HomeMy WebLinkAbout04/03/2001, C3 - TERMINATION OF EXISTING LEASE WITH THE COUNTY OF SAN LUIS OBISPO AND APPROVAL OF NEW LEASE WITH SAN V
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CITY OF SAN LUIS OBISPO
FROM: Wendy George,.Assistant City Administrative Officer w�
SUBJECT: TERMINATION OF EXISTING LEASE WITH THE COUNTY OF SAN
LUIS OBISPO AND APPROVAL OF NEW LEASE WITH SAN LUIS
OSBISPO COUNTY HISTORICAL SOCIETY FOR OPERATION OF
THE COUNTY HISTORICAL MUSEUM IN THE OLD CARNEGIE
LIBRARY
CAO RECOMMENDATION
1) Approve termination of lease with the County of San Luis Obispo for operation of the
County Historical Museum at the property located at 696 Monterey Street (Carnegie
Library).
2) Approve new lease agreement with the County Historical Society for operation of the
County Historical.Museum at the property located at 696 Monterey Street (Carnegie
Library), to be effective upon approval of termination agreement by the County of
San Luis Obispo.
3) Authorize inclusion of an additional $5,300 for fiscal year'2001-02 and $5,400 for
fiscal year 2002-03 in the Public Works Building Maintenance budget to cover the
cost of contracted"craft maintenance"services for the building.
DISCUSSION
Background
For almost 50 years, the City has had a lease with the County that allows the original Carnegie
Library to be used as the County Historical Museum, and which requires the County to "pay for
minor repairs and maintain the premises in good order and condition". The County, in turn, has
had an agreement with the San Luis Obispo County Historical Society to operate the museum.
Under that agreement, the County has paid an annual subsidy to the Historical Society and
required that the Historical Society assume responsibility for maintenance of the building. As a
result, given a limited budget, maintenance costs were often placed in a lower priority by the
Historical Society than on-going program and operational expenses.
The City has just recently completed a $1.3 million renovation of the building. Some of that cost
was driven by the need to bring the building up to various standards, including seismic and those
of the Americans with Disabilities Act. However, much of the expense was also to repair water
damage created by poor maintenance over the years. Staff is concerned that, given the City's
recent investment, as well as past history, the Historical Society should not move back into the
building under the terms of the old lease, which provides the City with no assurances that all the
recently completed work will be properly maintained.
( 3 -1
Council Agenda Report- Historical Society Lease
Page 2
Therefore, City staff has worked with the County and representatives of the Historical Society to
develop a new property lease directly between the Historical Society and the City. County staff,
in turn, has agreed to recommend renewing its agreement with the Historical Society that
addresses standards for the museum's program in return for an operational subsidy from the
County. The renewal will be for a period of 20 years, with an option to extend for an additional
20 years. That agreement will go to the Board of Supervisors for approval on April 10, 2001.
Termination of Old Lease with County of San Luis Obispo
Prior to commencing a new lease with the Historical Society, it is necessary for the City to
terminate the existing fifty-year lease with the County,which still has almost three and a half
years to run. The termination document states that both parties agree, for the benefit of future
preservation and maintenance of the Carnegie library, a new lease should be drawn up directly
between the City and the Historical Society. Accordingly, upon the effective date of termination
of the old lease agreement dated November 1, 1954,the new lease agreement between the City
and the San Luis Obispo County Historical Society will become effective. The County Board of
Supervisors is expected to approve termination of the lease at its April 10, 2001 meeting.
Proposed New Lease with County Historical Society
The new lease is for a term of five years and may ultimately be extended up to forty years, upon
the satisfaction and agreement of both parties. This term length is the same as that provided for
the Children's Museum and the San Luis Obispo Little Theatre. The lease also contains other
City standard language, including that requiring compliance with the Americans with Disabilities
Act and non-discrimination of the lessee. However, a significant part of the lease addresses
maintenance issues.
City staff has analyzed the maintenance that will be needed for the renovated building and
divided it into three areas: housekeeping, craft maintenance, and landscape maintenance. Craft
maintenance is for repair and maintenance of the existing structural and functional features of the
main building. It covers all "landlord" specific property that is owned by the City as part of the
overall property at 696 Monterey Street, as it existed at the completion of the restoration project
in January 2001,prior to the tenancy of the Historical Society. (See Exhibit B of the lease.)
The Historical Society agrees to perform all housekeeping tasks and any routine repairs. In order
to assure that an appropriate level of on-going housekeeping occurs, the lease provides a list of
daily, weekly monthly, quarterly and annual tasks, and standards for performing each of these
tasks. (See Exhibit C of the lease). The list is based on standards that the City uses for its own
custodial staff or contract custodial staff. The lease also establishes a formal quarterly
maintenance inspection, performed by representatives of the City and the Historical Society, to
assure that standards are being met. Should the Historical Society fail to perform adequate
housing keeping, the City may, at its discretion, either assume this responsibility or contract it
out, in either case at the Historical Society's expense.
Finally, the Society also agrees to perform all landscape maintenance tasks for the newly
landscaped property, including the entire bank on the parking lot side of the building. Again, as
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Council Agenda Report-Historical Society Lease
Page 3
was done for housekeeping, the lease provides a frequency schedule and description of all tasks
to be performed (see Attachment D of the lease), as well as an inspection schedule. The City
may also assume this responsibility, at the Historical Society's expense, should appropriate
standards not be met.
Staff and the board of directors of the Historical Society believe that by carefully spelling out
expectations for both parties in the lease, we will be able to avoid past confusion and difficulties
that have occurred relating to care of the building.
FISCAL IMPACT
The lease requires a$1.00 per year rent from the Historical Society, consistent with other leases
with non-profit organizations such as the San Luis Obispo Little Theatre and Children's
Museum.
In the past, all maintenance of the building, other than major or catastrophic repairs, was the
responsibility of the County, passed on by agreement to the Historical Society. Staff believes
that by assuming the craft maintenance expected of most landlords, the annual cost to the City is
small compared to the potential repair expense that could occur from improper maintenance by
the Historical Society of an historically significant building with new, sophisticated systems.
Staff estimates that the cost to the City of assuming craft maintenance for the Carnegie Library
will be $10,500 annually. Of that cost, approximately $5,200 is estimated labor expense for City
employees that will be assumed by existing public works staff. Any additional contract costs
through the end of this fiscal year can also be funded through the existing Public Works budget.
However, staff is requesting authorization to add to the Public Works Building Maintenance
budget $5,300 for fiscal year 2001-02 and $5,400 for fiscal year 2002-03 for contract services for
craft maintenance.
Staff estimates that the cost to the Historical Society for housekeeping and landscape
maintenance, if they were to contract out the work, would be approximately $35,300. However,
staff believes that if Historical Society volunteers perform the more routine maintenance tasks,
that cost can be significantly decreased. At that same time, in order to assist the Historical
Society in meeting some of these increased expenses, the County has raised its subsidy for
operating the museum to $70,858 annually (an increase of about $22,000). With this increase,
and effective use of volunteers, the Historical Society could actually end up with more program
funding than in the past.
