof shall be made consistent with the procedures
outlined in section 8.24.170 Municipal Code.
3. That the subject of the hearing will be to:
A. Determine if the tires, debris, signage, collapsed fencing,
structures, racks, boxes, auto .parts, wheels and other items
associated with the use, constitute a public nuisance; and
B. Establish methods for abating alleged nuisance; methods may
include removal of all debris, auto or other parts, boxes, wheels,
weeds, vending machine, storage racks, filling of holes to cover
exposed fuel lines, repair or rehabilitation as deemed necessary
by authorities having jurisdiction, up to and including the
demolition of signs, structures, storage tanks and associated
items, which may be exposed as the action continues.
On motion of Councilwoman Rappa , seconded by
Councilman oa man and on the following roll call voter
AYES: Councilmembers Rappa, Roalman, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7th day
of November 1990.
R 6891
0 0
Resolution No. 6891 (.1990 Series)
Page 2
Mayor Ron Dunin
ATTEST:
Pam V ges, Ci£ Clerk
APPROVED:
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RESOLUTION NO. 6890 (1990 Series)
A RESOLUTION OF THE CITY OF SAN LUIS OBISPO
SUPPORTING A NATIONAL MARINE SANCTUARY DESIGNATION
OFF THE CENTRAL COAST
WHEREAS, the proposed Central Coast National Marine Sanctuary
embodies special, nationally significant marine and codependent
onshore resources including abundant populations of diverse marine
mammals, significant fisheries stocks, major oceanic upwellings,
areas of great aesthetic beauty and scientific importance, and a
great number of additional working biota features and
characteristics that warrant protection under the National Marine
Sanctuary Program; and
WHEREAS, public necessity and resource value justifies the need
for a comprehensive and coordinated conservation and management
plan for the geographic area within the boundaries of the proposed
sanctuary, as a part of the National Marine Sanctuary Program;, and
WHEREAS, the need to support, promote, and coordinate
scientific research on, and monitoring of, the coastal resources
would be an integral part of the management plan; and
WHEREAS, the pledge for commitment to enhance public awareness,
understanding, appreciation, and wise use of the marine environment
would be outlined in the management plan, and
WHEREAS, to the extent compatible with the primary objective
of resource protection, all public and private uses of the
resources of the proposed sanctuary marine area not prohibited
pursuant to other authorities should be facilitated;
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City
of San Luis Obispo does hearby endorse the designation of the
R 6890
Resolution No. 6890
Page 2
Central Coast National Marine Sanctuary in the waters off the
central coast of California, and supports the efforts of citizens,
organizations, and the County of San Luis Obispo in reaching this
goal.
Upon motion of Councilwoman Rappa , seconded by
Councilman Roalman and on the following roll call vote:
Ayes: Councilmembers Rappa, Roalman, Pinard, Reiss, and Mayor Dunin
Noes: None
Absent: None
the foregoing resolution was adopted this 7th day of November,
1990.
_��� - -�
ayor Ron Dunin
ATTEST: r J
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City Clerk P t Voges
APPROVED:
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City A inistrative Officer
At or y
I-
RESOLUTION N0.6889 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ESTABLISHING THE PROCESS FOR GOAL - SETTING
FOR THE 1991 -93 FINANCIAL PLAN
WHEREAS, it is desirable to meaningfully integrate the Council Work Program
into the financial planning and budgetary process; and
WHEREAS, Council involvement in setting goals and priorities must occur early
in the 1991 -93 Financial Plan process; and
WHEREAS, adopting a goal- setting process will assist in identifying key programs
or projects that the City wants to accomplish over the next two years and ensure that the
Financial Plan and Budget includes the financial resources required to accomplish these
key programs and projects;
NOW, THEREFORE, be it resolved that the Council of the City of San Luis
Obispo hereby adopts the goal- setting process for the 1991 -93 Financial Plan as described
in Exhibit A attached hereto.
On motion of Councilwoman Rappa , seconded by Councilman Roalman
and on the following roll call vote:
AYES: Councilmembers Rappa, Roalman, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 7th day of November ) 1990.
Mayor Ron Dunin
ATTES :
,,,, L',L
City Cl rk Pam v es
R 6999
N
Resolution No.6889 (1990 Series)
Page 2
APPROVED:
City A strative Officer
0
1991 -93
PURPOSE OF THE GOAL - SETTING PROCESS
A- Identify the key programs or projects we want to accomplish over the next
2 years.
B. Ensure that the Financial Plan and Budget includes the financial resources
required to accomplish these key programs and projects.
C. Ensure that the Council feels 'ownership" of the final Financial Plan and Budget
document but that it is prepared using a continuous, building block process.
BACKGROUND
A. Purpose of the "Goals- Setting Process Committee"
The need for a "Goal- Setting Process Committee" was identified at the May 3
Council /Management Team retreat. The purpose of the Committee was not to
work on goals, but to recommend a rp ocess for developing goals. "Goal- Setting
Process Team" members included:
Ron Dunin, Mayor
Bill Roalman, Council Member
John Dunn, City Administrative Officer
Jim Gardiner, Police Chief
Jeff Jorgensen, City Attorney
Staff Support:
Bill Statler, Director of Finance
B. City Experience with Goal- Setting and the Budgetary Process
1. Charter Requirements
The Charter addresses the budget and goal- setting process in two ways:
a. Section 802 of the Charter establishes the CAO's authority and
responsibility for preparing and submitting the annual budget to the
Council.
b. Section 407 of the Charter provides for the submittal by the Mayor of an
annual work program to the Council for their consideration and approval.
Since the mid- 1980's, the resulting document has been known as the
"Council Work Program
2. Recent Experience
Although "Council Work Programs" have been adopted since at least 1986-
87, the 1989 -91 Financial Plan process was the City's first meaningf9l attemp2t
to integrate the Council Work Program into the budgetary process. Based on
previous Management Team discussions, feedback from the May 3
Council /Management Team retreat, and the Committee's further review and
I 1/
discussion, there is general consensus on two issues resulting from our 1989-
91 experience:
a. Integration of the Council Work Program into the financial planning and
budgetary process is highly desirable, and the 1989 -91 Financial Plan has
a higher level of Council input and outcomes than previous budget
documents.
b. However, Council involvement in setting goals and priorities must occur
much earlier than it did during the 1989 -91 Financial Plan process.
GOAL-SETTING ISSUES
A. How specific should Council goals be?
1. Broad statements of community purpose and intent that the organization
should focus on during the next 2 years; or
2. Specific programs and projects that Council Members would like to see
accomplished over the next 2 years.
After much discussion, it was the Committee's opinion that the second approach
would be the most productive.
B. How much direction and support should the staff provide to the Council in the
goal- setting process?
C. How can the goal - setting process be conducted to best address the following
criteria for goals agreed upon at the May 3 retreat:
1. Le "tgi imate to our beliefs (real, supported).
2. Agreed upon by the participants.
3. Reduced in number for comprehension, communication.
4. Set forth in one document: Financial Plan and Budget.
5. Clear, understandable.
6. Established as a high priority and a real commitment.
7. Translated into the objective s of employees at all levels in the organization.
8. Created within a supportive atmosphere where people aren't afraid to state
their objections or their suggestions for improving goals.
9. Accepted to the point where resistance to them is reduced or eliminated.
D. What key questions should we be asking ourselves during the goal- setting and
budgetary process? For example:
1. What should a budget be and what should it accomplish?
2. Are there any special purposes we want our budget to serve?
E. Is there an adequate understanding by the Management Team and Council of the
basic purpose of the budgetary process: allocation of limited resources among
competing needs, obligations, and services?
F. How do we ensure an appropriate balance in budgeting for service levels between:
1. Top down (policy goals of elected officials communicated to senior
management and the staff throughout all levels of the organization)
2. Bottom up (professional knowledge of administrative staff regarding the basic
operational needs of the City communicated to senior management and elected
officials)
RECOMMENDED PROCESS
A. Format
1. The group goal- setting process should occur in a "retreat like" format (although
it should be held locally).
2. Based on comments received at the May 3 retreat, an independent third -
party facilitator should be used.
B. Establish Background for Goal- Setting
1. What are the existing and potential financial capabilities of the City?
2. What are emerging financial trends in the national and local economy?
3. Based on these resources, trends, and existing program activities, is this
generally the right time for:
a. Moving aggressively forward on new programs and projects?
b. Consolidating and focusing on current programs and projects?
c. Reducing current program and project expectations?
C. Presentation and Initial Evaluation of Goals
1. Council Members will be asked to respond to the following question:
■ What specific programs or projects would you like to see achieved in the
next 2 years?
It is requested that Council Members focus on their most important objectives,
which might result in the submittal of 5 -7 items. However, no formal limit
is recommended on the number of items that can be submitted by individual
Council Members.
2. To assist the Council in answering this question, the staff will prepare an
outline of possible activities based on current policies, programs, and goals.
This listing is intended to be a "reminder" only; it is not intended to limit
options or advocate specific programs or projects. However, this listing can
help place the consideration of any new goals or programs in the context of
the status and level of commitment to existing ones.
3. After Council Member submittals are received, they will be "ranked" by all
Council Members (see example below).
a. This "ranking" is intended to be an analytical tool only in identifying where
there is consensus, where there is disagreement, and where further
discussion will be useful in focusing on priorities and reaching consensus.
b. The following is an example of how a. tanking can help identify areas of
agreement and disagreement. It is the starting point in setting goals, no
the ending point.
Under this ranking system, each Council Member would prioritize each
submittal based on the number of submittals received. For example, if
seven submittals were received in total (Projects or Programs A through
G), they would receive a score of 1 through 7 from each Council Member
(CM 1 through 5).
In the above example, Project D would be the highest priority item, and
Project F would be the lowest priority project
4. Although Council Members are encouraged to work on developing their goals
as early as possible, they will not be "formally" presented and ranked until the
day of the goal- setting session.
D. Discussion and Adoption of Goals
1. The discussion of goals should primarily involve Council Members, with staff
serving as technical resources.
2. Discussion of Council goals will be assisted through the use of an
"independent ", third -party facilitator.
3. It is anticipated that this process will result in a narrowing of goals from those
initially submitted to those that are the most important and meet the criteria
of legitimate, agreed upon, and . few.
4. Based on the outcome of the Council's goal- setting process, staff will prepare
CM
1
CM
2
CM
3
CM
4
CM
5
Total
Score_
Priority
Ranking
A
1
2
2
3
5
13
3
B
3
5
5
4
6
23
4
C
7
6
4
5
3
25
5
D
2
1
3
2
1
9
1
E
4
4
1
1
2
12
2
F
6
7
7
6
4
30
7
G
5
3
6
7
7
28
6
In the above example, Project D would be the highest priority item, and
Project F would be the lowest priority project
4. Although Council Members are encouraged to work on developing their goals
as early as possible, they will not be "formally" presented and ranked until the
day of the goal- setting session.
D. Discussion and Adoption of Goals
1. The discussion of goals should primarily involve Council Members, with staff
serving as technical resources.
2. Discussion of Council goals will be assisted through the use of an
"independent ", third -party facilitator.
3. It is anticipated that this process will result in a narrowing of goals from those
initially submitted to those that are the most important and meet the criteria
of legitimate, agreed upon, and . few.
4. Based on the outcome of the Council's goal- setting process, staff will prepare
a formal statement of key projects and programs that the Council wants to
achieve during 1991 -93. This document will:
a. Provide staff with direction in preparing their budget objectives.
b. Provide the Council with a "yardstick" in reviewing the Preliminary Budget.
c. Focus the organization's efforts on the most important goals and objectives
to be accomplished, resulting in an allocation of resources that reflects this
focus.
5. The major advantage of this suggested approach is that Council goals will be
stated early, allowing them to be incorporated into the budget preparation
process rather than "added on top" of an already prepared financial plan.
ACTION SUMMARY
A. Retreat discussion of the Goal- Setting Process 10/3
B. Formal adoption of the Goal- Setting Process by Council 11/7
C. Preparation and distribution of goal- setting survey 11/90
including background on existing policies and programs as well
as the City's existing and potential financial capabilities.
D. Goal- setting session 12/90
1. Discussion of existing and potential financial
capabilities during the next 2 years.
2. Discussion of environment for action - taking during
the next 2 years.
3. Presentation, discussion and initial ranking of proposed
Council goals ranked by all members.
4. Discussion of proposed Council goals in the context of existing goals, policies,.
and programs, their current status, and our level of commitment to them.
5. Consensus on goals.
E. Formal adoption of goals in providing direction to staff in
preparing the Preliminary Financial Plan and Budget. 1/91
F. Staff budget preparation integrating Council goals 1/914/91
G. Presentation to Council of Operating Program purpose and goals 2/91
H. Council review of the Preliminary Financial Plan and Budget 4/91 -6/91
I. Council adoption of the 1991 -93 Financial Plan 6/25/91
91- 93FP1 /2GSAPRCR.WPF
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RESOLUTION NO. 6888
(1990 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
ACCEPTING THE PUBLIC IMPROVEMENTS FOR TRACT NO.1544
AT 786 MIRADA DRIVE (CLEARVIEW III LIMITED, SUBDIVIDER)
WHEREAS, the City Council made certain findings concerning Tract
No.1544 as contained in Resolution No. 6396 (1988 Series), and
WHEREAS, the City Council approved the final map by Resolution No.
6515 (1988 Series) subject to an agreement and surety to guarantee
installation of the required subdivision improvements, and
WHEREAS, all subdivision improvements have been constructed to
City standards and specifications.
NOW THEREFORE BE IT RESOLVED, that the public improvements for
Tract No.1544 are hereby accepted for maintenance. The Faithful
Performance guarantee in the amount of $410,000 is hereby reduced to
$41,000 in accordance with the subdivision agreement. The Finance
Director is authorized to pay reimbursement for oversizing the water
main in Los Osos Valley Road from 8 -inch to 16 -inch diameter, in
accordance with the amended subdivision agreement.
On motion of Councilwoman Rappa seconded by
Councilman Roalman
and on the following roll call vote:.
AYES: Councilmembers Rappa, Roalman, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7th day of
November
. 1990.
R 6888
Resolution No. 6888(1990 Series)
Page Two
ATTEST:
CITY dL4RK Pamela oges
APPROVED:
City A inistrative Officer
N: \mdocs \T1544FA.wp
YOR Ron uni.n
Cp
RESOLUTION NO. 6887 (1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN AMENDMENT TO THE SUBDIVISION AGREEMENT FOR
TRACT NO. 1544, AUTHORIZING REIMBURSEMENT FOR OVERSIZING
A WATER MAIN IN LOS OSOS VALLEY ROAD.
WHEREAS, the City Council previously granted final approval of
Tract No. 1544 as contained in Resolution No. 6515 (1988 Series), and
WHEREAS, the subdivider was required by the City's Utilities
Engineer- to oversize a water main in Los Osos Valley Road, from 8 -inch
to 16 -inch diameter, as a condition of the subdivision, and
WHEREAS, the Subdivision Map Act requires compensation to
subdividers for oversizing facilities, and Resolution No. 5906 (1986
Series) established fixed rates for City contributions up to 12 -inch
diameter, and
WHEREAS, the Council determined that the fixed rate for 16 -inch
water- main is $58.00 per linear foot to be used in this case.
NOW THEREFORE BE IT RESOLVED that the attached amendment to the
subdivision agreement for Tract No. 1544, marked "Exhibit A", is hereby
approved.
On motion of
Councilwoman Rappa
_, seconded by
and on the following roll call vote :
Councilman Reiss
AYES: Councilmembers Rappa, Roalman, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 7th day
of November 1 1990.
Resolution No. fi887 (1990 Series)
Page Two
ATTEST:
ow—,
CITY LERK Pa la Voges
APPROVED:
Utilities Directbt
k..,L
Finance Director
N: \mdocs \T1544FA.wp
MEN 79
ADDENDUM TO SUBDIVISION AGREEMENT FOR TRACT NO. 1544
Clearview III Limited, Subdivider of Tract No. 1544, hereby requests
an amendment to the subdivision agreement dated October ii, 1988 for
Tract No. 1544 to authorize reimbursement for oversizing a water main
in Los Osos Valley Road, from 8 -inch to 16 -inch diameter.
Reimbursement shall be computed as follows:
185 lin. ft. @ $ 16.00 ($58 -42) per lin. ft. _ $ 2960.00
(Per Resolution No. 5906 (1986 Series), modified for 16 inch pipe]
SUBDIVIDER:
CLEARVIEW III LIMITED, A California
Limited Partnership
By: The Carey Group, Inc.,
A California Corporation,
as General Partner
Thomas G .Carey, Pre
CITY OF SAN LUIS OBISPO:
ayor Ron Dunin
N: \mdocs \T1544FA.wp
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RESOLUTION NO. 6886 (1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING THE FINAL MAP FOR TRACT NO. 1877 LOCATED AT
2936 -2976 ROCKVIEW PLACE. (Michaud et al, Subdividers)
WHEREAS, the City Council made certain findings concerning
Tract No. 1877 as contained in Resolution No. 6821 (1990 Series),
and
WHEREAS, all conditions required per said resolution have been
met, and
WHEREAS, the final map is in substantial conformance with the
approved tentative map.
NOW THEREFORE BE IT RESOLVED that the final map for Tract
No. 1877 is hereby approved.
On motion of Councilwoman Rappa Councilman
Seconded b
RaDVa r y Roalman
and on the following roll call vote:
AYES: Councilmembers Rappa, Roalman, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 7th day
of November
1990. � e
OR lliTNl
ATTEST:
Q— U'-V�
CITk CLERK P VV GEU S
4 fooN
Resolution No. 6886.".(1990 Series)
Page two
APPROVED:
%City' gineer
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RESG UTION NO. 6885 (1990 Sei.
