HomeMy WebLinkAbout10/02/2001, C5 - AUTHORIZATION TO APPLY FOR STATE DEPARTMENT OF PARKS & RECREATION URBAN RECREATIONAL AND CULTURAL C council; 6/a/01
j acEnda Repout Cs
CITY OF SAN 'LUIS OBI S PO
FROM: Wendy George, Assistant CAO �
Prepared By: Betsy DeJarnette, Assistant to the CAO
SUBJECT: AUTHORIZATION TO APPLY FOR STATE DEPARTMENT OF
PARKS & RECREATION URBAN RECREATIONAL AND
CULTURAL CENTERS GRANT FUNDS FOR RENOVATION OF
ROSA BUTRON DE CANET DE SIMMLER ADOBE
CAO RECOMMENDATION:
Adopt a resolution authorizing staff to submit an application to the State Department of Parks
and Recreation's Urban Recreational and Cultural Centers (URCC) Grant program for $111,700
to renovate the Rosa Butron de Canet de Simmler Adobe (Butron Adobe).
DISCUSSION
Background
Last year, in response to the recreational and open-space needs of.a growing population and
expanding urban communities, the citizens of California passed the Safe Neighborhood Parks,
Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Prop 12). The intent of the
act is to revive state stewardship of natural resources by investing in neighborhood and state
parks, clean water protection, coastal beaches and scenic areas.
The URCC grant program, under Prop 12, is designed to provide funds on a competitive basis to
cities, counties, nonprofit organizations and federally recognized California Indian tribes to
enhance, develop and rehabilitate urban recreational and cultural centers, museums and facilities
for wildlife or environmental education in urban areas throughout California. It is from this
program that staff requests authorization to apply for funds to renovate the Butron Adobe as a
museum/meeting space.
Nomination By Member of Legislature
The State Department of Parks and Recreations announced the availability of URCC grant funds
on March 22, 2001. For projects to be eligible for funding, a letter of nomination had to be
submitted to the State by a member of the Legislature prior to July 1, 2001. Both Assemblyman
Maldonado and Senator O'Connell nominated the adobe in mid June 2001 for restoration
through URCC funding.
Brief Description of Project
The Butron Adobe, for which grant funding is being sought, is an example of the City's housing
in the Mexican era and the transition to the American period. The period of significance, during
cs 1
V% r
Council Agenda Report—URCC Grant Funding for Rosa Butron de Canet de Simmler Adobe
Page 2
which the residence evolved to reflect the above changes, is from 1865 to 1906. The Butron
Adobe represents a rare opportunity to preserve adobe construction with state wide, as well as
community, significance.
In April, 1998, City Council approved Community Development Block Grant funding for
1. development of preliminary architectural, structural and utility design for the
restoration
2. rehabilitation and new use of the adobe
3. final architectural, structural and utility design plans
4. preparation of construction documents
5. management of the bidding procedure
6. construction observation
Efforts since then to restore the Butron Adobe have resulted in the stabilization of the structure,
lead paint and asbestos abatement and the development of preliminary design standards with
subsequent approval by the City's Architectural Review Committee.
The Butron Adobe has been approved as a museum/meeting space to be used by community
organizations, while still retaining its historic stature. The grounds of the building contain many
beautiful trees, and once restored, can be used for weddings and social functions. Design plans
include rehabilitating the old barn behind the building to house restrooms and a catering kitchen.
It is the intention of the City to take advantage of all possibilities to educate the public on the
heritage of the adobe through wall displays of historical information and photographs, as well as
period furnishings.
The proposed URCC project will enable the City of San Luis Obispo, in partnership with The
Friends of Las Casas de Adobe (FOCA), a group of community volunteers with valuable
expertise in historic preservation, construction, fundraising, historic research and other relavant
fields,to complete a number of tasks designed to restore the Butron Adobe to a functional, useful
and educational/museum asset for the community. A list of proposed project tasks and estimated
costs are contained in the table below.
Project Tasks and Estimated Costs:
Task Estimated Cost
Install structural connections between roof&walls $91,000
Remove damaged plaster;repair cracks & replaster walls $1,600
inside& out
Tree pruning $4,800
Remove &replace damaged flooring& framing $7,100
Repair and replace perimeter fencing $2,400
Phone,water; electrical &security services $4,800
TOTAL $1119700
G',t 2
i
Council Agenda Report—URCC Grant Funding for Rosa Butron de Canet de Simmler Adobe
Page 3
Need for Funds for Rodriguez Adobe
As stated earlier in the report, to qualify for grant funding, all.projects had to be nominated by a
member of the Legislature prior to July 1, 2001. At the time, it appeared that Rodriguez Adobe,
another adobe in the City being renovated as a cultural/museum/community center, had adequate
funds to stabilize the roof, repair flooring and reconstruct adobe walls. For that reason, the
Butron rather than Rodriguez Adobe was selected for grant funding. Since then, staff has learned
that additional funding may be needed to complete the stabilization work on Rodriguez.