ATTACHMENTS
1) Termination Agreement with the County of San Luis Obispo
2) New Lease Agreement with the County Historical Society
3) Estimated Annual Cost of Maintenance
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Attachment 1
TERMINATION OF LEASE AGREEMENT FOR
RENTAL OF OLD CITY LIBRARY BUILDING
This Termination of Lease Agreement is entered into this day of 2001,
between the City of San Luis Obispo (herein referred to as"City") and the County of San Luis
Obispo (herein referred to as "County".)
WITNESSETH:
WHEREAS, the City and County entered into a Lease Agreement on November 1, 1954,
fora term of fifty(50) years commencing February 1, 1955, and ending January 31, 2005,
whereby County leased the property located at 696 Monterey Street, San Luis Obispo
(commonly known as the Old City Library Building) for use as a museum and other historical
purposes; and
WHEREAS, the City has recently performed major and complete renovation of the Old
City Library Building; and
WHEREAS, the City and.County agree that future preservation and maintenance of the
Old City Library Building would be better served with a direct lease between the City and the
San Luis Obispo County Historical Society; and
WHEREAS, the City and County agree that their present lease should be terminated so
that a new lease may be entered into between the City,'as owner of 696 Monterey Steet, and the
San Luis Obispo County Historical Society, a non-profit organization, to operate a history
museum on the premises.
NOW, THEREFORE, in consideration of the recitals set forth herein, the City and
County hereby mutually agree to terminate the Lease Agreement dated November 1, 1954, upon
the effective date of a new Lease between the City and the San Luis Obispo County Historical
Society, for use of 696 Monterey Street as a history museum.
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This termination is executed this_day of , 2001, in the City of San
Luis Obispo, California.
COUNTY OF SAN LUIS OBISPO:
CITY OF SAN LUIS OBISPO:
By:
Chairman of the Board of Supervisors
By:
Approved by the Board of Supervisors on Allen K. Settle,Mayor
2001
ATTEST: ATTEST:
Clerk of the Board of Supervisors Lee Price, City Clerk
APPROVED AS TO FORM AND LEGAL APPROVED AS TO FORM:
EFFECT:
JAMES B. LINDHOLM,JR. ff gen en, ity ttomey
County Counsel
By:
Deputy County Counsel
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Ahment 2
LEASE AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND
THE SAN LUIS OBISPO COUNTY HISTORICAL SOCIETY
FOR USE OF CITY PROPERTY AT 696 MONTEREY STREET
This lease Agreement is entered into this day of 2001,
between the City of San Luis Obispo (herein referred to as "City") and the San Luis
Obispo County Historical Society, a non-profit organization (herein referred to as "the
Historical Society").
WITNESSETH
WHEREAS, the City is the legal owner of the property located at 696
Monterey Street in the City of San Luis Obispo as shown on Exhibit A ("the
Premises); and
WHEREAS, the City has allowed the Historical Society to operate a history
museum on the Premises since November 1954; and
WHEREAS, the City considers continued use of the Premises by the Historical
Society to be in the public interest and an appropriate complement to Mission Plaza
and its activities;
NOW, THEREFORE, in consideration of the mutual covenants, conditions,
promises, and agreements herein set forth, the City and the Historical Society hereby
agree to the following terms and conditions for use-of the Premises:
TERMS
1 . Use of the Premises. The City will allow the Historical Society to use
the Premises to operate a history museum for the term of this agreement.
2. Purpose of Agreement. The Historical Society agrees to lease the
Premises and to develop and operate a history museum on the Premises for the term
of the lease. The City shall have no obligation for development, or operation of the
proposed museum. Any costs incurred for development; or operation of the museum
shall be the sole responsibility of the Historical Society: .
3. Term of Agreement. The term of this agreement shall commence
upon execution by both parties for the purposes outlined in the Purpose of
Agreement and shall extend for a-period of five (5) years. The agreement may be
extended for an additional term of fifteen (15) years upon the mutual agreement of
the parties. Provided all terms of the agreement continue to be met, the parties
may then agree to additional consecutive five (5) year terms not to exceed a-total
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of forty (40) years from the commencement of this agreement. The Historical
Society shall submit any notice of interest in an extended term in writing no less
than six (6) months prior to termination of the base term of the lease agreement.
The term of this agreement shall be subject to the termination provisions of
Paragraphs 14 and 15.
4. Extent and Condition of the Premises. The Historical Society shall
accept the Premises "as is" and the City makes no warrantee on the condition of the
Premises, the suitability of the Premises for the Historical Society's intended use, the
duration that the Premises may be safely occupied, or the availability of alternate
facilities. Should any occurrence (such as fire, earthquake, flood or the need to
repair, improve or use the Premises) necessitate closing the Premises or a portion of
the Premises to the public, the Historical Society shall have no recourse to the City
for any loss incurred.
5. Rent. In recognition of the benefits the Historical Society provides the
community, the City agrees to provide the Historical Society with the use of the
Premises for $1 per year, payable on the anniversary date of this agreement each
year.
6. Cost of Operations. The Historical Society shall bear the entire cost of
its operations on the Premises, including all utility bills (including, but not limited to
water, sewer, electricity, trash, etc.) and any taxes and fees related to its occupancy
of the Premises, including, but not limited to possessory interest taxes, if any. The
cost of dedicated phone lines to the elevator and sprinkler alarms and monthly
monitoring fees for the elevator and fire alarms systems will be paid by the City and
are not included in the definition of utility expenses.
7. ADA Compliance. The Historical Society agrees to comply with the,
requirements of the Americans with Disabilities Act in all its programs and services.
8. Maintenance by the City. The City . agrees to perform all "craft
maintenance tasks" and repairs as defined* in Exhibit B.
9. Maintenance by the Historical Society. The Historical Society agrees to
perform all "housekeeping tasks", as defined in Exhibit C, as well as any routine
repairs. The Society also agrees to perform all "landscape_maintenance tasks"_ as
defined in Exhibit D for all newlylandscaped_property;including the:entire bank on
the parking lot side of the building.
10. Maintenance Inspection. Formal inspections, involving representatives
of the City of San Luis Obispo and the Historical Society, shall be implemented to
ensure that all housekeeping and landscape maintenance is performed to the
standard of the City of San Luis Obispo for all its buildings. Inspections shall occur
quarterly, within the first week of each quarter:' The City of:San Luis Obispo shall
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assume responsibility for scheduling maintenance inspections. A copy of the
inspection shall be provided quarterly to the County of San Luis Obispo.
11 . Failure to Properly Perform Maintenance. Should the Historical Society
fail to properly perform all housekeeping and landscape maintenance tasks to the
standards of the City of San Luis Obispo, the City, after notice to the Historical
Society and a reasonable opportunity for correction, may, at its sole discretion,
elect either to assume these responsibilities and charge the Historical Society for
the direct costs incurred to perform the tasks with City employees or contractors or
terminate the lease for cause pursuant to Paragraph 14.
12. Alterations to the Premises. The City shall be .notified before any
alterations are made to the Premises. Alterations shall include affixing anything to
the walls or ceilings or running any surface wiring for phones or other purposes.
