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HomeMy WebLinkAbout11/06/2001, AGENDA Imo' ( I council agenda CITY OF SAN LUIS OBIS PO CITY HALL, 990 PALM STREET Tuesday, November 6, 2001. ACTION UPDATE 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Jan Howell Marx, Christine Mulholland, Ken Schwartz, Vice Mayor John Ewan, Mayor Allen K. Settle All Council Members were present. INTRODUCTION OF NEW EMPLOYEES Public Works Director McCluskey introduced Jay Walter, Deputy Director Public Works -Engineering Division;JefLeQuesne, Maintenance Worker—Parks Division; and Stuart Smith, Maintenance Worker—Streets Division. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time,you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hah. Dave Romero urged the Council to make another effort to encourage the development of the Dalidio property within the City. Mary Beth Schroeder noted that she will continue to work towards her goal of seeing a senior center located at 1341 Nipomo Street. City Council Agenda.A bon Update Tuesday, November 6, 2001 CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. MINUTES OF TUESDAY, OCTOBER 16. 2001. (PRICE/KOPECKY) RECOMMENDATION: Waive oral reading and approve as presented. ACTION. Minutes approved as amended. (5:0) C2. APPOINTMENTS TO THE SAN LUIS OBISPO DOWNTOWN ASSOCIATION BOARD OF DIRECTORS. (HOLLEY/SWEM) RECOMMENDATION: Approve the appointments of Dawn Deibert, Kathi Main and Steve Owens to the San Luis Obispo Downtown Association Board of Directors. ACTION. Approved. (5:0) C3. NEW SIDEWALK CONSTRUCTION FOR 2001-02, SPECIFICATION NO. 90262. (MCCLUSKEY/WALKER) RECOMMENDATION: 1) Approve plans and specifications for "New Sidewalk Construction 2001-02, Specification No. 90262, 2) Authorize staff to advertise for bids, 3) Authorize the City Administrative Officer to award the contract if the cost is less than the engineer's estimate of $91,300. ACTION. Approved. (5:0) C4. 2000 COMMUNITY DEVELOPMENT BLOCK GRANT CURB RAMP INSTALLATIONS, SPECIFICATION NO. 99868-D. (MCCLUSKEY/CORNEJO) RECOMMENDATION: 1) Approve Specifications for 2000 Community Development Block Grant Curb Ramp Installations, Specification No. 99868-D; 2) Authorize staff to advertise for bids; and 3) Authorize award by City Administrative Officer to the lowest responsible bidder if bid is within Engineer's estimate. ACTION. Approved. (5:0) 2 City Council Agenda Action Update Tuesday, November 6, 2001 C5. SEWER, WATER AND STREET IMPROVEMENT PROJECT: SANTA.ROSA- MONTEREY—CALIFORNIA STREETS, SPECIFICATION NO. 90151 CONTINGENCY.FUNDING. (MCCLUSKEY/LYNCH) RECOMMENDATION: Authorize transfer of funds from the Collection System Improvements, Distribution System Improvements and Reconstruction and Resurfacing accounts to provide additional contingency funding for Sewer, Water and Street Improvement Project: Santa Rosa, Monterey and California Streets, Specification No. 90151 as identified in the report. ACTION. Approved. (5:0) C6. REQUEST FOR PROPOSALS FOR CLASSIFICATION STUDY OF CLERICAL AND MANAGEMENT POSITIONS. (SLATEMENNY) RECOMMENDATION: 1) Approve the Request for Proposals for a classification study of clerical and management positions, Specification No. 90302; 2) Authorize distribution of the Request for Proposals; 3) Accelerate funding from 2002-03 in the amount of $50,000 to augment the $30,000 appropriated in 2001-02'in order to enable the studies to be done concurrently in fiscal year 2001-02; 4) Authorize the City Administrative Officer to award a contract if contract prices are within the cost estimate of $80,000. ACTION: Approved. (5:0) C7. FINAL ADOPTION OF ORDINANCE NUMBER 1401 (2001 SERIES) ADOPTING BUILDING SETBACK LINES FOR SANTA BARBARA AVENUE BETWEEN HIGH AND BROAD STREETS. (MCCLUSKEY/SANVILLE) RECOMMENDATION: Grant final adoption to Ordinance No. 1401 (2001 Series). ACTION. Ordinance No. 