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Home My WebLink About05/22/2001, - PRELIMINARY 2001-03 FINANCIAL PLAN councit j ac En ba Report CITY OF SAN LUIS OBISPO FROM: Ken Hampian, City Administrative Officer Bill Statler, Director of Financeuw � SUBJECT: PRELIMINARY 2001-03 FINANCIAL PLAN CAO RECOMMENDATION Review and consider the Preliminary Financial Plan for 2001-03 at the budget workshops scheduled for May 22 and 24, 2001. DISCUSSION Enclosed for your review and information in preparing for the May 22 and 24 budget workshops are the following three documents: 1. Preliminary Financial Plan. This includes: a. The budget message from the CAO highlighting key issues faping us (Section A) b. Policies and objectives, including work programs for major City goals (Section B) c. Simple graphics and charts summarizing the City's budget(Section C) d. Operating programs (Section D) e. Summary of capital improvement plan (CIP)projects and funding sources (Section E) f. Debt service requirements (Section F) g. Changes in financial position for each of the City's operating funds (Section G) h. Financial and statistical tables (Section H) i. Budget reference materials (Section I) 2. Appendix A: Significant Operating Program These are intended to be used as Changes. This Appendix provides additional supplemental resources in the supporting documentation for each of the significant event that Council members have operating program changes proposed in the questions on a program or Preliminary Financial Plan. An overview is included project as they review the in the Appendix that further describes its purpose, Preliminary Financial Plan. In organization and content. short, while the Council may to or g choose to read the Appendices from "cover-to-cover,"this same 3. Appendix B: Capital Improvement Plan Projects. information is summarized in the This Appendix provides supporting documentation Preliminary Financial Plan. for each of the CEP projects proposed in the Preliminary Financial Plan. An overview is included in the Appendix that further describes its purpose, organization and content. You will note that this is a very large document. This is reflective of the very ambitious program that the Council has set for the next two years. The four-year CIP for 2001-05 is one the largest in the City's history,both in terms of the number of projects and their costs. l Council Agenda Report—Preliminary 2001-03 Financial Plan Page 2 Note: Status of Current CIP. In responding to strong Council interest, provided in Section 3 of Appendix B is a concise status report on the CIP projects approved in prior budgets. This report takes a more focused look at our projects by grouping them based on their progress. For example, projects where construction is underway are grouped separately in this report from those that are still in design. The May 22 and 24 workshops are the first of several study sessions and public hearings scheduled to review the Preliminary Financial Plan. One of the fundamental purposes of these workshops is to review these documents with the Council in some depth. Accordingly, we do not anticipate that the Council will have reviewed all of this material in detail by the May.22 workshop. Best Place to Start~ The Budget Message and Financial Highlights (starting on page A-1) are recommended as a good starting point in reviewing the Preliminary Financial Plan and in preparing for the May 22 workshop. It has been written with the goal in-mind of discussing all of the key issues reflected in the Preliminary Financial Plan in a concise but comprehensive manner. Also, based on past interest, Council members may also want to review the CIP Status Report beginning on page 10 of Appendix B. (A description of the status report's purpose and organization is provided on page 1 of this appendix). Focus of the May 22 and 24 Workshops. As summarized below, the primary focus of these two workshops will be on General Fund programs and projects; a separate public hearing has been scheduled for May 29 to review enterprise fund programs,projects, revenues and rates. May 22 Budget Workshop 1. Overview of key budget issues, strategies and fiscal outlook. 2. Fiscal policies and major City.goals. 3. General Fund revenues and key assumptions. 4. General Fund operating programs. May 24 Budget Workshop 1. Continued review of General Fund operating programs, if needed. 2. General Fund CIP projects. 3. Follow-up direction from the Council for subsequent workshops and hearings. Remaining Budget Review Schedule The following dates have been scheduled for review and adoption of the 2001-03 Financial Plan: � V Council Agenda Report—Preliminary 2001-63 Financial Plan Page 3 Council Budget Review Schedule: Remaining Steps May 22 Budget workshop Preliminary Financial Plan review; General fund operating programs May 24 Budget workshop Continued review; General Fund CT projects May 29 Public hearing Enterprise fund programs,projects;revenues and rates June 5 Public hearing Continued Preliminary Financial Plan review June 19 Public hearing Continued review and adoption of the Financial Plan Major City Goals and Other Council Objectives Consistent with Council priorities and direction, all efforts have been made to integrate the results of the Council's goal-setting process into the Preliminary Financial Plan. The way this has been accomplished is discussed at some length in the Budget Message. To facilitate the Council's review of how these goals and objectives have been integrated into the Preliminary Financial Plan, an index is provided in the Policies and Objectives section (page B-71) for this purpose. As discussed in the Budget Message, all fourteen of the Major City Goals set by the Council are reflected in the Preliminary Financial Plan based on the work programs approved by the Council on April 12, 2001. The Budget Message also discusses how the "Other Council Objectives" are reflected in the Preliminary Financial Plan. If you have any questions about the enclosed