No alterations of any kind shall be made to the ceiling and decorative trim of the
ceiling at the top of the stairs. The Historical Society shall comply with all
applicable City requirements, all applicable building codes and the Americans with
Disabilities Act in making any alterations to the building's structural, electrical,
plumbing, interior and/or exterior systems and finishes. Any alterations must also
be consistent with the historical character of the Premises and must be approved
by the City's Cultural Heritage Committee.
13. Parking Spaces. As part of this agreement, the Historical Society is
authorized to use two parking spaces in City parking lot #9 for staff or volunteers.
14. Termination of this Agreement by the City. The City reserves the right
to terminate this agreement without cause by notifying the Historical Society in
writing six months prior to termination, should the City need the property for
official City business. Additionally, should the agreement between the Historical
Society and the County of San Luis Obispo for operation of the County Historical
Museum cease, this agreement shall also be terminated, unless the parties mutually
agree that it should remain in effect. Upon termination, all improvements shall
become the property of the City or the Premises shall be delivered free and clear of
all improvements.
Each of the terms, covenants and. conditions of this lease aremutual and
dependent, and any breach of any of the said terms, covenants or conditions 'shall
constitute grounds for the termination,,cancellation or forfeiture of this lease.:-
15. Termination of this Agreement by the Historical Society. The Historical
Society may terminate this agreement by notifying the City in writing six months
prior to termination. If the Historical Society exercises this option, all permanent
improvements (excluding removable exhibits specifically related to operation of the
museum) shall become the property of the City.
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16. Labor Code Requirements. The Historical Society certifies that it is
aware of the provisions of the Labor Code of the State of California, which require
every employer to be insured against liability for workers compensation or to
undertake self-insurance in accordance with the provisions of that Code, and it
certifies that it will comply with such provisions throughout the term of this
agreement.
17. Non-discrimination of Lessee. There shall be no discrimination against
or segregation of any person or group of persons on account of race, religion, sex,
sexual orientation, national origin, age, physical, mental or economic status in the
construction, operation, lease, use, occupancy, tenure or enjoyment of the
Premises or the improvements thereon, or any part thereof, and the Historical
Society, or any person claiming under or through it, shall not establish or permit any
such practice of discrimination or segregation with reference to the construction of
improvements to the Premises,' or the selection, location, number, use or
occupancy of employees, contractors, subcontractors, laborers or material persons,
tenants, lessees, subtenants, sublessees, invitees or vendees of the Premises or the
improvements thereon, or any part thereof.
The Historical Society shall not restrict access or use of the Premises or the
improvements thereon, or any portion thereof, on the basis of race, religion, sex,
sexual orientation, national origin, age, physical, mental or economic status.of any
person.
18. Relationship of Parties. Under.this agreement, the City shall be solely
and exclusively a lessor, and the Historical Society shall'be solely and. exclusively a
lessee. The Historical Society shall not be considered a partner, agent, officer or
employee of the City, The Historical Society's officers; members, affiliates,
volunteers, employees and independent contractors shall not be considered agents,
officers or employees of the City.
19. Assignment. The Historical Society shall not assign this agreement to
another party without the City's prior written consent.
20. Subrogation Waiver. .The City and .the.Historical Society release .and.
relieve each other and waive their entire. rights;of recovery against each other for
damage from perils covered by their property-'insurance,. whpther due to the
negligence of the City, the Historical Society, or their respective agents,. officers,
employees or guests.
21 . Proof of Insurance. The Historical Society shall provide proof of
insurance in accordance with the requirements established in Attachment E.
22. Indemnification. The Historical ---Society shall indemnify and-- save
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harmless the City, its officers, agents, and employees against:
A. Any and all claims and demands which may be made against the City, its
officers, agents or employees by reason of any injury or death of any person or
corporation caused by any act or omission of the Historical Society under this
agreement or of the Historical Society's employees or agents;
B. Any and all damage to or destruction of the property of the City, its
officers, agents, or employees, occupied or used by or in the care, custody, .or
control of the Historical Society, or in proximity to the site of the Historical
Society work, caused by any act or omission of the Historical Society under
this agreement;
C. Any and all claims and demands which may be made against the City, its
officers, agents, or employees by reason of any injury to or death of or damage
suffered or sustained by an employee or agent of the Historical Society under
this agreement, however caused, excepting, any such claims or demands
which are the result of the sole active negligence or willful misconduct of the
City, its officers, agents, or employees; -
D. Any and all claims and demands which may be made against the City, its
officers, agents or employees by reason of infringement or alleged infringement
of any trademark or copyright rights or claims caused by the use of any
apparatus, appliance, or materials furnished by the Historical Society under this
agreement; and
E. Any and all penalties imposed or damages sought on .account of the
violation of any law or regulation or of any term or condition of any permit,
when said violation of any law or regulation or of any term or condition of any
permit is due to an act or omission on the part of the Historical Society.
The Historical Society, at its own costs, expense, and risk shall defend any and all
suits, actions, or other legal proceedings that may be brought against or for
employees on any such claim or demand of such third persons, or to enforce any
such penalty, and pay and satisfy any judgment or decree that may be rendered
against the City, including attorneys fees and costs, its officers, agents, or employees
in any such suit, action, or other legal proceeding, when same were due to an act or
omission of the Historical Society. -
23. Enforcement Costs and Attorney's Fees. The prevailing party in any
action between the parties to this agreement, brought to enforce the terms of this
agreement, may recover from the other party its reasonable costs and attorney's fees
in connection with such an action.
24. Entirety and Integrity of this Agreement. This document represents the
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entire and integrated agreement between the City and the Historical Society. This
document supersedes and negates all prior negotiations, representations, agreements
and amendments, either written or oral, regarding the Premises and the operation of a
history museum on the Premises. Both parties also recognize that some issues may
not have been anticipated or addressed herein, and that changes to the agreement
may be warranted. This agreement may be amended upon written consent of both
parties, to the approval of the City Administrative Officer and the City Attorney and
as provided by law.
This Agreement is executed this day of 2001,
in the City of San Luis Obispo, State of California.
For The HISTORICAL SOCIETY
9"A�j
President
For The CITY
Mayor
Attest:
City Clerk
Approved as to form:
oW,n. WX4v�
City hey
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mit�n A.
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990 Palm Street San Luis Obispo, CA 93401
Exhibit B
Outsourced and Preventative Craft Maintenance Task List
To be provided by Public Works Building Maintenance Division
MONTHLY TASKS:
Fire and Burglar Alarm Monitoring Service
Elevator Monitoring Service
QUARTERLY TASKS:
HVAC Service
Pest Control Service
Lighting and Electrical Maintenance
ANNUAL TASKS:
Roof and Gutter Maintenance
Drain and Sump Maintenance
Fan and Motor Maintenance
Handrail Painting
Lock and Door Hardware Maintenance
Fire Maintenance
FIVE YEARS:
Relamping
Termite Inspection
Fire Sprinkler Certification
TEN YEARS:
Lighting Ballast Replacement
General Statement of Duties
General Craft Maintenance is for repair and maintenance of the existing structural and
functional features of the main building. It covers all "landlord" specific property that is
owned by the City as part of the overall property at 696 Monterey as existed prior to
move in by the Historical Society at the completion of the restoration project that was
completed as of January 2001.
