HomeMy WebLinkAbout06/05/2001, 5 - CONTINUED REVIEW: PRELIMINARY 2001-03 FINANCIAL PLAN 2councit
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C ITY O F SAN L U I S O B I S P O
FROM: Ken Hampian, City Administrative Officer
Bill Statler,Director of Finance
SUBJECT: CONTINUED REVIEW: PRELlIvE NARY 2001-03 FINANCIAL PLAN
CAO RECOMMENDATION
Continue review and discussion of the Preliminary 2001-03 Financial Plan.
DISCUSSION
Background
The Preliminary 2001-03 Financial Plan and supporting documentation (Appendix A: Significant
Operating Program Changes and Appendix B: Capital Improvement Plan) were distributed to
Council members and the public on May 15, 2001. This followed extensive community input
(gathered in a variety of ways), reviews of the City financial condition and fiscal outlook, and
Council goal-setting. As discussed in the Budget Message, the Preliminary Financial Plan as
initially presented is balanced, and reflects all of the fourteen Major City Goals previously set by
the Council. As outlined in the attached summary (Exhibit A), the Council has held nine special
workshops and hearings on the Preliminary Financial Plan before tonight's meeting.
Purpose of the June 5 Hearing
The purpose of the June 5 public hearing is to continue the Council's review and discussion of
the Preliminary Financial Plan, and to take further comments from the public. It is also an
opportunity for the staff to follow-up on any requests for
further information received from the Council at the May
22, May 24 or May 29 budget sessions. If the June 5 In our notices to over 200
public hearing provides sufficient opportunity for the "stakeholders,"we have shown
Council to complete their discussion of the Preliminary June 19 as the likely date for
formal adoption of the Financial
Financial Plan and provide final direction to staff, then Plan date. For this reason, we
adoption of the 2001-03 Financial Plan can take place at recommend formal adoption on
the June 19 meeting. If not, then it will be necessary to June 19, even if all budget issues
schedule a special meeting sometime before June 30, 2001 have resolved before then.
for this purpose.
Requests for Additional Information and Directed Changes
Operating Program Review on May 22, 2001
1. Compensation for Planning and Architectural Review Commission Members. The
Council conceptually approved increasing compensation for Planning and Architectural
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Council Agenda Report—Continued Review: Preliminary 2001-03 Financial Plan
Page 2
Review Commission members from $25.00 per meeting to $50.00. Based on fourteen
commission members and an average of three meetings per month, this increases the current
annual budget for this from $12,800 to $25,600. Approval of a resolution making this change
has been separately scheduled on the June 5 Consent Calendar. The final Financial Plan will
reflect this change.
2. Bicycle Plan Update. The Council confirmed the concept of updating the Bicycle Plan using
in-house staff resources over the next two years. This update will be added as a two-year
objective to the Transportation Planning and Engineering program in the final Financial
Plan. However, if ending balances for 2000-01 and revenue trends are better than projected
at the Mid-Year Budget Review,we can revisit this issue then.
3. SNAP Compensation. As noted in the request for expanding the Student Neighborhood
Assistant Program (SNAP), we have had difficulty in the past in attracting and retaining staff
for this program. To help improve this situation, hourly rates for SNAP positions were
recently increased in March 2001 as follows:
Temporary
SNAP I $9.70 to $10.80 $7.55 to $8.65
SNAP 11 $11.05 to $12.15 $8.65 to $9.70
As reflected above, hourly rates for these positions have increased by about $2.00 per hour,
placing them in the mid-range of our temporary hourly rate schedule. While we believe this
increase will help improve our recruitment and retention problems, it is too soon to fully
evaluate this. In summary, although the SNAP request reflects this wage increase, its primary
focus is on expanding the program from 3,000 to 6,300 hours of service annually.
4. Neighborhood Services Technician Position: Computer Purchases. As we discussed at
the May 22 budget workshop, all technology purchases for the City are made by Information
Systems (IS), regardless of which department initiates the request. This is a key component
of our strategy to ensure consistent standards and system-wide compatibility. While all
purchases are carefully reviewed on a case-by-case basis by IS staff, our cost guideline for a
standard City computer workstation is $2,500. This includes a 17" color monitor, network
hardware and software (such as Ethernet cards, which are not commonly installed on personal
computers) and fully licensed City "desktop" standard software (such as Office 2000) and
sales tax. (Note: The City's cost standard is $5,000 for our "power workstations" for GIS
and engineering users. These applications require much greater memory, storage and
processor speeds for "AutoCAD" design programs and GIS data-intensive applications. Of
300 workstations in the City, only 27 fall into the "power user"category.)
Since these workstations perforin a variety of both general and complex specialized functions
at all City sites, we purchase the most powerful combination of processor, memory and hard
drive capacity that we can within this $2,500 budget in order to extend the technological life
of each purchase as long as possible. This cost reflects the preferential pricing we receive
under cooperative purchasing arrangements with the State.
Council Agenda Report—Continued Review: Preliminary 2001-03 Financial Plan
Page 3
In the case of the Neighborhood Services Technician, the proposed computer acquisition cost
includes a standard workstation ($2,500) and a printer ($1,000). While located near the two
Neighborhood Services positions,this laser jet printer will be networked and available for use
by others at the Police Station.