1401 (2001 Series) adopted. (4:0, Ewan refrained due to a potential conflict of interest-business in the immediate vicinity.) C8. LIGHTING SYSTEMS FOR MID-BLOCK PEDESTRIAN CROSSINGS. (MCCLUSKEY/HANSON) RECOMMENDATION: Authorize staff to purchase and install in-roadway lighting equipment for the mid-block pedestrian crossings located in the 800 block of Marsh Street and the 800 block of Higuera Street. ACTION. Approved. (5:0) 3 City Council Agenda Action Update Tu€sday, November 6, 2001 C9. REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES TO PREPARE THE SHORT RANGE TRANSIT PLAN. (MCCLUSKEY/O'DELL) RECOMMENDATION: 1) As recommended by the Mass Transportation Committee (MTC), approve a Request for Proposals for professional services to prepare the Short Range Transit Plan for the City of San Luis Obispo, and 2) Authorize the City Administrative Officer to execute agreement with selected contractor for an amount not to exceed $37,500. ACTION: Approved. (5:0) C10. ANNUAL STATEMENT OF DEVELOPMENT IMPACT FEES. (STATLER/ASPRION) RECOMMENDATION: Receive and file annual statement of revenues and expenditures from development impact fees for 2000—01 (water, wastewater and transportation). ACTION. Approved. (5.0) C11. AUTHORIZATION TO APPLY FOR ENVIRONMENTAL GRANT FUNDS FROM THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM (EEMP) IN SUPPORT OF THE PROJECT KNOWN AS AHEARN.PROPERTY ACQUISITION. (GEORGE/HAVLIK) RECOMMENDATION: Adopt a resolution authorizing staff to complete and submit an application for grant monies in the amount of $250,000 from the Environmental Enhancement and Mitigation Program (EEMP), which would be used in support of acquisition of the Ahearn property at Stagecoach Road and Highway 101. ACTION: Resolution No. 9243(2001 Series) adopted. (5:0) C12. SOLE SOURCE PROCUREMENT WITH COMPLETE COACH WORKS FOR THE PURCHASE AND INSTALLATION OF WHEELCHAIR LIFTS ON SAN LUIS OBISPO TRANSIT BUSES. (MCCLUSKEY/O'DELL) RECOMMENDATION: Adopt a resolution approving sole source procurement with Complete Coach Works to purchase and install wheelchair lifts on four San Luis Obispo Transit Orion Buses and authorize the City Administrative Officer to execute the contract for an amount not to exceed $133,350. ACTION. Resolution No. 9252(2001 Series) adopted. (5:0) 4 City Council Agenda Action Update Tuesday, November 6, 2001 C13. THE SAN LUIS OBISPO COUNCIL OF GOVERNMENTS' (SLOCOG) REGIONAL HOUSING NEEDS ALLOCATION PROCESS AND METHODOLOGY. (MANDEVILLE/HOOI) RECOMMENDATION: Adopt a resolution recommending the use of a "development suitability factor" in determining regional housing needs. ACTION: Resolution No. 9244 (2001 Series) adopted. (5:0) C14. COUNCIL MEETINGS FOR THE MONTHS OF DECEMBER 2001, AND JANUARY AND FEBRUARY. 2002. (PRICE) RECOMMENDATION: 1) Reschedule the second regular meeting in December 2001 from Tuesday, December 18th to Tuesday, December 11 t". 2) Reschedule the first and second meetings in January 2002 from Tuesday, January 1st to Tuesday, January 8th and from Tuesday, January 15th to Tuesday, January 22"d. 3) Call a special meeting for Tuesday, February 26, 2001 for the purpose of conducting the Mid-Year Budget Review. ACTION: Approved as amended by adding a Study Session on November 27, 2001 at.12:00 noon. Council agreed to start the meetings of December 4, 2001 and December 11, 2001 at 4:00 p.m. (5:0) C15. AUTHORIZATION.OF STATE REVOLVING FUND LOAN APPLICATION FOR THE WATER REUSE PROJECT. (MOSS/PIERCE) RECOMMENDATION: Adopt a resolution authorizing staff to apply for a grant and a low interest loan from the State Water Resource Control Board for the Water Reuse Project. ACTION: Resolution No. 9245(2001 Series) adopted. (5:0) C16. DEDICATION OF WATER FUND REVENUE FOR LOAN REPAYMENT. (MOSS/PIERCE) RECOMMENDATION: Adopt a resolution dedicating water fund revenues for repayment of State Revolving Fund loans for the Water Reuse Project. ACTION: Resolution No. 9246(2001 Series) adopted. (5:0) C17. REQUEST FOR PROPOSAL FOR VALUE ENGINEERING SERVICES. (MOSS/PIERCE) RECOMMENDATION: 1) Approve and authorize distribution of a Request for Proposal for Value Engineering Services. 