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HomeMy WebLinkAbout03/06/2001, C5 - DOWNTOWN RESTROOM CONTRACT AWARD - CITY PROJECT 90108. j I councit j agenda Report I�N�m C CITY OF SAN LUIS OBISPO FROM: Michael McCluskey,Public Works Director W► "\ Prepared By: Wayne Peterson, City Engineer SUBJECT: Downtown Restroom Contract Award-City Project 90108 . CAO RECOMMENDATION 1. Award contract to Maino Construction Company in the amount of $157,551.00 for Downtown Restroom- City Project 90108 and authorize Mayor to execute contract. 2. Approve transfer of$57,551 from the Unappropriated Balance of the General Fund. DISCUSSION The City Council authorized advertising this project forbids in December. Plans were advertised in January and bids opened on February 15'. Four proposals were received and are displayed on the attached Bid Summary Sheet. The low bid is significantly higher than the architects estimate and also significantly lower than the other three bids. Reasons given bidders for this is that the project is small in scale, located in a difficult place to work and has a fairly expensive fagade. The low bidder, Maino Construction, is also the contractor for the Throop Park Restroom project. He felt that if he could do both restroom projects he could save some money and therefore adjusted his bid to represent the savings. The location in Parking Lot 2 is a difficult place to work. Things like the utility extensions alone represent almost $10,000 because they involve cutting across a major downtown city street. The fagade, thin bricks over the masonry block walls, was intended to provide an attractive long lasting face for the building, fitting into a matrix of downtown building with brick being the principal characteristic. Overall the project was designed to compliment the downtown architecturally and aesthetically. This project also has a public art component. The Council awarded a contract to an artist, Mark Jepson, to prepare the work last December. The artwork fits on the face of the designed building. Any change in this buildings size or character would require the artwork to be modified also. CONCURRENCES Community Development Department has given this project a categorical exemption. Parking staff has been consulted and they agree with the staff recommendation. FISCAL IMPACT We recommend appropriating the additional $57,551 needed to complete this project from the unreserved General Fund balance. Based on the mid-year budget review, this will result in an ending fund balance that is 26% of operating expenditures compared with our policy minimum of 20%. While this will reduce the "one-time" projected carryover for 2001-03 by$57,551 (to $1,725,000),we recommend going forward with this project since it is part of the work program for the"Downtown Plan" major City goal for 1999-01. 0 574 Council Agenda Report: Downtown Restroom Contract Award Page 2 Architectural Services $10,750 Bid Advertising Expenses-Estimated 750 Construction Contract 157,551 Construction Contingencies @ 10 Percent 15,000 Total $184,051 Existing Project Budget -.127,000 Additional Budget Needed $57,551 ALTERNATIVES 1. Decrease the Bid Amount. The Contract had two bid line items allowing for one deduct and one addition. The project as bid includes tile on the floor in the building. Tile is easier. to maintain and looks better. Removing the tile from the contract would save $1500. The bidders were also asked how much it would cost to add a wash down system to each room of the building to make easier for the maintenance staff to clean the floors. This was bid to cost $2,000. If deleted, the revised total bid amount would thus be $154,051. However, we will most likely never go back and redo the floors($1,500); and for $2,000, we reduce future maintenance costs. Staff therefore does not recommend this alternative. 2. Rebid the Project. Given the current bid climate, the congestion and location of the project, there is little likelihood that rebidding the project would result in lowered costs. 3. Drop the Project: Providing downtown restrooms was a Council priority project in the current two year fiscal budget. The Downtown Association has long felt the need to provide public restrooms for visitors, and likewise made this one of their top priority needs. Dropping the project would save the funds for other Downtown projects, perhaps, but the need.for public restrooms will still remain. Attachment: Bid Summary Sheet. g:\—current projectArnisc projects\restrooms 1999-2000\90108-dt restroom\documents\6-staff reports\90108-car contract award.doc / . . $ f $ \ vi cs C5 0 } . 7 # - = f si u § 2 / 2 � � � / � u . IAB � / R £ -n n ` 44a qa $ ( } ) ( §2 ) J ] d " e B \ \ k \ \ � � � k \ 2r � � 4 © f4a \ fa / \ l I \ / / \ k £ F2 � ; - - § fJ 3 z ■ o / \ ] 5 5 b 3 5 \ 3 \ ( ( � � § z 5=i ) f y q 4d4 # / » \ 22 / \ j #2 \ ! 220 , ZE X22 { . - ~ , ) - mr CITY OF SAN LUIS ORTSPO CALIFORNIA AGREEMENT THIS AGREEMENT,made on this day of , 20_,by and between the City of San Luis Obispo, San Luis Obispo County, California, hereinafter called the Owner, and Maino Constniction Compaq- hereinafter called the Contractor. WITNESSETH: That the Owner and the Contractor for the consideration stated herein agree:as follows: ARTICLE 1,SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools,expendable equipment, and all utility and transportation services required to complete all the work of construction of Downtown Restroom: Specification Nn.90108 in strict accordance with the plans and specifications therefor,including any and all Addenda,adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated. It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives. ARTICLE II, CONTRACT PRICE;. The owner shall pay the Contractor as full consideration for the faithful performance of this Contract,subject to any additions or deductions as provided in the Contract Documents,the contract prices as follows: Item Item Unit of Estimated Item Price(in Total No. Measure Quantity figures) (in figures) 1. Downtown Restroom LS 1 154051.00 BID TOTAL: S 154,051.00 Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract: Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do, or respecting the size of any payment to the Contractor,during the performance of this Contract,said dispute shall be decided by the Owner and its decision shall be final,and conclusive. ARTICLE III,COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full,if not attached,as if hereto attached: 1. Notice to Bidders and information for bidders. 2. Standard Specifications,Engineering Standards and Special Provisions. 3. Accepted Proposal. 4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire. 5. Noncollusion Declaration. 6. Plans. 7. List of Subcontractors. 8. Agreement and Bonds. 9. Insurance Requirements and Forms. ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the.said terms of said proposal conflicting herewith. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written. CITY OF SAN LUIS OBISPO, CITY OF SAN LUIS OBISPO, A Municipal Corporation A Municipal Corporation City Clerk Mayor APPROVED AS TO FORM: CONTRACTOR ty torn Maino Construction Company -2-