HomeMy WebLinkAbout12/11/2001, C5 - VEHICLE REPLACEMENTS FOR 2001-02 council McdinsD.te
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C ITY O F SAN L U IS O B I S P O
FROM: Michael D. McCluskey, Public Works Director
Prepared By: David Elliott,Administrative Analyst 7
SUBJECT: Vehicle Replacements for 2001-02
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CAO RECOMMENDATIONS:
1. Approve acquisition by purchase order in the amount of$126,719.33 to Folsom Lake Ford for
replacement of six general-purpose sedans and one special-purpose medium truck
2. Approve acquisition by purchase order in the amount of$124,590.78 to Lasher Auto Center for
replacement of one general-purpose passenger van, one general-purpose utility vehicle, two
general-purpose pickup trucks,and three special-purpose light trucks
3. Approve acquisition by purchase order in the amount of $37,381.21 to Maita Chevrolet for
replacement of two general-purpose pickup trucks
DISCUSSION
All the proposed replacements were approved in the 2001-03 Financial Plan, except for the general-
purpose utility vehicle,which was approved in the 1999-01 Financial Plan.
The proposed replacements are available to the City through State of California cooperative
purchasing contracts. The State has competitively procured such vehicles and made the contract
prices available to local government agencies. Because of the high volumes purchased,these prices
are usually much lower than what a local agency could realize using its own competitive
procurement procedures. The opportunity to compete for these state contracts is available to any
qualified dealer in California.
Although included in the budget, replacement of the general-purpose passenger van in the City Hall
Vehicle Pool is being postponed pending further analysis of the continued need for such a vehicle in
the pool. The existing van has accumulated an average of 8,400 miles per year(about 400 miles per
year more than expected for vehicles in this class), but much of this mileage has resulted from either
out-of-town trips or use by Information Systems for transporting computer equipment. The planned
analysis will answer two questions:
1. Would renting vehicles for out-of-town trips obviate the need for this vehicle in the City Hall
Vehicle Pool?
2. Does it make sense to assign an appropriate vehicle exclusively to Information Systems for
transporting computer equipment?
Council Agenda Report—Vehicle Replacements for 2001-02
Page 2
FISCAL EWACT
Description of Amount Replacement
Vehicles to be Replaced Fund Budgeted Cost
General-Purpose Sedan 6 Equipment Replacement $102,000 $97,572
General-Purpose Passenger Van 1 Equipment Re lacement $23,000 $17,724
General-Purpose Utility Vehicle 1 Equipment Re lacement $24,000 $22,782
General-Purpose Pickup Truck 3 1 Equipment Replacement $60,000 $50,260
General-Purpose Pickup Truck 1 I Wastewater $22,000 $15,023
Special-Purpose Li t Truck 1 Whale Rock $33,000 $19,900
Special-Purpose Li t Truck 2 Equipment Re lacement $50,000 $36,282
Special-Purpose Medium Truck 1 Equipment Replacement $61,000 $29,149
Totals 1 $375,000 1 $288,692
Attachment I shows details for the proposed replacements, including existing vehicle descriptions,
replacement vehicle descriptions,budget references,budget amounts, and replacement costs.
The replacement costs shown do not include the costs for changing over radios or installing special
equipment. In some cases, these additional costs will be substantial. For instance, the 1-1/2 ton
cab-and-chassis for the Pavement Maintenance Program will require installation of equipment such
as a flatbed, a crane,toolboxes, and emergency lights. Funding for these projects is also included in
the budget.
ATTACHMENT:
Attachment 1 —Vehicles to be Replaced through State Cooperative Purchasing Contracts FY 2001-
02
LCound Agenda ReportsWehicle Repl==cnts for 2001-02
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