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DECLARING PROPERTY LISTED IN EXHIBIT A
AS SURPLUS PROPERTY
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That the City Council hereby declares that all items of personal property
listed in Exhibit A attached and incorporated herein by reference are surplus property.
SECTION 2. Disposal of the property shall be made as determined by the Chief of
Police to be in the best interests of the City.
Councilwoman Councilman
On motion of Rappa , seconded by Roalman , and on the following
roll call vote:
AYES: Councilmembers Rappa, Rolman, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted the 7th day of November 1990
ayor Ron Dunin
A T:
�,
City Clerk P voges
APPROVED:
�Ci!�Administrativo(/Offic
R 6885
CITY OF SAN LUIS OBISPO
SURPLUS PROPERTY
October 12, 1990
0
Description QUANTITY UNIT VALUE TOTAL VALUE
S &W Model 66, 4 in.
S &W Model 66, 2 1/2 in.
S &W Model 15, 4 in.
S &W Model 639, 4 in
S &W Model 645, 5 in
33
$139.00
$4,587.00
7
150.00
1.050.00
2
110.00
220.00
1
260.00
260.00
1
320.00
320.00
TOTAL
$6,437.00
10.4 go 11 :
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RESOLUTION NO. 6884 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
DECLARING PROPERTY LISTED IN EXHIBIT A
AS SURPLUS PROPERTY
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
SECTION 1. That the City Council hereby declares that all items of personal property
listed in Exhibit A attached and incorporated herein by reference are surplus property.
SECTION 2. Disposal of the property shall be made as determined by the Director of
Finance to be in the best interests of the City.
Councilwoman Councilman
On motion of kappa , seconded by Roalman , and on the following
roll call vote:
AYES: Councilmembers Rappa, Roalman, Pinarnd, Reiss and Mayor DuAin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted the 7th day of
S
Mayor Ron Dunin
A ST:
Gam-. -.
City Clerk Pa voges
APPROVED:
City dministrative Officer
QW.11AA,0W AV
1091to�#ey y
Director of Finance
November. 1990
R 6884
Description
Fleetwood Suncrest Mobile Home
(date of manufacture 8/3/85)
CITY OF SAN LUIS OBISPO
SURPLUS PROPERTY
October 25, 1990
Serial Number
CAFL2AF350904746360A
W
License Value
CAL 312444 $10,000
CAL 312445
EXHIBIT A
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RESOLUTION NO. 6883 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO DENYING AN APPEAL FROM THE ACTION OF THE
ARCHITECTURAL REVIEW COMMISSION TO NOT ALLOW AN
EXCEPTION TO SIGN REGULATIONS WHICH WOULD ALLOW A ROOF
SIGN AT 285 BUCHON STREET
WHEREAS, the Architectural Review Commission conducted
a public hearing on application No. ARC 90 - 88 on September 4,
1990, and denied a request to approve an exception to the Sign
Regulations for a proposed roof sign at 285 Buchon Street; and
WHEREAS, the applicant has appealed that decision to
the City Council; and
WHEREAS, the City Council has considered the testimony
and statements of the applicant, and other interested parties,
and the records of the Architectural Review Commission hearing
and action, and the evaluation and recommendation of staff;
NOW, THEREFORE, the council resolves to deny the appeal and
uphold the action of the Architectural Review Commission subject
to the following finding:
SECTION 1. Finding.
1. The requested sign and exception to the Sign Regulations are
categorically exempt under provisions of City of San Luis
Obispo CEQA Guidelines, Section 15301.
1. No unusual site conditions or other design factors exist
which justify approval of the requested exception.
6883
Resolution No. 6883
ARC 90 -88
Page 2
(1990 Series)
•
On motion of Councilwoman Pinard ,
seconded by Councilman Reiss , and on' the
following roll call vote:
AYES: Councilmembers Pinard, Reiss, Roalman, and Mayor Dunin
NOES: None
ABSENT: Councilwoman Rappa
the foregoing resolution was passed and adopted this 16th day
of October 1990.
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Ron Dunin
AT ST,*'
1 �' City C ei
APPROVED:
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RESOLUTION NO. 6882 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN EXCEPTION TO THE PROVISIONS OF THE ADOPTED
BUILDING SETBACK LINE FOR ORCUTT ROAD,
FOR A BUILDING PROJECT AT 1101 LAUREL LANE
BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Findings. That this council, after
consideration of the applicant's request for an exception to the
provisions of the adopted Building Setback Line Ordinance for
Orcutt Road, and the Planning Commission's recommendations, staff
recommendations, and reports thereof, makes the following
findings:
1. The owner of the property at 1101 Laurel Lane will be
substantially damaged unless the requested exception is
approved.
2. The property will not earn a fair return on the owner's
investment unless the proposed construction is allowed.
3. Approval of the exception request is necessary to preserve
substantial property rights.
On motion of Councilman Roalman ,
seconded by Councilman Reiss , and on the
following roll call vote:
AYES: Councilmembers Roalman, Reiss, Pinard, and Mayor Dimin
NOES: None
ABSENT: Councilwoman Rappa
the foregoing resolution was passed and adopted this 16th day
of October , 1990.
R 6882
1
Resolution No. 6882 (1990 Series)
Tract 1841
Page 2
ATTEST: Mayor Ron Dunin
City C rk Pam Vo s
APPROVED:
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Resolution No. 6881 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE
CITY OF SAN LUIS OBISPO UPDATING THE LIST OF
CITY EMPLOYEES AND COMMISSION MEMBERS REQUIRED
TO FILE A CONFLICT OF INTEREST STATEMENT
AND RESCINDING RESOLUTION NO. 6673 (1989 SERIES)
BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. Designated city employees and commission
members listed on the attached Exhibit "A" shall be required to
file a Conflict of Interest Statement (Form 730) with the City
Clerk.
On motion Of Councilwoman Pinard
seconded by
Councilman Reiss , and on the following roll call
vote:
AYES: Councilmembers Pinard, Reiss, Roalman, and Mayor Dunin
NOES: None
ABSENT: Councilwoman kappa
the foregoing Resolution was passed and adopted this 16th day of
October , 1990.
ATTEST:
CITY LERK PAM GIES
Approved:
2Cit A iniftrati,4fe bfficer
City Clerk
R 6881
DEPARTMENT POSITION TITLE
DESIGNATED POSITIONS* Exhibit "A"
Administrative Office: Assistant City Administrative Officer
Transit Manager
Administrative Analyst (2)
Executive Secretary
City Attorney: Assistant City Attorney
City Clerk's Office: City Clerk
Community Development Dent,: Community Development Director
Principal Planner
Senior Planner
Long Range Planner
Associate Planner(s)
Assistant Planner(s)
Chief Building Official
Plan Check Engineer
Building Inspector(s)
Administrative Analyst
Permit Coordinator
Finance Department: Revenue Manager
Chief Accountant
Financial Systems Manager
Accounting Supervisor
Customer Service Supervisor
Fire Department: Fire Chief
Battalion Chief(s)
Battalion Chief (Fire Marshall)
Fire Protection Engineer
Hazardous Material Inspector
Plan Check Inspector
Fire Inspector
Personnel Department: Personnel Director
Personnel Analyst(s)
Executive Secretary
Police Department: Chief of Police
Police Captain(s)
Police Lieutenant(s)
Support Services Manager
Public Works Department: Director of Public Works
Administrative Analyst
Projects Manager
Streets Manager
Streets Supervisors(s)
Parking Program Coordinator
Streets Project Coordinator
Parks and Buildings Manager
Parks Supervisor(s)
Public Works Inspector(s)
City Engineer
Supervising Civil Engineer(s)
Public Works Dept. (coi._•!d)
Recreation Department:
Utilities Department:
Committees /Commissions:
Civil Engineer(s)
Engineering Assistant(s)
Engineering Field Supervisor
Field Engineering Supervisor
Engineering Technician
Supervising Mechanic
Arborist
Golf Course Supervisor
Building Maintenance Supervisor
Director of Recreation
Utilities Director
Utilities Engineer
Water Supply Supervisor (Whale Rock)
Water Treatment Plan Supervisor
Wastewater Treatment Plant Supervisor
Industrial Waste Inspector
Water Division Manager
Wastewater Division Manager
Water Distribution Supervisor
Solid Waste Coordinator
Wastewater Collection System Supervisor
Architectural Review Commissioners
Housing Authority Commissioners
Housing Authority Executive Director
BIA Administrator
*Or as hereafter may be reclassified.
NOTE: Temporary positions may be required to file a Conflict of Interest
Statement upon determination by the City Attorney that the temporary position
is the function equivalent of a designated position.
City Councilmembers, Planning Commissioners, City Administrative Officer, City
Attorney and City Finance Director are required to file pursuant to State mandate
using Form 721 and are, therefore, not shown as designated positions by the City.
�� �
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RESOLUTION NO. 6880 (1990 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
ACCEPTING CERTAIN PUBLIC IMPROVEMENTS FOR TRACT NO.1438
AT 2000 ROYAL WAY (KENNETH GASINo, SUBDIVIDER)
WHEREAS, the City Council made certain findings concerning Tract
No.1438 as contained in Resolution No. 6411 (1988 Series), and
WHEREAS, the City Council approved the final map per Resolution
No. 6722 (1989 Series) subject to an agreement and bonding to guarantee
installation of the required subdivision improvements, and
WHEREAS, all subdivision improvements have been constructed to
City standards and specifications, except for certain privately
maintained landscaping,
NOW THEREFORE BE IT RESOLVED, that the public improvements for
Tract No.1438 are hereby accepted for maintenance. The Faithful
Performance guarantee in the amount of $220,000 is hereby reduced to
$35,000 and the Labor & Materials guarantee ($110,000) is hereby
released in accordance with the subdivision agreement.
The $30,000 and $15,000 landscaping guarantees shall be maintained
pending completion of the landscaping. The Public Works and Community
Development Directors are hereby authorized to release the Landscaping
guarantee upon its satisfactory completion. The $3,142 tree
preservation guarantee shall be maintained for 6 months per that
agreement.
R 6880
1 �
Resolution No. 6880 (1990 Series)
Page Two
On motion of Councilman Reiss seconded by
Councilman Roalman and on the following roll call vote:
AYES: Councilmembers Reiss, Roalman, Pinard, and Mayor Dunin
NOES: None
ABSENT: Councilwoman Rappa
the foregoing resolution was passed and adopted this 16th day of
October , 1990.
ATTEST:
CITY CLW PAM VOG
10
MAYOR RON DUNIN
N : \mdocs \T1438FA.wp
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RESOLUTION NO. 6879 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
GRANTING A TEMPORARY EXEMPTION TO REQUIREMENTS TO INSTALL
CURB, GUTTER AND SIDEWALK AT 1205 AND 1215 ELLA STREET
WHEREAS, the City Council has considered testimony that the
installation of curb, gutter and sidewalk at 1205 and 1215 Ella Street
will cause severe financial hardship, and
WHEREAS, each of these installations can be more expeditiously
constructed in connection with a redevelopment or construction of
additional units on each property, and
WHEREAS, pedestrian traffic along Ella Street may increase in the
future or other circumstances may warrant the installation prior to the
construction of additional units or redevelopment of each property.
NOW, THEREFORE BE IT RESOLVED that a temporary exemption to curb,
gutter and sidewalk installation at 1205 and 1215 Ella Street is hereby
granted until such time as additional units are developed on each
respective property, each property is redeveloped, or as called for by
the City Engineer.
On motion of
Councilman Roalman
Councilman Reiss
, seconded by
and on the following roll call vote:
AYES: Councilmembers Reiss, Roalman, Pinard,:.and Mayor DUnin
NOES: None
ABSENT: Councilwoman Rappa
the foregoing Resolution was passed and adopted this _
October , 1990.
16th day of
R 6879
Resolution No. 6879 (1990 Series)
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YOR RON DUNIN
ATTEST:
CITY CbkRK PAMELA V G
Approved:
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RESOLUTION NO. 6878 (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPROVING TRAFFIC WORK ORDERS
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
The Traffic Work Orders for the period of June 1, 1990 through
September 30, 1990 are hereby approved.
On motion of Councilwoman Pinard , seconded by Councilman Roalman ,
and on the following roll call vote:
AYES: Councilmembers.Pinard, Roalman, and Reiss
NOES: Mayor Dunin
ABSENT: Councilwoman Rappa
the foregoing Resolution was passed and adopted this 16th day of
October 1990. ,m,ft%,
YOR RON DUNIN
ATTEST:
CITY CAERK PAM VO
APPROVED:
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do MEETING DATE:
CI tY � O San LUIS OBISpO Oct. 16, 1990
COUNCIL AGENDA REPORT ITEM NUMBER
C ®�
FROM:
David F. Romero, Public Works Di or
Wayne A. Peterson, City Enginegi \\��
Prepared by: John Rawles, Engineering Assistant /Traffic�c
SUBJECT:
Traffic Work Orders for the Period of June 1, 1990 through
September 30, 1990.
RECOMMENDATION:
Pass Resolution Approving Traffic Work Orders for the Period of
June 1, 1990 through September 30, 1990. r
The City Engineer has, over the past three months, issued work orders
making changes to improve safety and operation of the street system and
parking facilities. Twenty percent of these work orders were parking
related, thirty percent were for changes in signing, forty percent were
red curbing requests, and ten percent were changes in pavement
markings.
It has been Council's policy in the past to accept this report on a
quarterly basis. This report satisfies this past policy.
FISCAL IMPACT:
Minor implementation costs associated with street maintenance.
RECOMMENDATION:
Pass resolution approving traffic work orders for the period of June 1,
1990 through September 30, 1990.
Completed Traffic Work Orders are
Available in the Council Office for Review.
forms/wrkord
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RESOLUTION NO. (1990 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPROVING TRAFFIC WORK ORDERS
BE IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
The Traffic Work Orders for the period of June 1, 1990 through
September 30, 1990 are hereby approved.
On motion of
and on the following roll call vote:
AYES:
NOES:
seconded by
ABSENT:
the foregoing Resolution was passed and adopted this day of
r 1990.
MAYOR
ATTEST:
CITY CLERK
APPROVED:
City inis rat a Offic r
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RESOLUTION NO. 6877 (1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
UPHOLDING AN APPEAL FROM THE ACTION OF THE ARCHITECTURAL REVIEW
COMMISSION TO DENY APPLICATION ARC 90-14, A PROPOSAL TO BUILD
A FOUR -STORY OFFICE BUILDING WITH COVERED PARKING AT
1200 MONTEREY STREET
WHEREAS, the Architectural Review Commission conducted a public
hearing on Application ARC 90-14 on July 16, 1990, and denied the application; and
and
WHEREAS, the applicant has appealed that decision to the City Council;
WHEREAS, the council has considered the testimony and statements of the
applicant, and other interested parties, and the records of the Architectural Review
Commission hearing and action, and the evaluation and recommendation of staff; and
WHEREAS, the council has also considered the plans reviewed by the
Architectural Review Commission and modified plans submitted to the council; and
WHEREAS, the council determines that the action of the Architectural
Review Commission was not appropriate;
NOW, THEREFORE, the council resolves to uphold the appeal and approve
application ARC 90 -14 subject to the following findings and condition:
Section 1. Findings
1. The modified design for the proposed project is in scale with the
neighborhood. The detailing, scale and massing are appropriate.
2. The modified design for the proposed project will not unreasonably interfere
with views from adjacent properties.
3. The modified design for the proposed project is consistent with the Goals
for Downtown.
4. The modified design for the proposed project does not include excessive
parking on the site.
5. The mitigated negative declaration of environmental impact issued by the
Community Development Director is hereby approved.
6877
f .ti
Resolution No. 6877 (1990 Series)
ARC 90-14
Page 2
On motion of Councilwoman Rappa , seconded by
Councilman Reiss , and on the following roll call vote:
AYES: Councilmembers Rappa_. Reiss, Pinard, and Mayor Dunin
NOES: Councilman Roalman
ABSENT: None
the foregoing resolution was passed and adopted this 2nd day of October, 1990.
P
V== ayor Ron Dunin
ATTEST:
City Clerk Pam oges
M a a:1i1T/ 0 s�
City ministrative Officer
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RESOLUTION N0. 6 8 7 6 (1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING A FLEET MANAGEMENT PROGRAM
WHEREAS, the City's vehicle fleets represent a significant investment by the City that must
be effectively utilized and managed with policy guidance to Staff on the operation,
maintenance, acquisition, replacement, disposition, and funding of vehicles.
WHEREAS, the. City Council desires a program that promotes the following objectives:
1. City employees are provided safe, dependable, and clean vehicles for use in the
delivery of essential services at the lowest possible cost.
2. The City achieves the maximum utilization from each vehicle in order to reduce the
overall fleet size to an effective minimum.
3. Users of City owned vehicles are informed of their responsibilities for the care and
use of City vehicles.
4. Budget and funding procedures are established for new and replacement vehicles.
5. The City develops an effective inventory system for City vehicles.
6. Policies are established for the use of personal vehicles when used for the conduct
of City business.
7. The appearance and use of City vehicles present a positive image of the City.
WHEREAS, this Resolution and the Fleet Management Program supersedes Resolution No.
3422 regarding City vehicle identification and Resolution No. 11 that authorizes certain City
officials and employees to retain and use City vehicles at all times.
NOW THEREFORE, BE IT RESOLVED that the Council of the City of San Luis
Obispo hereby adopts the attached Fleet Management Program and rescinds Resolution No.
3422 and Resolution No. 11.
On motion of Councilwoman Rappa , seconded by Councilman Roal;nan,
and on the following roll call vote:
AYES: Councilmembers Rappa, Poalman, Pinard, Reiss and Mayor Dunin
NOES: None
ABSENT: None
the foregoing resolution was passed and adopted this 2 day of October, 1990.