Subsequent to this discovery, staff requested permission from the State Department of Parks and
Recreation to change projects but was denied at this stage of the grant process. Due to an
existing clause in the grant criteria, there may be an opportunity to change projects once the grant
has been awarded. Staff will remain alert to this possibility and request a change to Rodriguez if
at all possible. If not, funds will prove valuable to the progress of Butron.
CONCURRENCES
FOCA has been consulted with respect to the identified project and project tasks and supports the
grant proposal.
FISCAL IMPACT
This program does not require matching funds.
ALTERNATIVES
Council could choose not to direct staffto apply for finds, in which case potential funding would
be lost. Staff does not recommend this alternative.
ATTACHMENTS
1. Resolution
2. URCC Procedural Guide
CS-3
ATTACHMENT I
RESOLUTION NO. (2001 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING THE APPLICATION FOR GRANT FUNDS FOR URBAN
RECREATIONAL AND CULTURAL CENTERS, MUSEUMS,AND FACILITIES FOR
WILDLIFE EDUCATION OR ENVIRONMENTAL EDUCATION PROGRAM UNDER
THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AM AND
COASTAL PROTECTION BOND ACT OF 2000 FOR RENOVATION OF THE
ROSA BUTRON DE CANET DE SIM LER ADOBE
WHEREAS, the people of the State of California have enacted the Urban Recreational
and Cultural Centers, Museums, and Facilities for Wildlife Education or Environmental
Education Program which provides funds to the State of California for Grants to cities, counties,
nonprofit organizations and federally recognized California Indian Tribes; and
WHEREAS, the California Department of Parks and Recreation has been delegated the
responsibility for the administration of the Program within the state and grant Project shown
above, setting up necessary procedures; and
WHEREAS, said procedures established by the California Department of Parks and
Recreation require the Applicant's Governing Body to certify by resolution the approval of the
application before submission of said application to the State; and
WHEREAS, the Applicant will enter into a Contract with the State of California for
renovation of the Rosa Butron de Canet de Simmler Adobe
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San.Luis
Obispo as follows:
1. Approves the filing of an application for local assistance funds from the Urban
Recreational and Cultural Centers, Museums, and Facilities for Wildlife or
Environmental Education Grant Program under the Safe Neighborhood Parks, Clean
Water,Clean Air, and Coastal Protection Bond Act of 2000; and
2. Certifies that the Applicant has or will have sufficient funds to operate and maintain
the Project; and
3. Certifies that the Applicant has reviewed, understands, and agrees to the General
Provisions contained in the Contract shown in the Procedural.Guide; and
4. Appoints the City Administrative Officer as .agent to conduct all negotiations,
execute and submit all documents including, but not limited to applications,
agreements, payment requests and so on, which may be necessary for the
completion of the aforementioned Project.
ATTACHMENT 1
Resolution No. (2001 Series)
Page 2
Upon motion of , seconded by ,
and on the following roll call vote:
AYES:
NOES:
coQo n(Yr� fop oo
1 day of , 2001.
Yes, we can do it.
Mayor Allen Settle
�GvYv�
San Luis Obispo 543-6844 FAX543-4532
Santa Maria 928-7334 FAX 922-2631
Paso Robles 238-5763 FAX238-0248
Arroyo Grande 489-6844 FAX489-9008
Atascadero 466-5533 FAX466-1090
ATTACHMENT 2
11. URCC PROGRAM DESCRIPTION
2000 Bond Act Intent
The Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond
Act of 2000, responding to the recreational and open-space needs of a growing
population and expanding urban communities, is intended to revive state Stewardship of
natural resources by investing in neighborhood parks and state parks, clean water
protection and coastal beaches and scenic areas.
,URCC Program Intent
The intent of the URCC is to provide funds, on a Competitive basis, to cities, counties,
nonprofit organizations, and federally recognized California Indian tribes
to enhance, develop and rehabilitate urban recreational and cultural centers, museums
and facilities for wildlife or environmental education in urban areas throughout
California.
The funds shall be used for the Development or rehabilitation of real property.
Amount of Funds Available
$8,000,000 has been allocated for the URCC program. This program does not require
matching funds.
Eligible Applicants
Cities, counties, nonprofit organizations, and federally recognized California Indian
Tribes.
