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HomeMy WebLinkAbout04/03/2001, AGENDA � 4 council agenba CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, April 3, 2001 ACTION UPDATE 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Jan Howell Marx, Christine Mulholland, Ken Schwartz, Vice Mayor Ewan, Mayor Allen K. Settle All Council Members were present PUBLIC COMMENT PERIOD FOR ITEMS JOS ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time,you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda,except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. Brian Reynolds, County Library Director, and Walter Wager. San Luis Obispo Chapter of the Friends of the Library, urged Council to consider writing the governor in support of three bills that would, if passed, return ERAF funding to the City/County Library. ACTION. Council asked staff to draft a letter in support to be signed by all five members of the Council. 1� . J Council Agenda Action update Tu._,fay, April 3, 2001 PRESENTATIONS RECOGNITION OF DR. STEPHEN HANSEN FOR HIS WORK WITH FIRST NIGHT& Rescheduled for May 1, 2001. PRESENTATION BY CAL POLY ON THE PROPOSED FACULTY AND STAFF EMPLOYEE HOUSING PROGRAM. Bob Kitomaura. Cal Poly Director of Facilities, announced that on April 11, 2001 at 7:00 p.m. at Bishop's Peak Elementary School, Cal Poly will hold the first of several neighborhood meetings regarding plans for faculty and staff housing on the west side of Highway One. ACTION. Council referred the-matter to staff for continued discussions relating to the Memorandum of Understanding between the City of San Luis Obispo and Cal Poly. (Letter and announcement on file in the City Clerk's office.) CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. MINUTES OF MARCH 13 2001 AND MARCH 20. 2001. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. ACTION: Approved(5:0). C2. APPROVE AWARD FOR DESIGN OF THE POLICE DEPARTMENT WOMEN'S LOCKER ROOM. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve the award to execute a contract with RRM Design Group in the amount of$46,750 for the Police Department Women's Locker Room design, Specification No. 90052A and authorize the Mayor to sign the agreement. 2) Appropriate $62,000 from the unreserved balance of the General.Fund to fully fund the project budget. ACTION: Approved(5:0). C3. TERMINATION OF EXISTING LEASE WITH THE COUNTY OF SAN LUIS OBISPO HISTORICAL SOCIETY FOR OPERATION OF THE COUNTY HISTORICAL MUSEUM IN THE OLD CARNEGIE LIBRARY. (GEORGE) 2 l Council Agenda Action Update Tuesday, April 3, 2001 RECOMMENDATION: 1)Approve termination of lease with the County of San Luis Obispo for operation of the County Historical Museum at the property located at 696 Monterey Street (Carnegie Library). 2) Approve new lease agreement with the County Historical Society for operation of the County Historical Museum at the property located at 696 Monterey Street (Carnegie Library), to be effective upon approval of termination agreement by the County of San Luis Obispo. 3) Authorize inclusion of an additional $5,300 for fiscal year 2001-02 and $5,400 for fiscal year 2002-03 in the Public Works Building Maintenance budget to cover the cost of contracted "craft maintenance" services for the building. ACTION. Approved(5:0). C4. AUTHORIZATION TO APPLY FOR ENVIRONMENTAL GRANT FUNDS FROM THE STATE COASTAL RESOURCES GRANT PROGRAM IN SUPPORT OF THE PROJECT KNOWN AS THE "AHEARN PROPERTY ACQUISITION." (GEORGE/HAVLIK) RECOMMENDATION: Adopt a resolution authorizing staff to complete and submit an application for grant monies in the amount of$250,000 from the State Coastal Resources Grant Program, which would be used in support of acquisition of the Ahearn property at Stagecoach Road and Highway 101. ACTION. Resolution 9167 adopted(5:0). C5. RESOLUTION OF SUPPORT FOR APPLICATION FOR ENVIRONMENTAL GRANT FUNDS FROM THE URBAN STREAMS RESTORATION PROGRAM OF THE DEPARTMENT OF WATER RESOURCES. (GEORGE/HAVLIK) RECOMMENDATION: Adopt a resolution supporting a joint application (in conjunction with the Land Conservancy of San Luis Obispo County)to the Urban Streams Restoration Program of the Department of Water Resources for$50,000 in grant support for a project to stabilize heritage trees on San Luis-Obispo Creek. Withdrawn at the request of staff. C6. FLEET MANAGEMENT & MAINTENANCE REVIEW. (MCCLUSKEY) RECOMMENDATION: Authorize a contract with Spectrum Consultants, Inc. to perform an analysis of the City's Equipment Management and Maintenance practices in-the amount of$22,954. ACTION. Approved(5:0). 