Building Maintenance staff are available to:the Historical.Society on request for any craft
related repairs as needed in addition to the pre=scheduled preventative maintenance work
they will be performing on the building through:.each year; Building Maintenance staff
will also be available on request to act in a consultative capacity for purposes of helping
plan and insure proper preparation -of the:structure- for- improvements the Historical
Society wishes to pursue on their own.
Craft maintenance service does not cover requests involving new construction from the
Historical Society or work involving purchase, placement or maintenance of Historical
Society property. Requests for work affecting"the'structure or grounds that is not driven
by normal preventative or scheduled maintenance needs, would need to be submitted to
City Administration by the Historical Society to be approved for inclusion as part of the
normal budget or Capital Improvement Project process.
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1y EXHIBIT C
_iousekeeping Maintenance Task Lil
DAILY TASKS (not including Saturdays, Sundays, and City holidays):
Report Problems (3.a)
Empty and Clean Wastebaskets and Trashcans (3.b)
Empty and Clean Ashtrays (3.c)
Clean and Disinfect Drinking Fountains (3.d)
Clean Lobby Counters(3.e)
Clean Window and Door Glass at Entrances (3.1)
Remove or report Graffiti (3.m)
Sweep Sidewalks,Patios, and Exterior Foyers(3.n)
Vacuum and Spot Clean Carpets (3.p)
Wet Mop Floors (3.u)
Disinfect Restroom Doors, Door Frames, Door Hardware, and Switchplates (4.a)
Refill Restroom Dispensers (4.b).
Disinfect Restroom Countertops(4.c)
Disinfect Restroom Sinks (4.d)
Clean Restroom Mirrors (4.e)
Disinfect Interior Restroom Walls, Partitions, and Floors (4.g)
Disinfect Toilets and Urinals(4.i)
Correct or report Minor Plumbing Problems(4.n)
Refill Breakroom Kitchen Dispensers (5.a)
Disinfect Breakroom Kitchen Countertops (5.b)
Disinfect Breakroom Kitchen Sinks(5.d)
Clean Microwave and Conventional Ovens (5.e)
Clean and Arrange Tables and Chairs (5.g)
WEEKLY TASKS:
Clean Doors, Door Frames, Door Hardware, and Switchplates (3.i)
Clean Window Blinds(3j)
Clean Interior Walls (3.1)
Polish Resilient Floors (3.v)
Dust Furniture(3.z)
Scrub Interior Restroom Walls,Partitions, and Floors(41)
Descale Toilets and Urinals(4j)
Clean Breakroom Kitchen Cabinets(5.c)
Clean Refrigerators (5.1)
MONTHLY TASKS:
Dust Ceilings (3.y) "
Polish Brightwork(4.o)
OUARTERLY TASKS:
Scrub and Recoat Resilient Floors (3.w)
Wash Window and Door Glass(3.g)
Bonnet-Clean Carpets(3.q)
ANNUAL TASKS:
Strip and Recoat Resilient Floors (3.x)
Dust Wall and Ceiling Fixtures(3.aa)
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A. DESCRIPTION OF WORK
1. Overall Description of Work. 17re Contractor shall provide all labor,equipment,and materials
required to perform the Janitorial maintenance tasks described in this section at the locations and
frequencies listed in Section B of this specification. The intent of this specification is to
procure a High level of maintenance that will present a pleasing appearance at all times. The
Contractor shall maintain all specified locations at such a level.
2. Description of Cleaning Compounds.
a. Acid Foaming Cleaner(AFC).
o purpose:removing hard water encrustation,soap scum,rust deposits,urinary salts,
lime soap,and oily residues
o required properties:ease of use in foaming equipment,high foaming characteristics,
excellent clinging characteristics
o required ingredients: corrosion inhibitors,synthetic detergent,phosphoric acid
o prohibited ingredients: abrasive materials,hydrochloric acid
o examples of acceptable products:Hilyard Shower Foam, Spartan Foamy Q&A
b. Quaternary Ammonium Germicidal Detergent(QAGD)
o purpose: cleaning,disinfecting,and deodorizing all surfaces normally cleaned with
water
o required properties:,ease of use in foaming equipment,high foaming characteristics,
excellent clinging characteristics,good detergency in hard water,registration as a
germicide with the United States Environmental Protection Agency
o required ingredients: synthetic detergent, didecyl dimethyl ammonium chloride,
dimethyl benzyl ammonium chloride
o prohibited ingredients: abrasives,solvents, soaps,phenols,peroxides,mercury,
iodine
o examples of acceptable products: Knapp Deoquat, Spartan HDQ
C. General Cleaning Compound Restrictions
o general purpose cleaners for carpets and vinyl-type floors must have a neutral pH
measure
o prohibited ingredients and products:hydrochloric acid,powdered cleansers,
ammonia concentrates,bleach
3. Description of General Maintenance Tasks.
a. Report Problems
o note any of the following problems and report them to the city_representative.before
8:00 am.on the next working day-pest infestations,vandalism,damaged fixtures
and finnishings,clogged drains (which could not be cleared with a plumber's helper
or a.short snake),inoperable lighting fixtures
o immediately report running water which cannot be shut off to the city
representative at the phone listed in Section B or the police department dispatcher
at 781-7312
o deliver any lost-and-found articles to the San Luis Obispo Police Station at 1042
Walnut Street, San Luis Obispo,within 24 hours
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I b. Empty and CleanVWastebaskets and Trashcanc
\� o empty wastebaskets and trashcans and install clean liners of the correct size
o remove dirt and grime using a cloth dampened with an approved cleaning solution
C. Empty and Clean Ashtrays
O remove all smoking material and other debris from ashtrays
o remove dirt and grime using a cloth dampened with an approved cleaning solution
o sift excess ashes from sand or replace sand
d. Clean and Disinfect Drinking Fountains
o wash all drinking fountain surfaces using clean toweling and an approved QAGD
solution
o rinse washed surfaces with potable water
o ensure that all.surfaces are free of spots
e. Clean Lobby Counters
o remove dirt,oil,and fingerprints from all lobby counter surfaces using a cloth
dampened with an approved cleaning solution
f. Clean Window and Door Glass at Entrances
o remove streaks and spots from interior glass surfaces using a cloth and an approved
cleaning solution
g. Wash Window and Door Glass
o remove any window screens and spray with water to wash
o wash interior and exterior glass surfaces using an approved cleaning solution
o remove all wash water with a squeegee or cloth
o ensure that all glass surfaces are free of streaks and spots
o remove loose dirt and debris from window sills and other horizontal surfaces using
a vacuum cleaner
o reinstall window screens
h. Wash Window Screens and Louvers
o spray window screens and louvers.with water to wash off loose dirt and debris
i. Clean Doors,Door Frames,Door Hardware,and Switchplates
O remove dirt,oil,and fingerprints from doors,door frames,door hardware
(including ldckplates),and switchplates using a cloth dampened with an approved
cleaning solution
j. Clean Window Blinds
o remove dust and dirt from blinds using an approved method
k. Clean Window Drapes
o remove dust and dirt from drapes using a vacuum cleaner .