Eligible Projects
Development or rehabilitation of real property consisting of urban recreational and
cultural centers, museums, and facilities for wildlife education or environmental
education.
The Project proposed shall be operated on lands that are already in public ownership or
on lands that will be acquired and used for the Project in conjunction with adjoining
public lands.
Priorities
In establishing priorities of projects, the Department shall consider any favorable project
characteristics, including, but.not limited to, all of the following.
1. The project will interpret one or more important California historical, cultural,
economic, or resource themes or an important historical, cultural, economic,
technological, or resource theme in a major region of California. Higher priority
shall be assigned to projects whose themes are not interpreted in any existing
museum or have demonstrable deficiencies in their presentation in an existing
museum
URCC Procedural Guide 4
L'S-6
ATTACHMENT 2
Priorities (continued)
2. The project is proposed to be operated on lands that are already in public
ownership or on lands that will be acquired and used for the project in
conjunction with adjoining public lands
3. Projects that are closely related objects toly to interpreted, are close to
urc , activity,
structure; place, or collection ob1 o
population centers and access routes
4. Projects that are in, or close to, population centers or are adjacent to, or readily
served by, a state highway or other mode of public transportation
5. Projects for which there are commitments, or the serious likelihood of
uitable forth,
commitments, of funds or the donation of land or other property
project
Note: An application for a grant for a cooperative museum project shall be
submitted jointly by the city, county, or other public agency, an institute of higher
learning, or a nonprofit organization that cooperatively is operating,.or will
operate, the project.
State Administrative Costs
ring the Bond Act shall be paid
t of the bond pmceeds.
The State costs of administefunded through h s Bond
These costs shall be shared proportionate) by each program
Act.
Note: Authoritycitedc Section 5003, Public Resources de.CoReferences: Section 5096.340(a), (b)
and (e),and 5096.367, �!!^ ao�^"rtes Code_
111. INIPORTAIdT POINTS
• This is a Competitive program.rtn°r a ent broject-to be a member oeligible,
f he Legislatuer re by July 1�n
must be submitted to the Dep Y
mu
the Department receives a nomination, the Department shall
The nominee
forwardcompleted
a Procedural plication to the Depde to the artment by November)1,2001
turn a
completed Project Appl
• Grant funds are not available for expenditure until they are appropriated in the
state budget and there is a fully executed Contract between the Department and
the Grantee.
• Program funds may not be used for the acquisition of real property.
r non
o The Grantee may spend up to ants administration, plans, permits5% of the Project Grant Amount ,specifications,
construction costs, including 9
and CEQA compliance.
URCC Procedural Guide
5
CS-7
ATTACHMENT 2
IMPORTANT POINTS (continued)
• At the time of application, the Applicant must provide, at a minimum, either (1) a
notice.of exemption filed with the county clerk, or (2) an initial study with a
description of how the applicant will comply with CEQA. The Applicant has one
year from the date of announcement of grant award to complete the CEQA
process. If the Applicant has made a full-faith effort to complete CEQA, but is
unable to complete CEQA or otherwise proceed with the Project due to issues
related to the CEQA process, costs incurred by the Applicant directly related to
the CEQA process can be applied to the non-construction costs limit.
• Prior to commencement of construction or acquisition, the Applicant must
complete the CEQA process and provide documentation. The required
documentation must include one of the following: a notice of exemption filed with
the county clerk, or an environmental impact report or a negative declaration,
along with the response from the State Clearinghouse, and a copy of the notice
of determination filed with, and stamped by, the county clerk.
• Costs related to construction management, which can be documented as direct
charges, are eligible. Indirect costs are ineligible.
• The Grantee must have a fully executed Contract with the Department within
three years from the date of program funds appropriation.
• The Grantee should complete all funded Projects and submit final documentation
by March 1 (eight years from the date of Appropriation)to process the final
payment. All Grant funds that have not been expended by the Grantee shall
revert to the Bond Act fund and be available for-Appropriation by the Legislature
for one or more of the categories that the Legislature determines to be of the
highest priority statewide.
• The Applicant must own the land or hold a lease or other long-tens interest that
is satisfactory to the Department. If a grant Applicant does not have fee title to
the lands, the Applicant shall demonstrate to the satisfaction of the Department
that the proposed Project will provide benefits that are commensurate with the
type and duration of the interest in land that is held by the Applicant. (See
Appendix F, pg. 47)
• The Grantee shall comply with all applicable current laws and regulations affecting
Development Projects, including, but not limited to, legal requirements for
construction contracts, building codes, health and safety codes, and disabled
access laws.
