HomeMy WebLinkAbout10/02/2001, C6 - POLICE GENERAL-PURPOSE SEDAN REPLACEMENT SPECIFICATION NO. 90057 council ►"o oz
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C I T Y OF SAN LU I S 0 B I S P 0
FROM: Michael D. McCluskey, Public Wor DirectofNffly^_J "
Prepared By: David Elliott, Administrative Analyst
SUBJECT: Police General-Purpose Sedan Replacement
Specification No. 90057
CAO RECOMMENDATIONS:
1. Approve a procurement by payment voucher in the amount of$57,979.08 to Enterprise Car
Sales for three police general-purpose sedans
2. Appropriate $8,200.00 from the unappropriated balance of the equipment replacement fund
to the project account for police general-purpose sedan replacement
DISCUSSION
Background
With approval of the 2001-03 Financial Plan, the Council authorized replacing the following
three police general-purpose sedans in 2001-02 (see pages E-4 and E-26 of the Financial Plan
and pages 74-75 of Appendix B to the Financial Plan):
City
Vehicle Model Age
Number Year Make Model (Years) Mileage
9167 1991 Oldsmobile Cutlass 10 74,168
9168 1991 Oldsmobile Cutlass 10 92,110
9815 1997 Dodge Intrepid 4 70,024
The Fleet Management Policy establishes 7 years and 80,000 miles as the age and mileage targets
for police general-purpose sedans before replacement. 9167 and 9168 have each surpassed their
age target or mileage target or both. Vehicle 9815 has been a lemon, having had one engine
replacement (after failure) and three transmission replacements (after failures) during its short
tenure with the City. These components were replaced under warranty, but the vehicle is now
out of its warranty period. These problems have kept this vehicle out of service for more than 60
days. The Fleet Maintenance Supervisor has recommended immediate replacement for 9815.
Buying Used Vehicles
Police Department has found that it needs general-purpose sedans with the following properties:
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Council Agenda Report—Police General Purpose Sedan Replacement
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• A make and model not typically specified for fleet use along with a moderate exterior trim
level so the sedans do not stand out as stripped-down government vehicles. This is important
because these cars are often pressed into service for detective or undercover work.
• A large interior capacity with plenty of seat width and leg room in the rear. This is important
because these cars must occasionally respond to emergencies carrying four fully equipped
patrol officers.
• Comfort features like electrically.powered, fully adjustable driver seats; tilt steering wheels;
and cruise control. This is important because these cars are often driven long distances out of
town for training and investigation activities.
To acquire such vehicles at moderate cost, in the past the City has generally bought late model,
low mileage, full-size sedans from dealers who sell used rental vehicles for major rental
companies. Although the Fleet Management Policy allows this procedure, the City has recently
steered away from this general procurement strategy in favor of buying vehicles through State of
California cooperative purchasing contracts. The Assistant CAO, the Police Chief, and the
Public Works Director met recently and decided that an exception should be made at this time to
allow acquisition of used vehicles to replace police general-purpose sedans because new vehicles
were not available through the State of California in a timely manner. Research has shown that
this is a procedure commonly used for police departments in several California cities.
Description of Vehicles to be Purchased
Public Works has found the following vehicles available through Enterprise Car Sales, the used
rental fleet sales arm of Enterprise Rent-a-Car:
Negotiated
Model Approximate Purchase
Year Make Model Mileage Price
2001 _Chevrolet _ Impala 30,000 $18,048.66
2001 Chevrolet Impala 21,000 $18,889.86
2001 Buick Regal 20,000 1 $21,040,56
Police Department has inspected these vehicles and determined they are appropriate for their
intended use. Public Works mechanics have confirmed these vehicles are in excellent condition.
FISCAL IMPACT2
Vehicle Acquisition Cost (Actual): $57,979.08
Equipment Changeover Cost(Estimated): 4,200.00
Total: $62,179.08
Amount Budgeted: 54,000.00
Additional Budget Needed: $8,179.08
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Council Agenda Report—Police General Purpose Sedan Replacement
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These vehicles must be prepared for occasional patrol and emergency response if required.
Equipment changeover mostly involves switching special equipment from the old sedans to the
new ones. This special equipment includes radios, sirens, circuits for temporary red lights, and
flashing headlights. Money is also needed to replenish consumable trunk supplies like first aid
kits and fire extinguishers.
The amount originally budgeted was based on buying Ford Taurus fleet vehicles through a State
of California cooperative purchasing contract. Police Department felt this type of vehicle was
unsuitable because it would not have enough interior space and would tend to be easily
identifiable as a government vehicle.
Public Works is recommending that the additional $8,200.00 needed for this procurement come
from the unappropriated balance of the equipment Replacement Fund. Adequate resources are
available in the Equipment Replacement Fund to fund this appropriation and retain fund balance
at policy levels.
MCouncil Agenda Reports\9005I Police GP Sedan Replacement
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