i
C3-/�
1. Clean Interior Walls
o gently remove dirt, oil,and fingerprints from interior wall surfaces using a cloth
dampened with an approved cleaning solution and following procedures
appropriate for the surface to be cleaned
m_ Remove Graffiti
o wipe off graffiti using an approved cleaning solution
o if graffiti cannot be removed or if paint is worn where graffiti has been removed,
notify the city representative within 24 hours
n. Clean Sidewalks,Patios,and Exterior Foyers
o remove loose dirt and debris from paved or tiled surfaces using a push broom with
stiff bristles
o remove debris from mats by shaking,sweeping,or washing
O remove dirt and debris from benches using a cloth dampened with an approved.
cleaning solution
o. Wet Mop Sidewallts,Patios,and Exterior Foyers
o remove loose dirt and debris from paved or tiled surfaces using a push broom with
stiff bristles
o wash off dirt and grime from paved or tiled surfaces using a wet mop and bucket
with an approved cleaning solution
o remove stubborn dirt and grime spots from paved or tiled surfaces using a plastic or
nylon scrubbing pad(either hand-held or mounted on a low-speed buffing machine)
with an approved cleaning solution
o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner .
o remove dirt and debris from benches using a cloth dampened with an approved
cleaning solution
p. vacuum and Spot Clean Carpets
o remove loose dirt and debris from carpets using a commercial vacuum cleaner
o remove spots and stains from carpets using an approved cleaning solution
q. Bonnet-Clean Carpets
o clean carpets using a low-speed buffing machine with a special bonnet-cleaning pad
and an approved cleaning solution
o perform carpet cleaning on Friday or Saturday to allow adequate drying time
o notify building occupants at least two days before carpet cleaning to allow
preparation for furniture moving
r. Sweep Wood Floors
O remove loose dirt and debris from wood floors using an untreated,oil-free dust mop'
S. Damp Mop Wood Floors
o remove loose dirt and debris from wood floors usmg-an untreated,'oil-free dust mop
. 0 remove dirt and grime using a damp mop without soaking the floor
I i
t Sweep Concrete,Ceramic Tile,and ResilienrFloors
• o remove loose dirt and debris from floors using a push broom,dust mop,or
commercial vacuum cleaner
U. Wet Mop Floors
o remove loose dirt and debris from floors using a push broom,dust mop,or
commercial vacuum cleaner
o wash off dirt and grime using a wet mop and bucket with an approved cleaning
solution
o remove stubborn dirt and _grime spots using a plastic or nylon scrubbing pad(either
hand-held or mounted on a low-speed buffing machine)with an approved cleaning
solution
o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner
V. Polish Resilient Floors
o remove loose dirt and debris from resilient floors using a push broom,dust mop,or
commercial vacuum cleaner
o wash off dirt and grime using a wet mop and bucket with an approved cleaning
solution
o remove stubborn dirt and grime spots using a plastic or nylon scrubbing pad(either
hand-held or mounted on a low-speed buffing machine)with an approved cleaning
solution
o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner
a on spots-where the polymer finish has wom away,recoat spots with`an approved
pol3imer..finish
• o polish floors using a high-speed buffing machine with a burnishing pad
W. Scrub and Recoat Resilient Floors
o remove loose dirt and debris from resilient floors using a push broom,dust mop,or
commercial vacuum cleaner
o wash off dirt and grime using a wet mop and bucket with an approved cleaning
solution
o remove stubborn dirt and grime spots using a plastic or nylon.serubbing pad(either
hand-held or mounted on a low-speed buffing machine)with an approved cleaning
solution
o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner ..
o apply one coat of an approved polymer finish to the entire floor area
o polish floors using a high-speed buffing machine with a burnishing pad
X. Strip and Recoat Resilient FIoors
o remove loose dirt and debris from resilient floors using a push broom,dust mop,or
commercial vacuum cleaner
0. remove all dirt,grime,and stains and strip off all the existing finish using a low-
speed buffing machine with a nylon scrubbing pad and anfapproved stripping
solution
o remove all stripping solution with a wet mop or wet/dry vacuum cleaner
o apply one coat of an approved polymer base to the entire floor area
o apply two coats of an approved polymer finish to the cntirc floor area
0 polish floors using a high-speed buffing machine with a burnishing pad
O
y Dust Ceilings
o remove dust and.cobwebs from ceilings with a clean cloth,duster,or vacuum •
cleaner
Z. Dust Furniture
o remove dirt and dust from desks,countertops,cabinets,shelf tops,and wall-hung
pictures using a clean dry cloth or a cloth dampened with an approved cleaning
solution
aa. Clean wall and Ceiling Fixtures
o remove loose dust and dirt from heating and air conditioning vent diffusers using a
vacuum cleaner
o remove dirt and grime from all surfaces of overhead light fixtures and diffusers
using a cloth dampened with an approved cleaning solution
o remove dirt and grime from all surfaces of wall-mounted light fixtures using a cloth