• The Grantee agrees to use the property developed with grant monies under this
Contract only for the purposes for which the State grant monies were requested
and no other use of the area shall be permitted except by speck act of the
Legislature.
URCC Procedural Guide 6
es�
ATTACHMENT 2
IMPORTANT POINTS (continued)
• Pursuant to guidelines issued by the Secretary for Resources, all recipients of
funding from the 2000 Bond Act shall post signs acknowledging the source of the
funds. (See Appendix;G, pg. 49).
Note: Authority cited: Section 5003, Public Resources Code. References:Sections 5096.301,
5096.307(a), 5096.309, 5096.340(a) and(b), Section 5096.341(a) and(d)(1);5096.342(a) and(b), and
5096.343(a), Public Resources Code.
IV. NOMINATION AND GRANT PROCESS
Following is a description of the URCC nomination and Competitive process:
• To be eligible for funding, a Project shall initially be nominated by a Member of
the Legislature for study by the Department. Prospective Applicants should
contact a Member of the Legislature who will forward a Letter of Nomination to
the Office of Grants and Local Services by June 30, 2001.
• When Applicants submit nomination materials to Members of the Legislature,
Applicants should include the following information:
• Project name
• Requested grant amount
• Name, address and,phone number of Applicant
• Name and title of Applicant's day-today contact
• Project location
• Legislative district
• Once the Department has received nominations from members of the legislature,
the Department will forward a copy of the URCC Procedural Guide to Applicants.
The URCC guidelines will assistApplicants in submitting complete Project
Applications by November 1, 2001. The Department shall study each nominated
Project and, prior to April 1,2002, shall submit to the Legislature a prioritized
listing and comparative evaluation of all nominated Projects.
Following is the URCC Grant Program Process:
1. Following the nomination of Projects by the Legislature, the Applicant
prepares and submits a Grant Application package to the Department,
including the authorizing resolution, by the Application deadline.
2. The Department evaluates all applications based on eligibility and ranking
criteria and forwards a prioritized Project list and comparative evaluation of
each Project to the Legislature.
3. The Legislature finalizes the list of Projects and appropriates funds.
4. The Department informs the Applicants of approval or disapproval.
5. The Department sends the Contract to the successful Grantee.
6. The Grantee returns a signed copy of the Contract to the Department.
URCC Procedural Guide 7
Cs 9
ATTACHMENT 2
NOMINATION AND GRANT PROCESS (continued)
7. The Department returns a fully executed Contract to the Grantee
8. The,Grantee may.request a 10% advance of the Project Grant Amount as
specified in the approved Application to be spent on costs such as plans,
permits, specifications, and CEQA compliance.
9. Once CEQA has been completed, the Grantee commences work on the
Project and may request up to 80% of the Project Grant Amount, as specified
in the approved Application, either when construction has commenced, or
after the construction Contract is awarded, and issued a Notice to Proceed.
10. The Grantee posts 2000 Bond Act signs, as required,acknowledging the
source of funds.
11. The Grantee completes the Project and submits the Project Completion
Package.
12. The Department Project Officer makes final on-site Project inspection.
13. The Department processes final payment.
14. The Department may perform an audit of the completed Project.
V. PROJECT APPLICATION AND SELECTION PROCESS
The Project Alication Package shall consist of one each of the following items:
• Project Ap ;cation Form, including a certification that the Project is consistent.
with the park nd recreation element of the city or county general plan, the
District park an ecreation plan, or the appropriate planning document, as the
case may be, and ill satisfy a high priority need. The Project Application Form
must be signed by t Applicant's authorized representative and the
representative from th pplicant's planning agency.
• Authorizing resolution fro the Applicant's governing body
• Project Proposal Narrative
• At the time of application, the A licant must provide, at a minimum, either(1) a
notice of exemption filed with the unty clerk, or (2) an initial study with a
description of how the Applicant will mply with CEQA. The Applicant has one
year from the date of announcement o rant award to complete the CEQA
process. Prior to commencement of co truction or acquisition, the Applicant
must complete the CEQA process and pro ide.documentation. The required
documentation must include one of the folio 'ng: a notice of exemption filed with
the county cleric, or an environmental impact r ort or a negative declaration,
along with the response from the State Clearing use, and a copy of the notice
of determination filed with, and stamped by, the co ty clerk.
• Evidence of adequate land tenure (lease,joint powe greement, etc.).
• Project location map (city or county)with enough detail t How a person
unfamiliar with the area to locate the Project
• Site plan
• Cost estimate
• Sourc6of additional funds
URCC Procedural Guide . 8
CS-JO