'doo"7�) .—
Mayor Ron Dunin
Attest•
Ci Clerk
Approved:
City A •strative Officer
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FLEET MANAGEMENT PROGRAM
September 1, 1990
C11y or
san luis oBispo
U
TABLE OF CONTENTS
SECTION DESCRIPTION
PAGE
405 -1
Introduction
1
405 -2
Budget Policies and Procedures
4
405 -3
Purchasing and Disposition
8
405-4
Insurance
13
405 -5
Vehicle Utilization
11
405 -6
Vehicle Operation and Maintenance
23
405 -7
Operator Responsibilities.
26
f
405 -8
Glossary
30
APPENDIX
A.
Operation and Maintenance Guide - (to be developed)
1. General Fleet
2. Fire Fleet
3. Police Fleet
B.
Fleet Listing
1. Overview
2. Vehicle Summary Report (by class and fleet responsibility)
a. All Fleets Combined
b. General. Fleet
3. Detail listing of Fleet Ny class and fleet responsibility)
C.
List o_ f Designated Fleet Coordinators
t o
Section 405 -1_
INTRODUCTION_
OBJECTIVES
The Fleet Management Program establishes policies and procedures which govern the
management, operation, acquisition, and disposition of vehicles owned and leased by the City of
San Luis Obispo. The objectives of the Fleet Management Program are to
A. Provide safe, dependable, and clean vehicles for the transportation of authorized City
employees and for the delivery of essential services at the lowest .possible cost.
B. Achieve the maximum utilization of each vehicle in order to reduce the overall fleet size to
■ an effective minimum.
C. Inform users of City-owned vehicles of their responsibilities for the care and use of City
vehicles.
D. Establish budget and funding procedures for new and replacement vehicles..
E. Develop an inventory system for City vehicles.
F. Establish policies regarding the use of personal vehicles for. the conduct of City business.
® G. Ensure that the appearance and use of City vehicles present a positive image of the City.
POLICY GUIDELINES
The following polices govern the general management of the City's vehicle fleets:
A The City Administrative Officer (CAO) is responsible for the management, operation,
Acquisition, and disposal of City owned and leased vehicles. Accordingly, the CAO is
authorized to amend the policies and procedures of the adopted Fleet Management Program
as required in order to meet its objectives as stated above.
B. Department Heads are responsible for the enforcement of these policies and procedures.
C. The City will have three vehicle fleets.: Fire, Police, and General Fleet. The General Fleet
will be managed by the Department of Public Works, and is composed of all vehicles other
than those assigned to the Police and Fire Departments.
D. A Fleet Management Committee will be established to serve the CAO in all vehicle related
matters to include budgeting, acquisition, disposition, assignments, vehicle operation,
maintenance, and insurance.
E. Vehicles and allowances permitted as an integral component of employee compensation are
® not subject to the policies and procedures contained in this manual.
1
FLEET MANAGEMENT COMMITTEE
t
The following summarizes the responsibilities and membership of the Fleet Management
Committee:
A. Developing and maintaining, an effective Fleet Management Program with appropriate
policies, procedures, and assignment responsibilities.
B. Developing cost and use data for managing City vehicles.
C. Reviewing policies and procedures and recommending changes to the CAO when appropriate
on the following Fleet Management subjects:
1. Transportation allowances
2. Mileage reimbursement
3. Use of personal vehicles
4. Safety standards
5. Appearance and presentation
6. Disposition of surplus vehicles
D. Reviewing vehicle utilization information and making vehicle assignments as appropriate
including the reassignment of vehicles.
E. Reviewing the annual vehicle budget for new and replacement vehicles.
F. Establishing policies to ensure efficient vehicle utilization.
G. The Fleet Management Committee will consist of five members: a .representative from
Administration, Finance, and the Fleet Coordinators from Public Works, Police, and Fire.
FLEET SIZING STRATEGY
As indicated above; achieving the maximum utilization of each vehicle in order to reduce the
overall fleet size to an effective minimum is a key objective of the Fleet Management Program.
Keeping the size of the fleet to the smallest number of vehicle possible will not only result in
reduced capital costs, but more significantly, lower operating costs, including necessary support
personnel and facilities required to maintain and store City -owned vehicles.
7
11
i
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®Ensuring that vehicles meet the target utilization standards provided in this document is one of
the key strategies available to the City in maintaining the fleet at an effective minimum. Relying
on the use of an. employee's personal automobile (subject to fair reimbursement) for small;
infrequent trips in conducting City business is also a key strategy historically used by the City of
San Luis Obispo as well as many other private and public sector organizations. Normally,
encouraging the continued (if not expanded) use of this approach would be an integral component
of the City's Fleet Management strategy.
I However; this strategy in limiting the size of the City's fleet is not explicitly endorsed or -
encouraged in the City's Fleet Management Program as it would be in conflict with the City s
[ policy of encouraging alternative forms of transportation. If the city is successful in encouraging
City employees in walking, riding a bike, car pooling, or taking a bus to work, there will be a
greater need in the future, not less, to increase the size of the City's pool of vehicles.
Conditions under which City employees may use personal automobiles in conducting City business,
including reimbursement issues, are included in this document: However, an explicit bias to the
use of personal automobiles by City employees in managing the size of the City fleet is not
included in the Fleet Management Program due to this conflicting community -wide goal of
encouraging forms of alternative transportation in commuting to work.
FLEET ORGANIZATION
The City has organized City vehicles into three fleets Police, Fire, and General Fleet. This
•organization was selected based on maintenance requirements, location of maintenance facilities
to public safety vehicles, the unique maintenance characteristics of public safety vehicles, and the
different levels of control that need to be exercised by Department Heads in Police, Fire, and
Public Works. Police and Fire Department vehicles are specially equipped for emergency response
! purposes. As such, they can not be readily replaced or allowed to sit awaiting maintenance. To
ensure priority maintenance and maximum availability, they are maintained either on site or taken
to contract maintenance facilities and given priority service. Given these different performance
and control needs, no cost savings or economies of scale have been identified which would justify
integrating these vehicles into the City's General Fleet.
I
•
3
Section 405 -2.
® BUDOET POLICIES AND PROCEDURES
OVERVIEW
This Section outlines the basic policies and procedures that will be used in preparing budget
requests for vehicles to be included in the City's Financial Plan and Budget. These instructions
ensure conformance with the fiscal and adm_ ini_strative policies established by the Council and the
City Administrative Officer (CAO).
At the time the Financial Plan is to be prepared, specific budget instructions will be issued.
1 Included in these instruction will be the budget calendar, funding targets, guidance for changes in
service levels, and specific budget formats to use in presenting Vehicle Replacement Requests and
Capital Improvement Plan Requests. Accordingly, the policies and procedures described in this
Section only provide a basic foundation for budget preparation.
Under the budget process described below, replacement vehicles are generally budgeted and
funded in the Equipment Replacement Fund. Replacement vehicles which cost more than $50,000
will be specifically identified and listed in the Financial Plan. Vehicles will be replaced based on
target funding provided in the Financial Plan, if justified and approved by the Fleet Management
Committee. Target levels will be established for each two year budget cycle based on projected
replacement needs. As such, the target funding does not authorize specific replacements.
•Requests to increase the size of the City Fleet with a unit cost of more than $10,000 will be
included in the Capital Improvement Plana The vehicle requested will be described and
specifically listed as a line item in the Capital Improvement Plan. Vehicles costing less than
$10,000 that increase the size of the City Fleet will be included in the appropriate Operating
Program budget under Minor Capital Purchases.
POLICY GUIDELINES
The following policies are to be used for programming and budgeting the purchase or lease of
vehicles used to conduct City business and to deliver City services:
A. Departments are responsible for identifying and budgeting for vehicles which
L increase the size of the City Fleet or requests which significantly change a vehicle
class in the current vehicle inventory, such as a sedan for a street sweeper-.
r B. Fleet Coordinators are responsible for identifying and budgeting replacement
1 vehicles based on the City's vehicle utilization criteria.
1 C. The Fleet Management Committee will review all requests for vehicles that
` increase the size of the City Fleet as well as for replacement vehicles. Approval
will be based on the justification presented and the City's vehicle utilization
guidelines.
i 0
4
I
D. Budget requests for vehicles will include the total cost of a vehicle: delivery cost,
vehicle modifications, and the cost of component equipment and installation, if
applicable.
E. The Council must approve requests for additions to the vehicle fleet. Significant
changes in class of vehicle, such as changing from a sedan to a street sweeper, will
be considered to be additions to the vehicle fleet. Changes in vehicle class which
are intended to serve the same service delivery functions may be approved by the
CAO. Minor changes in vehicle class may be approved by the Fleet Management
Committee.
F. Requests for replacement vehicles will be included in the Equipment Replacement
Fund if they are estimated to cost more than $10,000; replacement vehicles with
an estimated cost of less than $10,000 will be included in the appropriate Operating
Program Budget.
G. The ,justification for additional vehicles must include a description of the change
in service requirements of the .Department; the projected utilization criteria; the
availability of existing vehicles, alternative transportation options; and, when
appropriate, a description of the special requirements that justify the purchase of
a special purpose vehicle as defined in the Glossary.
H. Fleet Coordinators will provide or authorize vehicles for short term needs as
follows:
1. Pool vehicles - short term use for one to two days per month.
2 Reimbursement for use of personal vehicle - short term use for one to two
days per month.
3. Lease or rental vehicle - use for periods greater than two days per month
and up to one year. j
4. The reimbursement of employees for use of a personal vehicle and the cost J
to lease or rent a vehicle will be. included in .the operating budget of the
requesting Department.
I. The Risk Manager is responsible for budgeting vehicle insurance for damage
repairs greater than $3,000 or replacement of vehicles damaged beyond repair as
a component of the Equipment Replacement Fund. Damage of a lesser value is
a responsibility of the Fleet to which the operating driver is assigned.
5
FUNDING POLICIES
AL New vehicles which cost more than $10,000 Will be finided through the Capital
Improvement Plan. New vehicles costing less than $10,000 will be funded through
the Operating Program Budget of. the requesting Department.
A
B. Replacement vehicles which cost more than $10,000 will be funded through the
Equipment Replacement Fund. Replacement vehicles costing less than $ 10,000 will
be funded through the Operating Program Budget of the requesting Department.
C. Funding for the purchase of replacement vehicles damaged beyond repair will be
from the Equipment Replacement Fund and/or the City's *insurance carrier.
D. The City will maintain a minimum_ fund balance in the Equipment Replacement
Fund of at least M% of the original purchase of the Fleet and other
equipment purchases-. The annual contribution to the Fund will generally be based
on the annual use allowance which is determined based on the estimated life of the
vehicle or equipment and its original ..
ginal purc. ase cost
DEPARTMENT REQUIREMENTS
AL Departments are responsible for identifying their need for additional vehicles or
• significant changes in vehicle class required to conduct City business. Requests
to increase the vehicle fleet will be submitted to the Fleet Coordinator. If
approved by the Fleet Coordinator, the request will be forwarded to the Fleet
Management Committee for review and approval.
B. Requests for velikles that increase the size of the City Fleet or result i - significant
i -ficant
changes in vehicle class will be submitted and justified during the bi-annual budget
cycle in the he format show below. A sample format will also be included in the
instructions.
nstructions.
1. Request Title - Short form description of the request for easy reference.
2. Purpose - A description of the City service(s) or business for which an
additional tramportation or a special Purpose vehicle (or significant change
in vehicle class) is required.
3. Vehicle Description - Class of vehicle required.
4. Required Modifications - A description. of modifications required to place
the vehicle into operation.
5. Component Equipment - A listing of component, equipment required to
place the -vehicle into operation.
6
6. Utilization Criteria - Estimated miles and hours of operation per year.
7. Alternatives - A description of other methods in meeting vehicle needs such
as leasing, use of existing fleet, or contracting of service requirement.
8. Cost Summary - A description of the estimated cost and funding source by
element of cost, including but not limited to: basic unit, modifications
required, component equipment, transportation, and any other costs
projected to be incurred. in acquiring the complete vehicle.
FLEET COORDINATORS
A. Fleet Coordinators are responsible for preparing fleet utilization statistics each
January and submitting this information to the Fleet Management Committee with
recommendations for replacing or changing the class of vehicles.
B. Fleet Coordinators will also assist Departments in developing cost and vehicle
specifications for new vehicles. Requests.for additions to the Fleet must consider
the resources available to the Fleet Coordinator to service and maintain these
vehicles. and _
FLEET MANAGEMENT COMMITTEE
A. The Fleet Management Committee reviews and evaluates all requests for vehicles.
In addition, the Fleet Management Committee recommends priorities and budget
targets for replacement vehicles. Upon approval of the . CAO, the approved
requests are incorporated into the City's Preliminary Financial Plan and are subject
to the approval of the Council. Requests for additional vehicles will be included
as either an Operating Program or Capital Improvement Plan Request.
B. Recommendations made by the Fleet Management Committee for additions to the
City's vehicle fleet are not final. Final approval to purchase additional vehicles
is contingent upon the recommendation of the CAO and approval of the Council.
The recommendations of the Fleet Management Committee to replace existing
vehicles costing less than $50,000 per vehicle is contingent on the approval of the
CAO. All replacement vehicles costing more than $50;000 require budgetary and
subsequent procurement approval of the City Council.
7
Section 405-3
PURCHASING AND DISPOSITION
OVERVIEW
This Section describes the steps required to purchase or dispose of a City vehicle. These
procedures may be tailored to the needs of any one particular- purchase or disposal action.
However, the policies provided in. this Section. are not subject to deviation, and any exception
requires the specific approval of the City Administrative Officer (CAO). These procedures
implement the City's purchasing policies as they apply to vehicle acquisitions and dispositions.
POLICY GUIDELINES
tA The CAO is authorized to solicit bids and award contracts for the purchase of vehicles
costing less than $50,000 per vehicle. Purchases with an estimated value greater than
$50,000 per vehicle require the approval of the Council prior to soliciting bids.
B. On all purchases greater than $50,000 approved by the Council, the CAO will generally
be authorized to award the bid to the lowest bidder if the amount of the bid' is less
than the estimated cost reported to the Council.
C. The City will use consolidated vehicle purchases by Fleet (Police, Fire, and General
® City Fleet) to the maximum extent feasible.
D. Used vehicles may be purchased in lieu of new vehicles when the best interests of the
City are. served. A request to purchase a used vehicle must include an evaluation of
warranties and the net cost advantages to the City.
E. In accordance with Section 906 of the City Charter, the Council must approve the sale
of surplus vehicles with an estimated value greater than $100.
F. In accordance with the City's property disposal policy, the Director of Finance must
approve the sale or disposal of surplus vehicles with an estimated value of less than
$100 or when the vehicle is classified as junk and can not be economically repaired.
G. All vehicles purchased by -the City will be registered in the name of the City of San.
Luis Obispo, ATTN: Finance Department, 990 Palm Street, San Luis Obispo, CA
f 93401.
H. The Certificate of Title (pink slip) will be maintained by the Finance Department for
all City vehicles.
I. The purchase of general purpose vehicles will be based on the specifications adopted
annually by the State of California, Department of General Services_.
8
J. When the interest of the City can best be served with the acquisition of used vehicles, •
general purpose vehicles may be selected from established rental vehicle resale
vendors. Evaluation of provided warranties, net cost advantages, and approval by the
City Administrative Officer is required. All purchases of used vehicles must be
requested by CAO Special Report and approved prior to purchase.
PURCHASING PROCEDURES
A.. All invitations forbid (IFB) must-include the following elements: a notice inviting bids;
general bid term and conditions; special bid terms and conditions, if applicable;
performance requirements or work scope; a bid submission form; an agreement; and
a recommended bidder's list.
B. Requests to purchase a vehicle .with a cost greater than $50,000 must be submitted to
the Council for their approval using the City's Council Agenda format. Requests to
solicit bids to purchase vehicles which cost less than $50,000 each must be submitted
to the CAO for approval using the City's CAO Special Report format.
C. Replacements to the City Fleet
1. Fleet Coordinators will maintain a schedule of vehicles to be replaced by
vehicle class based on established utilization guidelines, operating costs, and
vehicle maintenance information. This information will be used to determine
the number of vehicles to be replaced each year.
2. The Director of Finance will establish an annual funding ceiling for the
purchase of replacement vehicles. These funds will be used to purchase
vehicles, component equipment, and to make vehicle modifications necessary
to replace an existing vehicle.
3. Fleet Coordinators will evaluate actual. vehicle replacement needs within the
funding ceiling on a case -by -case basis using the guidelines established in
this document. Based on this evaluation, Fleet Coordinators will prepare a
recommended replacement schedule.
4. Based on the approval of the Fleet Management Committee and availability
of funds, the Fleet Coordinator will prepare either a Council Agenda Report
or CAO Special Report as appropriate recommending the vehicles to be
replaced. This Report will include the following information:
a. Class of vehicle(s) to be replaced.
b. Number of vehicles to be replaced.
c. City Asset Number and VIN Number of the vehicles to be replaced.
d. Number of vehicles to be purchased.
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J
Ie. Class of vehicles to be purchased.
•
Estimated cost of the replacement vehicles, modifications, component
equipment, shipping cost, sales tax, and any other that will be
incurred in acquiring the required vehicle.
' g. Estimated operating cost per mile including gas, lubricants, and
maintenance.
h. Vehicle utilization criteria in years, miles, and hours of operation as
I appropriate.
5. The Council Agenda or CAO Special Report will be submitted to the City
Attorney, Director of Finance, and Department Head(s) affected prior to
submittal to the CAO and /or City Council
D. Additions to the City Fleet
Purchases which increase the size of the City. Fleet require prior approval of the
Council. These include increases in the number of vehicles authorized-and significant
changes in vehicle class. The following steps will be used to purchase new vehicles:
1. Additions to the City Fleet or changes in vehicle class will normally be
authorized in the City's Financial Plan and Budget. Only by exception will
the Council be requested to approve additions to the City Fleet out of the
normal budget cycle. Based on City Council approval of the Financial Plan
and Budget, Department Heads are authorized to initiate the purchase of
new vehicles or the replacement of vehicles which change a vehicle class.