3 Council Agenda Action Update Tu._.lay, April 3, 2001 PUBLIC HEARINGS 1. PARKS AND RECREATION ELEMENT UPDATE. (J.MANDEVILLE/LESAGE - 1 HOUR) RECOMMENDATION: Adopt a resolution approving the Planning Commission's recommendation to approve a negative declaration of environmental impact and adopt a new Parks and Recreation Element/Master Plan replacing the 1995 Element. ACTION. 1) Resolution No. 9168 adopted as revised(5:0). 2) Additional direction was give to staff to update the General Plan Land Use Map. 3) Council referred "parkway"concept to the Parks and Recreation Commission. BUSINESS ITEMS 2. AWARD A CONTRACT FOR TRANSIT SERVICES TO FIRST TRANSIT, INC. (MCCLUSKEY/ O'DELL - 1 HOUR) RECOMMENDATION: 1) Authorize the City Administrative Officer to enter-into a three- year contract with First Transit, Inc. to provide operations and maintenance services for SLO Transit for the period July 1, 2001 through June 30, 2004, with the possibility of two one-year extensions for acceptable service. 2) Direct the City Administrative Officer to implement transit cost savings, and equipment acquisition described in the Fiscal Analysis section of the staff report. ACTION: Approved(5:0). 6:15 P.M. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—Anticipated Litigation/initiation of Litigation, Pursuant to Government Code § 54956.9(c). Number of Cases: 2 ACTION: Closed session held. 4 Council Agenda Action Update Tuesday, April 3, 2001 7:00 P.M. REGULAR MEETING (Continued) PRESENTATIONS PROCLAMATION CELEBRATING MONTH AND DAY OF THE CHILD. Mayor Settle presented a proclamation to Nora O'Donnell, City of San Luis Obispo Interim Recreation Supervisor, and Anitra Means, City of San Luis Obispo Professional Assistant, and children and parents of the CL Smith Elementary School Star Program. The Mayor proclaimed April as the "Month of the Child" and Saturday, April 7, 2001 as the 231 annual "Day of the Child." "EXCELLENCE IN TRANSPORTATION AWARD PRESENTED BY CALTRANS TO THE CITY FIRMA LANDSCAPE ARCHITECTS, AND RMR__CONSTRUCTION FOR THE CREEKWALK PROJECT. Brian Murnahan from Ca/Trans presented the award to Mayor Settle who accepted the on behalf of the City. INTRODUCTION Assistant City Administrative Officer George introduced Betsy DeJarnette, newly appointed Assistant to the City Administrative Officer. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA(Continued), Sifu Kelvin Harrison reiterated claims of harassment and discrimination. PUBLIC HEARINGS(Continued) 3. DEVAUL RANCH SOUTH TENTATIVE.MAP AND PLANNED DEVELOPMENT REZONING FOR 130 RESIDENTIAL UNITS AT 11955 LOS OSOS VALLEY ROADITR/PD/ER 87-00). (Continued from 2-20-01) (WHISENAND/ P. MANDEVILLE — 1 HOUR) 5 Council Agenda Action Update Tu, Jay, April 3, 2001 RECOMMENDATION: Approve the Planning Commission recommendation to: A) Introduce an ordinance to print approving the Mitigated Negative Declaration and rezoning the 13.6 acre site from Conservation/Open Space (C/OS)to R-1-PD, R-2-PD, and R-3-PD based on findings. B) Adopt a resolution approving the tentative map based on findings and subject to the City's growth management phasing schedule, conditions and code requirements. ACTION: Ordinance No. 1385 introduced. Resolution No. 9169 adopted as revised. (4:1, Mulholland) 4. MARSH STREET GARAGE EXPANSION. A. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION DECISION REGARDING MARSH STREET PARKING GARAGE EXPANSION. (Continued from 3-20-01.) (J.MANDEVILLE/WHISENAND/ SHOALS — 1.5 HOURS) RECOMMENDATION: Adopt a resolution denying the appeal and upholding the Architectural Review Commission action approving the revised garage design, based on findings and subject to the conditions listed in the resolution. ACTION: Resolution No. 9170 adopted(4:1, Mulholland). B. REVISED CONSTRUCTION PLANS AND SPECIFICATIONS FOR THE MARSH STREET GARAGE EXPANSION PROJECT. (MCCLUSKEY/ BOCHUM/OPALEWSKI — 1 HOUR) RECOMMENDATION: 1) Approve the revised plans and specifications for the Marsh Street Garage Expansion Project, Specification No. 99684. 