5. Working with Cal Poly on Natural Resource Management Issues. The City has worked
closely with Cal Poly in the past on open space and natural resource management issues.
Additionally, there may be unique partnering opportunities with Cal Poly in preserving and
managing agricultural areas. However, this is not reflected in the Operating Program
objectives, and it should be. As such, we propose adding the following objective to the
Natural Resource Protection program in the final Financial Plan:
"2001-03: Continue cooperative programs with Cal Poly regarding open space and
natural resource management issues of mutual interest, including considering partnership
opportunities in preserving and managing agricultural areas."
Capital Improvement Plan (CIP) Review of May 24, 2001
6. Fire General Purpose Sedan Replacements. The cost per vehicle will be revised to the
correct amount of $17,000 per vehicle (rather than $27,000). This will result in a revised
budget in the Equipment Replacement Fund of$51,000 to replace three vehicles in 2001-02
rather than $81,000.
7. Utility Undergrounding. We will add funding for this in 2003-05 based on the annual
amount funds currently generated under "Rule 20A" and set aside by PG&E for utility
undergrounding: $250,000 per year.
8. Prado Road Interchange. Funding to complete the project report, construction documents
and environmental review will be deleted from the CIP.
9. Santa Barbara Street Billboard Removal. Funding will be added for this in 2003-04 in the
amount of$85,000.
10. Downtown Light Pole Painting. This project will be rescheduled from 2003-04 to 2004-05.
11. Mission Plaza: Broad Street Closure. We will retitle this project and accelerate
construction funding($75,000) from 2003-04 to 2002-03.
12. City Hall Entrance Renovation. This project will be deleted from the CIP.
13. Public Art. Based on these CIP project revisions, the amounts set aside for public art are
revised slightly(see Exhibit B.5).
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Council Agenda Report—Continued Review: Preliminary 2001-03 Financial Plan
Page 4
14. Project Description Changes. As directed by Council, attached are revisions (in"legislative
draft" form) to project descriptions for: Prado Road Bridge and Roadway Widening; Los
Osos Valley Road Interchange Improvements; Montalban Street Bridge; and Bob Jones City-
to-Sea Bike Trail. Additionally, there are changes to the Public Art project based on these
other revisions.
Other Changes Since Preparation of the Preliminary Financial Plan
15. Landscape Maintenance Contracts. As noted in a separate agenda item recommending
landscape maintenance contract awards, the budget for these services in the Preliminary
Financial Plan was based on a multi-year contract already in place covering 2001-03.
However, the current contractor recently sold its business, and the new owner will not
continue this contract beyond June 30, 2001. As noted in the contract award agenda item, the
lowest cost strategy available to us will still be about $24,000 more annually than the
currently proposed budget ($59,700 versus $84,100 in 2001-02). As such, while awkward to
do at this time in the budget process, we recommend increasing the General Fund budget for
landscape maintenance contract services by$24,400 in 2000-01 and $24,900 in 2002-03.
FISCAL IMPACT
These changes have the following two-year impact on the General Fund:
2001-02 00
Planning Commission/ARC Compensation 12,800 121800 25,600
Mission Plaza: Broad Street Closure 75,000 75,000
Public Art 700 700
Landscape Maintenance Contracts 24,400 24,900 49,300
Total $ 379200 $ 1139400 $ 1509600
We propose funding these changes as follows:
1. Fund Balance. The Preliminary Financial Plan as initially presented reflects an ending fund
balance at June 30, 2003 that is 20.2% of operating expenditures. Setting this at exactly
20.0% provides $64,000 of the required supplemental funding.
2. Sales Tax: Slightly Revised Upward Adjustment in 2000-01. As the Council is aware, our
sales tax advisor (Hinderliter deLlamas)just released an analysis this week of retail sales for
the fourth quarter of 2000. It reflects a significant improvement from past trends for general
consumer goods, largely due to store openings associated with the SLO Promenade. While
we remain cautious in projecting sales tax revenues given these uncertain times, we believe a
minor adjustment is warranted in our 2000-01 revenue projections based on these fourth
quarter results. As such, we recommend modifying our growth rate for 2000-01 from 5.0%
to 5.5%, while retaining current growth rates for 2001-03 as follows:.
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Council Agenda Report—Continued Review: Preliminary 2001-03 Financial Plan
Page 5
Revised Sales Tax Growth Rate Pro'ections
Current Revise
Fiscal Year Growth Rate Growth Rage
Curent Year: 2000-01 5.0% 5.5%
Financial Plan: 2001-02 2.5% 2.5%
Financial Plan: 2002-03 5.0% 5.0%
Note:2002-03 includes additional$150,000 for net increased revenues from Home Depot.
As reflected above, the revised growth rate only affects the current year. However, even though
the projected growth rates remain the same for 2001-03, the revision in 2000-01 results in
increased revenues for 2001-03, since the rate is applied on a higher base. For 2000-01, the
revised growth rate results in an increase of about $46,000. As shown below, cumulatively over
the three-year term (current year plus 2001-03), this results in added resources of about$144.000.