2) Authorize the City Administrative Officer to award and execute contract with qualified service provider for an amount not to exceed 5 City Council Agenda Action Update Tuesday, November 6, 2001 $40,000. 3) Approve the transfer of $40,000 from the Water Reuse Project construction account to the design account to fund this review. ACTION. Approved. (5:0) C18. REQUEST FOR PROPOSAL FOR IRRIGATION SYSTEM DESIGN SERVICES. (MOSS/PIERCE) RECOMMENDATION: 1) Approve and authorize distribution of a Request for Proposal for Irrigation System Design Services. 2) Authorize the City Administrative Officer to award and execute contract with qualified service provider for an amount not to exceed $75,000. ACTION. Approved. (5.0) C19. PUBLIC SAFETY SYSTEM FILE SERVER REPLACEMENT. (STATLER/ GARDINER) RECOMMENDATION: Approve supplemental funding fora replacement public safety system file server in the amount of $22,200 by: 1) Accelerating contract maintenance funding of $13,000 from the 2002-03 Police operating budget and that will no longer be needed due to savings from the proposed replacement and transferring it to this project; 2) Transferring $9,200 in available funding from the 1016 Walnut Police Station Improvement Project. ACTION. Approved. (5:0) C20. MANAGEMENT COMPENSATION. (HAMPIAN/SLATE) RECOMMENDATION: Adopt a resolution revising the Management for Pay Performance System. ACTION: Resolution No. 9247!2001 Series) adopted. (5:0) BUSINESS ITEM 1. PARKS AND RECREATION COMMISSION RECOMMENDATION FOR THE COMMUNITY CENTER RELOCATION REQUEST. (LESAGE - 30 MINUTES) RECOMMENDATION: Approve the recommendations of the Parks and Recreation Committee: 1) Add Emerson Park as a location to be investigated when selecting a site for a future Community Center/Therapy Pool; and 2) Reaffirm the concept of a multi- generational facility for the Community Center, with the Therapy Pool as an integral part of the project; 3) Determine that if the Parks and Recreation Department Administrative Office is ever relocated, it not be to a site that displaces existing recreation activities; 4) 6 City Council Agenda Action Update Tuesday, November 6, 2001 Thank and commend Mary Beth Schroeder for her work in keeping the community aware of the need for senior recreation facilities. ACTION. Approved. (5.0) PUBLIC HEARINGS 2. FEDERAL TRANSIT GRANT FOR, 000-01 — PUBLIC HEARING ON THE TRANSIT PROGRAM OF PROJECTS FOR 2001-01. (MCCLUSKEY/O'DELL - 5 MINUTES) RECOMMENDATION: 1) Conduct a public hearing to review the Transit Program of Projects for 2000-01; and 2) By resolution, authorize the Public Works Director to apply for a grant from the Federal Transit Administration in the amount of $1,318,000. ACTION. Resolution No. 9248(2001 Series)adopted. (5.0) 3. HUMAN RELATIONS COMMISSION RECOMMENDATION AND PRIORITIES FOR THE 2002 COMMUNITY DEVELOPMENT BLOC_ K GRANT PROGRAM. (MAN DEVI LLE/HOOK—20 MINUTES) RECOMMENDATION: As recommended by the Human Relations Commission, affirm the Community Development Block Grant funding priorities for the 2002 Community Development Block Grant Program. ACTION. Approved. (5:0) 4. INTRODUCTION OF AN ORDINANCE MANDATING THE USE OF RECYCLED WATER WHEN FEASIBLE. (MOSS/ PIERCE— 15 MINUTES) RECOMMENDATION: Introduce an ordinance adding section 13.24 to the City Municipal Code mandating the use of recycled water when it is available for delivery to the property and appropriate for the intended use. ACTION. Ordinance No. 1403(2001 Series) introduced,as amended. (5.0) 7:00 P.M. PRESENTATIONS • PROCLAMATION NAMING ANNE CANDELARIA AS THE POET LAUREATE FOR THE CITY OF SAN LUIS OBISPO YEAR 2002. Mayor Settle presented a proclamation to Anne Candelaria declaring that she is the 2002 Poet Laureate for the City of San Luis Obispo. Poet Laureate Candelaria read her poem, "Halloween 1998." 