2. When the purchase a new vehicle is authorized, Department Heads will
prepare a Council Agenda or CAO Special Report requesting authority to
solicit bids for the vehicle(s) approved in the Financial Plan_._ The Report will
include the following information:
a. Page number and date of the City's Financial Plan and Budget which
authorized the purchase of a new vehicle or the change in vehicle
class or other supporting documentation.
b. Estimated cost of the basic vehicle, modifications, component
equipment, shipping costs, sales tax, and any other costs that will be
incurred in acquiring the required vehicle.
c. Estimated operating cost per mile to include gas, lubricants, and
maintenance.
d. Vehicle utilization criteria in:years, miles, and hours of. operation as
appropriate:
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E.
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3. Council Agenda Reports requesting City Council approval to purchase
vehicles which increase the size of the City Fleet should generally authorize
the CAO to award bid to the lowest responsible if the bid is equal to or less
than the estimated cost stated in the Council Agenda Report..
4. The Council Agenda or CAO Special Report must include the City's standard
bid package: invitation to bid; general bid terms and conditions; special bid
terms and conditions, if applicable; performance requirements or work scope;
a bid submission form; agreement; and the list of eligible bidders.
5. Council Agenda or CAO Special Reports requesting the purchase of
additional vehicles will be reviewed by the Director of Finance and the Fleet
Coordinator for compliance with the City's Capital Improvement Plan and
fleet standardization requirements.
Solicitation and Award of Bids
1. After approval is given by the Council or CAO to invite bids, the City Clerk
will place advertisements; file specifications; receive, open and tabulate bids;
assign an agreement number if applicable; and distribute the bid results to
the requesting Department Head.
2. For bid packages based on the specifications of the State of California, the
bid quotes shall be compared with the State's Cooperative Purchasing price
list.
3. Department Heads and Fleet Coordinators will review and evaluate bids for
price and conformity to specifications, and prepare a CAO Special Report
recommending award to the State's cooperative purchasing program or other
vendor selected. Council approval is required to award the purchase contract
if the bid amount is greater than that indicated in the Council Agenda
Report.
4. After approval to award a contract is received, the Fleet Coordinator will
forward the Agreement to the Vendor for signature. The signed agreement
with a Purchase Order will be forwarded to the Finance Department where
it will be signed and mailed to the vendor.
5. On receipt of vehicles from the vendor, the Fleet Coordinator will inspect
vehicles for conformance to bid specifications and ensure that the, vehicle is
free of defects. The Fleet Coordinator will forward the.vendor's invoice to
the Accounts Payable Section of Finance for payment.
6. Vehicles will be registered by the Fleet Coordinator in the name of the City
of San Luis Obispo. The Certificate of Title will be forwarded to the Finance
Department if inadvertently received by the Fleet Coordinator.
11
7. The Finance Department will :notify the Personnel Department of each new vehicle
® purchased by the City for risk management and insurance maintenance .purposes.
r .
SURPLUS VEHICLE PROCEDURES
A Fleet Coordinators will identify vehicles that are surplus, no longer operate
economically, do not meet performance requirements, or no longer have a useful life.
These vehicles will be reported to the Director of Finance by Memorandum as
available for sale or disposal in accordance with City policy and procedures. Generally,
this listing should reflect the vehicles identified for replacement:when authorization to
solicit bids for replacement vehicles was approved. However, changes in specific
vehicles to be surplused will be allowed as long as the total number of surplused
vehicles is equal to the number of replacement vehicles. The request to sell or dispose
of surplus vehicles will contain the following information as a minimum:
1. Department and Division to which the vehicle is assigned.
2. City Asset Number and vehicle VIN number.
3. Year the vehicle was first placed use by the City.
4. Current odometer reading.
5. Justification for disposal of the vehicle.
6. _ Estimated value of the vehicle.
7. Location of the vehicle.
8. Name of the contact person for the Fleet.
B. The list of vehicles to be surplused will be circulated to other City Fleets as an
advisory memorandum. The vehicles listed may be claimed by other Fleet coordinators
on a first -come, first serve basis. However, vehicles acquired by this :manner require
the surplusing of a similar vehicle.
C. The Finance Department will .prepare a Council Agenda Report to declare the vehicles
listed as surplus if the estimated value of the vehicles is greater than $100. After
approval is received, the vehicles will be sold in accordance with the City's Property
Disposal Policy.
D. Any temporary retention of replaced vehicles requires the specific approval of the
CAO.
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Section 405-4
INSURANCE
_
® OVERVIEW
The City self- insures vehicle property damage (commonly referred to. as collision and
comprehensive damage) with the exception of those vehicles which have an estimated value greater
than $50,000, which are insured for collision and comprehensive damage with an independent
insurance carrier. Liability insurance is provided through the City's self- insurance plan with the
Central Coast Cities Joint Powers Authority (CCCJPA).
POLICY GUIDELINES .
fA. City employees using a personal vehicle to conduct official City business must carry limits
of liability insurance in accordance with the City's Risk Management Plan to protect
the City from exposure under its self - insured retention.
B. The Personnel Department has been assigned responsibility for the City's risk management
fumcuon. Accordingly, all vehicle accidents involving damage to a City vehicle or accidents
involving third parties property, or vehicles) will be reported to the Risk Manager
as soon as possible.
C. The City will seek reimbursement from thud parties for damage to City vehicles when
appropriate. The funds received for reimbursement of damages to a City vehicle will be
credited to the Equipment Replacement Fund as revenue. Procedures for issuing invoices
® and processing payments are provided in the City's Risk Management policies.
D. The cost of repairs greater than $3,000 to vehicles damaged in An accident that are
economics_ lly repairable will be charged to the Equipment Replacement Fund when
approved by the-Risk Manager,
E. Vehicles damaged beyond repair resulting from an accident will be replaced with funds
from the Equipment Replacement Fund when approved by the Risk. Manager.
F. Standards for drivers may be adopted under the City's risk management policies that
determine an employee's eligibility to drive a vehicle while conducting City business.
Accordingly, Fleet Coordinators and Department Heads will ensure that only approved
drivers use a City vehicle or a personal vehicle to conduct City business:
G, Responsibilities for administering these insurance policies are assigned to the following
departments:
1. Finance Department
a. Identify and recommend the vehicles to be. insured by an independent
insurance carrier.
13
b. Processes billings, maintain accounts, and prepare monthly, quarterly, and annual,
reports on the status of insurance accounts.
2. Personnel. Department
a. Obtain competitive collision and comprehensive insurance for City-owned
vehicles.
b. Receive and process all. Incident Reports as appropriate including initiating
insurance claims. ■
C. Notify the City Attorney of all accidents involving City vehicles and provide the
City Attorney with a copy of the Incident Report (if applicable).
d. Maintain a Risk Management File by fiscal year of all Incident Reports.
e. Approve expenditures for the repair or replacdment of City vehicles damaged I
as a result of. an accident through the Equipment Replacement Fund.
L Ensure that proof of insurance is obtained for each City vehicle and provided to
the Fleet Coordinators for each vehicle.
g. Prepare the insurance budget for the City's Financial Plan.
3. Department Heads /Fleet Coordinators
a. Ensure that accidents involving their assigned vehicles or employees are reported
to the City's Risk Manager.
b. Instruct employees assigned to drive City vehicles in the procedures to be
followed when involved in an accident with a City vehicle or when conducting
City business in a personal vehicle.
C. Ensure a sufficient number of blank copies of the Incident Report are stored in
the vehicle's glove compartment or other secure receptacle of the vehicle.
ACCIDENT REPORTING. PROCEDURES
A. Drivers involved in an accident (or other knowledgeable employee) driving a City vehicle
or a personal vehicle on City business will complete an Incident Report and the Worker's
Compensation forms. Instructions needed to complete this Report and actions that should
be taken at the scene of an accident are included in the Auto Accident Kit. These
instructions are important and must be followed for the protection of both the employee
and the City. The Incident Report must be provided to the Risk Manager as soon as
practical during business hours after an accident.
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B. When an accident occurs, City employees must assume that a third party claim will be
submitted for injury or damage to property. Accordingly; City employees should only
• make statements to their supervisor, the City Attorney, and the Police. However:
NO ADMISSION OF FAULT SHOULD BE MADE TO ANYONE
1 C. All accidents will be reported the San Luis Obispo Police Department or other
appropriate local authority immediately. The Police Department will determine if the
accident will be investigated. The responsible Department Head will ensure a copy of
the police report is forwarded with the Incident Report to the Risk Manager.
D. When damage is the result of obvious vandalism, the Police Department will be notified
immediately regardless of the estimated value of damage to a City vehicle.
ANNUAL INSURANCE REPORTS
A. The Risk Manager will prepare an annual insurance report required by insurance carriers
for City owned or leased vehicles with the assistance of the Department. of Finance.
B. The Annual Insurance Report will list vehicles by insurance class with the following
information included:
1. City Asset Number
2. VIN Number
3. Vehicle Description
4. Assigned Department or Fleet
5. Purchase Price
6. Year Purchased
SAFETY COMMITTEE
A. It is the policy of the City to prevent injuries, protect property and provide for the safety
of the public. Accordingly, every employee of the City is charged with the responsibility
to identify unsafe practices, procedures, equipment, or facilities., To assist management .
in achieving this goal, the City has an appointed Safety Committee. The role of the
Committee includes reviewing losses, incidents, and accidents in one of the following
categories:
1. On-the-job injury
2. On-the-job illness
3. Property damage
4. Motor vehicle damage
5. General liability exposure
t' 6. Contract exposures.
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B. The Risk Manager will forward a copy of each Incident Report to the Safety Committee
Chairperson involving a vehicle accident, damage to property resulting from the operation
of a vehicle, or injury or death resulting from the operation of a City vehicle.
C. Additional instructions are provided in the Policy and Procedures Manual titled
"Safety/Loss Control ".
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' Section 405 -5
VEHICLE UTILIZATION
OVERVIEW
fThe utilization guidelines provided in this Section assist staff in determining if City vehicles are
being efficiently used, when vehicle assignments should be changed; when a vehicle should be
retired, and when the.fleet no longer requires this vehicle at all. However, utilization guidelines
provided in this Section can not.replace good management and the prudent use of City resources.
Utilization guidelines are intended to serve the Fleet Coordinators, Fleet Management Committee,
and the City Administrative Officer (CAO) as one tool among many in maximizing the City's
Vehicle resources.
Vehicle use is normally evaluated based on a mileage or hours of operation_ basis. Accordingly,
the City must maintain accurate records that measure vehicle utilization. Mileage is normally
useful in evaluating administrative vehicles. Hours of operation are used to evaluate vehicles such
as heavy trucks, tractors, and backhoes. Police sedans and vehicles assigned to field employees are
best evaluated by a combination of miles and hours of operation.
The vehicle utilization guidelines described in this Section do not account for the assignment of
vehicles for more subjective reasons such as .standby time; the use of vehicles as a fringe benefit,
or public safety /emergency response purposes. The utilization guidelines provided. in this Section
were developed based on the current fleet averages and experience. A single set of criteria is
®provided for all types of vehicles and is intended to be flexible enough to account for differences
in class and use.
POLICY GUIDELINES
A The City's vehicle fleet will not exceed the minimum number of vehicles necessary to
effectively conduct City business. Alternative transportation such as-vehicle allowances,
mileage reimbursement; or rental agreements will be considered before adding additional
vehicles to the City's fleet or replacing a City vehicle.
B. City vehicles will be assigned_ within a given fleet based on demonstrated operational
needs and vehicle utilization guidelines. -
` C. City vehicles may be assigned to a vehicle pool for common use or to an individual
employee based on demonstrated need.
D. Mileage reimbursement may be authorized by a Department Head or an appointee when
the use of a personal owned vehicle is necessary to conduct City business.
Reimbursement will be made at the current IRS rate for the use of privately owned
automobiles to conduct business.
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C
E. City vehicles may only be used to conduct personal business when the vehicle is assigned •
to an employee as an integral component of the employee's compensation or is
specifically authorized by the CAO.
F. Take -home vehicles must be approved by the CAO each December based on justification
submitted by Department Heads for the ensuing calendar year. Take -home assignments
will be evaluated on the basis of assigned duties, number and frequency of night meetings
attended, actual frequency of call-outs, and public safety and emergency response
considerations.
G. 'Take-home vehicles" may be designated as general pool vehicles during normal operating
hours by the Fleet Coordinator.
H. The City's Fleet Coordinators will prepare the following annual Vehicle Utilization
Report for the Fleet Management Committee by January 31 each year for all vehicles
assigned to their Fleet which provides the following information:
1. Vehicle class
2. City asset number
3. Department assignment
4. Assigned driver, if exclusive use vehicle
5. Year purchased
6. Odometer reading as of December 31, reportable year
7. Odometer reading as of December 31, prior year •
8. Miles driven during reportable year
9. Hours of operation during reportable year (if applicable)
RESPONSIBILITIES
Responsibilities for ensuring the effective and efficient utilization of City vehicles are assigned as
follows:
A. City Administrative Officer
1. Authorizes vehicle allowances on a case -by -case basis.
2. Approves assignments of City vehicles permitted as an integral component of an
employee's compensation on a case -by -case basis.
3. Authorizes the temporary increase in the number of vehicles in the City Fleet
with rental, leased, or surplus vehicles.
4. Annually authorizes take -home assignments of City-owned or leased vehicles for
commuting and for the conduct of day - today business on a vehicle -by- vehicle
basis.
•
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B. Fleet Management Committee
1.1 Establishes, reviews, and adjusts utilization gul uidelines for City vehicles.
2. Reviews the Vehicle Utilization Report OimuaUv and recommends distribution of
vehicles based on the City's transportation needs.
3. Reviews all Operating Program or Capital Improvement Plan (CIP) requests for
additions to the vehicle fleet and recommends approval or disapproval based on
justification provided and possible use of other vehicle assets.
4. Reviews vehicle take home assignments annually in January and forwards
recommendations to the CAO for approval.
5. Reviews requests for vehicle allotvances and recommends approval or disapproval
to the CAO.
C. Department Heads
L Provide justification for take home assigriments pursuant to the criteria established
in this policy.
2. Approve the use of mileage reimbursement for the use of personal vehicles in the
conduct of City business.
3. Authorize the use of rental vehicles for periods of less than 6 months to conduct
City business.
4. identify Department requirements for additional vehicles and prepare either an
Operating Program or dM Request as appropriate.,
5. Authorize the use of City owned vehicles for conducting 'but -of- town" City
business or overnight travel. - Authorization m ust. 1 a'coordinated with the Fleet
Coordinator to determine availability of vehicles V the vehicle to be used will be
from the vehicle pool.
D. Fleet Coordinators
1. Prepare the annual Vehicle Utilization Report.
2. Maintain a vehicle log as described below in Utilization Criteria.
3. The Fleet Coordinator of the General Fleet will maintain a pool of sedans for the
transportation and travel of City staff and Council. The size of the pool will be
determined based on the demonstrated need determined from utilization criteria,
vehicle allowances, mileage reimbursement, and rental information.
19
1
4. Approve all vouchers, purchase orders, and CAO Special Reports to rent or lease •
vehicles, reimburse staff and Council for the use of personal vehicles, and
authorize vehicle allowances.
REPLACEMENT AND UTILIZATION GUIDELINES .
A. The utilization guidelines provided in Figure 5 -A are to assist Fleet Coordinators,
Department Heads, and the Fleet Management Committee in managing the City s '
vehicle assets.
B. These guidelines will be refined and adjusted as staff develops experience with utilization
criteria from vehicle records and from information to be provided by vendors in their bid
submissions. As such, each vehicle will have a vehicle operation log to track the
following information:
1. Assigned driver
2. Miles of operation per month
3. Hours of operation per month
4. Maintenance hours
5. Fuel usage
C. Fleet Coordinators will ensure ttat the log listed above is maintained for each vehicle
in their assigned fleet.
D. The replacement guidelines provided in Figure 5 -B are a targets to guide Fleet •
Coordinators in developing standards for purchasing and replacing City vehicles.
Accordingly, the decision to replace a vehicle will be based on cost of operations,
maintenance status, and vehicle condition.
1
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Q
UTILIZATION GUIDELINES
U .
®
UTILIZATION
GUIDELINES
Miles
Nours of Operation
Vehicle Classes
Per Tear
Per_ Year *-
1.
Private Passenger Vehicle
A. Police Patrol
35,000
B. Fire /Police
7;200
C. Other
7;200
f2.
Motorcycles and Scooters
A. Police
20,000
B. Other
5,000
3.
Emergency Vehicles
A. Ambulances
-
'
B. Fire Rescue
5,000
500
C. Fire = Pumper
6,000
500
D. Fire= Aerial Trucks
1,500
250
E. Other Fire Vehicles
6,000
100
Lightweight Commercial (less than 1 ton)
A. Pickups _
5,000
B. Pane Vans
5,000
C. Service Trucks
5,000
D. Dump Trucks
5;000
E; Other
5,000
S.
Medium Commercial Cl to 2 tans)
A. Pickups
S,opD
B.- Panel Vans.
5 000
C. Service Trucks
5;0DD 00
iO
D. Dump Trucks
5,000
E. Other
5,000
6.
Neavy Commercial (more than 2 tans).
A. Service Trucks
2,500
B. Garbage Trucks
2,500
C. Dump Trucks
2,500
D. Street Sweepers
5,000
E. Other
2,500
7.