2)Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the September 2000 project construction budget. 3)Approve the additional public art for the Marsh Street Garage Expansion Project. ACTION: 1) Approved as modified to include blue light safety system and TV security system conduit(4:1, Mulholland). 2) Approved with clarification that the bid award shall not exceed$7,104,000 (4:11 Mulholland). 3) Approved(5:0). 4) Staff requested to consider"pay-by- 'foot"concept if it won't delay the project. 6 Council Agenda Action Update Tuesday, April 3, 2001 COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. Mayor Settle updated Council on the latest League of California Cities Environmental Quality Policy Committee meeting held in South San Francisco on March 30, 2001. Council Member Mulholland gave an overview of the March 26, 2001 Cultural Heritage Committee meeting. Council Member Marx provided an update on the Economic Opportunity Commission's homeless services and announced plans for the third annual Hunger and Homelessness Awareness Week set for May 41-May 121. (Memo and announcement on file in the City Clerk's office.) Council Member Marx reported on the Downtown Association Board Retreat held March 30, 2001. Vice Mayor Ewan reported on the March 28, 2001 meeting of the Air Pollution Control District(memo on file in the City Clerk's office). COMMUNICATIONS(not to exceed 15 minutes) At.this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter,or take action to direct staff to place a matter of business on a future agenda(Gov.Code Sec. 54954.2). Vice Mayor Ewan presented a plaque he accepted on behalf of the City Council at the grand opening of the new Child Development Center. Mayor Settle reported that the San Luis Obispo Supportive Housing Consortium met on March 29, 2001 regarding the formation of The San Luis Obispo County Affordable Housing Trust Fund. (Memo on file in the City Clerk's office) Council Member Schwartz complimented the Mayor and City Attorney on letters written in opposition to Senate Bill 62X regarding affordable housing. He suggested that the City send copies of those communications to representatives in the legislature who have previously served on City Councils asking them to remember cities when they cast their vote. 7 Council Agenda Action 'Update Tu,.,day, April 3, 2001 Council Member Schwartz spoke in favor of adopting a resolution supporting a "Voluntary Contribution Check-Off Program"which sets up a process for elected officials to make financial contributions to Action for Better Cities, the League of California Cities'political action committee. Council requested that the matter be brought back for consideration. A. ADJOURNED. 8 3-0 AGENDA&PACKET Eugene Jud Michael Sullivan 4-3-01 665 Leff Street 1127 Seaward for Items 4A and 4B San Luis Obispo,CA 93401 San Luis Obispo,CA 93401 Brian Christensen Leo Pinard Jean Seay 818 Pismo Street Old Town Neighborhood Save SLO San Luis Obispo, CA 93401 714 on Street 544 Pacific Street San Luis Obispo,CA 93401 San Luis Obispo,CA 93401 council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, April 3, 2001 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Jan Howell Marx, Christine Mulholland, Ken Schwartz, Vice Mayor Ewan, Mayor Allen K. Settle PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time,you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda,except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. ® Regular City Council meetings are broadcast on KCPR, 91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. Council Agenda Tuesday, April 4, 2001 CITY COUNCIL PROCEDURES FOR PUBLIC HEARINGS: The Mayor will announce each item and thereafter, the hearing will be conducted as follows: 1. City staff will present the staff report and recommendation on the-proposal being heard and respond to questions from Council. 2. 'The Mayor will open the public hearing by first asking the project applicant(appellant(or his/her representative)to present any points necessary for the Council,as well as the public,to fully understand the proposal. 3. The Mayor will then ask other interested persons to come to the podium to present testimony either in support of or in opposition to the proposal. 