7 City Council Agenda Action Update Tuesday, November 6, 2001 PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda. Time limit it three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda,except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff maybe asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall.. Dave Romero expressed concern about the Foothill Bridge, possible failure of the culvert, and offered an alternative. City Administrative Officer Hampian reported that a staff report with recommendations is forthcoming at the November 20, 2001 meeting and indicated that staff will review and comment on his suggestion. Sifu Kelvin Harrison, San Luis Obipso resident, reiterated claims of harassment and discrimination. PUBLIC HEARINGS (Continued) 5. DETERMINATION OF NEED ANALYSIS FOR CONSIDERATION OF APPLICATION OF FIVE CITIES CAB TO OPERATE TAXI SERVICE-IN SAN LUIS OBISPO (MCCLUSKEY/O'DELL) - 10 MINUTES) RECOMMENDATION: Adopt a resolution accepting the application of Five Cities Cab Company to operate taxi service in the City of San Luis Obispo on a one-year trial basis. ACTION. Resolution No. 9249(2001 Series) adopted. (5.0) 6. ADOPTION OF DESIGN GUIDELINES FOR LARGE-SCALE RETAIL PROJECTS. (MANDEVILLE/ RICCI -45 MINUTES) RECOMMENDATION: As recommended by the Architectural Review Commission, adopt a resolution approving design guidelines for large-scale retail projects. ACTION: Resolution No. 9250(2001 Series) adopted, as amended. Staff and Architectural Review Commission directed to incorporate comments made by Council into the final draft guidelines. (5:0) 8 City Council Agenda ACuon Update 1 uesday, November 6, 2001 7. CONSIDERATION OF ORDINANCES RELATIVE TO SIZE LIMITATIONS FOR LARGE RETAIL USES; TA 29-01. (MAN DEVI LLE/S HOALS — 1 HOUR) RECOMMENDATION: As recommended by the Planning Commission: 1) Introduce an ordinance amending the Zoning Regulations to set building size limits on large-scale retail establishments in all commercial zoning districts. 2) Introduce an ordinance amending the Zoning Regulations to add exceptions for: (a) Existing retail establishments, and (b) Projects with an approved development permit and development permit applications that have been deemed complete prior to the effective date of the adopted size limits. ACTION. 1) Ordinance No. 1404(2001 Series) introduced, as amended. 2) Ordinance No. 1405(2001 Series)introduced,as amended (3:2, Settle, Schwartz) 8. SPECIAL EVENT FEES. (LESAGE/FITZGERALD—45 MINUTES) RECOMMENDATION: Adopt a resolution to: 1) Eliminate the $10,000 cap for non- commercial special events for all sponsor-paid costs above the $1,000 deductible; and 2) Continue the Special Event Application fee of $50, and include the fee in the City's Master Fee Schedule for purposes of annual review. ACTON. Resolution No. 9251 (2001 Series)adopted. (5:0) COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. None. COMMUNICATIONS (not to exceed 15 minutes), At this time; any Council Member or the City Administrative:Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda(Gov. Code Sec. 54954.2). Council Member Mulholland mentioned a communication from the Centerpoint Theater Group requesting assistance regarding their lease with Greyhound. Staff reported that a letter from the Mayor indicating Council support had been sent Council Member Schwartz noted that he has also sent a personal letter in support. Mayor Settle indicated that he will urge the League of California Cities to strongly speak out against the potential reduction of vehicle license fees. Council Member Schwartz stressed the need to examine ways to improve the City's revenue stream. 