The URL can be used to link to this page

Home My WebLink AboutA49-04AGREEMEN T THIS AGREEMENT is made on this I Oday of August, 2004, by and between the CITY OF SAN LUI S OBISPO, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the City); and CJP Productions, Inc ., (hereinafter called the Contractor). WITNESSETH : WHEREAS, the City wants to perform landscape architectural services related to User Site Design an d Construction, Specification No . 99124 .90555 ; and WHEREAS, Contractor is qualified to perform this type of service and has submitted a proposal to do s o that has been accepted by City . NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows : 1.TERM . The term of this Agreement shall be from the date this Agreement is made and entered, a s first written above, until acceptance or completion of said services . 2.CITY'S OBLIGATIONS .For providing services as specified in this Agreement, City will pa y and Contractor shall receive therefor compensation in a total sum not to exceed $9,990 . 3.CONTRACTOR'S OBLIGATIONS .For and in consideration of the payments and agreement s hereinbefore mentioned to be made and performed by City, Contractor agrees with City to provide services as se t forth in its proposal dated July 8, 2004 (Exhibit A) attached hereto and incorporated into this Agreement . Contractor further agrees to the contract performance terms as set forth in Exhibit B attached hereto and incorporated into thi s Agreement . 4.AMENDMENTS . Any amendment, modification or variation from the terms of this Agreemen t shall be in writing and shall be effective only upon approval by the City Administrative Officer of the City . 5.COMPLETE AGREEMENT .This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto . No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be o f any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the partie s hereto . SM--o/ Agreement Page 2 6.NOTICE . All written notices to the parties hereto shall be sent by United States mail, postag e prepaid by registered or certified mail addressed as follows : Pam Kin g Public Works Departmen t City of San Luis Obisp o 955 Palm Stree t San Luis Obispo, CA 9340 1 Casey Patterso n CJP Productions, Inc . 10659 Realito Ave . Atascadero, CA 93422 7.AUTHORITY TO EXECUTE AGREEMENT .Both City and Contractor do covenant that eac h individual executing this agreement on behalf of each party is a person duly authorized and empowered to execut e Agreements for such party. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year firs t above written. CITY OF SAN LUIS OBISPO , A Municipal Corporation: APPROVED AS TO FORM : CONTRACTOR: Ken Ha m City Administrative Officer 1ty Attorney Jon n Lowell CJP ProdnInc . Casey Patterson, L .A.ity Attorney Casey Patterson, L .A. City Contractor Exhibit A CJP PRODUCTIONS INC . CASEY J PATTERSON,LANDSCAPE ARCHITECT,LIC.NO.509 310989REALITOAVENUE,ATASCADERO,CALIFORNIA,93422806.488 .7829,805 .469 .0630 (FAX),CJPPRO U STARSANO.NET July 8,2004 Katie DiSimone, Water Projects Manage r Utilities Departmen t 879 Morro Street San Luis Obispo, Ca .9340 1 805-781-7239 (office),805-781-7218 (fax) kdisimone@slocitv.orq (e-mail ) PROPOSAL FOR LANDSCAPE ARCHITECTURAL SERVICE S PROJECT:RECYCLED WATER RE-USE IRRIGATIO NSYSTEM IMPROVEMENT PROJEC TSan Luis Obispo, Ca . I am pleased at the opportunity to submit this proposal for landscape architectural services on the Recycled Wate r Re-use Irrigation Improvement Project, San Luis Obispo, California. CJP Productions Inc . has provided an "Ite m Check List" (attached) to help define the project scope of work. The work described within is for the followin g project sites : Islay Park, French Park, Laguna Hills Park, Laguna Lake Park, and Laguna Middle School . Th e scope of services is based on meetings with you and City staff members last month . Based on this, following is th e required services needed to complete the project : DATE & SITE INFO. PHASE This phase will entail the preparation of base maps for the water re-use irrigation improvement plans . This wil l entail site visits & measurement, meetings with city staff and maintenance personal, data mining of drawin g archives, vectoring scanned drawings and drafting of the base maps . This work is detailed in the "Item Check List " under Basemap Preparation . SITE ANALYSIS PHAS E Using the City of San Luis Obispo's Utility Department required scope of work, California Code of Regulations Titl e 22, and Gates & Associates' water re-use study, four park sites and one school site will be analyzed for irrigatio n system modification and improvement . This work is detailed in the "Identify Areas of Re-design/Adjustment". LANDSCAPE DOCUMENT PHAS E This phase will include the following : Preliminary Design Drawing s CJP Productions Inc . will prepare irrigation modification plans for the four parks and one school sites . These will be used for review by City staff showing the work that is required to re-use the recycled water for irrigatio n purposes . Item that will be addressed are detailed in the "Item Check List" under Preliminary Design Drawings . Bid Documents The final work will be the preparation of Bid Documents for the Recycled Water Re-use Irrigation Improvemen t Project . This work is shown in the "Item Check List" under Produce Bid Documents . •Irrigation Plan s These plans will show the design, layout, modification and improvement of the existing irrigation system fo r the four parks area and one school site . The plans will show the point of connection to the existing irrigatio n system mainline, the types of pipes (sizes & locations), valves (types, sizes & locations), irrigation head s (types & locations), and connection to irrigation controllers (type & location). Also