4. Finally, the Mayor will invite the applicanUappellant(or his/her representative) back to the podium to respond to the public testimony, 9 appropriate. The Mayor will then dose the public hearing and limit further-discussion to the Council and staff prior to the Council taking a vote. RULES FOR PRESENTING TESTIMONY AT A PUBLIC HEARING: City Council meetings often involve highly emotional issues. It is important that all participants conduct themselves-with courtesy,dignity and respect All persons who wish to present testimony are asked to observe the following rules: 1. Speakers are asked to submit speaker slips to the City Clerk. 2. If you have filled out a Speaker Slip,the Mayor will call you to the podium. 3. Speakers shall address the Council from the podium after giving his/her name and city of residence. Speakers shall direct their comments to the Council,notthe audience. 4. Speakers shall limit comments to three minutes. The Mayor, after all others have spoken;mav allow additional brief comments from speakers who have already commented on the same agenda item. 5. if testifying as paid representatives, as defined in the Municipal Code speakers shall register as a Municipal Advocate and shall preface their comments by identifying themselves as Municipal Advocates (§264.020 & §2.64.050&§2.64.070). S. Applicants,appellants or applicant representatives desiring to speak shall: a. Submit speaker slips to the City Clerk (available on a plastic rack at the entrance to the Council Chamber). b. Shall be permitted to speak first during the public comment portion of the public hearing for not more than ten minutes. C. Address the Council from the podium after giving their name and address, and/or the name and address of the applicant/appellant they are representing. If the applicanUappellants representative is a paid Municipal Advocate,they shall comply with Number 5 above. 7. If you challenge an issue in court,you may be limited to raising only those issue you or someone else raised at this public hearing as described above, or in written correspondence delivered to the City before or during the public hearing. COUNCIL CORRESPONDENCE: Written comments on agenda items are encouraged and are most effective if presented at least five days prior to the meeting. Council Correspondence regarding agenda items received after 5:00 p.m. on the day of the Council meeting will be distributed the following day. 2 y'Tuasda Council Agenda April 4, 2001 PRESENTATIONS RECOGNITION OF DR. STEPHEN HANSEN FOR HIS WORK WITH FIRST NIGHT®. PRESENTATION BY CAL POLY ON THE PROPOSED FACULTY 8& STAFF EMPLOYEE HOUSING PROGRAM. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. MINUTES OF MARCH 13 2001 AND MARCH 20. 2001. (PRICE) RECOMMENDATION: Waive oral reading and approve as presented. C2. APPROVE AWARD FOR DESIGN OF THE POLICE DEPARTMENT WOMEN'S LOCKER ROOM. (MCCLUSKEY/LYNCH) RECOMMENDATION: 1) Approve the award to execute a contract with RRM Design Group in the amount of $46,750 for the Police Department Women's Locker Room design, Specification No. 90052A and authorize the Mayor to sign the agreement. 2) Appropriate $62,000 from the unreserved balance of the General Fund to fully fund the project budget. C3. TERMINATION OF EXISTING LEASE WITH THE.COUNTY OF SAN LUIS OBISPO HISTORICAL.SOCIETY FOR OPERATION OF THE COUNTY HISTORICAL MUSEUM IN THE OLD CARNEGIE LIBRARY. (GEORGE) RECOMMENDATION: 1) Approve termination of lease with the County of San Luis Obispo for operation of the County Historical Museum at the property located at 696 Monterey Street (Carnegie Library). 2) Approve new lease agreement with the County Historical Society for operation of the County Historical Museum at the property located at 696 Monterey Street (Camegie Library), to be effective upon approval of termination agreement by the County of San Luis Obispo. 3) Authorize inclusion of an additional $5,300 for fiscal year 2001-02 and $5,400 for fiscal year 2002-03 in the Public Works Building Maintenance budget to cover the cost of contracted "craft maintenance" services for the building. C4. AUTHORIZATION TO APPLY FOR ENVIRONMENTAL GRANT FUNDS FROM THE STATE COASTAL RESOURCES GRANT PROGRAM IN SUPPORT OF THE PROJECT KNOWN AS THE "AHEARN PROPERTY ACQUISITION." 