9 City Council Agenda Acuon Update Tuesday, November 6, 2001 ADJOURNED 10 council agenda CITY OF SAN LUIS OBISPO CITY HALL, 990 PALM STREET Tuesday, November 6, 2001 4:00 P.M. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Allen K. Settle PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Jan Howell Manx, Christine Mulholland, Ken Schwartz, Vice Mayor John Ewan, Mayor Allen K. Settle PRESENTATIONS • PROCLAMATION NAMING ANNE CANDELARIA AS THE POET LAUREATE FOR THE CITY OF SAN LUIS OBISPO YEAR 2002. • INTRODUCTION OF NEW EMPLOYEES Jay Walter, Deputy Director Public Works/Engineering Jeff LeQuesne, Maintenance Worker/Parks Stuart Smith, Maintenance Worker/Streets PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA(not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda or items on the Consent Agenda Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights(Gov.Code Sec.54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk's Office in Room 1 of City Hall. ® Regular City Council meetings are broadcast on KCPR,91.3 FM. The City of San Luis Obispo is committed to include the disabled in all of its services,programs,and activities. Telecommunications Device for the Deaf(805)781-7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information,call 781-7103. ' l City Council Agenda i desday, November 6, 2001 CITY COUNCIL PROCEDURES FOR PUBLIC HEARINGS: The Mayor will announce each item and thereafter, the hearing will be conducted as follows: 1. City staff will present the staff report and recommendation on the proposal being heard and respond to questions from Council. 2. The Mayor will open the public hearing by first asking the project applicant/appellant(or his/her representative)to present any points necessary for the Council,as well as the public,to fully understand the proposal. 3. The Mayor will then ask other interested persons to come to the podium to present testimony either in support of or in opposition to the proposal. 4. Finally, the Mayor will invite the applicant/appellant (or his/her representative) back to the podium to respond to the public testimony, if appropriate. The Mayor will then close the public hearing and limit further discussion to the Council and staff prior to the Council taking a vote.. RULES FOR PRESENTING TESTIMONY AT A PUBLIC HEARING: City Council meetings often involve highly emotional issues. It is important that all participants conduct themselves with courtesy, dignity and respect All persons who wish to present testimony are asked to observe the following rules: 1. Speakers are asked to submit speaker slips to the City Clerk. 2. If you have filled out a Speaker Slip,the Mayor will call you to the podium. 3. Speakers shall address the Council from the podium after giving his/her name and city of residence. Speakers shall direct their comments to the Council,not the audience. 4. Speakers shall limit comments to three minutes. The Mayor, after all others have spoken, may allow additional brief comments from speakers who have already commented on the same agenda item. 5. If testifying as paid representatives, as defined in the Municipal Code speakers shall register as a Municipal Advocate and shall preface their comments by'identifying themselves as Municipal Advocates (§2.64.020 & §2.64.050&§2.64.070). 6. Applicants,appellants or applicant representatives desiring to speak shall: a. Submit speaker slips to the City Clerk (available on a plastic rack at the entrance to the Council Chamber). b. Shall be permitted to speak first during the public comment portion of the public hearing for not more than ten minutes. c. Address the Council from the podium after giving their name and address, and/or the name and address of the applicantlappellant they are representing. If the applicant/appellants representative is a paid Municipal Advocate,they shall comply with Number 5 above. 