Revised Sales Tax Revenue Pro'ections
ProposedCurrent
2000-01 9,747,600 9,794,000 46,400
2001-02 9,991,300 10,038,900 47,600
2002-03 10,640,900 10,690,800 49,900
Total $ 1439900
General Fund Impact
Combined, these two sources total $208,000 ($64,000 from fund balance and $144,000 from
revised sale tax projections). This is $57,000 more than needed to fund the added costs. Given
future uncertainties, we recommend adding this to the CIP reserve, increasing it from 450,000 to
$507,000. However, the Council may choose to allocate this to accelerate funding for other
programs and projects that would otherwise be deferred for consideration to the Mid-Year
Budget Review.
ATTACHMENTS
Exhibit A: Summary of Council Budget Workshops and Hearings To-Date
Exhibit B: Revised Project Descriptions
1. Prado Road Bridge and Roadway Widening
2. Los Osos Valley Road Interchange Improvements
3. Montalban Street Bridge
4. Bob Jones City-to-Sea Bike Trail
5. Public Art
G:Budget Folders/2001-03 Financial Plan/Preliminary Budget/Agenda Report:Continued Review—June 5,2001
Ey
Summary of Council Budget Workshops and Hearings h1b1t
WorkshopsPreliminary Financial Plan 00
October 17, 2000 • Conceptually approved Financial Plan process and calendar.
December 12, 2000 • Approved Financial Plan policies.
Special Budget Workshop • Reviewed status of 1999-01 goals..
• Considered general economic outlook for 2001-03.
• Approved goal-setting process.
January 17, 2001 • Considered candidate goals presented by community groups,
Special Budget Workshop: interested individuals and Council advisory bodies.
Community Forum
February 3, 2001 • Considered information presented at the January 17 forum.
Special Budget Workshop: • Reviewed five year fiscal forecast for the General Fund.
Council Goal-Setting • Set goals for 2001-03.
February 20, 2001 • Approved 2000-01 mid-year budget review.
April 12, 2001 • Reviewed and conceptually approved work programs to
Special Budget Workshop achieve Major City Goals.
May 22, 2001 • Received briefing on the Preliminary Financial Plan.
Special Budget Workshop • Reviewed and discussed General Fund operating programs.
May 24, 2001 • Reviewed and discussed General Fund capital improvement
Special Budget Workshop plan (CIP)projects.
May 29, 2001 • Reviewed and approved enterprise fund revenues, operating
Special Budget Workshop programs, CIP projects and rates (water, sewer,parking,
transit and golf).
Remaining Scheduled Reviews
June 5, 2001 • Public Hearing: Continued Financial Plan review.
June 19, 2001 • Public Hearing: Continued review and adoption.
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2001-03 Financial Plan Echlbit
CAPITAL IMPROVEMENT PLAN
PROGRAM: Transportation Planning and Engineering
REQUEST TITLE: Prado Road Bridge and Roadway Widening
Project Summary
Widening Prado Road Bridge over San Luis Obispo Creek and widening the adjacent roadway in order to extend
the service life of the bridge and improve traffic circulation will cost$680,000 for environmental review, land
acquisition, and design in 2004-05. Total project cost is estimated at$5.7 million.
Project Objectives
■ Improve traffic circulation on Prado Road between Highway 101 South Higuera Street
E Accommodatethe additional traffic on Prado Roadafter-ahe u-A-de n,,,,a44ig . ,ay 101 inter,.,..nge is
■ Improve circulation and safety for bicyclists and pedestrians on Prado Road
■ Strengthen the Prado Road Bridge and extend its service life
Existing Situation
Prado Road has been widened from two lanes to four lanes in bits and pieces over several years. It remains only
partially widened and flares in and out over its length between Highway 101 and South Higuera Street. The most
prominent traffic constriction occurs at the bridge over San Luis Obispo Creek, which has only two traffic lanes
and no sidewalks or bike lanes.
The project will repair and expand the existing bridge structure,making it wide enough to match the ultimate
street width. Then Prado Road will be fully widened between Highway 101 and South Higuera Street to include
four traffic lanes along with bicycle lanes and sidewalks in both directions. The pavement will be reconstructed
and resurfaced to its final width.
This project is near the northern trailhead of the proposed Bob Jones City-to-Sea Bike Trail. Project work may
include further widening of the bridge and construction of a Class I bicycle path between the bridge and South
Higuera Street.
Goal and Policy Links
■ Major City Goal for 2001-03: Adequately maintain existing facilities and infrastructure
■ Transportation Planning and Engineering program goal: Safe and well-maintained streets
■ 1994 General Plan Circulation Element
■ 1993 Bicycle Transportation Plan
■ 1999-01 Financial Plan,pages E-10 and E-33
Project Work Completed
Traffic studies have been completed.