3 y� April A nl 4, 2001 Council Agenda t (GEORGE/HAVLIK) RECOMMENDATION: Adopt a resolution authorizing staff to complete and submit an application for grant monies in the amount of $250,000 from the State Coastal Resources Grant Program, which would be used in support of acquisition of the Ahearn property at Stagecoach Road and Highway 101. C5. RESOLUTION OF SUPPORT FOR APPLICATION FOR ENVIRONMENTAL GRANT FUNDS FROM THE URBAN STREAMS RESTORATION PROGRAM OF THE DEPARTMENT OF WATER RESOURCES. (GEORGE/HAVLIK) RECOMMENDATION: Adopt a resolution supporting a joint application (in conjunction with the Land Conservancy of San Luis Obispo County) to the Urban Streams Restoration Program of the Department of Water Resources for $50,000 in grant support for a project to stabilize heritage trees on San Luis Obispo Creek. C6. FLEET MANAGEMENT & MAINTENANCE REVIEW. (MCCLUSKEY) RECOMMENDATION: Authorize a contract with Spectrum Consultants, Inc. to perform an analysis of the City's Equipment Management and Maintenance practices in the amount of $22,954. PUBLIC HEARINGS 1. PARKS AND RECREATION ELEMENT UPDATE. (J.MANDEVILLE/LESAGE - 1 HOUR) RECOMMENDATION: Adopt a resolution approving the Planning Commission's recommendation to approve a negative declaration of environmental impact and adopt a new Parks and Recreation Element/Master Plan replacing the 1995 Element. BUSINESS ITEMS 2. AWARD A CONTRACT FOR TRANSIT SERVICES TO FIRST TRANSIT. INC. (MCCLUSKEY/ O'DELL - 1 HOUR) RECOMMENDATION: 1) Authorize the City Administrative Officer to enter into a three- year contract with First Transit, Inc. to provide operations and maintenance services for SLO Transit for the period July 1, 2001 through June 30, 2004, with the possibility of two one-year extensions for acceptable service. 2) Direct the City Administrative Officer to implement transit cost savings, and equipment acquisition described in the Fiscal Analysis section of the staff report. 4 Council Agenda - Tuesday, April 4, 2001 6:15 P.M. CLOSED SESSION CLOSED SESSION: April 3, 2001 at 6:15 p.m. CONFERENCE WITH LEGAL COUNSEL-Anticipated Litigationfinitiation of Litigation, Pursuant to Government Code § 54956.9(c). Number of Cases: 2 7:00 P.M. REGULAR MEETING (Continued) PRESENTATIONS PROCLAMATION CELEBRATING MONTH AND DAY OF THE CHILD. "EXCELLENCE IN TRANSPORTATION AWARD PRESENTED BY CALTRANS TO THE CITY, FIRMA LANDSCAPE ARCHITECTS, AND RMR CONSTRUCTION FOR THE CREEKWALK PROJECT. PUBLIC HEARINGS (Continued) 3. DEVAUL RANCH SOUTH TENTATIVE MAP AND PLANNED DEVELOPMENT REZONING FOR 130 RESIDENTIAL UNITS AT 11955 LOS OSOS VALLEY ROAD (TR/PD/ER 87-00). (Continued from 3-20-01.) (WHISENAND/ P.MANDEVILLE - 1 HOUR) RECOMMENDATION: Approve the Planning Commission recommendation to: A) Introduce an ordinance to print approving the Mitigated Negative Declaration and rezoning the 13.6 acre site from Conservation/Open Space (C/OS) to R-1-PD, R-2-PD, and R-3-PD based on findings. B) Adopt a resolution approving the tentative map based on findings and subject to the City's growth management phasing schedule, conditions and code requirements. 4. MARSH STREET GARAGE EXPANSION. A. APPEAL OF THE ARCHITECTURAL REVIEW COMMISSION DECISION REGARDING MARSH STREET PARKING GARAGE EXPANSION. (Continued from 3-20-01.) (J.MAN DEVI LLE/W HIS ENAN D/SHOALS — 5 Council Agenda Tuesday, April 4, 2001 1.5 HOURS) RECOMMENDATION: Adopt a resolution denying the appeal and upholding the Architectural Review Commission action approving the revised garage design, based on findings and subject to the conditions listed in the resolution. B. REVISED CONSTRUCTION PLANS AND SPECIFICATIONS FOR THE MARSH STREET GARAGE EXPANSION PROJECT. (MCCLUSKEY/ BOCHUM/OPALEWSKI — 1 HOUR) RECOMMENDATION: 1) Approve the revised plans and specifications for the Marsh Street Garage Expansion Project, Specification No. 99684. 2) Authorize staff to advertise for bids and authorize the City Administrative Officer to award the contract if the lowest responsible bid is within the September 2000 project construction budget. 3) Approve the additional public art for the Marsh Street Garage Expansion Project. COUNCIL LIAISON REPORTS(not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factualinformation, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec.549542). A. ADJOURN. 6