Trailers
A. .Semi- Trailers
B. Full Trailers
C. Other
a.
Miscellaneous Vehicles
A. Construction
500
B. Busses
C. Mowers
90Q
D. Marine
500
E. Other
500
•
Hours of engine operation may be converted to miles when this is . the
appropriate utilization criteria as
determined by the Fleet Management Committee.
Figure 5-A
21
1. Private Passenger Vehicle
A.
Police Patrol
B.
REPLACEMENT GUIDELINES
C.
Other
2. Motorcycles and Scooters
A.
Police
B.
- - - REPLACEMENT li1IDELINES -
3. Eme gray Vehicles
years of Miles of
Ambulances (to be determined)
B.
First Line First line Reserve
C.
Vehicle Classes
Operation • Ooeratian • Period (if any)
Fire- Aerial Trucks
1. Private Passenger Vehicle
A.
Police Patrol
B.
Fire /Police
C.
Other
2. Motorcycles and Scooters
A.
Police
B.
Other
3. Eme gray Vehicles
A.
Ambulances (to be determined)
B.
Fire Rescue
C.
Fire - Pumper
D.
Fire- Aerial Trucks
E.
Other Fire Vehicles
4. Lightweight Commercial (leas than 1 ton)
A.
Pickups
B.
Panel Vans
C.
Service Trucks
D.
Dump Trucks
E.
Other
5. Medium Commercial (1 to 2 tons)
A.
Pickups
B.
Panel Vans
C.
Service Trucks
D.
Dump Trucks
E.
Other
6. Neavy Commercial (sere than 2 tans)
A.
Service Trucks
B.
Garbage Trucks
C.
Dump. Trucks
D.
Street Sweepers
E.
Other
T. Trailers
A.
Semi- Trailers
B.
Full Trailers
C.
Other
a. Miscellaneous Vehicles
A.
Construction
B.
Busses
C.
Mowers
D.
Marine
E.
Other
2 years 70,000 miles
5 years 45,000 miles
6 years 45,000 miles
3 years 60,000 miles
5 years 25,000 miles
5 years
85,000
16 years
4 years
20 years
S years
7 years
85,000
10 years
85,000 miles
10 years
85,000 miles
10 years
85,000 miles
10 years
85,000 miles
10 years
85,000 miles
10 years
10 years
10 years
10 years
10 years
85,000 miles
85,000 miles
85,000 miles
85,000 miles
85,000 miles
15 years
85,000
miles
15 years
85,000
miles
15 years
85,000
miles
6 years
50,000
miles 3 years
15 years
85,000
miles
15 years
15 years
15 years
15 years
Is years
I years
20 years
15 years
• Years of operation measured from the date of manufacture. Accordingly, years of City operation will be less
for used vehicles, and any cost analysis of new versus used vehicles will reflect the lower estimated life of used
equipment.
Figure 5-B
22
I
I
LI
I
I
*I
I
11
I
[1
1
I
Section 405 -6
VEHICLE OPERATION AND MAINTENANCE
OVERVIEW
The policies and responsibilities provided in this Section ensure that City vehicles are maintained
and operated in a safe and responsible manner: The operation and maintenance of the City Fleets
are the responsibility of the Chief of Police (Police Fleet), the Fire Chief (Fire Fleet), and the
Director of Public Works (City's General Fleet); To assist mi these'duties, each Department Head
has an appointed Fleet Coordinator. The policies and procedures provided below are a. minimum
standard for operating and maintaining City vehicles. The designated Department Heads are
responsible for providing additional instructions for routine maintenance, driver training, and
special instructions to account for differences by Fleet and by vehicle class.
` POLICY GUIDELINES
A. Vehicle Operations
1. City vehicles will be operated only by licensed drivers who have met the training
standards established by the Fleet Coordinators necessary to operate City vehicles.
2: Each City vehicle will have the following safety items stored in the vehicle for
emergency use unless the Fleet Coordinator determines that these safety items will
be impractical or unsafe:
a. First Aid Kit '
b. Fire Extinguisher
c. Flares
d. Flashlight
e. One blanket
L Litterbag
City -wide standards for each of these items will be ,established by the Fleet
Management Committee.
3. The Fleet Management Committee will establish requirements for a. Vehicle Folder
for each City vehicle. Based on operational considerations_, the Folder will normally
contain the following documentation:
a. Vehicle Registration Forms
b. Proof of Insurance
c. Accident Kit (a folder that includes the Incident Report Form,information
exchange card, and witness information cards)
d. Annual Mileage Report Form (See Operations and Maintenance Guide)
t e. Preventive Maintenance Report Form (See Operations and Maintenance
Guide)
L Operator Responsibilities (See Operations and Maintenance Guide)
23
B. Vehicle Markings and Identification
1. All new vehicles purchased by the City will be white in color with the exception of
vehicles assigned for special tasks as determined by the Fleet Management
Committee. Used vehicles and special purpose vehicles such as road graders, street
sweepers, fire engines, and fire trucks may be amber orange, lime yellow or other
standard manufacturer color when the Fleet Coordinator determines that such color
will improve safety, significantly reduce the cost of acquisition, reduce the cost of
maintenance, or reduce operating costs. The selection of solid, non: metallic colors
is preferred for all vehicles purchased.
2. All City vehicles with exempt license plates will be marked with the City logo or seal
on the rear side window. License plate frames will include the marking "City of San
Luis Obispo - For Official Use Only". The Fleet Management Committee may also
establish other special markings or emergency lighting when required for safety or
operations.
3. Vehicles purchased for use of investigators may be exempted by the Chief of Police,
the Fire Chief, or the CAO from use of the markings described above.
4. Police patrol sedans will be marked with a six (6) inch wide blue reflective striping
on each side of the vehicle running the length of the vehicle. A City vehicle number
will be placed in four (4) inch wide numbers on both sides of the front of the vehicle.
Four inch wide block letters spelling 'POLICE" shall be placed on the rear fenders
of the vehicle with reflective tape. The emergency number 911 will be placed on
both sides on the rear quarter panel just to the rear of the rear wheels.
C. Vehicle Records
1. The vehicle Certificate of Title (pink slip) will be maintained in the Finance
Department.
2. Fleet Coordinators will maintain a Vehicle Folder for each vehicle as described
above. The Folder will be kept in the glove compartment of each vehicle or other
secure container if the vehicle is operated off public roads.
3. Fleei Coordinators will maintain a master vehicle log that lists all vehicles, monthly
mileage, assigned driver, scheduled maintenance, and vehicle condition.
3!
RESPONSIBILITIES
tA. Fleet Coordinators
Fleet Coordinators are responsible for developing and maintaining an Operations and
Maintenance Guide which establishes policies and procedures for the effective management
of their Fleet. The Guide will ensure that the following City-wide policies are implemented:
1. Safety belts are worn by all passengers in a. City vehicle with the exception of
prisoners being transported in police safety vehicles when use of a safety belt is not
practical.
2. Vehicles are operated safely and drivers are .familiar with all safety features of the
vehicle.
3. All safety equipment and records are in the vehicle.
4. City smoking policies are communicated and enforced.
B. Assigned Driver's Responsibilities
1. All accidents are reported immediately.
I• 2. Traffic and parking fines are promptly paid by the driver:
3; Although Fleet Coordinators will generally authorize emergenry repairs, assigned
drivers may authorize emergency repairs when contacting the Fleet Coordinator is
impracticable. These repairs will be reported as soon as possible to the Fleet
Coordinator. The City's gasoline credit cards may be used to pay for repairs. If not
available, the driver may pay the charges or request that the City be billed. The
driver will be reimbursed on .presentation of receipts for repairs performed when a
cash payment was required.
t4. All assigned drivers will complete a preventive maintenance report at the end of each
month. This report informs the Fleet Coordinator of mileage, observations on the
vehicles operation, and any existing problems. The Fleet Coordinator will notify the
assigned driver regarding vehicle service.
' 5. The assigned driver is responsible for the appearance of the vehicle. If washing is
not provided at a City-owned car wash facility; the City will pay for car washes at a
commercial car wash. Automobile detailing, special waxing or other non- routine
appearance work will not be approved without prior authorization from the Fleet
Coordinator. Valet service is not an approved City expenditure at any time.
f 25
SECTION 405-7
OPERATOR RESPONSIBILITIES
INTRODUCTION
There are certain minimum rules which should be well known and. strictly followed by everyone
who operates a City vehicle. When a vehicle is assigned to an employee, the City. is placing in
your care an expensive tool which gives you transportation to perform your duties. In return, the
City expects.that you will take good care of the car and operate it in such a manner that no
accidents will occur and so that the greatest economy will result.
These instruction will give you the essential rules. The City expects you to exercise good
judgement at all times, and if there is any doubt in your mind about anything contained in this
summary of operator responsibilities, feel free to contact your supervisor and your Fleet
Coordinator.
YOUR RESPONSIBILITY
A. These procedures inform you of your responsibilities regarding your City vehicle,
emergency procedures, and to let you know what to do if anything goes wrong. Please
read these instructions and keep them in your glove compartment with the vehicle folder.
B. The City Administrative Officer (CAO) has overall responsibility for the City's Fleet I
Management Program. The Fleet Management Committee assists the CAO with the day- •
to-day decisions that must be made to man age this program. The Fleet Coordinators are
responsible for managing and maintaining the vehicles within their assigned Fleets: Police
Fleet; Fire Fleet; .and the General Fleet (all other vehicles),
ASSIGNMENT AND USE OF CITY VEHICLES
Full -time vehicle assignments (50% or more) are made on the basis of aged and not necessarily
because of job title. Each employee's need for a City vehicle will be reviewed on an ongoing basis,
and changes in assignments made as appropriate.
SHORT -TERM VEHICLE ASSIGNMENTS
When required for official business, vehicles are available for short =term use. Requests must be
made to the appropriate Fleet Coordinator. The request must include the driver's name,
destination, and duration of use expected. The Fleet Coordinator must have advance notice of 24
hours for an over -night assignment.
PERSONAL USE OF CITY VEHICLES
City vehicles should be used solely for conducting City business unless the vehicle has been
approved as part of the employee's compensation or specifically approved by the CAO.
•
26 i
U
0 MAINTENANCE
Proper care and preventive maintenance will keep your City vehicle running efficiently and looking
its best. Exercise good judgement, and care for your car as if it were your own.
DELIVERY OF NEW CARS
The Fleet Coordinator is responsible for obtaining and delivering new vehicles to authorized
employees. Before you accept your new car from the Fleet Coordinator, check it over for body
damage. Make sure the vehicle is properly marked and striped. Also check to make sure you
have the Vehicle Folder with the registration, accident kit, and preventive maintenance forms.
VEHICLE APPEARANCE
t A. As _ a representative of the City, you are responsible for keeping your assigned vehicle
looking its best at all times. The City will pay for commercial car washes ,if a City owned
car - washing facility is not available. If more than four car washes are needed within 30
days, prior approval of the Fleet Coordinator will be required. The City will pay for
certain detailing and waxing of the vehicle only if advance authorization is received from
the Fleet. Coordinator. Additional waxing or valet services is not an approved City
1 expenditure at any time.
B. Report the need for body and paint repair or interior repair (floor mat, upholstery, radios,
light bars, etc) promptly to your Fleet Coordinator.
14
SERVICE AND REPAIR
1 A. All employees assigned a City vehicle must fill out a preventive maintenance report the
first of each month. This keeps your Fleet Coordinator aware of your mileage,
observations on your vehicle's operation, and any existing problems: The Fleet
Coordinator will schedule maintenance for your vehicle based on your reports and the
manufacturer's maintenance schedule. The Fleet Coordinator will notify you regarding
service for your vehicle.
B. Your Fleet Coordinator must authorize all repairs such as tune -ups, new tires, and shock
absorber replacements. Two copies of all repair invoices not performed by the Fleet
Coordinator must be signed by the driver to verify repairs received.
C. It is the policy of the City to pay for services rendered from invoices only. The invoices
for a City vehicle must show:
1. City vehicle number
2. License number of the vehicle..
3. Date service was rendered.
4. Odometer reading at the time of service.
5. Signature of the person who picks up the vehicle.
27
D. The person picking up the vehicle after service /repair will be responsible for ensuring that
all invoices are delivered directly to the Fleet Coordinator.
E. A sticker will be placed on the vehicles dashboard to remind mechanics of the vehicle's
oil type and proper tire pressure. When servicing your vehicle, check these to ensure
correct service is being performed.
EMERGENCY REPAIRS
The Fleet Coordinator must approve, whenever possible, emergency repairs on City vehicles. After
approval, a Purchase Order Number is issued which authorizes necessary repairs. This number
must appear on the repair invoice along with your vehicle's City number, license number, mileage,
and your signature. If it is not practical to receive prior approval from your Fleet Coordinator,
you may use your vehicle's credit card for emergency repairs.
PARKING AND TOLL FEES
All costs for parking and tolls are reimbursable if incurred on City business.
TRAFFIC AND PARKING FINES
You are personally responsible for promptly paying all traffic fines and parking tickets.
INSURANCE
The City provides collision, comprehensive, and liability insurance. Proof of insurance is included
in the Vehicle Folder.
ACCIDENT PREVENTION
A. The City requires all drivers to practice safe driving. As a driver of a City vehicle, your
efforts toward preventing accidents will not only improve the City's performance but keep
restrictions on the use of vehicles to a minimum. We want our City's Fleet to be an
outstanding example of an accident -free operation. Please help! Remember:
3. ."W'S C✓AiSI�.. p't?`. �A�;
B. A few reminders:
1. When driving, always carry a valid California operator's license and proof of
insurance.
2. BE ALERT and obey all traffic laws.
3. Do not speed.
4. Keep your vehicle clean and mechanically sound at all times.
• 5. Give the other driver a break.
6. Be courteous. Don't tailgate.
7. Give signals.
8. DRIVE DEFENSIVELY,
9. Use your seat belts. It is not only safe driving, it is the. LAW.
EMERGENCY OPERATIONS
All City sedans and certain other designated City vehicles are equipped with items which may be
required in an accident or a City emergency. These include one blanket, a first aid kit; a fire
extinguisher, flares, flashlight, and litter bag. If requested by a Police Officer or Firefighter, you
are required to make these emergency supplies available to them and report this transfer of
supplies to the Fleet Coordinator as soon as possible.
ACCIDENTS
In case of an accident, it is the driver's responsibility to follow the instructions in the Accident Kit
included in the Vehicle Folder.
0
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•
29
Section 405 -8
GLOSSARY
ACCIDENT KIT
1 The Accident Kit is a folder that includes a copy of the City's "Incident Report" for use
at the time of an accident and includes one card to be used for exchanging information
with other persons involved in an accident and one courtesy card to obtain information
from any accident witness.
ACCUMULATED DEPRECIATION
The total of the periodic charges made to record the expiration in the service life of
equipment which is attributable to wear and tear through use, lapse of time, obsolescence,
or other physical causes.
IACQUISITION
Acquiring equipment by purchase, lease, or donation.
I ACQUISITION. DATE
Date an asset is acquired and is available for use.
• ASSIGNED DRIVER
IThe driver appointed by the Fleet Coordinator as the person responsible for maintaining
the vehicle, ensuring that the vehicle meets City standards for appearance, reporting.vehicle
Iutilization, and maintaining safety equipment assigned to the vehicle.
CITY NUMBER
IA unique number which identifies a major equipment end item from all equipment items.
COMPONENT
An item_ of equipment essential to making a major equipment end item operational and
capable of performing the service for which it was purchased. Components lose their
I identity when attached to the major equipment end item, i.e., transmission, radio, light
bar, hose, etc.
CONTROL FUND
A three digit number used to designate a City fund.
30
DEPARTMENT CODE
A four digit number used to designate a Department, Division, or Program.
DEPRECIATION
1. Expiration in the service life of assets, attributable to wear and tear, deterioration,
obsolescence, etc.
2. The portion of the cost of a asset which is charged as an expense during a
particular period.
EQUIPMENT END ITEM
A major equipment item which costs more than $10,000 and is required to deliver City
services.
EQUIPMENT REPLACEMENT FUND
A City Fund used to purchase replacement equipment with an original purchase cost in
excess of $10,000. Fund revenues are obtained from annual transfers from the appropriate
Control Fund, interest earnings, and the sale of surplus property.
FLEET COORDINATORS
A person designated to manage one of three City Fleets (Police, Fire, or General City
Fleet).
FLEET MANAGEMENT COMMITTEE
A five member committee authorized to administer the Fleet Management Program
policies, determine additions, modifications, retirements, and transfers from and to the
inventory of replacement vehicles, recommend vehicle assignments, and insurance coverage.
The Committee is comprised of a representative from Administration, Finance, and the
three Fleet Coordinators.
GENERAL PURPOSE VEHICLE
A normal production type vehicle which is not subject to unusual, specialized, or heavy -
duty service.
LEASE
A contract by which vehicles are conveyed for a specified term, for a specified rent, where
it is not intended that the City will acquire title at the end of the lease period.
31
w
• LEASE PURCHASE
A. financing contract by which vehicles are purchased over a specified period and title is
transferred to the City at the end of the period.
MACHINERY
A device for doing work, i.e., punch press, drill, welders, etc.
OBSOLESCENCE
The decrease in the value of assets resulting from economic, social, technological or legal
changes.
ORIGINAL COST
The total expenditure made to acquire and place the asset in service.
REPLACEMENT COST
` The cost to replace an equipment end item at current market cost.
' SPECIAL PURPOSE VEHICLE
A vehicle specifically designed or modified which is used in limited applications or operated
under unusual circumstances, such as police patrol vehicles, fire suppression units, heavy
construction equipment, and vehicles with three or more axles.