I' J
2001-03 Financial Plan Echibit g' Z
CAPITAL IMPROVEMENT PLAN
PROGRAM: Transportation Planning and Engineering
REQUEST TITLE: Los Osos Valley Road Interchange Improvements
Project Summary
Widening the bridge over on Los Osos Valley Road over Highway 101 and reconfiguring the on and off ramps to
improve traffic circulation will cost$700,000 in 2002-03 for planning and environmental work, $250,000 in
2003-04 for design, and$8,700,000 in 2004-05 for construction and construction management.
Project Objectives
■ Reduce traffic congestion at the Los Osos Valley Road/Highway 101 Interchange
■ Provide sufficient capacity to accommodate traffic demands of future development anticipated by both
City and County General Plans
■ Improve pedestrian and bicycle access and circulation in the area
■ Improve flood carrying_capacity.
Existing Situation
During peak traffic periods,traffic conditions at the Los Osos Valley Road/Highway Interchange come close to
exceeding service standards established by the City's Circulation Element(Level of Service D). Completion of
the Home Depot project just west of the interchange will likely cause these standards to be exceeded. Modifying
the interchange will maintain appropriate levels of traffic flow and provide capacity for additional traffic coming
from future development of surrounding City and County parcels. Modifications will also eliminate existing
gaps in bicycle and pedestrian circulation along Los Osos Valley Road.
In 2000 the City,the County and the San Luis Obispo Council of Governments(SLOCOG)agreed to jointly
finance preparation of a Project Study Report(PSR)to evaluate design options for modifying the interchange.
Once the PSR is complete and Caltrans accepts it, a Project Report(PR) and environmental documents will need
to be prepared. Together the PSR and PR will establish the final configuration for the interchange. At that
point, design (preparation of construction documents)and construction can proceed. This process will take
several years.
Goal and Policy Links
■ 1994 General Plan Circulation Element(Figure 4, project C.2)
■ 1995 Transportation Impact Fee(TIF)Program
■ Major City Goal for 2001-03
Project Work Completed
The scope of work for the PSR is complete and financing for its preparation is in place.
Environmental Review
Given the project's close proximity to San Luis Obispo and Prefumo Creeks,it is likely that a focused
Environmental Impact Report(EIR)will be required. If the City uses federal grants to help pay for this project,
a combined EIR and EIS (Environmental Impact Statement)may be required. The cost of hiring a consultant to
prepare these documents is part of this request.
2001-03 Financial Plan- EAIWAU
CAPITAL IMPROVEMENT PLAN
PROGRAM: Transportation Planning and Engineering
REQUEST TITLE: Montalban Street Bridge
Project Summary
Installing a prefabricated steel bridge for bicyclists and pedestrians across Stenner Creek at Montalban Street will
cost$37,000 for study and design in 2001-02 and $150,000 for construction in 2002-03.
Project Objectives
■ Provide more convenient pedestrian access from the Chorro-Lincoln Street neighborhood to transit
service and other activities on Santa Rosa Street
■ Provide a bicycle route that avoids the heavy traffic on Santa Rosa Street
Existing Situation
In order to reduce iraffic on Chorro Street, SLO Transit buses between City Hall and Cal Poly were rerouted
from Chorro Street to Santa Rosa Street effective January 1995. The proposed bridge will link the Chorro-
Lincoln Street neighborhood with Santa Rosa Street and make it easier for transit riders to catch the bus. The
bridge will also improve general pedestrian and bicycle access between the Chorro-Lincoln Street neighborhood
and Santa Rosa Street. The new bridge will provide an eight-foot wide clear path for shared bicycle/pedestrian
use that will meet minimum Caltrans standards for Class I bicycle facilities. Amenities will include lighting,
signs,and a bus stop on Santa Rosa Street at Montalban. All construction will be within City-owned right of way
and will not alter creek banks,reduce storm water flows,or require removal of riparian habitat.
Goal and Policy Links
■ 1994 General Plan Circulation Element
s 1993 Bicycle Transportation Plan
■ 1995-97 Financial Plan,pages E-8 and E-23
■ 1999-01 Financial Plan, pages E-10 and E-33
■ The Bicycle Advisory Committee has recommended implementation of this bicycle path segment.
Project Work Completed
An Urban State Highway Account(USHA) grant for this project has been approved.
Environmental Review
An initial environmental study will be required to evaluate project effects on the creek's riparian habitat. A full
environmental impact report will probably not be required because construction will occur above the creek's 100-
year flood elevation and will only minimally affect the creek channel and vegetation. The initial study will
probably result in a mitigated negative declaration for this project.
Other Special Review Considerations
This project willpr-ebabi be reviewed with residents in the Chorro-Lincoln-Montalban Street area through a
neighborhood public workshop.
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2001-03 Financial Plan Exhibit
CAPITAL IMPROVEMENT PLAN
PROGRAM: Transportation Planning and Engineering
REQUEST TITLE: Bob Jones City-to-Sea Bike Trail—Phase 1
Project Summary
Constructing Phase 1 of the Bob Jones City-to-Sea Bike Trail along San Luis Obispo Creek between Prado Road
and Los Osos Valley Road will cost$120,000 for environmental review in 2004-05 and$180,000 for design in
2004-05. Construction cost in later years is estimated at$1,510,000.