dampened with an approved cleaning solution
bb. Retire Flags
o just before dusk,lower flags and remove them from their halyards
o fold flags and place them in their designated storage location
4. Description of Specific Restroom.Maintenance Tasks.
a. Disinfect Restroom Doors,Door Frames,Door Hardware,and Switchplates
O wipe entire surface area and remove dirt,oil,and fingerprints from doors, door
frames,door hardware including kickplates),and switchplates using a cloth •
dampened with an approved QAGD solution
b. Refill Restroom Dispensers
o check dispensers for soap,toilet paper,paper towels,and seat covers and refill if
necessary
o disinfect dispensers and surrounding surfaces with an approved QAGD solution
C. Disinfect Restroom Countertops
o wipe entire surface area and remove dirt,oil,and fingerprints from all countertop
surfaces using a cloth dampened with an approved QAGD solution
d. Disinftxst Restroom Sinks
o scrub all sink surfaces using a nylon or plastic bristle brush with an approved
QAGD solution
o wipe all plumbing fixtures with an approved QAGD solution
o dry all sink surfaces with clean,dry cloth _
o dry bright plumbing fixtures to prevent water spots
e. Clean Restroom Mirrors
o remove streaks and spots from mirrors using a cloth and an approved cleaning
solution
f. Disinfect Interior Restroom Walls,Partitions,and Floors(Painted Vertical Surfaces or No
Floor Drain Available)
O wipe all wall and partition surfaccs(including baseboards and cove moldings)with
an approved QAGD solution
o remove loose dirt and debris from the floor using a push broom, dust mop,or com-
mercial vacuum cleaner
o wash dirt and grime from the floor using a wet mop and bucket with an approved
QAGD solution
o remove stubborn dirt and grime spots from the floor using a plastic or nylon scrub-
bing pad(either hand-held or mounted on a low-speed buffing machine)with an
approved QAGD solution
o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner
g. Disinfect Interior Restroom Walls,Partitions,and Floors(Tile,Stucco,Metal,Plastic, or
Concrete Vertical Surfaces with Floor Drain Available)
. 0 remove loose dirt and debris from the floor using a push broom,dust mop,or com-
mercial vacuum cleaner
o spray all wall,partition,and floor surfaces(including baseboards and cove
moldings)with an approved QAGD solution
o rinse thoroughly with clear water
o dry adjacent fixtures to prevent water spots
h. Scrub Interior Restroom Walls,Partitions,and Floors(Tile, Stucco,Metal, or Concrete
Surface with Drain Available)
o remove loose dirt and debris from the floor using a push broom,dust mop,or com-
mercial vacuum cleaner
o spray all wall,partition,and floor surfaces(including baseboards and cove mold-
ings)with an approved acid foaming cleaner
O scrub all surfaces using a plastic or nylon scrubbing pad(either hand-held or
mounted on a low-speed buffing machine)or a power washer
o rinse thoroughly with clear water
o dry adjacent fixtures to prevent water spots
i. Disinfect Toilets and Urinals
o scrub all toilet and urinal surfaces using a nylon or plastic bristle brush with an ap-
proved QAGD solution
o wipe all exposed plumbing fixtures with an approved QAGD solution
o dry all surfaces with clean,dry cloth
o dry bright plumbing fixtures to prevent water spots
j. Descale Toilets and Urinals
o remove scale and water rings in toilets and;urinals using an approved bowl cleaner
k. Disinfect Showers and Adjacent Changing Areas
o spray shower walls,floors,and fixtures with-an approvedrQAGD "hrtioai,
o rinse thoroughly with clear water _
o dry fixtures to prevent water spots
. i
1. Scrub Showers and Adjacent Changing Areas
o spray shower walls,floors,and fixtures with an approved acid foaming cleaner
o scrub walls,floors,and fixtures using a nylon or plastic bristle brush
o rinse thoroughly with clear water
o dry fixtures to prevent water spots
M. Clean Shower Drain Grates
o remove hair and other debris from shower drain grates
n. Correct Minor.Plumbing Problems
o clear clogged drains using a plumber's helper or a short snake
o remove debris from floor drain grates
o tighten plumbing fittings to stop leaks
o. if plumbing problems cannot be corrected,lock the restroom door, post an"OUT
OF ORDER" sign on the door,and notify the city representative before 8:00 am.
on the next working day
o. Polish Brightwork
o polish all chrome plated.or.stainless steel surfaces(except stanchions in shower
areas)with an approved polishing compound
o clean stainless steel stanchions in shower areas with an approved stainless steel
cleaner which will not create a slippery surface if it washes off onto the surrounding
floor
5. Description of Specific Breakroom/Kitchen/Meeting Room Maintenance Tasks.
a. Refill Breakroom/Kitchen Dispensers
o check dispensers for soap and paper towels and refill if necessary
o disinfect dispensers and.surroundmg surfaces with an approved QAGD solution
b. Disinfect.Breakroom/Kitchen Countertops
o remove dirt,oil,and fingerprints from all countertop surfaces using a cloth damp-
ened with an approved QAGD solution
C. Clean Breakroom/Kitchen Cabinets
o remove dirt,oil,and fingerprints from all cabinet surfaces using a cloth dampened
with an approved cleaning solution
d. Disinfect Breakroom/Kitchen Sinks
o scrub all sink surfaces using a nylon or plastic bristle brush with an approved
QAGD solution
o wipe all plumbing fixtures with an approved QAGD solution
o dry all sink surfaces with clean,dry cloth
o dry bright plumbing fixtures to prevent water spots
e. Clean Nficrowave and Conventional Ovens
o remove dirt,grime,grease,and food particles from all interior and exterior surfaces
of microwave ovens using a cloth dampened with an approved cleaning solution
f. Clean Refrigerators
• o remove food from refrigerators
o remove dirt,grime,grease,and food particles from all interior and exterior surfaces
of refrigeratois using it cloth dampened with an approved cleaning solution
o return food to refrigerators
g. Clean and Arrange Tables and Chairs
o remove dirt,grime, grease,and food particles from tables and chairs using a cloth
dampened with an approved cleaning solution
o arrange tables and chairs in the configuration specified by the building maintenance
supervisor
6. Description of Specific parking Garage Maintenance Tasks
a. Spot Clean Decks and Ramps
O pick up and dispose of trash and debris
C spread an approved oil absorbent on oil spills
O remove oil absorbent and dispose of it properly
o scrub spill areas using a plastic or nylon.scrubbing pad(either hand-held or
mounted on a low-speed buffing machine)with an approved cleaning solution
o remove all excess cleaning solution with a wet mop or wet/dry vacuum cleaner
b. Clean Stairwells
o remove loose dirt and debris from stairs and landings using a push broom with stiff
bristles or a commercial vacuum cleaner
• o remove stains and spills from stairs and landings using a wet mop and bucket with
an approved cleaning solution
o remove chewing gum from all surfaces
o remove dirt,oil,and fingerprints from doors,door frames,door hardware,and
handrails using a cloth dampened with an approved cleaning solution
C. Wash Stairwells
o wash stairs,landings,and the lower five feet of walls using a power washer with an
approved cleaning solution
o remove all excess cleaning solution and water from floors and stairs with a wet
mop or wet/dry vacuum cleaner
o remove all excess cleaning solution and water from handrails with a dry cloth
o wash interior glass surfaces using an approved cleaning solution
o remove all wash water with a squeegee or cloth
o entre that all glass surfaces are free of streaks and spots _ -
d. Clean Elevators
o remove chewing gum from all surfaces
o remove adhesive paper labels from all surfaces
o wipe off graffiti using an approved cleaning solution
o if graffiti cannot be removed or if paint is worn where graffiti has been removed,
notify the city representative within 24 hours
o remove dirt,oil,and fingerprints from door and wall surfaces using a cloth damp-
ened with an approved cleaning solution
o wipe interior glass surfaces using a cloth and an approved cleaning solution to
remove streaks and spots
o remove loose dirt and debris from floors using a push broom, dust mop,or
commercial vacuum cleaner
o wash dirt and grime from floors using a wet mop and bucket with an approved
cleaning solution
o remove stubborn dirt and grime spots from floors using a plastic or nylon scrubbing
pad(either hand-held or mounted on a low-speed buffing machine)with an
approved cleaning solution
o remove all excess cleaning solution and water from floors with a wet mop or
wet/dry vacuum cleaner
e. Clean Attendant Booths
o remove dirt,oil,and fingerprints from doors,door frames,door hardware
(including kickplates),and switchplates using a cloth dampened with an approved
cleaning solution
o remove dirt and dust from desks,countertops,cabinets,and shelf tops,.using a cloth
dampened with an approved cleaning solution .
