HomeMy WebLinkAbout12/11/2001, PH1 - EXPENDITURE OF LAW ENFORCEMENT GRANT FUNDS council Mcfi 12¢
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/11/01
j acEnba Report 1.N. Pb.
C I TY OF SAN LU IS O B I S P O
FROM: James M. Gardiner, Chief of Police
Prepared By: Kathe Bishop, Management Assistant$
SUBJECT: Expenditure of Law Enforcement Grant Funds
CAO RECOMMENDATIONS
1. Approve an expenditure of $43,745 in 2001 State Technology Grant Funds from the
California Law Enforcement Equipment Program for the Mobile Digital Computer
program as recommended by the Chief of Police.
2. Adopt a resolution rescinding 1996 Resolution Number 8604, and appointing members to
the Local Law Enforcement Block Grants Program Advisory Board.
3. Adopt a resolution approving an expenditure of$44,312 in 2001 Local Law Enforcement
Block Grant Funds, with a required local 1/9`h City match of $4,924 for the Mobile
Digital Computer program as recommended by the Chief of Police.
4. Amend the project budget from $500,000 to $557,820 to reflect the revised funding
sources.
DISCUSSION
Purpose
The Mobile Digital Computer (MDC) program Capital Improvement Plan is a project to install
fully interactive computer systems in public safety vehicles. To date, over 75% of funding
approved for this project is from law enforcement grants. The primary reason this item comes
before the City Council, at this time, is for a public hearing to be held on the 2001 Local Law
Enforcement Block Grant (LLEBG). As required by the LLEBG grant, a public hearing must be
held prior to receiving grant funds.
MDC Proiect Brief Summary
The MDC project committee has been developing this program for the past 24 months. The
committee is comprised of 12 police personnel with representation from each division (Patrol,
Investigations, Records, Communications, Field Services, and Administration), a fire battalion
chief, a fire radio systems technician, and a utilities telemetry instrument technician. The MDC
committee consists of three sub-committees, which represent each component of the system:
software, hardware, and transmission signal.
The Spillman Technologies "Rover" mobile computer software has been acquired with grant
funding. Spillman Technologies is the vendor that developed our existing public safety computer
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Council Agenda Report—Expenditure of Law Enforcement Grant funds Page 2
aided dispatch and records management system. Additionally, grant funding has been allocated
for the hardware component,which will be purchased by April 2002.
Current cost projections for the MDC project run from a low of approximately $458,000 to a
high of approximately $568,000 to equip both Police and Fire vehicles. These costs include the
15% of hardware costs that the Gartner Group recommended to cover the cost of a systems
integrator and the 15% of hardware costs that should act as contingency costs.
2001 California Law Enforcement Equipment Program Grant Funds
This grant is commonly referred to as 2001 State Technology Grant. This is the second year this
funding has been available, however, the allocation from the state is considerably less than in
2000. The funds are for local law enforcement agencies and are intended for the purchase of
high-technology equipment. The 2001 State Technology Grant is $43,745. In April 2001,
Council approved a $130,000 General Fund contribution to this project with the intention of
possible reimbursement from this grant. Staff is now requesting approval to replace City
budgeted funds in the MDC Capital Improvement Plan with this $43,745 grant.
2001 Local Law Enforcement Block Grant Funds and Advisory Board
In 1996, the Council appointed the Local Law Enforcement Block Grants Advisory Board in
accordance with the requirements of the Federal Omnibus Appropriations Act (Public Law 104-
34). Due to the recent retirements of two members of the Advisory Board, staff request adoption
of a resolution (Attachment 1) appointing new members. As with previous law enforcement
block grants, the Advisory Board has been tasked with an advisory recommendation, based on
expenditures proposed by the Chief of Police, in accordance with the provisions of the law. The
law also requires a public hearing before the grant funds may be allocated and, as such, is
presented to Council at this time.
The recommendation for these funds, as proposed by the Chief of Police, is for the system
development of the MDC project — more specifically, for the development of the wireless
transmission and the integration of all three components. Staff requests approval to expend the
2001 Local Law Enforcement Block Grant and required City match, a combined total of$49,236
on the MDC program.
FISCAL IMPACT
The approval of the 2001 Local Law Enforcement Block Grant funds requires a 1/9`h match from
the City, as this money cannot be taken from existing budgets. As such, we recommend
appropriating $4,924 from the unreserved General Fund Balance. However, as shown below,the
net impact of all funding sources is favorable, reducing total General Fund contributions to this
project by$38,821.
With approval of the recommendations in this report, the complete MDC project funding to date
is reflected in the table below. Although the total project funding increases by $57,820 due to
new grant revenues, required City match and appropriation of interest earnings, it is important to
note that the City's General Fund will be reimbursed in the amount of$43,745. The proposed
funding changes reflected below result in a positive fiscal impact to the General Fund.
Council Agenda Report-Expenditure of Law Enforcement Grant funds Page 3
As noted in reports to Council on April 24, 2001 and August 21, 2001, for budget purposes, the
estimated project cost is currently $500,000. Approving the grants and City match will increase
the project budget to $557,820.