Project Objectives
■ Provide Class Ibikeways along selected creek corridors in San Luis Obispo
■ Build the first link of a Class I bikeway along San Luis Obispo Creek from Marsh Street to Los Osos
Valley Road
■ Complement County government efforts to establish a bike and pedestrian path between San Luis Obispo
and Avila Beach along San Luis Obispo Creek.
Existing Situation
In 2000 RRM Design Group completed a preliminary engineering study for various segments of the Bob Jones
City-to-Sea Bike Trail within the City. Based on that study the Council will approve a preferred overall route.
The proposed route between Prado Road and Los Osos Valley Road would cross land largely controlled by the
City and would use the alignment of the existing service road that borders the creek.
Improvements in Phase 1 would include 1)a Class I bicycle and pedestrian path along the west side of San Luis
Obispo Creek between Prado and Los Osos Valley Roads 2)a clear-span bridge over Prefumo Creek at the south
end of the path and 3) modification of the traffic signal at the eastern ramps of the Los Osos Valley
Road/Highway 101 interchange.
.Goal and Policy Links
■ 1994 General Plan Circulation Element
E The 1993 Bicycle Transportation Plan
■ Recommendation of the Bicycle Advisory Committee to build this path segment as the fourth priority
bikeway project(out of eight)
■ 1999-01 Financial Plan,pages E-10 and E-33
Project Work Completed
RRM Design Group has completed preliminary engineering plans and cost estimates.
Environmental Review
RRM Design has prepared an initial environmental study for this and other segments of the Bob Jones City-to-
Sea Bike Trail within the City. No significant environmental impacts are anticipated since the design and
location of the trail incorporates mitigation measures that avoid significant effects. Community Development
Department w ebablymay grant a negative declaration with mitigation for this project.
s-il
2001-03 Financial Plan` Exhibit 6•5'�
CAPITAL IMPROVEMENT PLAN
PROGRAM: Cultural Activities
REQUEST TITLE: Public Art
Project Summary
Funding public art in accordance with City's "1% for public art"policy will cost$42,100 in 2001-02 and $33,300
$34,00#in 2002-03.
Project Objectives
Provide funding for public art in accordance with City policy.
Existing Situation
Under the City's public art policy, 1% of the construction component of capital improvement plan (CIP) projects
is to be allocated for public art. Excluded from this 1% requirement are underground projects, utility
infrastructure projects, funding from outside agencies, and costs other than construction such as study,
environmental review, design, site preparation and acquisition.
Generally, it is preferable for the public art component to be integrated directly into the project. However, in
some cases, this is not practical or desirable. In these circumstances, an "in-lieu"contribution may be made to a
generic public art account that can be used to fund public art in conjunction with other projects or locations
where it can have a greater public benefit than if it was arbitrarily installed with a project to which public art was
not well-suited.
To ensure that funds are adequately budgeted for public art regardless of whether public art will be directly
incorporated into the project, funds for this purpose are identified separately in the CIP. After the Financial Plan
is adopted, the CIP Review Committee will review the approved projects, and make recommendations to the
Council regarding the allocation of public art funds to specific projects. This review should be completed by
September 2001. Following Council approval, briefings will be held with affected project managers on the most
effective process for incorporating public art into their project.
Goal and Policy Links
■ Public art policy
■ Public art policies and procedures manual
■ Financial Plan policies
Project Work Completed
None.
Project Phasing,Costs and Funding Sources
The following reflects construction costs for those projects that meet the City's requirement for a 1% public art
allocation,and the resulting public art budget request:
Public Art
Construction Costs 2001-02 2002-03 2003-04 2004-05
Evidence Storage 53,200
Refurbish fire station no.4 30,000
South Street widening 50,000
Foothill bridge construction 190,000
Bridge maintenance 50,000 50,000 50,000 50,000
Street sign replacement 97,000 104,000 119,000 107,000
Utility undergrounding 250,000 250,000
Pavement reconstruction,resurfacing 2,150,000 2,215,000 2,281,000 2,350,000
Downtown street light pole painting 150,000
Traffic signal improvements 100,000 100,000
Laguna Lake Prefumo arm silt removal 70,000
Tank Farre Road bridge silt removal 25,000
Storm sewer construction 105,000 282,000 313,000
Johnson underpass lift station 75,000
Los Osos Valley Road medians 37,000
Neighborhood traffic management 25,000 25,000
Railroad Safety Trail phase 3 2,100,000
Railroad Safety Trail phase 4 3,000,000
Los Osos Valley Road-Hwy 101 interchange 1,590,000
Santa Barbara Street widening 320,000
New traffic signal installation 135,000
Morro-Santa Barbara Street traffic signal 120,000
Montalban Street bridge 54,000
Orcutt Road-Bullock Lane street improvement 324,000
Downtown pedestrian improvements 35,000 35,000
Mission Plaza:Broad Street closure 75,000
New sidewalk construction 100,000 100,000 100,000 100,000
Mission-style sidewalks 335,000 345,100
South Higuera Street sidewalk 37,000
Laguna Lake Park pole barrier replacement 75,000
Mission Plaza creek walkway stabilization 50,000
Park asphalt resurfacing 45,000
Park turf installation 45,000
Johnson Park picinic area renovation 45,000
Sinsheimer tennis court resurfacing 25,000