o wipe interior and exterior glass surfaces using a cloth and an approved cleaning
solution to remove streaks and spots
o remove loose dirt and debris from floors using a push broom,dust mop,or
commercial vacuum cleaner _
o wash dirt and grime from floors using a wet mop and bucket with an approved
cleaning solution
o remove stubborn dirt and grime spots from floors using a plastic or nylon scrubbing
pad(either hand-held or mounted on a low-speed buffing machine)with an
approved cleaning solution I
o remove all excess cleaning solution and water from floors with a wet mop or
wet/dry vacuum cleaner
f. Wash Attendant Booths
o wash exterior glass surfaces using an approved cleaning solution
o remove all wash water from glass surfaces with a squeegee or cloth "
o ensure that all glass surfaces are free of streaks and spots
o wash exterior wall surfaces using an approved cleaning solution
0 rinse exterior wall surfaces with clean water
• r
g. Clean Restrooms in Attendant Booths
o wipe entire surface area and remove dirt,oil,and fingerprints from doors, door
frames, door hardware including kickplates),and switchplates using a cloth
dampened with an approved QAGD solution
o check dispensers for soap,toilet paper,paper towels,and seat covers and refill if
necessary
o disinfect dispensers and surrounding surfaces with an approved QAGD solution
o scrub all sink surfaces using a nylon or plastic bristle brush with an approved
QAGD solution
o wipe all plumbing fixtures with an approved QAGD solution
o dry all sink surfaces with clean,dry cloth
o dry bright plumbing fixtures to prevent water spots
o remove streaks and spots from mirrors using a cloth and an approved cleaning
solution to remove streaks and spots
o wipe all wall and partition surfaces(including baseboards and cove moldings)with
an approved QAGD solution
o remove loose dirt and debris from floors using a push broom,dust mop,or com-
mercial vacuum cleaner
o wash dirt and grime from floors using a wet mop and bucket with an approved
QAGD solution
o remove stubborn dirt and grime spots from floors using a plastic or nylon scrubbing
pad(either hand-held or mounted on a low-speed buffing machine)with an
approved QAGD solution
o remove all excess cleaning solution from floors with a wet mop or wet/dry vacuum
• cleaner
o clear clogged drains using a plumber's helper or a short snake
h. Clean Signs and Light Fixtures
o remove dirt and dust from signs and light fixtures,using a brush or a cloth and an
approved cleaning solution
i. Clean Miscellaneous parking Garage Fixtures
o remove loose dirt and debris from floors of caged areas using a push broom,dust
mop,or commercial vacuum cleaner
o remove dirt,dust,oil,and fingerprints from the exterior surfaces of bike lockers and
gate equipment using a cloth and an approved cleaning solution
j. Clean Archaeological Display
o wash exterior glass surfaces using an approved cleaning solution
o remove all wash water from glass surfaces with a squeegee or cloth
o ensure that all glass surfaces are free of streaks and spots
i
Exhibit D
Landscape Maintenance Tasks
General Description of Work. Landscape maintenance performed by the Historical Society("the
Lessee") shall include litter control,walkway maintenance, irrigation operations and maintenance,pest
control,turf maintenance,groundcover maintenance, shrub and shrub bed maintenance,and tree
maintenance. The intent of this attachment is to describe a high level of maintenance that will present
a pleasing appearance at all times and protect exterior areas from deterioration.
1. Litter Control.
A. Ground Litter. The Lessee shall pick up all litter.
B. Posted Material. The Lessee shall remove all posters, flyers, signs, and advertisements
including staples,tacks,nails,and tape that are attached to trees,poles,and any other structures.
C. Disposal of Gathered Litter and Material. Disposal of collected litter shall be at the
Lessee's expense.
2. Walkway Maintenance.
A. Litter Control. The Lessee shall remove all trash,weeds, and foreign objects from
walkways. The Lessee shall then remove all trash,weeds and foreign objects from the site.
B. Blow Pack Use. In the downtown area,blow packs may be used between 7:00 a.m. and
10:00 a.m. In residential areas blow packs may be used between 8:00 a.m. and 5:00 p.m. All litter swept
with a blow pack shall be picked up and removed from the site. Because of inherent noise and dust
problems,the Lessee shall display courtesy and consideration towards citizens and businesses whenever a
blow pack is used.
C. Washing. Washing walkways shall not be permitted unless specifically authorized by the
City's representative.
D. Pruning. In addition to the specified scheduled pruning,the Lessee shall prune shrubs
and groundcovers whenever necessary to keep walkways cleat and to maintain pedestrian safety.
3. Irrigation Operations and Maintenance.
A. Manual Irrigation. The Lessee shall manually irrigate vegetation as required to maintain
proper plant growth. This manual irrigation shall include watering with hoses,hose bibs,quick couplers,
nozzles,and sprinklers furnished by the Lessee. Manual irrigation may be required in addition to;in
conjunction with,or in the absence of automatic irrigation. The.Lessee shall irrigate at times of the day:
that shall ensure maximum plant health and minimum inconvenience for people using the area. As much
as practical the Lessee shall avoid water runoff onto roadways,walkways and other hard surfaces.
B. Water Conservation. All manual irrigation schedules shall comply with any watering
restrictions imposed by the City of San Luis Obispo-Utilities Department during drought conditions.
When the Utilities Department has imposed watering.restrictions,the Lessee shall consult with the City's
representative to determine the best allocation of available water,considering plant species,time of year,
location,and other environmental factors. Each week the Lessee shall monitor the effects of manual
irrigation. During periods of officially declared water use restrictions,the Lessee shall report each month
the amount of water used at each work location.
C. Automatic Irrigation on Operation. The Lessee shall operate all automatic irrigation
systems. Automatic irrigation shall normally take place during night or early morning hours. During
rainy periods the Lessee shall shut off all irrigation controllers. At the completion of a rainy period, the
Lessee shall turn on and reprogram the controllers. The Lessee shall program automatic controllers for
seasonal water requirements.
D. Automatic Irrigation Inspection and Repair. By definition automatic irrigation systems
shall include controllers,backflow devices,remote control valves and boxes, gate valves,quick coupling
valves,main lines,control wiring,lateral lines,fittings and hose bibs, and vandal-proof enclosures. The
Lessee shall perform regular irrigation system inspections and repair any equipment from the ground
lateral up, including sprinkler heads,risers,drip emitters,and tubing. The Lessee shall report any other
irrigation problem to the City as soon.as noted,including particularly any repairs needed for irrigation
controllers. The Lessee shall manually irrigate an area as needed while an irrigation controller is being
repaired
4. Pest Control.
A. Protection of Vegetation. The Lessee shall control and eliminate weeds,insects,rodents,
and diseases that harm vegetation. In performing this pest control work,the Lessee shall use only
materials and methods that will not harm the vegetation.
B. Pesticide Application Licenses and Permits. The Lessee and its employees and sub
contractors shall have and maintain all required permits and licenses required by the State of California
before applying any pesticide.
C. Pesticide Acceptability. Any pesticide used shall be selected.from the list approved by
the State of California Department of Pesticide Regulations.
5. Turf Maintenance.
A. Mowing. The Lessee shall mow turf in a workmanlike manner that ensures.a smooth
surface without scalping or leaving excessive cuttings. For turf mowing the Lessee shall use a reel-type
mower equipped with rollers or a rotary-type mower. All mowing equipment shall be adjusted to the
proper cutting heights and sharpened adequately. Mowing height shall be two inches for all turf areas.
Immediately before each mowing,the Lessee shall remove all litter and trash from turf areas.