materials prior to the May 22 budget workshop, please do not hesitate to contact us. ENCLOSURES ® Preliminary Financial Plan ■ Appendix A: Significant Operating Program Changes ® Appendix B: Capital Improvement Plan Projects s G:Budget Folders2001-03 Financial Plan/Agenda Reporu/Preliminary Financial Plan Rebdn this document for future Camd! s-a�-ol April 27,2001 �NCIL 13 CDD DIR ,it [3 FIN DIR V' TTORNEY �Z`PW DIR HIEF Mayor Allen Settle 0 CLERK/ORIG ❑ POLICE CHF Councilwoman Jan Howell Marx ❑ DEPT HEADS ❑ REC DIR Councilwoman Christine Mulholland ❑ ❑ UTIL DIR Councilman John Ewan - ❑ HR DIR Councilman Ken Schwartz Subject: Proposed Street Tree Replacement -Oceanairre / Huasna Area, 2001-03 Financial Plan, Proposed Capital Improvement Plan Council Members, This letter is to urge your approval of the proposed Public Works street tree project listed above,which we understand requires formal approval during your upcoming budget adoption hearing. We believe that the funding and completion of this project would be very wise for the City for several reasons,many of which are listed in your budget staff report for this project. Those reasons include: • Current liability to the City from the irregular, raised sidewalk sections in the City street right of way caused by inappropriate root growth. Irregular curb grades.. • Zero drainage of storm water, resulting in safety hazards (a dangerous course for the motorcycle leaving my driveway at 1842 Huasna Drive)and the attraction of mosquitos and other insects. • Reduced property values, resulting in reduced property tax revenues to the City. • The fact that the City is scheduled to do badly needed AC Overlay maintenance on the subject streets,which should not be done until the design grades can be returned to normal, so proper street drainage can be attained. The attached photographs were taken in front of our house at 1842 Huasna three days after a recent rain.As you can see,there is absolutely no drainage. What is not made clear by the photos,but has occurred, is the damage to the driveway that has been lifted by the roots from the eucalyptus tree in the right of way,and the severe damage to the pedestrian sidewalk behind the tree.Many neighbors have expressed concern over this situation to me, and similar tree related problems have harmed the road infrastructure at other locations throughout the proposed project area. Thank you for including this project in your proposed budget, and please adopt it as an approved project for next year. Sincerely, tJa.t,e s Noel and Betty Kin RECEIVED APR 3 0 2001 cc: Todd Martin,Tree Superintendent Lo CITY COUNCIL s � � L � k .1 ,. I � �'Y�. vim: ��y S•tL. .1j ..y �{1> �. ,Yy`.� _, "'S- J�i nti y¢Sc�v �`".� fi'y:�'Ki. !� v..�A�•.i�i.:� .)n, . 't� +..�.c�.: _ r I w - 2001-03 Financial Plan CAPITAL IMPROVEMENT PLAN PROGRAM: Tree Maintenance REQUEST TITLE: Street Tree Replacement-Oceanaire-Huasna Area Project Summary Replacing troublesome street trees in the residential area south of Madonna Road and east of Los Osos Valley Road will cost$91,000 in 2001-02. Project Objectives ■ Improve pedestrian access ■ Beautify sidewalk areas ■ Possibly reduce liability from sidewalk hazards ■ Restore proper curb grades 1i Improve drainage and eliminate standing water after rain storms ■ Eliminate street trees with invasive roots Existing Situation Curbs, gutters,and sidewalks in the residential area south of Madonna Road and east of Los Osos Valley Road . are in very poor condition. Because liquidambar trees in this area were planted in a relatively narrow parkway without proper root barriers,their roots have lifted surrounding curbs,gutters,and sidewalks. Sidewalks are cracked and.gutters have been displaced so badly that storm water no longer drains in most areas. After rainstorms there are usually several areas of standing water that remain for long periods. Public Works is proposing replacement of about 800 lineal meters of curbs,gutters,and sidewalks and about 230 street trees in this area. Work should be completed in three phases and in conjunction with the pavement resealing scheduled for this area in summer 2002. Phase l (this project request)will include removal of about 230 liquidambar trees and replacement with a mixture of deciduous and evergreen species that are less invasive. Phase 2 will include replacement of curbs and gutters as part of the resealing project. Phase 3 will include replacement of sidewalks. The result of these projects will be a virtually new streetscape with smooth streets and sidewalks,proper drainage,and non-invasive street trees. Goal and Policy Links ■ Major City Goal for 1997-99 ■ Major City Goal for 2001-03 ■ Adopted General Street Maintenance Program goal: smooth and safe sidewalks M 1999-01 Financial Plan,pages E-11 and E-34 Project Work Completed The Tree Committee has reviewed this proposal and concurs with it. Street Tree Replacement-uceanaire-Huasna Area — Page 2 of 2 Environmental Review Because this project will occur within street rights of way, it should be categorically exempt from environmental review. Project.Phasing and Funding Sources Pro'ect Costs by Type Project Costs To-Date 2001-02 2002-03 2003-04 2004-051 Total Construction 91,000 91,000 Total 91,000 91,000 Project Funding Source.General Fund Department Coordinator and Project Support M Department Coordinator: Todd Martin ® Project Support. Project management—CIP Project Engineering Program Alternatives E Deny or defer the project. If this project does not proceed,this area will continue to suffer cracked and displaced sidewalks and poor drainage. $2.3 million of pavement reconstruction and resurfacing work is scheduled for this area in 2002-03. This work will have much more impact and benefit if all the curb grade and drainage problems were corrected either before or concurrently. Project Effect on the Operating Budget Staff Resources: CIP Project Engineering Program: 100 hours for design CIP Project Engineering Program: 100 hours for construction management Location Map