TAKE -HOME ASSIGNMENTS
A vehicle authorized by the CAO for take home use by a City employee based on assigned
duties, number and frequency of night meetings attended, actual frequency of call-outs, and
public safety considerations. These are not vehicles from the vehicle pool assigned to
employees on a temporary basis for stand -by.
TRANSFER
To convey possession, responsibility and /or ownership of an asset to another.
USE ALLOWANCE
An allowance based on the service life of an asset. and original cost that is developed to
determine the annual contributions to be made to the Equipment Replacement Fund.
•
32
o �
VEHICLE
A machine. for moving people, things, goods, or equipment, i.e., cars, trucks, buses, boats,
etc.
VEHICLE CLASS CODE
A two digit alpha /numeric code used to designate a class of City vehicles that have unique
service requirements, insurance characteristics, and design.
VEHICLE FOLDER
A folder prescribed by the Fleet Management Committee for each City vehicle that
includes information as to vehicle registration, proof of insurance, accident instructions, an
annual milage reporting procedure, the preventive maintenance instructions_, and operator
instructions.
33
0
13
Appendix A
OPERATIONS AND MAINTENANCE GUIDE (TO BE PUBLISHED)
I•
o �
Appendix B
OVERVIEW
Both the Vehicle Summary Report and. the Detailed Fleet Listing are prepared by the
Department of Finance. These reports are updated at least semi - annually and distributed
to the Fleet Management Committee in July and January to assist them in managing the
City's vehicle assets.
1 The Vehicle Summary Report is organized by vehicle class code and by Fleet (General
Fleet, Fire Fleet, and Police Fleet). The class codes used in the Report are based on
I vehicle classes of the insurance industry which were developed based on the risk involved
with each class of vehicle. The Vehicle Summary Report provides information necessary"
to evaluate fleet size by class and provides information to track the size of the City Fleet
Iover time:
The Detailed Fleet Listing is continually updated at the time of a vehicle purchase or when
I reportable information pertaining to vehicle changes such as the license number, the City
Number, Vehicle Identification Number (VIN); assigned Department, purchase information,
class code, and sale information. Most information pertaining to any one vehicle is on the
purchase order, the vendor's invoice, or "pink slip ". The Detailed Fleet. Listing is reconciled
twice per year with the "pink slips" prior to publication of the Vehicle Summary Report.
B -1
0 0
VEHICLE SUMMARY REPORT - ALL FLEETS
General
Fire
Police
Flat
Fleet
Fleet
Total
1. Passenger Vehicles
A. Police Patrol Vehicles
0
0
13
13
B. Other Public Safety Vehicles
0
7
11
18
C. Other
22
0
0
22
Total Passenger Vehicles
22
7
24
53
2. Motorcycles & Scooters
A. Police
0
0
4
4
B. Other
3
0
0
3
Total Motorcycles & Scooters
3
0
4
7
3. Emergency Vehicles
A. Ambulances
0
0
0
0
B. Fire Rescue
0
2
0
2
C. Fire Pumper
0
6
0
6
D. Fire Aerial Truck
0
1
0
1
E. Other Fire Vehicles
0
2
0
2
Total Emergency Vehicles
0
11
0
11
4. Lightweight Commercial (less than 1 ton)
A. Pickups
54
1
2
57
B. Panel Vans
0
0
1
1
C. Service Trucks
5
0
1
6
D. Dump Trucks
1
0
0
I
E. Other
4
0
0
4
Total Lightweight Commercial
64
1
4
69
5. Medium Commercial (I to 2 tons)
No City vehicles currently
in this class
6. Heavy Commercial (more than 2 tons)
A. Service Trucks
4
0
0
4
B. Garbage Trucks
1
0
0
1
C. Dump Trucks
13
0
0
13
D. Street Sweepers
3
0
0
3
E. Other
3
0
0
3
Total Heavy Commercial
24
0
0
24
7. Trailers
A. Semi - Trailers
1
0
0
1
B. Full Trailers
2
0
0
2
C. Other
3
0
3
6
Total Trailers
6
0
3
9
8. Miscellaneous Vehicles
A. Construction
17
0
17
B. Buses •
6
0
1
7
C. Mowers
7
0
0
7
D. Marine
4
0
0
4
E. Other
19
2
0
21
Total Miscellaneous Vehicles
53
2
1
56
TOTAL VEHICLES
172
21
36
229
LESS SURPLUS VEHICLES
PENDING DISPOSAL
(10)
0
0
(10)
OTAL AUTHORIZED VEHICLES
36
Ziis:;
• Central Fleet buses are not maintained by the City; maintenance services are provided by the City's contract operator.
B -2
I�
VEHICLE SUMMARY REPORT - GENERAL FLEET
Public Works
Utilities
Com
Strews
Parks
Admin
Admin
Dev
Rec
& Equip
& Bldgs
& Eng
Water
Sewer
Total
1. Passenger Vehicles
A. Police Patrol Vehicles
0
0
0
0
0
0
0
0
0
B. Other Public Safety Vehicles
0
0
0
0
0
0
0
0
0
C. Other
2
6
2
3
1
4
2
2
22
Total Passenger Vehicles
2
6
2
3
1
4
2
2
22
2. Motorcycles & Scooters
A. Poke
0
0
0
0
0
0
0
0
0
B. Other
0
0
0
0
1
2
0
0
3
Total Motorcycles & Scooters
0
0
0
0
1
2
0
0
3
3. Emergency Vehicles
A. Ambulances
B. Fire Rescue
C. Fire Pumper
D. Fire Aerial Truck
E. Other Fire Vehicles
Total Emergency Vehicles
0
0
0
0
0
0
0
0
0
4. Lightweight Commercial (leas than 1 ton)
A. Pickups
0
0
2
9
25
3
9
6
54
B. Panel Vans
0
0
0
0
0
0
0
0
0
C. Service Trucks
0
0
0
3
0
0
2
0
5
D. Dump Trucks
0
0
0
1
0
0
0
0
1
E. Other
0
0
0
1
0
1
2
0
4
Total Lightweight Commercial
0
0
2
14
25
4
13
6
64
5. Medium Commercial (1 to 2 tons)
No City vehicles currently
in this class
6. Heavy Commercial (more than 2 tons)
A. Service Trucks
0
0
0
0
2
0
1
1
4
B. Garbage Trucks
0
0
0
0
1
0
0
0
1
C. Dump Trucks
0
0
0
7
2
0
3
1
13
D. Street Sweepers
0
0
0
3
0
0
0
0
3
E. Other
0
0
0
3
0
0
0
0
3
Total Heavy Commercial
0
0
0
13
5
0
4
2
24
7. Traders
A. Semi - Trailers
0
0
0
1
0
0
0
0
1
B. Full Trailers
0
0
0
0
2
0
0
0
2
C. Other
0
0
0
0
3
0
0
0
3
Total Trailers
0
0
0
1
5
0
0
0
6
S. Miscellaneous Vehicles
A. Construction
0
0
0
10
2
0
2
3
17
B. Buses •
6
0
0
0
0
0
0
0
6
C. Mowers
0
0
0
0
7
0
0
0
7
D. Marine
0
0
0
0
1
0
3
0
4
E. Other
0
0
0
8
4
0
3
4
19
Total Miscellaneous Vehicles
6
0
0
18
14
0
9
7
53
TOTAL VEHICLES
8
6
4
49
51
10
27
17
172
LESS SURPLUS VEHICLES
PENDING DISPOSAL
0
0
0
(1)
(n
0
(2)
0
(10)
TOTALAUTHORi2ED : rEHICiES
8
5
4
48
• General Fleet buses are not maintained by the City; maintenance services are provided by the City's contract operator.
B -3
Page No. 1
08/14/90
CITY OF SAN LUIS OBISPO •
VEHICLE LIST
JUNE 30, 1990
CITY INSURANCE
NO DEPT LICENSE VIN NO DESCRIPTION ACCT FUND COST LIFE CLASS NUMBER
•• 1A
8718 86 E674165 lGlBL5166NA154680 CHEV CAPRICE PATROL VEN 8037 001 11241 2 1A 1 '
8722 80 E074168 lGlBL5169HAIS5015 CHEV CAPRICE PATROL VEH 8037 001 11241 2 to 1
8903 80 E090019 lGlBL5174KR206079 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8904 80 E090018 IGIBL5176KR206052 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 to 1
8905 80 E090016 lGlBL5175KRZO4650 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 148% 2 1A 1
8906 80 E090015 lGlBL5173KR204193 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8907 80 E09CO14 lGlSL5172KR205156 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8908 80 E090013 lGlBL5176KR205113 1989 CHEV CAPRICE PATRL VEHICLE 8037 601 14804 2 1A 1 ,
8969 80 E090017 lGlBL5174KR205532 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8910 80 E090012 lGlBL5172KR205321 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8911 80 E090011 lGlBL517XKR206166 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8912 80 E090010 lGlBL5171KR206380 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
8913 80 E090009 1081.5172KR204315 1989 CHEV CAPRICE PATRL VEHICLE 8037 001 14804 2 1A 1
•• Subtotal ••
18.5326 26 13
.. 1B
8631 80 E931187 1G3GR47Y1GP383844 OLDSM081LE GUTLESS 8035 001 10026 5 18
8723 80 E930832 1G4HP5134HH453972 BUICK LASABRE SON 8035 001 11978 5 18 1
8413 80 E920749 1G3AR47A2DM431602 OLDS - CUTLASS SON 8036 001 8156 5 1B 1
8703 80 E492974 lGlAW19WOG6131000 CHEV - CELEBRITY .SON 8036 001 8543 5 1B 1
8708 80. E928739 1FABP28MXGF309379 1986 FORD MUSTANG SON 8036 001 9540 5 16 1
8629 80 E931003 1FASP4635GH214450 FORD THUNDERBIRD SON 8036 001 10070 5 18 1
8630 80 E931002 1MEBP87U5GA622267 MERCURY SABLE COUPE SON 8036 001 10500 5 18 1
8724 80 E931197 1FABP52U9HA108226 FORD TAURUS SON 8036 001 10500 5 1B 1
8808 80 E926730 1FABP28MXGF309379 FORD MUSTANG SON 8036 001 10500 5 1B 1
8917 80 E090008 IG3GM11YOJP308792 1988 OLDS CUTLESS 8036 001 11500 5 18 1
8628 80 E074204 lG1AW27W2G6187153 CHEV. CELEBRITY SON 8037 001 9513 5 1B 1
8501 85 E922086 2GZAG19ROE1223494 PONTIAC -SON 8540 001 8300 5 16 1
8701 85 E074126 1G3HN69L1842788 OLDS SON 8540 001 12508 5 1B 1
8702 85 E492975 1G4AH19R6GT411475 BUICK SEDAN 8540 001 9010 5 16 1 '
8211 85 E766486 2FASP37F9C8161205 FORD WAGON 8540 001 7854 5 iB 1
8522 85 E464973 1FASP22RXEK238189 FORD -TEMPO SON 8542 001 7000 5 18 1
8524 85 E483111 1G3AJ19R4ED44137B OLDS-SIERRA 8542 001 8374 5 1B 1
8506 85 E464983 2FABP44F7X208225 FORD -LTD S/W 8543 001 12500 5 18 1
•* Subtotal •`
176372 90 18
•• '1C
8203 10 E766457 1P3BP2685CF194289 PLY- RELIANT SON 1021 001 7854 6 1G 1
8923 20 E090042 1G4HP54CBKH4OB603 BUICK SON 2022 001 13301 6 1C 1
8403 40 E460036 193SD49CXEF319915 DODGE -ARIES S/W 4031 001 8500 6 1C 1
t
B -4
I
1
B -5
o
Page No.
2
08/14/90
®
CITY OF SAN LUIS "OBISPO
VEHICLE LIST
JUNE 30, 1990
ICITY
INSURANCE
NO DEPT
LICENSE
VIN NO
DESCRIPTION
ACCT FUND
COST
LIFE
CLASS
NUMBER
8420 40
E460043
lGlAW19RBD6828707
CHEV- CELEBRITY SON
4031 001
7415
6
1C
1
8462 46
E460004
1FABP22RSEK267650.
FORD -TEMPO SON
4032 001
7500
6
1C
1
8423 40
E460050
1G2AY37R6ET209420
PONTIAC- PHOENIX SDN
4032 001
9250
6
1C
1
8521 40
E464984
1FASP22XXFK251170
FORD TEMPO SON
4032001
7900
6
1C
1
8602 40
E483132
2FABP22X7F8297436
FORD -TEMPO SON
4032 601
7,912
6
1C
1
8922 50
E090043
1GUN54dKW315655
OLDS SON
5021 001
13301.
6
1C"
1
8921 50
I
ED9OD41
1G4HP54C7KH461602
BU1CK'SON
5021 601
13301
6
1C
1
8205 50
E766485
2B3BG26FSCR199,74
DODGE - DIPLOMAT SON
5047 001
6707
6
1C.
1
8502 50
E464990
1P38P49GBFF290215
PLYrREL1ANT S/W
5047'001
8700
6
1C
1
8520 50
E464979
1FABP39MOFG224063
FORD -LTD SDN
5048 001
11000
6
1C
1
8861 50
E074199
1G1AWB1W8J6119815
CHEV. CELEBRITY S.W.
5048 001
12539
6
1C.
1
8925 50
E090045
164HP54CIKH66283
BUICK SON
5048 001
12639
6
1C
1
8926 50
E090046
2G3AJ81W1K2347227
OLDS SDN
5062 051
12851
6
1C
1
862255
E070621
1OHN691.9G1842781
OLDSMOBILE SON
5065 050
12508
6
IC
1
8405 50
I
E460005
1FASP39M9EG222228
FORD -LTD SON
5070 052
9800
6
1C
1
6920 50
EO90044
1G3HN54C9K1809841
OLDS SDN
5070 001
13301
6
1C
1
8418 50
E096131
1G3AN69AXDX359356
OLD1-DELTA 88 SDN
5099 001
9535
6
1C
1
503 60
E483103
1FASP22XBFK263737
FORD -TEMPO SDN
6057 001
7850
6
1C
1
504 60
E464982
2FA8P44F9FX208226
FORD- LTD 'S /W
6057 001
12400
6
1C
1
°• Subtotal
••
226064
132
22
•• 2A
8704 80
E15K79
JKAKZCP21HB5064705"
KAWASAKI-PATROL MOTORCYCLE
8037 001
6890
3
2A
1
8705 80
E04K19
JKAKZCP22JB505223
KAWASAKI- PATROL MOTORCYCLE
8037 001
6890
3
2A
1
8815 80
27K43
M505805
KAWASAKI-PATROL MOTORCYCLE
8037 001
7899
3
2A
1
8919 80
xxxxxxx
JKAKZCP27KB506479
POLICE MOTORCYCLE
8037 001
7414
3
2A
1
•O Subtotal
'•
-
29093
12
4
'* 2B
.8215 50
VB6296
557671
CUSHMAN MC
5059 001
4900
5
28
1
I 8603 50
E98J23
1CUMH223FL000957
CUSHMAN -SCOOTER
5067 051
4900
5
-28
1
8809 50
3OK93
1CUMN2223KLOO7871
CUSHMAN MOTOR SCOOTER
5067 051,
..7985
5
2B
1
ff Subtotal
�*
I
17785
15:.
3
`* 38
8604 85
E492802
2FTJW3514GCA57939
CREW CAB F350,
8541 001
16159
5
3B
1
8916 85
E090032
1GNGV26J9KF196247 -
GMC. MOBILE COMMAND POST
8544 001
21645
5
38
-1
i° Subtotal
f°
37804
10
2
I
1
B -5
•
Page No. 3
08/14/90
CITY
NO DEPT LICENSE VIN NO
** 3C
20 3D
8318 85
E447343 1M1A146Y2DM001025
4103 85
EX63812 8OLS1075
7710 85
E702950 DBMVXB9432
7711 85
E705462 DSDDVD30750
7925 85
. E737161 CF6B6F151346
6409 85
E159272 616834
** Subtotal **
** 3D
7816'85- E715772 CF686FAP1212
** Subtotal **
CITY OF SAN LUIS OBISPO
VEHICLE LIST
JUNE 30, 1990
DESCRIPTION
MACK-PUMPER
HACK 6 FIRE TRUCK
VAN PELT - PUMPER
VAN PELT- PUMPER
MACK-PUMPER
1964 VAN PELT FIRE TRUCK (FIRE)
MACK - AERIAL LADDER
** 3E
8404 85 E460011 1GCGK24M7EJ167653 CHEV-K20 P/U
8627 85 E492924 1FDKF3818GPB92688 CAB 8 CHASSIS (BRUSH UNIT)
** Subtotal **
** 4A
ACCT FUND
8540 001
8541 001
8541 001
8541 001
8541 001
8542 001
•
INSURANCE
COST LIFE CLASS NUMBER
146175 16 3C
13720 16 3C
64470 16 3C
64470 16 3C
84000 16 3C
56000 16 3C
428835 96
8541 001 179999
20 3D
179999
20
8540 001 11700
7 3E
8540 001 39252
15 3E
50952
22
1
1
1
1
1
1
6
1
1 1
2
7602 99
E672880 CCL23GZ121847
1976 CHEV. P/U
5028 001
4350
10 4A
1
6507 99
E176885 F10JR713685
1965 FORD P/U 3500 LB. (SLANT.)
5628 061
2760
10 4A
1
8619 50
E492911 1FTDF15Y6GP898539
FORD -P /U
5028 001
9006
10 4A
1 '
9009 50
xxxxxxx 186JE26Z3LS751209
P/U DODGE D250 (REPLACE 6507)
5628 001
17895
10 4A
1
9011 50
xxxxxxx 186JE26ZXLS751210
P/U DODGE D250 (REPLACE 7602)
5028 001
17932
10 4A
1
8523 50
E483131 1GTBS14E3F8542024
FORD -P /U
5047 001
8707
10 4A
1
8618 50
E492910 1FTDF15Y4GPB98538
FORD -P /U
5047 001
9006
10 4A
1
8102 55
E756512 1GCDC14D68Z121724
CHEV P/U
5048 001
7935
10 4A
1
7503 50
E65B030 CLN1448221131
1975 CHEV P/U
5048 001
4200
10 4A
1
7506 50
E659943 CCY145Z147482
CHEV. P/U
5048 001
4200
10 4A
1
8807 50
E074292 2GTFC24K6J1571104
GMC P/U 3/4 TON
5048 001
14206
10 4A
1
8507 50
E483113 1GTCS1483F8533527
CBEV -P/U
5048 001
8500
10 4A
1
901450
E090118 187FL26X4LS763603
P/U DODGE DAKOTA
5048 001
11866
10 4A
1
7901 50
E725748 9JL4V92102081
DODGE -DSO P/U
5052 061
4960
10 4A
1
8510 50
E483101 1GTEC14F1FJ528330
GMC -P /U
5052 001
13500
10 4A
1
9010 50
xxxxxxx xxxxxxxxxxxxxxxxxxxx P/U TO REPLACE 7507
5052 001
11340
10 4A
1
7803 99
E709012 D14AESS228829
DODGE -P /U
5057 001
4696
10 GA
1
7907 50
E725745 U24JP9S202388
DODGE -P /U
5057 001
7681
10 4A
1
7908 50
E726170 D24JP9S202731
DODGE-P /U
5057 001
6253
10 4A
1
7909.50
E726169 D24JP9S202730
DODGE -P /U
5057 001
6253
10 4A
1
8208 50
E766496 1FTEF25F6CRA25515
FORD -P /U
5057 001
7546
10 4A
1
B -6
I B -7
Page No..