Immediately after each mowing;the Lessee shall clean all adjacent walkways.
B. Mechanical Edging. The Lessee shall edge all turf borders to leave a.neat,uniform line
and eliminate all grass invasion into adjacent areas. The Lessee shall also edge around other obstacles
within turf areas to leave a neat,well-trimmed appearance and to.allow optimum operation of sprinkler
heads. When using string trimmers the Lessee shall take care to protect trees and'shrubs.from damage.
Power edgers with rigid blades shall leave a well-defined v-shaped edge that extends into.the soil.
C. Chemical.Edging and Detailing. The Lessee may apply edging chemicals around areas
such as planters,building walls,trees, fence lines,and sprinkler heads. Before applying chemicals,the
Lessee shall trim all areas to the proper height. _
D. Fertilizing. The Lessee shall fertilize all turf areas four rimes ayear,the turf shall be
fertilized in March,June,September and December Following application,fertilizer shall be thoroughly
watered into the soil within 24 hours.The turf fertilizer shall be a complete fertilizer with a ratio of 4-1-2.
The Lessee shall evenly broadcast the fertilizer at a minimum rate of one pound actual available nitrogen
per 1,000 square feet of turf area per application.
E. Weed Control. The Lessee shall maintain turf areas in a weed free condition. The
Lessee shall also perform any additional weeding necessary to keep the turf free of weeds. This
additional weeding may be,performed by hand or by using selective herbicides.
6. Groundcover Maintenance.
A. Edging. The Lessee shall mechanically edge all groundcover areas. The primary
purpose for edging the groundcover shall be to prevent it from growing onto walkways,roadways,hard
surfaces, fences,and walls.
B. Fertilizing. The Lessee shall fertilize all groundcover areas .Where the specified
fertilizing frequency is two times a year,the groundcover shall be fertilized in April and September..
Following application, fertilizer shall be thoroughly watered into the soil within 24 hours. The
groundcover fertilizer shall be a complete balanced low release fertilizer with a ratio of 12-12-12. The
Lessee shall evenly broadcast the fertilizer at a minimum rate of ten pounds per 1,000 square feet of
groundcover area per application.
C. Weed Control. The Lessee shall maintain groundcover areas in a weed free condition.
This weeding may be performed by hand or by using selective herbicides.
7. Shrub and Shrub Bed Maintenance
A. Prunes. The Lessee shall prune all shrubbery.The primary purpose for pruning the
shrubbery shall be to encourage healthy and attractive growth according to prescribed industry practices.
Such pruning shall encourage the graceful,natural growth of the shrub and shall maintain plant health
through removal of dead,diseased,or injured wood. The secondary purpose for pruning the shrubbery
shall be to prevent it from growing onto walkways,roadways,and other hard surfaces. Where the
specified pruning frequency is two times per year,the shrubs shall be pruned in the spring and fall. When
required,the Lessee shall remove dead shrubbery.
B. Fertilizing. The Lessee shall fertilize all shrub areas. Where the specified fertilizing
frequency is two times a year,the shrubs shall be fertilized in April and September.Following
application, fertilizer shall be thoroughly watered into the soil within 24 hours.The shrub fertilizer shall
be a complete balanced low release fertilizer with a ratio of 12-12-12. The Lessee shall evenly broadcast
the fertilizer at a minimum rate of ten pounds per 1,000 square feet of shrub bed area per application.
O C. Weed Control. The Lessee shall maintain all shrub beds in a weed free condition. This
weeding may be performed by hand or by using selective herbicides. When weeding is completed,the
Lessee shall rake the shrub beds clear of all leaves and debris.
8. Tree Maintenance.
A. Pruning. The Lessee shall prune and maintain all trees behind the sidewalk. Street trees
will be the responsibility of the city.
I
B. Staking. The Lessee shall make staking repairs to all trees as required.Repairs shall
include replacing or repairing ties,and refastening boards and braces.
9. Task Frequencies.
A. Removing litter: once every week
B. Cleaning walkways: once every week
C. Mowing turf once every week
D. Edging turf. once every other week
E. Edging groundcover: once every month
F. Controlling weeds in groundcover: once every month
G. Controlling weeds in shrub beds: once every month
H. Fertilizing turf: once every three months
I. Controlling weeds in turf: once every six months
J. Fertilizing groundcover: once every six months
K. Fertilizing shrubs: once every six months
L. Pruning shrubs: once every six months.
-- Attachment 3
Estimated Annual Cost of Maintenance
Old Carnegie Library
(County Historical Society Museum)
Annual
Labor Annual Labor Hourly
Fre- Contract Hours Fre- Hours Labor Annual
quency Cost Req'd quency Req'd Cost(1) Cost
Housekeeping Tasks
Janitorial Maintenance Daily 2.0 260.0 520.0 $35.71 $18,56920
Janitorial Maintenance Weekly 1.0 52.0 52.0 $35.71 1,856.92
Janitorial Maintenance Monthly 1.0 12.0 12.0 $35.71 428.52
Carpet Extraction Yearly 32.0 1.0 32.0 $35.71 1,142.72
Window Cleaning Yearly 32.0 1.0 32.0 $35.71 1,142.72
Subtotal Housekeeping $23,140.08
Craft Maintenance Tasks
Lighting and Electrical Maintenance Quarterly 4.0 4.0 16.0 $39.27 $628.32
Roof and Gutter Maintnenance Yearly .4.0 1.0 4.0 $39.27 157.08
Drain and Sump Maintenance Yearly 2.0 1.0 2.0 $39.27 78.54
Fan and Motor Maintenance Yearly 4.0 1.0 4.0 $39.27 157.08
Handrail Painting Yearly 8.0 1.0 8.0 $39.27 314.16
Lock and Door Hardware Maintenance Yearly 16.0 1.0 16.0 $3927 628.32
Relamping Five Years 16.0 0.2 3.2 $39.27 125.66
Lighting Ballast Replacement Ten Years 16.0 0.1 1.6 $39.27 62.83
Fire and Burgler Alarm'Service Monthly $100.00 12.0 1,200.00
Elevator Service Monthly $250.00 12.0 3,000.00
HVAC Service Quarterly $200.00 4.0 800.00
Pest Control Service Quarterly $100.00 4.0 400.00
Fire Maintenance Yearly $2,500.00 1.0 2,500.00
Termite Inspection Five Years $150.00 0.2 30.00
Fre Sprinkler Certification Five Years $2,000.00 0.2 400.00
Subtotal Craft Maintenance $10,48200
Landscape Maintenance Tasks
Grounds Maintenance Daily 0.5 260.0 130.0 35.71 $4,642.30
Grounds Maintenance Weekly 2.0 52.0 104.0 35.71 3,713.84
Irrigation Maintenance Monthly 4.0 12.0 48.0 35.71 1,714.0E
Turf Aerification and Restoration Quarterly 4.0 4.0 16.0 35.71 571.3E
Tree Trimming Yearly 16.0 . 1.0 16.0 35.71 571.3E
Subtotal Landscape Maintenance $11,212.9
Total All Maintenance $44+835.0'
(1) Includes salary,benefits,and indirect costs