Swim Center chemical storage 45,000
High rate sand filtration 260,000
Swim Center painting 65,000
Sinsheimer Park improvements 163,000 183,000 450,000
Santa Rosa Park renovations 100,000
Damon-Cmrrcia lights 391,000
Community Center/therapy pool 4,500,000
French Park playground equipment 149,600
Laguna Lake Park playground equipment 123,000
Laguna Lake park improvements 92,000 92,000
Las Praderas park improvements 40,300
Marsh/Santa Rosa Park 65,300
Neighborhood park improvements 200,000
Rodriguez Adobe neighborhood park 144,000
Laguna Hills playground equipment 155,800
Playground equipment upgrades 49,600 126,000
Lighted softball fields 500,000
Laguna Lake dredging 200,000 200,000
Open space preservation 50,000
Jack House roofing 25,000
Jack House fire sprinklers 25,000
Jack House foundation repairs 58,000
Downtown visitor signage 100,000
City Hall window replacement 30,000
Civic offices 10,018,300
Total 4,212.200 3,402,800 5,167,800 26 761,400
Public Art Q 1% " __42,100 34,000 - 51,700 267,600
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To: Honorable Mayor and City Council ��0 �N DIR
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From: Dave Romero � ((®88 CLERW®R�0 ®�TFORN€Y ® R 6HF
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Subject: Senior Center M UTIL 51R
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Last fall, in response to requests from members of the Senior Center, I
presented their request for expansion of the Kitchen Facilities and provision
of off-street parking adjacent to the rear of the building (attachments 1, A
& B). The request was very modest and the proposed improvements very
inexpensive. The Kitchen expansion could be accomplished within the
existing building outline, and the Parking Lot would be:-within the fenced
backyard enclosure of the Senior Center Property. The. Parking -Lot would
require removal of 2 shuffleboard courts (which are no longer used) and a
damaged BBQ Pit, but would preserve all trees.
The City Council chose not to honor the Senior Citizen's request last fall,
citing the need fora brand new center and the City's plans to accommodate
the Seniors on an interim basis at the Recreation Center.
With the City's Financial constraints it will be many years before a new
Senior Center is constructed even if land is donated. Relocation of certain
senior activities to the Rec Center is not a preferred option for many of the
Seniors, since the will have to share space and parking with the many
activities of the Rec Center. Their preference is to keep their sense of
identity at the existing Senior Center which will serve quite well if some
minor improvements were made. Since, many, of the Seniors have mobility
limitations, the provision of parking adjacent to the handicapped ramp at
the rear door of the Center is a particularly high priority.
I have just returned from attending my Mother's last days and can well
testify to the difficulty many Seniors have with walking, any significant
distance.
If the Council were to make this a priority in the coming budget, the Parking
Lot could be completed by fall. Please help our Seniors by granting this
simple request.
Attachments:
I Memorandum to John Dunn 9/11/2000 RECEIVED
A. Sketch of possible Kitchen Expansion
B. Sketch of Possible Parking Lot JUN U 5 2001
SLO CITY COUNCIL
2. Letter from Sr. Ctr. Board of Directors 5/12/2001
mcmoRAnoum
September 11, 2000
TO: John Dunn
FROM: Dave Romero
SUBJECT: Senior Center
Information I have received from-conversations with a number of seniors is that they would be -
relatively happy, at least for the near future, if.the City,would take certain actions at the existing
Senior Center to make the facility more suitable for their.purpose. They would like the kitchen
facility expanded, and some off-street parking available on-site.
Kitchen Expansion:
I have conducted a minor preliminary study showing the kitchen could be expanded with a
minimum of cost. This is shown on Attachment A. It involves extending the roof of the rear
entrance and reworking that entry so as to provide additional space and requires only minor
construction. This would call for the existing janitor room to be used for kitchen expansion with
the janitor room relocated on the other side of the entry. All work could be conducted quickly
and at minimum cost.
Off-Street Parking
I have conducted a minor study by means of which 16 parking spaces and two handicapped
spaces could be constructed at the rear of the Senior Center in an area that is within the fenced
boundary and is actually used very,little at this time. Please see Attachment B.
The work could be conducted quickly at a minimum of cost with no loss of trees, no
encroachment into Mitchell Park and only minor loss of amenities existing in that area. Seniors
often cannot locate convenient parking and many have great difficulty walking to the Center.
This would provide substantial relief immediately adjacent to the entry to the Senior Center.
DR:ss
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ATTACHMENT: "Seni ` ;Center In San Luis Obispc See page 2.
May 12,2001
ft Paul LeSage, Director,
Parks and Recreation Department
1341Yponto
San Luis Obispo,CA 93401
We would like to extend many thanks to the Ludwick Family for their wonderful
donation to the City. We are all very grateful for their gracious generosity which
will make a difference to the many residents of San Luis Obispo,
We take exception to statements in the Tribune'by city officials implying that the
upgrade to the Mill Street Recreation Facility is intended mainly for seniors, and
that it will become a senior retreat. In fact, all age groups will actively_ use this
coinrnunity center.