4
08/14/90
•
CITY OF SAN LUIS OBISPO
VEHICLE LIST
JUNE 30, 1990
CITY
INSURANCE
NO DEPT
LICENSE
VIN NO
DESCRIPT16M
ACCT FUND
COST
LIFE
CLASS
NUMBER
8317 50
1789246
JT6RN34R6DO073947
TOYOTA -P /U
5057 001
6500
10
4A
1
8409 50
E456093
187HD24T1ES318132
DODGE -D250 P/U
5057 001
9300
10
4A
1
8410 50
E456094
1B7HD24T3ES318133
DODGE-D250 P/U
5057 001
9300
10
4A
1
7201 99
E599378
D14AE21j587487
DODGE P/U
5057 061
3800
10
4A
7
7401 99
E629346
CCY1442131969
CNEV. P/U
5057 001
4200
10
4A
1
7402 99
E629345
CCY144Z132212
CNEV P/U
5057 001
4200
10
4A
1
7403 99
I
E629344
CCY144Z132G86
1974 CNEV P/U
5057 001
4260
10
4A
1
8508 50
E483114
1GTCS1488F8533622
CREV -P /U
5057 001 _
8500
10
4A'
1
8509 50
E483112
1GTC51481F85533588
CNEV -P /U
5057 001
8500
10
4A
1
9003 50
EM111
187JE26Z9LS747192
DODGE P/U D250 (REPLACE 7402)
5057 001
16146
10
4A
1
9006 50
xxxxxxx
187JE26Z9LS749167
P/U DODGE D250 REPLACE 7863)
5057 001
15347
10
4A
1
9007 50
xxxxxxx
167JE26Z7LS749166
P/U DODGE D250 (REPLACE 7401)
5057 001
15347
10
4A
1
9008 50
xxxxxxx
xxxxxxxxxxxxxxxxxxxx P/U TO'REPLACE 7201
5057 001
11340
10
4A
1
9004 50
E090110
187JE26Z9LS747193
P/U FORD D 250 (REPLACE 7403)
5057 001
17:155
10
4A
1
8616 50
E492923
1FTCR11T9HUA94238
FORD -P /U
5059 001
11088
10
4A
1
8209 55
E766498
JC2UA2222CO609158
FORD- COURIER P/U
5062 050
5950
10
4A
1
8210.55
1766497
JC2UA2220006091BB
FORD - COURIER P/U
5062 050
5950
16
4A
1
E766483
1B6WD34V4C266136
DODGE -P /U W /SVC BODY
5062 050
10876
10
4A
1
•8213.55
8315 55
E789248
JT4RN34R4DO074000
TOYOTA -P /U
5062 050
6500
10
4A
7
8411 55
E460039
187KD3416ES353582
DODGE -D350 P/U
5062 050
10300
10
4A
7
7601.99
E670662
CLN1448234914
1976 CNEV. P/U
5062 050
4900
10
4A
1
8617.55
E492925
1FTBRIOTOHUA94237
FORD -P /U
5062 050
9040
10
4A
1
9612 ,Si
xxxxxxx
167FL2021.S763602
P/U DODGE DAKOTA (REPLACE 7601)
5062 050
11340
10
4A
1
8601 50
E483102
JN6ND01S4GW109916
NISSAN -P /U
5067 051
6400
10
4A
1
8103 55
E756513
J67FP2458BY800248
DODGE -P /U
5070 052
6749
10
4A
1
8313 55
E789247
JT4RN34R2D0073668
TOYOTA?P /U
5070 052
6500
10
4A
1
8314 55
E789249
JT4RN34ROD0073524
TOYOTA-P /U
5070 052
6500
10
4A
1
8316 55
E789245
JT4RN34R2DO073878
TOYOTA -P /U
5070 052
6500
10
4A
1
9015 55
E090117
1B7FL26X6LS763604
P/U DODGE DAKOTA (ADD CIP E =7)
5070 052
11340
10
4A
1
9016 55
1090119
187FL26x2LS749862
P/U DODGE DAKOTA CLIP E -7)
5670 052
11340
10
4A
1
9013 55
E090109
1B7GG26X4LS740685
P/U DODGE DAKOTA
5695 064
13566
10
4A
1
8505 60
E483123
1GTCS1485F8533576
CNEV -P /U
6057 001
8500
10
4A
1
9005 60
E090116
1B7JE26ZOLS747194
DODGE P/U D2,50 7904)
6057 001
14273
10
4A
1
8511 80
E481931
JN6ND0259FW004379
NISSAN -P /U
8037 001
6400
10
4A
1
8915 80
xxxxxxx
1GCDC14K2LZ191933
1/2 TON CNEV P/U
8037 001
12898
10
4A
1
8607 85
E492859
1 TBR10T6GUC80458"
FORD-RANGER P/U
8540 001
8158
10
4A
1
" Subtotal
**
511575
1570
57
•f 49
8512 80
E4807931GCEG25FBF7189152
CNEV -G20 VAN
8038 001
11500
10
48
1
I B -7
•
Page No.. 5
08/14/90
CITY
MO DEPT LICENSE VIM NO DESCRIPTION
•• Subtotal **
** 4C
8901 50
8902 50
7507 99
8621 55
8322 55
8399 85
** Subtot
E074346 1FDKF37GIKKA32082
E074347 1FDKF37G3KKA32083
E661578 D11AESS111264
E492912 3B4GW12T5HM701178
E447348 1GTGK24MSEJ507138
E868073 1FDY80U4CVA15872
sL **
CITY OF SAN LUIS OBISPO
VEHICLE LIST
JUNE 30, 1990
FORD SERVICE WITH LIFT ONE TON
FORD FLAT BEDWITH CRANE ONE TON
DODGE SERVICE:
DOOGE-UTL TRK
GMC-SVC TRK
FORD TILT CAB (STATE TRUCK)
40
8710 50 E074193 1GDHR34M4HJ527.nN 1 TON GMC FLT. BED N /LO -BOY /DUMP
** Subtotal **
** 4E
8714 50
E074200
1GBGR24K6NS184456
CHEV. 3/4 TON C20 UT1L TRUCK
8806 50
E074293
1FDKF37G9JKA81786
STENCIL TRK
9002 50
E090115
1J4FJ2BL2LL270832
JEEP (ADDITION 89-91 CIP PG T)
8712 55
E074158
1GNCT18R4H8212627
CHEV. S -10 BLAZER 460
** Subtotal
**
., 6A
6309 50
E148671
M8D4HO4072
DODGE MATER TRUCK
8803 50
E074246
1GBM7D1G6JV100581
CHEV -POWER LIFT TRK
7510 55
E678898
TCE665V599016
1975 TANKER
7204 99
E600042
TKE232Z512708
GMC SERVICE TRUCK
** Subtotal
**
** 6B
7713 50 E766434 CCL3372149053 CHEV TRASH COMPACTOR
** Subtotal **
** 6C
7814 50 E721924 TCE618VS96511 GMC-DUMP TRUCK
7203 50 E600043 F61DRP06787 FORD DUMP TRUCK
7509 50 E663626 D61FG5JO20448 DODGE DUMP TRUCK
B -8
ACCT FUND
5048 001
5048 001
5052.001
5062 050
5095 064
8541 001
5048 001
5047 001
5048 001
5062,001
5095 064
5057 001
5057 001
5070 052
5095 064
5057 001
5048 001
5048 001
5048 001
INSURANCE
COST LIFE CLASS NUMBER
11500 10
14513 10 4C
21280 10 4C
8000 10 4C
14.011 10 4C
14500 10 4C
14000 10 4C
86304 60
19735 10 4D
19735 10
15055 10 4E
36765 10 4E
16080 10 4E
13375 10 4E
81275 40
3800 15 6A
82667 15 6A
52001 15 6A
3800 15 6A
142268 60
4600 15 68
4600 15
9869 15 6C
7200 15 6C
9400 15 6C
I
ff .611
8605 50 E492805 1FOWR74N7GVA10502 STREET SWEEPER
8924 50 E265762 J8DM7A1N5J3201405 SWEEPER - ELGIN
7801 50 E707068 D1022NCA14646 ELGIN SWEEPER
�.. ** Subtotal ff
•• 6E
6606 50 E196917- F61BRA42086. FORD - OIL DISTRIBUTOR
8802 50 E074206 1XPZLA9X2JD703001 PETERBUILT REFUSE TRK W /CONTAIN
8426 50, NLP 39YZ249 CATERPILLAR FORK LIFT
-- •• Subtotal ••
ff '7A
6610 50 E300301 8102 MILLER - TILTBEO
•• Subtotal '•
■ •• 7B
6809 50 E301784 DR972473T BX (TRAILER)
7902 50 E315885 87138K HULETTE-TRAILER
•' Subtotal ff
I
N 7C
I 8814' 88 NLP ACB8102504 TRAILER -FLAT BED
8200 50 E319167 1MUlAAZ29CICID074 NOOSI. TRAILER (GOES.W/ 8201)
6009 50 E256331 S728 SELMA TRAILER
741150 NLP UTILITY TRAILER
I
B -9
,J
ACCT FUND
'5048 001
5048 001
5048 001
5048 001
5057 001
5057 001
1062 050
5062 050
5062 050
5070 052
5048 001
5048 001
5068 001
5048 001
5048 001
5052 001
5048 001
INSURANCE
COST LIFE CLASS NUMBER.
16166 15 6C
24235 15 6C.
26981 15 6C
14055 15 6C
8460 15 6C
9940 15 6C
8200 15 6C
17808 15 6C
17808 15 6C
22545 15 6C
192607 195
77.988 6 60
111 6 66
56059 6 6D
134158 18
5400 15 6E
83065 15 6E
5364 15 6E
45
3240 15 7A
3240 15
1
1
1
1
1
1
1
1
L
1
13
1
1
1
3
1
1
1
3
5057 001
1500
15 7B 1
5057 001
1855
15 76 1
3355
Page No.
6
'2750
15 7C 1
08/14/90
4500
15 7C 1
5057 001
•
15 7C 1
5057 001
CITY OF SAN LUIS OBISPO
15 7C 1
VEHICLE LIST
'
JUNE 30, 1990
CITY
NO DEPT
LICENSE
YIN NO
DESCRIPTION
7915 50.
E727649
T17DE9V594701
OMC-DUMP TRUCK
8117 50
E766408
1FDWK74NZBVJ22635
FORD-DUMPTRK
8212 50
E766484
1FDWK74N2CVA39291
FORD - DUMP -TRK
'
7808 50
E709832
TCE616583535
GMC-DUMP TRK
6909 50
E547691
CE539PS69524
1969 DUMP TRUCK
7922 50
E730948
D31KT9S212482
DODGE- PLATFORM DUMP TRUCK
7005 55
E560522
F61DRH56516
UTIL. YD. DUMP TRUCK
I 8009 55
E758535
CCM33AV144734
CHEV -DUMP TRK
8010 55
E758536
CCM33AV144753
CHEV -DUMP TRK
8104 55
E756539
1GDHC34M5BZ507754
GRC- DUMP /HOIST
•' Subtotal
•'
I
ff .611
8605 50 E492805 1FOWR74N7GVA10502 STREET SWEEPER
8924 50 E265762 J8DM7A1N5J3201405 SWEEPER - ELGIN
7801 50 E707068 D1022NCA14646 ELGIN SWEEPER
�.. ** Subtotal ff
•• 6E
6606 50 E196917- F61BRA42086. FORD - OIL DISTRIBUTOR
8802 50 E074206 1XPZLA9X2JD703001 PETERBUILT REFUSE TRK W /CONTAIN
8426 50, NLP 39YZ249 CATERPILLAR FORK LIFT
-- •• Subtotal ••
ff '7A
6610 50 E300301 8102 MILLER - TILTBEO
•• Subtotal '•
■ •• 7B
6809 50 E301784 DR972473T BX (TRAILER)
7902 50 E315885 87138K HULETTE-TRAILER
•' Subtotal ff
I
N 7C
I 8814' 88 NLP ACB8102504 TRAILER -FLAT BED
8200 50 E319167 1MUlAAZ29CICID074 NOOSI. TRAILER (GOES.W/ 8201)
6009 50 E256331 S728 SELMA TRAILER
741150 NLP UTILITY TRAILER
I
B -9
,J
ACCT FUND
'5048 001
5048 001
5048 001
5048 001
5057 001
5057 001
1062 050
5062 050
5062 050
5070 052
5048 001
5048 001
5068 001
5048 001
5048 001
5052 001
5048 001
INSURANCE
COST LIFE CLASS NUMBER.
16166 15 6C
24235 15 6C.
26981 15 6C
14055 15 6C
8460 15 6C
9940 15 6C
8200 15 6C
17808 15 6C
17808 15 6C
22545 15 6C
192607 195
77.988 6 60
111 6 66
56059 6 6D
134158 18
5400 15 6E
83065 15 6E
5364 15 6E
45
3240 15 7A
3240 15
1
1
1
1
1
1
1
1
L
1
13
1
1
1
3
1
1
1
3
5057 001
1500
15 7B 1
5057 001
1855
15 76 1
3355
30 2
5052 001
'2750
15 7C 1
5057 001
4500
15 7C 1
5057 001
2300
15 7C 1
5057 001
2400
15 7C 1
N Be
7606 50
NLP
c
•
5057 001
2222
15 8C
Page No.
7
704112218
JACOBSON -TURF MOWER
5057 001
26500
15 8C
6906 50
08/14/90
A9739
NATIONAL POWER
5057 001
1275
15 8C
8613 50
NLP
30782 -60840
GN72- DIESEL MOWER
5057 001
CITY OF SAN LUIS OBISPO
15 8C
7501 50
NLP
•
TORRO ROTORY MOWER 729
5059 001
5500
VEHICLE LIST
JUNE 30, 1990
CITY
INSURANCE
I
NO DEPT
LICENSE
VIN NO
DESCRIPTION
ACCT FUND
COST
LIFE CLASS
NUMBER
8425 80
E32D574
CA435822'
BOMB TRLR- CUSTOM
8037 001
600
15 7C
1
I
9001 80
E328343
1M9650816LC325042
RADAR TRAILER
8037 001
6600
15 7C
1
•' Subtotal
••
19150
90
6
.• BA
6910 50
E756510
FBOEUF14625
FORD - HYDROCRANE
5048 001
18000
15 BA
1
7102 50
NLP
1081689
CAT- GRADER
5048 001
22133
15 8A
1
7409 50
NLP
2047421
JOHN DEERE-F /E LOADER
5048 001
9850
15 BA
1
6508 50
NLP
8279588
CASE BACKHOE
5048 001
7729
15 8A
1
6310 50
NLP
8U9658
CAT TRACTOR /BULLDOZER
5048 001
14350
15 8A
1
7404 50
NLP
62K5719
WHEEL LOADER 920
5048 001
13790
15 8A
1
I
8525 50
NLP
17029608
BACKHOE
5048 001
25924
15 BA
1
8319 50
NLP
9370
BROTHERS TIRE ROLLER
5048 001
35740
15 BA
1
8527 50
NLP
DU- 510112
DRESSER ROLLER 4 -6 TON
5048 001
62000
15 BA
1
8812 50
E322048
1C9DTA127J1195D48
TRAILER - CONCRETE DUMP
5048 001
3657
15 BA
1
7926 50
E318201
19797
DTCHW TRENCHER
5057 001
4700
15 BA
1
8805 50
NLP
L02355R627642
JOHN DER. TRACTOR W /LOADR
5057 001
19879
15 BA
1
7707 55
NLP
8959473
CASE-580C BACKHOE
5062 050
23532
15 8A
'
6806 55
NLP
6829
HUGHES 6 H CRANE
5070 052
6563
15 8A
8321 55
NLP
T041088704485
JOHN DEERE- BACKHOE/LDR
5070 052
45500
15 8A
1
8401 55
E456070
1FDYR80007EVAO4918
_ FORD-VACTOR FLSHR TRK
5070 052
100000
15 8A
1
7104 55
NLP
D539724
FORD F/E LOADER
5095 064
8513
15 8A
1
I
Subtotal
421860
255
17
.. gg
8217 10
E789155
28111947105389496
ORION- TRANSIT BUS
1075 053
130000
15 88
1
8218 10
E789156
28111947805390497
ORION-TRANSIT BUS
1075 053
130000
15 86
1
8219 10
E789157
2B1119476C539499
ORION- TRANSIT BUS
1075 053
130000
15 88
1
8415 10
E460006
28112977XES546938
ORION- TRANSIT BUS
1075 053
145000
15 8B
1
8614 10
E492890
15GCOD91XG1081475
GILLIG-TRANSIT BUS
1075 053
145000
15 as
1
8615 10
E492891
15GCBD918GIDS1474
GILLIG- TRANSIT BUS
1075 053
145000
15 88
1
8224 80
E789219
B24L8V3226
ARGOSY BUS
8037 001
15000
15 86
1
I
•' Subtotal "
840000
105
7
N Be
7606 50
NLP
5144
MOTT -MOWER
5057 001
2222
15 8C
8003 50
NLP
704112218
JACOBSON -TURF MOWER
5057 001
26500
15 8C
6906 50
NLP
A9739
NATIONAL POWER
5057 001
1275
15 8C
8613 50
NLP
30782 -60840
GN72- DIESEL MOWER
5057 001
9953
15 8C
7501 50
NLP
TORRO ROTORY MOWER 729
5059 001
5500
15 8C
B -10
Page No.