included are genera l installation notes and details . •Specification s General and project specific irrigation specifications (using City's Specs) will be included . FEE the fee for these services will be $9,990 .00 (nine thousand nine hundred ninety dollars and .00 cents) and brea k down as follows : Data & Site Info . Phase •Vectoring of drawings $470 .0 0 •Plots, reproductions, misc . materials$130 .0 0 •Site visits, meetings, base map drafting $ 2,950 .0 0 Site Analysis Phase $ 1,200 .0 0 Landscape Document Phase $ 3,250 .0 0•Preliminary designs •Produce bid documents $ 1,860 .0 0 •Plots, reproductions, misc . materials$130 .00 Total $ 9,990 .0 0 PAYMEN T An initial payment of $2,000 .00 as a retainer, will be billed upon acceptance of this proposal . The remainder will b e made monthly on the above tasks as they are completed and billed directly to the City of San Luis Obispo . HOURLY FEES " If revisions are required beyond the above stated services and after submittal of completed landscape document s due to client design changes, these revisions will be billed at a rate of $40 .00 per hour for drafting & clerical an d$95 .00 per hour for the landscape architect's time . See Rate Schedule . This fee structure is good for only 30 days from the date of this proposal . ACCEPTANCE OF PROPOSAL :The above prices, specifications and conditions are satisfactory and are hereb y accepted . You are authorized to do the work as specified . Payment will be made as outlined above . Upo n acceptance, please sign and return one copy to this office . Client or Ant , >p o i 21)o(1 Casey J P .-ersr Landscape Architect ptanc e LANDSCAPE ARCHITECTS ARE REGULATED BY THE CALIFORNIA BOARD OF LANDSCAPE ARCHITECTS . ANY QUESTIONS CONCERNING A LANDSCAP EARCHITECT MAY BE REFERRED TO THE BOARD AT :Board of Landscape Architects,400 R Street, Suite 4020, Sacramento, Ca . 95814 . (916)4454954 . RATE SCHEDULE FOR KEY PERSONNE L Personnel Description Landscape Architect Landscape Designe r CAD Drafter (Landscape ) Clerical (Cl) Expense Fee Schedul e Reimbursable Expenses Blueprints (24x36) Blueprints (18x26) Reproducibles (vellum, mylar, 24x36 ) Mailing (UPS, Fed Ex, Cal Overnight, etc .) Facsimil e Photocopie s Other Reproductio n Subcontracted Service s Travel by automobil e Travel - Other than automobile Typical Rate/Hr $95 .0 0 $40 .0 0 $40 .0 0 $40 .0 0 Fee $2 .50 per shee t $2 .00 per shee t $10 .00 per shee t Cost + 15 % $1 .00 per pag e $0 .20 per pag e Cost + 15 % Cost + 15 % $0 .35 per mil e Cost + 15 % If authorized by client, an overtime premium multiplier of 1 .5 will be applied to the billing rate o f hourly personnel who work overtime in order to meet a deadline which cannot be met durin g normal working hours . Applicable sales tax will be added to these rates . INSURANCE REQUIREMENT S CJP Productions Incorporated carries complete insurance coverage typically required by publi c agencies, schools and institutions and discerning clients for the protection of our firm and client s to be named as additional insured . This includes General Liability and Automobile coverage , Professional Liability Insurance (E&O) and Workman's Compensation and Employer's Liabilit y Insurance . The current coverage limits are as follows : •Public Liability Insurance :$ 500,000 each occurrenc e $1,000,000 general aggregat e •Property Damage Insurance $ 500,000 each person any one occurrenc e •Automobile Liability :$ 500,000 each person any one acciden t $1,000,000 two or more persons any one acciden t $ 500,000 property damage each acciden t •Professional Liability (E&O):$1,000,000 per clai m $1,000 deductibl e •Worker's Comp. / Empl . Liab .:Statutory Limits Insurance certificates can be provided upon request . RECYCLED WATER RE-USE IRRIGATION PROJEC T Project Areas : Islay Park (IP) French Park (FP ) Laguna Hills Park (LHP ) Laguna Lake Park (LLP ) Laguna Middle School (LMS ) BASEMAP PREPARATION ITEM CHECK LIST IP FP LHP LLP LM S Computer work Scanning of drawing s Vectoring drawing s Convert to suitable Acad layers Site Visits Measure & locate exstg . site features for probable modification : Picnic table s Drinking fountain s Pavement Grass areas Planting Bed s Trees P .O .C . Shut-off valves Control valve s Quick couplers Valve boxe s Backf low device s Controllers Master valv e Flow control s Irrigation head s Mainline runs (if know) Lateral Lines (if known ) Control wire runs (if known ) Other eve op Base Maps for Construction Drawings Add site visit data to Acad drawings Re-check site against completed Acad drawings IDENTIFY AREAS OF RE-DESIGN/ADJUSTMENT IP FP LHP LLP LM S P.O.C. Water meter siz e Mainline Siz e Available pressure Back flow device(s), type & siz e Shut-off valves, type & siz e Master valv e Flow control valves Othe r Type & total station s Available station s Centralized controller satellite ? Othe r PICNIC TABLE OVERSPRAY AREA S Valve circuit affecte d Irrigation heads affected Mainline pipe affected Lateral pipe affected Other Cross connection proble m Potable water services line s Pressure proble m Water demand proble m Existing mainline run change require d Existing lateral pipe run change require d Quick Coupler s Valve boxes Drinking fountain s Control wire runs Other issues (1 ) Other issues (2 ) MINARY DESIGN DRAWINGS IP FP LHP LLP LM S Change P .O .C . Change/add Mainline s Change/add Valve circuit s Change/add potable water service run s Re-design valve circuit s Change controllers Change/add flow control valv e Add master valv e Add booster pum p Change/add control wirin g Change quick coupler s Change valve boxes Other PRODUCE BID DOCUMENT S Revise preliminary design drawings from City review s Develop and draft bid document s City Review document s Final documets complete