7. If you challenge an issue in court, you may be limited to raising only those issue you or someone else raised at this public hearing as described above, or in written correspondence delivered to the City before or during the public hearing. COUNCIL CORRESPONDENCE: Written comments on agenda items are encouraged and are most effective if presented at least five days prior to the meeting. Council Correspondence regarding agenda items received after 5:00 p.m. on the day of the Council meeting will be distributed the following day. 2 City Council Agenda 1 uesday, November 6, 2001 CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. C1. MINUTES OF TUESDAY, OCTOBER 16, 2001. (PRICE/KOPECKY) RECOMMENDATION: Waive oral reading and approve as presented. C2. APPOINTMENTS TO THE SAN LUIS OBISPO DOWNTOWN ASSOCIATION BOARD OF DIRECTORS. (HOLLEY/SWEM) RECOMMENDATION: Approve the appointments of Dawn Deibert, Kathi Main and Steve Owens to the San Luis Obispo Downtown Association Board of Directors. C3. NEW SIDEWALK CONSTRUCTION FOR 2001-02, SPECIFICATION NO. 90262. (MCCLUSKEY/WALKER) RECOMMENDATION: 1) Approve plans and specifications for "New Sidewalk Construction 2001-02, Specification No. 90262, 2) Authorize staff to advertise for bids, 3) Authorize the City Administrative Officer to award the contract if the cost is less than the engineer's estimate of $91,300. C4. 2000 COMMUNITY DEVELOPMENT BLOCK GRANT CURB RAMP INSTALLATIONS, SPECIFICATION NO. 99868-D. (MCCLUSKEY/CORNEJO) RECOMMENDATION: 1) Approve Specifications for 2000 Community Development Block Grant Curb Ramp Installations, Specification No. 99868-D; 2) Authorize staff to advertise for bids; and 3) Authorize award by City Administrative Officer to the lowest responsible bidder if bid is within Engineer's estimate. C5. SEWER, WATER AND STREET IMPROVEMENT PROJECT: SANTA ROSA— MONTEREY— CALIFORNIA STREETS, SPECIFICATION NO. 90151 CONTINGENCY FUNDING. (MCCLUSKEY/LYNCH) RECOMMENDATION: Authorize transfer of funds from the Collection System Improvements, Distribution System Improvements and Reconstruction and Resurfacing accounts to provide additional contingency funding for Sewer, Water and Street Improvement Project: Santa Rosa, Monterey and California Streets, Specification No. 90151 as identified in the report. 3 I City Council Agenda i uesday, November 6, 2001 C6. REQUEST FOR PROPOSALS FOR CLASSIFICATION STUDY OF CLERICAL AND MANAGEMENT POSITIONS. (SLATE/JENNY) RECOMMENDATION: 1) Approve the Request for Proposals for a classification study of clerical and management positions, Specification No. 90302; 2) Authorize distribution of the Request for Proposals; 3) Accelerate funding from 2002-03 in the amount of $50,000 to augment the $30,000 appropriated in 2001-02 in order to enable the studies to be done concurrently in fiscal year 2001-02; 4) Authorize the City Administrative Officer to award a contract if contract prices are within the cost estimate of $80,000. C7. FINAL ADOPTION OF ORDINANCE NUMBER 1401 (2001 SERIES) ADOPTING BUILDING SETBACK LINES FOR SANTA BARBARA AVENUE BETWEEN HIGH AND BROAD STREETS. (MCCLUSKEY/SANVILLE) RECOMMENDATION: Grant final adoption to Ordinance No. 1401 (2001 Series). C8. LIGHTING SYSTEMS FOR MID-BLOCK PEDESTRIAN CROSSINGS. (MCCLUSKEY/HANSON) RECOMMENDATION: Authorize staff to purchase and install in-roadway lighting equipment for the mid-block pedestrian crossings located in the 800 block of Marsh Street and the 800 block of Higuera Street. C9. REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES TO PREPARE THE SHORT RANGE TRANSIT PLAN. (MCCLUSKEY/O'DELL) RECOMMENDATION: 1) As recommended by the Mass Transportation Committee (MTC), approve a Request for Proposals for professional services to prepare the Short Range Transit Plan for the City of,San Luis Obispo, and 