I08/14/90
CITY
NO DEPT LICENSE VIN NO DESCRIPTION
8
C
CITY OF SAN LUIS OBISPO
VEHICLE LIST
JUNE 30, 1990
' 8004 50
NLP
00232
TORRO ROTARY NMR
8914 50
NLP
E00022G965331
JOHN DEERE TRACTOR
« 8D
8201 50
E1884
CFZ1884X0082C
AQUAMARINE -WEED CUTTER
'
8609 55
E322552
1621
ELGIN -BOAT TRAILER
_ 8610 55
E2326XC
169
MARTANNE-BOAT
6911 55
E6559XC
MA84JO0810
SEARS BOAT (WATER PLANT)
•f Stbtotat
K BE
8707 50
NLP
71719
MARKRITE AIRLESS PAINT STRIPER
5820 50
NLP
M- 1000 -BBS
WINPOWER GENERATOR 15KW
8001 50
NLP
0722850
150 CFM JOT AIR COMPRESSOR
8301 50
E172616
66D42377
CAT GENERATOR /TRAILER
8526 50
E322017
0722BSD1173ZD1103
NYDROBLASTER
8608 50
E323653
MORBARKIND0002142
MORBARK-BRSH CHIP TRLR
8611 50
NLP
5887
LEAR SIEGLER -ARROW BOARDS
8699 50
NLP
66D46094
GENERATOR 1SOKW
I
8101 50
E317912
555066SNC16T6270
FMCEBRUSITYCNIPP ER
8612 50
NLP
5861
LEAR SIEG_LER -ARROW BOARDS
6901 50
NLP
A3734
PORTABLE 4" TRASH PUMP
'
5704 55
NLP
DC180
ARC WELDER
6905 55
NLP
125RD54429M
OSTERBAUER AIRCOMP XXCFM
4006 50
NLP
JAEGER PUMP /TRAILER
6101 55
NLP
CIL323
SEWER RODER
4201 55
NLP
BUCKET MACHINE
8620 55
NLP
344484
CAL -MARIA TRLR W /TRSN.PUMP
8927 55
NLP
103884
AIR COMPRESSOR
7981 85
I
NLP
MAKO -AIR COMPRESSOR
8580 85
NLP
50 KW SULLIAR
" Stbtatat
ff
Totat
B -11
ACCT FUND
INSURANCE
COST LIFE CLASS NUMBER
5059 001 7750 15 BC
5059 001 4777 15 HC
57977 105
5057 001
5095 064
SOPS 066
5095 064
5048 001
5048 001
5048 001
5048 001
5048 001
5048 001
so46 001
5048 001
5057 001
5057 001
5057 001
5057 001
5662 650
5062 050
5062 050
5070 052.
5070 052
5070 052
5070 052
8541 001
8541 001
21350 20 8D
50 20 80
75 20 80
300 20 8D
21775 80
47118 15 BE
5200 15 8E
10833 15 BE
24952 15 BE
25924 15.8E
11110 15 BE
3672 15 BE
24000 158E
3800 15 BE
11213 15 BE
3672 15 BE
1275 15 BE
443 15 BE
1669 15 BE
203 15 BE
4500 15 BE
4200 19 BE
8640 15 BE
11030 15 BE
2500 1S BE
7526 15 BE
213489 315
4190927 2441
1
1
7
1
1
1
1
4
21
229
Appendix, C
® FLEET COORDINATORS
The following designated persons have been designated as the Fleet Coo_ rdinator by their
Department Heads:
I®
I
•
FLEET DESIGNATED COORDINATOR _ DATE
Fire. Fleet Bill Dugger July 1, 1990
Police Fleet Tom Stewart July 1, 1990
General. Fleet Dennis Cox July 1, 1990
C -1
16
RESOLUTION NO. 6875(1990 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING THE FINAL MAP FOR TRACT NO 1360 (UNIT 2)
(FRENCH BROTHERS DEVELOPMENT CO., SUBDIVIDERS)
WHEREAS, the City Council made certain findings concerning Tract
1360 (Unit 2) contained in Resolution No. 6484 (1988 Series), and
WHEREAS, a waterline easement, a drainage access easement, have
been submitted, and
WHEREAS, all other conditions required per Resolution No. 6484
(1988 Series) for Tract No. 1360 (Unit 2) have been met and /or are
guaranteed under a Subdivision Agreement and bonds for Faithful
Performance and Labor & Materials.
NOW THEREFORE BE IT RESOLVED that t inal map approval is hereby
granted for Tract No. 1360 (Unit 2) and the Mayor is hereby authorized
to execute the Subdivision Agreement and to accept the waterline and
drainage access easements.
On motion of Counciluoman RaPPa , seconded by Councilman Roa]ri n
and on the following roll call vote:
AYES: Councilmenbers Rappa, Roal=, Pinard, :Reiss and Mayor Dun in
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 2nd day of
October 1990.
MAYOR RON DUNIN
ATTEST•
1 o"�
CITY 'CLERK .P OGES
R 6875 /
Resolution No. 6875 (1990 Series)
Page Two.
APPROVED:
City ineer
APPROVED AS TO FORM:
•s ' - WS /
jk- p /t1360FM
-o.
l
i
Finance Director
0
f
�t
G •d
STANDARD SUBDIVISION AGREEMENT
THIS AGREEMENT is dated this 2nd day of October by and
between FRENCH BROTHERS DEVELOPMENT COMPANY, L.P., A CALIFORNIA
LIMITED PARTNERSHIP, herein referred to as "Subdivider," and the
CITY OF SAN LUIS OBISPO, herein referred to as the "City."
RECITALS
REFERENCE IS HEREBY MADE to that certain proposed subdivision
of real property in the City of San Luis Obispo, County of San Luis
Obispo, State of California, a description of which is shown on
final parcel map of Tract 1360 - Phase II, City of San Luis Obispo,
California, as approved by the City Council on the 2nd day of
October 19 90
The Subdivider desires that said Tract 1360 - Phase II be
accepted and approved as a final subdivision map pursuant to the
Subdivision Regulations of the City of San Luis Obispo (Title 17
of the San Luis Obispo Municipal Code),and
It is a condition of said regulations that the Subdivider agree
to install the improvements as set forth on the plans therefore.
TERMS AND CONDITIONS:
In consideration of the foregoing, the Subdivider does hereby
agree to construct and install the following subdivision
improvements in accordance with said subdivision regulations, and
in accordance with approved plans and specifications on file in the
office of the City Engineer, City of San Luis Obispo, to wit:
1
1. CURB, GUTTERS AND SIDEWALKS
2. STREET BASE AND SURFACING
3. WATER MAINS and SEWER MAINS, including sewer laterals to the
property line and water services to the curb stop.
4. DRAINAGE STRUCTURES
5. ORNAMENTAL METAL ELECTROLIERS
6. ELECTRIC, GAS, TELEPHONE AND CABLE TELEVISION: In addition to
the inspection and approval of such facilities by the City,
each public utility shall be required to file a letter stating
that the. developer has properly installed all facilities to be
provided by him, and that the said utility is prepared to
provide service to residents upon request.
7. ANY & ALL OTHER IMPROVEMENTS shown on plans or required by City
regulations.
All of the above facilities shall be installed in the locations
designated and to the plans and specifications on file and approved
by said City Engineer.
The lines and grades for all of said improvements shall be
established by the Subdivider in accordance with said approved
plans and specifications.
The Subdivider agrees that the work of installing the above
improvements shall begin within thirty (30) days from the date of
recording of the final map, and that the work shall be completed
within twenty -four (24) months of said recording date, (except for
landscaping per Item 7, Exhibit 1) unless an extension has been
granted by the City, provided that if completion of said work is
delayed by acts of God or labor disputes resulting in strike
action, the Subdivider shall have an additional period of time
equivalent to such period of delay in which to complete such work.
Any extension of time hereunder shall not operate to release the
2
surety on the Improvement Security filed pursuant to this
agreement. In this connection, the surety waives the provisions
of Section 2819 of the Civil Code of the State of California.
No building permits will be issued nor occupancy granted after
the expiration date of the agreement until completion and
acceptance of all public improvements (except for landscaping per
Item 7 per attached Exhibit 1.) , unless specifically approved by the
City.
The Subdivider does also agree to comply with the conditions
established by the Planning Commission and /or the City Council for
this subdivision and has paid the necessary fees as indicated on
the attached Exhibits 1 and 2.
The restoration of lost section corners and retracement of
section lines within the Subdivision shall be in accordance with
Division 4, Chapter 15 of the Land Surveyors Act of the Professions
and Vocations Code of the State of California, paragraph 8771
et seq.
The Subdivider attaches hereto, as an integral part hereof, and
as security for the performance of this agreement, instruments of
credit or bonds approved by and in favor of the City of San Luis
Obispo, and conditional upon the faithful performance of this
agreement. Said instruments of credit or bonds are in the amount
of $1,610,000.00, which is the amount of the estimated cost of said
improvements. (See fee and bond list, attached, for component
breakdown for separating landscaping and Prado Road waterline.)
Subdivider agrees to remedy any defects in the improvements arising
from faulty workmanship or materials or defective construction of
3
..
a
said improvements occurring within twelve (12) months after
acceptance thereof. In accordance with Sections 66499.7 and
66499.9 of the Government Code of the State of California, upon
final completion and acceptance of the work, City will release all
but 10% of the improvement security, that amount being deemed
sufficient to guarantee faithful performance by the Subdivider of
his obligation to remedy any defects in the improvements arising
within a period of one year following the completion and acceptance
thereof.
Completion of the work shall be deemed to have occurred on the
date which the City Council shall, by resolution duly passed and
adopted, accept said improvements according to said plans and
specifications, and any approved modifications thereto. Neither
periodic nor progress inspections or approvals shall bind the City
to accept said improvements or waive any defects in the same or any
breach of this agreement.
If the Subdivider fails to complete the work within the
prescribed time, the Subdivider agrees that City may, at its
option, declare the instruments of credit or bonds which have been
posted by Subdivider to guarantee faithful performance, forfeited
and utilize the proceeds to complete said improvements, or city may
complete said improvements and recover the full cost and expense
thereof from the Subdivider or his surety.
The Subdivider agrees to deposit labor and materials bonds with
the City, in the total amount of 50% of the above described
subdivision improvements in accordance with State law (50% of
$1,610,000.00 = $805,000.00).
4
® w
Said Subdivider has deposited
with the
City
the sum
of
$48.300.00 from which deposit the
City will
pay the
salary
and
expenses of an inspector or inspectors to inspect installation of
said subdivision improvements, and for labor and material costs by
City to install signs and striping, as appropriate, and certify
that they have been completed in accordance with the plans and
specifications. Any unexpended monies will be returned to the
Subdivider. In the event the inspection fees exceed the sum of
$48,300.00, the difference is to be paid by the Subdivider. The
City reserves the sole discretion in determining the amounts to be
paid for salary and expenses of said inspector or inspectors.
Title 16 of the. San Luis Obispo Municipal Code, entitled
"Subdivision," all plans and specifications on file with said City
Engineer as a part of said Subdivision Map, and all other documents
filed with the City by the Subdivider and approved by the City
Engineer are hereby referred to for further particulars in
interpreting and defining the obligations of the Subdivider under
this agreement.
It is understood and agreed by and between the Subdivider and
the City hereto that this agreement shall bind the heirs,
executors, administrators, successors and assigns of the respective
Parties to this agreement.
It is agreed that the Subdivider will furnish copies of the
successful bidder's contract unit prices and total bid prices for
all of the improvements herein referred to.
IN WITNESS WHEREOF, this agreement has been executed by:
5
� M
CITY OF SAN LUIS OBISPO
M
CLERK
APPROVED AS TO FORM:
sub- agr- /t1360 -II
by
SUBDIVIDER
May 7, 1990
EXHIBIT 1
TRACT 1360 - UNIT II
SUBDIVISION AGREEMENT
1. The Subdivider has deposited a monumentation guarantee in the
amount of $4,600.00 to cover the installation of survey
monuments in accordance with the approved map and payment for
same. Said guarantee will be released to the Subdivider upon
receipt by the City of a letter from the Engineer indicating
they have completed the work and have been paid.
2. The Subdivider shall inform lot buyers of the possibility of
building permit delay based on City's water shortage per
Condition 28 of Resolution No. 6484 (1988 Series).
3. Park -in -lieu fees are not required for Tract 1360 (Unit 2) since
a park was dedicated in Tract 1235, which also fulfilled park
dedication requirements for this tract.
4. The development of the subdivision must be in accordance with
the Edna -Islay Specific Plan, per Condition 2 of Resolution No.
6484 (1988 Series).
5. Subdivider shall provide for payment of $750.00 to the City
through escrow for each dwelling unit as a park development fee.
These payments are payable prior to occupancy releases or
property transfers in lieu of filing liens as prescribed in
Condition 13 of Resolution No. 6484 (1988 Series). Terms and
conditions of escrow to be in a form and content satisfactory
to the City Attorney.
6. Water acreage and sewer lift station fees were paid per
Condition 15 of Resolution No. 6484 (1988 Series) as follows:
(Water Acreage) 8.09 Ac X $195'5 /Ac = $15,815.95
(Sewer Lift Station) 3 gpm /Ac X 8.09 /Ac x $131.55 /gpm
_ $3,192.71
7. The Subdivider agrees to postpone planting of the required
landscaping until notification by the City that the drought is
over. An extension of time to complete this work will be
granted by City depending on the status of the drought and water
supply, and extension of the surety.
8. The Subdivider agrees to install the 16" waterline from the Edna
Saddle waterline to Broad Street per the Edna -Islay Specific
Plan per the following schedule:
A. The estimated design and construction costs for the 16" water
main are included in the subdivision bonds. The off -site
easement for the waterline has been acquired. The final
plans must be approved by the City prior to construction.
B. Up to half of the building permits will be authorized by the
City upon final map approval. The other half will be subject
to evidence of satisfactory prosecution of this work, as
determined by the City Engineer and /or Utilities Director.
Occupancies of the second half of the building permits will
be denied until completion of the connection.
9.The Subdivider shall grade, landscape and make provisions for
the Homeowner's Association to maintain the detention basin and
the linear park (Lot B), including the widened right -of -way
adjacent to Lots 33 and 34. Subdivider shall also improve with
erosion protection an all- weather access road from Fuller Road
to the existing detention basin in the County and make
provisions for the Homeowner's Association to maintain it upon
final approval by City.
1O.The Subdivider shall install park improvements for E.A. French
Park per the approved phasing plan for Park Phases 3 & 4 (Tract
1360 - Phases I & II), including lighting, walls, paving, mow
curbs, steps, trash enclosures, gates and catch basin.
EXHIBIT 2.
TRACT 1360 — PHASE II
FEE AND BOND LIST
Bonds & Guarantees:
1. Faithful Performance
A. Basic improvements
B. Prado Rd. Waterline
C. Landscape, sound wall, creek
rip -rap, French Park, etc.
2. Labor & Materials
A. Basic improvements
B. Prado Rd. Waterline
C. Landscape, etc.
3. Monumentation Trust Guarantee
Fees:
1. Construction Inspection Dep.
(3% x 1,640,000)
3. Water Acreage Fee
($1955/AC x 8.09 AC)
4. Sewer Lift Station Fee
$131.55 a3x8.09AC
$131.55 x 2 x 8.68 AC*
5. Park -in -lieu fee (fulfilled
with park dedication in
Tract 1235)
TOTAL FEES
RECEIVED PRIOR TO FINAL MAP:
Future Fees:
1. Park Development Fee **
Amount
Form of Surety
Received
$1,000,000.00
$ 250,000.00
$ 360,000.00
S/. parr�o
/ /9c
$ 500,000.00
$ 125,000.00
$ 180,000.00
$ 4,600.00
/.¢9S.mep
$ 48,300.00
$ 15,815.95
= 3,192.71
= 2,283.71
0
$ 69,592.37
$ 750.00 per lot
AccountNumber
681- 9210 - 220 -130
050- 0017 - 071 -020
052-0017- 074-030
'' /7c 5!::=
*Correction for erroneously calculated sewer fee collected for Tract LW (Phase 1). It was calculated at
$13155 x 8.68 AC instead of $13155 x 3 x 8.68 AC as shown on the fee list and in the subdivision agreement.
* *To be paid prior to building permit final or through escrow of each lot.
(See Item 5, Exhibit 1)
9
D 2794N2000 $69592 *37CH
W-1 ol
v
�U
V
"I
4