The largest part of this facility is the basketball court which is`used for youth
basketball and other activities such as aerobics classes.The photo in the Tribune
artide dearly shows this. The facility also contains a child day care center.
We are concerned that expanded use of this facility will prove to have not only
space limitations because of the restrictive configuration of the building, but also,
serious parking limitations because available parXA9 is stretched Way beyond
capacity,
The seniors have asked the Parks and Recreation Department's help many times
to upgrade the kitchen and to resolve parking issues at the current Senior Center.
Since time and other needs were denied* seniors began a campaign for a larger
facility,and the City sponsored a study that validates this need.
If the Dalidlo Prosect,which included land and a large donation for a senior
center was approved by the City Council, this additional donation would make a
big difference in how soon a new senior center could be a reality. Seniors are
ready to participate in raising funds when property is donated or allocated for
this purpose.
In the meantime, it is gratifying to know that the current senior facility will
remain open. Seniors MU.Mantinue
Sens ons, until a new center is a e.
Since, the Senior Center kitchen uppgg�rade and other items were denied due to lack
of funds,and since the City now haT9009000 available, (S'00AW for recreational
building upgradesp and the $600,000 donation),we would hope that some of the
$300,000 is used for upgrades to the current Senior Center.
Board of Directors
Sail Luis Obispo Senior Center
144S Santa Rosa Street
San Luis Obispo,CA 93401
c: Mayor,Allen Settle; Council Members:John Bwan,Jan Howell Marx,
adutine lholla THKen buaSchwwut city Manager,Kenneth Hampiau,
and San Leis
W- TING AGENDA
Dp,E -5'fl/ ITEM#E._.Z...
The
jack House Gardens
NCIL IAF DIR
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SAO d FIRE CHIEF
WORNEY n PW DIM
RK/CRIQP%ICE CHF
O HEADS DIA
Memorandum 0LMLDin
® HR DIA,
To San Luis Obispo City Council Members Date June 1, 2001
Mayor Allen Settle
Vice Mayor John Ewan
Council Member Christine Mulholland
Council Member Jan Howell Marx
Council Member Ken Schwartz
Copies
From : Jack House Advisory Committee
Ron Batterson, Chair
Subject : SOPC - Committee Request
In the spirit of clarification of the Jack House Committee's request, please find attached the
original "recommended action" as approved by the Committee. This document provides the
Committee's rationale concerning the request for funding promotional activities. Hopefully it
will provide some additional insights.
The volunteer work by the docents and Committee members is very commendable. The
Committee has worked diligently this year to reach out to other groups within the community
and to various city committees. Additional:funding.would benefit and compliment their goals.
Thank you. RECEIVED
JUN 0 1 2001
SLO CITY COUNCIL
536 Marsh Street _ MAILING ADDRESS: 1341 Nipomo Street,San Luis Obispo, CA_93401
JALK HOUSE C- , MMITTEE
PROMOTIONS - JHC MEMBER PENNY RAPPA
FEBRUARY 14 , 2001
BUDGET REQUEST
AND
MARKETING PLAN
WORK PROGRAM GOAL
ADOPT AND IMPLEMENT A FORMALIZED PLAN
RECOMMENDED ACTION — Request the Park and
Recreation Director include $10,000.00 per year for
promotional activities in the Park and Recreation 2001 -2003
budget for the Jack House.
Currently $4000.00 is allocated in the Parks and Recreation
budget for Jack House special events advertising and
$2,400.00 from the Jack House Fund is spent for general
advertisements (2 per month). Also the printing of several
brochures has been paid for using Jack House Fund monies.
The City Council has identified promotional activities as a
major goal for many years. General Fund monies are used
for numerous and various programs and products. I would
like to see us recommend that the promotional activities
(advertising) and promotional materials also be paid for
using General Fund monies.
Jack House Budget Request Page of 2
Jack House Fund monies could be used to enhance the house,
auxiliary buildings and garden.
$10,000.00 would be allocated annually as follows:
1 . $4,000.00 special event advertising,
2. $2,400.00 regular ads (2 ads per mo. Tribune & New
Times);
3. $3,600.00 reprinting of promotional materials;
Last year the staff mailed approximately. 7.000 brochures to
25 visitor serving operations. 3000 were placed at local
businesses. Brochures were also made available in a self-
help box located at the garden entrance. In order to
continue these practices, we will need to reprint additional
materials.
CURRENT PROMOTIONAL MATERIALS INVENTORY
HOME TOUR GARDEN PAMPHLET
6000 900 700
MARKETING PROGRAM
To increase attendance a focused marketing plan should be
adopted. We would continue to update/monitor the Jack
House phone line, distribute brochures and provide PSA's.