2) Authorize the City Administrative Officer to execute agreement with selected contractor for an amount not to exceed $37,500. C10. ANNUAL STATEMENT OF DEVELOPMENT IMPACT FEES. (STATLER/ASPRION) RECOMMENDATION: Receive and file annual statement of revenues and expenditures from development impact fees for 2000 —01 (water, wastewater and transportation). C11. AUTHORIZATION TO APPLY FOR ENVIRONMENTAL GRANT FUNDS FROM THE ENVIRONMENTAL ENHANCEMENT AND MITIGATION PROGRAM (EEMP) IN SUPPORT OF THE PROJECT KNOWN AS AHEARN PROPERTY ACQUISITION. (GEORGE/HAVLIK) 4 City Council Agenda Tuesday, November 6, 2001 RECOMMENDATION: Adopt a resolution authorizing staff to complete and submit an application for grant monies in the amount of $250,000 from the Environmental Enhancement and Mitigation Program (EEMP), which would be used in support of acquisition of the Ahearn property at Stagecoach Road and Highway 101. C12. SOLE SOURCE PROCUREMENT WITH COMPLETE COACH WORKS FOR THE PURCHASE AND INSTALLATION OF WHEELCHAIR LIFTS ON SAN LUIS OBISPO TRANSIT BUSES. (MCCLUSKEY/O'DELL) RECOMMENDATION: Approve sole source procurement with Complete Coach Works to purchase and install wheelchair lifts on four San Luis Obispo Transit Orion Buses and authorize the City Administrative Officer to execute the contract for an amount not to exceed $133,350. C13. THE SAN LUIS OBISPO COUNCIL OF GOVERNMENTS' (SLOCOG) REGIONAL HOUSING NEEDS ALLOCATION PROCESS AND METHODOLOGY. (MANDEVILLE/HOOK) RECOMMENDATION: Adopt a resolution recommending the use of a "development suitability factor" in determining regional housing needs. C14. COUNCIL MEETINGS FOR THE MONTHS OF DECEMBER 2001, AND JANUARY AND FEBRUARY, 2002. (PRICE) RECOMMENDATION: 1) Reschedule the second regular meeting in December 2001 from Tuesday, December 18th to Tuesday, December 11th. 2) Reschedule the first and second meetings in January 2002 from Tuesday, January 1St to Tuesday, January 8th and from Tuesday, January 15th to Tuesday, January 22"d. 3) Call a special meeting for Tuesday, February 26, 2001 for the purpose of conducting the Mid-Year Budget Review. C15. AUTHORIZATION OF STATE REVOLVING FUND LOAN APPLICATION FOR THE WATER REUSE PROJECT. (MOSS/PIERCE) RECOMMENDATION: Adopt a resolution authorizing staff to apply for a grant and a low interest loan from the State Water Resource Control Board for the Water Reuse Project. C16. DEDICATION OF WATER FUND REVENUE FOR LOAN REPAYMENT. (MOSS/PIERCE) RECOMMENDATION: Adopt a resolution dedicating water fund revenues for repayment of State Revolving Fund loans for the Water Reuse Project. 5 City Council Agenda - Tuesday, November 6, 2001 C17. REQUEST FOR P_ROPOSAL FOR VALUE ENGINEERING SERVICES. (MOSS/PIERCE) RECOMMENDATION: 1) Approve and authorize distribution of a Request for Proposal for Value Engineering Services. 2) Authorize the City Administrative Officer to award and execute contract with qualified service provider for an amount not to exceed $40,000. 3) Approve the transfer of $40,000 from the Water Reuse Project construction account to the design account to fund this review. C18. REQUEST FOR PROPOSAL FOR IRRIGATION SYSTEM DESIGN SERVICES. (MOSS/PIERCE) RECOMMENDATION: 1) Approve and authorize distribution of a Request for Proposal for Irrigation System Design Services. 2) Authorize the City Administrative Officer to award and execute contract with qualified service provider for an amount not to exceed $75,000. C19. PUBLIC SAFETY SYSTEM FILE SERVER REPLACEMENT. (STATLER/ GARDINER) RECOMMENDATION: Approve supplemental funding for a replacement public safety system file server in the amount of $22,200 by: 1) Accelerating contract maintenance funding of $13,000 from the 2002-03 Police operating budget and that will no longer be needed due to savings from the proposed replacement and transferring it to this project; 2) Transferring $9,200 in available funding from the 1016 Walnut Police Station Improvement Project. C20. MANAGEMENT COMPENSATION. (HAMPIAN/SLATE) RECOMMENDATION: Adopt a resolution revising the Management for Pay Performance System. BUSINESS ITEM 1. PARKS AND RECREATION COMMISSION RECOMMENDATION FOR THE COMMUNITY CENTER RELOCATION REQUEST. (LESAGE - 30 MINUTES) RECOMMENDATION: Approve the recommendations of the Parks and Recreation Committee: 1) Add Emerson Park as a location to be investigated when selecting a site for a future Community Center/Therapy Pool; and 2) Reaffirm the concept of a multi- generational facility for the Community Center, with the Therapy Pool as an integral part of the project, 3) Determine that if the Parks and Recreation Department Administrative Office is ever relocated, it not be to a site that displaces existing recreation activities; 4) Thank and commend Mary Beth Schroeder for her work in keeping the community aware of the need for senior recreation facilities. 6 City Council Agenda i uesday, November 6, 2001 PUBLIC HEARINGS 2. FEDERAL TRANSIT GRANT FOR 2000-01 - PUBLIC HEARING ON THE TRANSIT PROGRAM OF PROJECTS FOR 2001-01. (MCCLUSKEY/O'DELL - 5 MINUTES) RECOMMENDATION: 1) Conduct a public hearing to review the Transit Program of Projects for 2000-01; and 2) By resolution, authorize the Public Works Director to apply for a grant from the Federal Transit Administration in the amount of $1,318,000. 3. HUMAN RELATIONS COMMISSION RECOMMENDATION AND PRIORITIES FOR THE-2002 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. (MANDEVILLE/HOOK—20 MINUTES) RECOMMENDATION: As recommended by the Human Relations Commission, affirm the Community Development Block Grant funding priorities for the 2002 Community Development Block Grant Program. 4. INTRODUCTION OF AN ORDINANCE MANDATING THE.USE OF RECYCLED WATER WHEN FEASIBLE. (MOSS/ PIERCE — 15 MINUTES) RECOMMENDATION: Introduce an ordinance adding section 13.24 to the City Municipal Code mandating the use of recycled water when it is available for delivery to the property and appropriate for the intended use. 7:00 P.M. PUBLIC HEARINGS 5. DETERMINATION OF NEED ANALYSIS FOR CONSIDERATION OF APPLICATION OF FIVE CITIES CAB TO OPERATE.TAXI SERVICE IN SAN LUIS OBISPO (MCCLUSKEY/O'DELL) - 10 MINUTES) RECOMMENDATION: Adopt a resolution accepting the application of Five Cities Cab Company to operate taxi service in the City of San Luis Obispo on a one-year trial basis. 6. ADOPTION OF DESIGN GUIDELINES FOR LARGE-SCALE RETAIL PROJECTS. (MANDEVILLE/ RICCI —45 MINUTES) RECOMMENDATION: As recommended by the Architectural Review Commission, adopt a resolution approving design guidelines for large-scale retail projects. 7 City Council Agenda Tuesday, November 6, 2001 7. CONSIDERATION OF ORDINANCES RELATIVE TO SIZE LIMITATIONS FOR LARGE RETAIL USES: TA 29-01. (MAN DEVI LLE/S HOALS — 1 HOUR) RECOMMENDATION: As recommended by the Planning Commission: 1) Introduce an ordinance amending the Zoning Regulations to set building size limits on large-scale retail establishments in all commercial zoning districts. 2) Introduce an ordinance amending the Zoning Regulations to add exceptions for: (a) Existing retail establishments, and (b) Projects with an approved development permit and development permit applications that have been deemed complete prior to the effective date of the adopted size limits. 8. SPECIAL EVENT FEES. (LESAGE/FITZGERALD —45 MINUTES) RECOMMENDATION: 1) Eliminate the $10,000 cap for non-commercial special events for all sponsor-paid costs above the $1,000 deductible; and 2) Continue the Special Event Application fee of $50, and include the fee in the City's Master Fee Schedule for purposes of annual review. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit-3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda (Gov. Code Sec. 54954.2). A. ADJOURN. 8