Working with Kim Walker and an intern, I would like to
request the committee approve the following programs and
authorize their implementation:
1. Network with other city committees;
2. Contact local hotels for conference schedules;
3. Solicit Service Clubs/Special Tours;
4. School Tours.
JUN. 4.2001 E:04AM CUESTA COLL PRES OFF NO.563
st$ CoFrE N6 S-OI ITEM#
vs ��
San Luis Obispo County Community College District
May 29,2001
OUNCIL ❑ gpdDIR
The Honorable Allen K Settle Ad IN DIR
City of San Luis Obispo �/A0 O FIRE CHIEF
990 Palm Street ORNEY [I PW
DIR
CLERK/ORIG ❑ POOLICE CHF
San Luis Obispo,California 93401 ❑ ogaT. DS ❑ REC DIR
®'•Tt� ❑ UTIL DIR
RE: Student Housing ❑ HR DIR
Dear Mayor Settle:
I would like to thank you and Mr.Hampian for taking your time to come to Cuesta College to
discuss some of the questions surrounding the issue of student and faculty housing. Our
discussion was very helpful and will assist us in developing a working relationship with the City
of San Luis Obispo as the college proceeds with this issue. We also thank you for extending the
services of your planning staff and making information about housing available as we get further
into the needs assessment and planning process.
As we discussed and I indicated in my May 3 letter to you, the San Luis Obispo County
Community College District is interested in moving forward to determine the need for student
and/or faculty housing on our San Luis Obispo Campus. The first step is this process is to hire an
experienced consultant who can assess the needs and project the viability of student housing on
the Cuesta College SLO Campus,particularly in light of Cal Poly's plans for student(faculty
housing and the city/county housing inventory.
The projected cost of the needs analysis and planning is$70,00.0. As we discussed,the College
District will be experiencing real budget constraints in year 2001-02 so f=ding the cost of the
needs analysis and planning will be difficult Because the City and College are keenly interested
in alleviating some of the housing problems,I am hopeful that we can share the costs of the study.
We are,therefore,requesting your monetary assistance in the amount of 510,000420,000 to help
offset these costs. City support would be very much appreciated. Members of the Cuesta College
administration will be available to answer questions you or the City Council might have regarding
this request.
Wafie
,
RECEIVED
Agsenw,
ser,Ph.D. JUN 0 4 2001
Supermtendent/President SLO CITY COUNCIL
cc: SLOCCCD Board of Trustees
cnh/Shore&Cmmsacndmcd8ouMng-Scale,Allrn
San LuLs Obispo Campus North ConaM Um pus
Son LUIS Obispo.CA 93403.8100 2800 Buena vlsto Drive•• Paso Robles. CA 93446
(605)546.3100 (805)591-6200
MCC I INUi AUCNNN
RECEIVED C" ' /�ITEM#1._._,.�
JUN i) ) 2001
SLO Q .. -,000NCIL
mEmo�.anbum ���� w,� .,��-
city of san Luis osispo, a0mmistRation OEpautmEnt "00 v-,��
DATE: June 4, 2001 C ❑❑ C0D DIR
FIDIR
flj5kc�FR-NEY 0 0 FIRE
E CHIEF
TO: Ken Hampian, City Administrative Officer W DIR
LE K/ORIG ❑ PCHF
[03FROM: Shelly Stanwyck, Economic Development Manager THEA UTIL DIR
EC DIR
il
❑
HR DIR
SUBJECT: JACK HOUSE BUDGET& FUNDING JACK HOUSE PROMOTIONAL ACTIVITIES
How much money was allocated to the Jack House in 2000-01?
• Total current fiscal year CIP for Jack House of$79,300
• $13,300 of the CIP has been spent and $59,000 remains
• CIP for 2000-01 was to complete Carriage House renovations, kitchen flooring, roof
repairs and renovation on the main house. (Council added $28,000 to the existing
$31,000 Jack House Renovations CIP on February 6, 2001).
How much money is proposed to be allocated to the Jack House in 2001-02?
• $25,000 for roofing in 2001-03.
How much money is proposed to be allocated to the Jack House in 2002-03?
• $7,000 for designing foundation repairs with construction of the foundation repairs
anticipated to be funded in 2003-04.
What is the fund balance in the Jack House Fund?
• $26,400 currently
How can the Jack House work with the PCC's marketing program to promote itself?
Working with existing PCC programs and the PCC itself will result in many options for the Jack
House to increase its visibility without allocating significant resources. Through the PCC, and
our community promotion contractors, a variety of marketing opportunities are available to the
Jack House.
First, brochures about the Jack House could be included in the fulfillment packet mailed out to
potential visitors. Second, brochures about the Jack House should be in the Chamber's Visitor
Center and Visitors Center staff should be advised about the Jack House as an event location.
Third, the Jack House Committee could work with the community promotion PR contractor who
could "pitch" story ideas featuring the Jack House to travel writers and other media contacts.
Fourth, the VCB and the Chamber both feature information about the Jack House in their Visitor
Guides, ads could be taken out in both publications to increase the visibility for the Jack House.
Finally, if the Jack House has a special event planned, or a unique marketing opportunity, they
could seek enhanced promotional funds from the City by formally requesting them to the PCC.
These are just a few ideas; there are probably many more that could be explored with the PCC's
marketing subcommittee and representatives from the Jack House Committee.
Jack House