Project Budget
Current Proposed Revised
Budget Chane Budget
Application Software' 160,000 (21,300) 138,700
Hardware Purchase and Installation 215,000 215,000
Wireless Data Communications 125,000 79,120 204,120
Total $ 500,000 1 $ 57,820 $ 557,820
Reduced to actual cost of$138,700,balance of$21,300 allocated to communications
Project Funding
Current Proposed Revised
Budget Chane Budget
Grants 342,536 88,057 430,593
State Public Safety Grants
1997-98 70,000 70,000
1998-99 4,015 4,015
1999-00 40,709 40,709
State Law EnforcementTechnology Funds
2000 114,881 114,881
2001 43,745 43,745
Federal LLEBG Grant Funds
1999 61,295 61,295
2000 51,636 51,636
2001 1 44,312 44,312
Interest Earned on Grant Funds 14,916 8,584 23,500
General Fund 142,548 38,821 103,727
Required Grant Match 12,548 4,924 17,472
General Fund Contribution 130,000 130,000
General Fund Reimbursement 43,745 43,745
Total $ 500,000 1 $ 57,820 1 $ 557,820
As reflected above, the net impact on the General Fund is a positive $38,821.
Each grant source has specific requirements associated with timelines, usage and supplanting..
Language on LLEBG federal grant funds clearly prohibits "supplanting" of local funds..
However, if the final project costs are less than project funding, then additional General Fund
reimbursements will occur from non-federal funding sources. All grants are continually
monitored to ensure that all available funding is judiciously used and not lost.
ATTACHMENTS
1. Resolution rescinding 1996 Resolution No. 8604 and appointing LLEBG Advisory Board.
2. Resolution allocating 2001 Local Law Enforcement Grant Funds.
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RESOLUTION NO. (2001 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPOINTING MEMBERS TO LOCAL LAW
ENFORCEMENT BLOCK GRANTS PROGRAM ADVISORY BOARD
WHEREAS,the Federal Omnibus Appropriations Act, Public Law 104-208,provides funds
for implementation of the Local Law Enforcement Block Grants Program to be administered by the
Bureau of Justice Assistance(BJA),U.S. Department of Justice; and
WHEREAS, the Local Law Enforcement Block Grants Program is to provide units of local
government with funds to underwrite projects to reduce crime and improve public safety; and
WHEREAS, as part of the application process,a 1996 resolution number 8604 appointed an
advisory board to review the application for funding, and make non-binding recommendations for
the use of funds by the City of San Luis Obispo; and
WHEREAS, that 1996 resolution number 8604 is hereby rescinded and replaced by this
resolution; and
WHEREAS, the advisory board must include representatives from at least: the local law
enforcement agency, the local prosecutor's office, the local court system, the local public school
system, and a local nonprofit group active in crime prevention or drug use prevention or treatment;
BE IT RESOLVED, that the City Council of the City of San Luis Obispo hereby appoints
the following representatives to the Local Law Enforcement Block Grants Program Advisory Board
for the City of San Luis Obispo:
Local Law Enforcement Agency—Captain Dan Blanke
Local Prosecutor's Office—District Attorney Gerald Shea
Local Court System—Juvenile Justice Commissioner Jim Brabeck
Local School System—Superintendent Steven Ladd
Local Nonprofit Group—Frank Warren,Friday Night Live
Upon motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this day of 12001.
-y
Resolution No. (2001 Series)
Page 2
ATTEST:
City Clerk Lee Price Mayor Allen K. Settle
APPROVED AS TO FORM:
Ci A eyfffJor nse .
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RESOLUTION NO. (2001 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING AN EXPENDITURE OF 2001 LOCAL LAW ENFORCEMENT GRANT
FUNDS AND APPROVING A 1/9`s MATCH FROM THE GENERAL FUND
WHEREAS, the Federal Omnibus Appropriations Act,Public Law 104-208,provides funds
for implementation of the Local Law Enforcement Block Grants Program to be administered by the
Bureau of Justice Assistance(BJA),U.S. Department of Justice; and
WHEREAS, based on population, the City of San Luis Obispo is eligible to apply for the
amount of $44,312 from the Local Law Enforcement Block Grants Program; and
WHEREAS, as part of the application process, an advisory board was established to review
the application for funding, and has made non-binding recommendations for the use of funds by the
City of San Luis Obispo; and
WHEREAS, a public hearing was held on December 4, 2001, to receive public input on the
recommendations of the advisory board;
BE IT RESOLVED, that the City Council of the City of San Luis Obispo approves the
expenditure of$44,312 of Local Law Enforcement Block Grant funds for the system development
and implementation of a Mobile Digital Computer program, approves the appropriation of 1/9t'
matching funds ($4,924) from the General Fund, and authorize the City Administrative Officer to
make all grant applications and execute all grant related documents.
Upon motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this day of ,.2001..
ATTEST:
City Clerk Lee Price Mayor Allen K. Settle
APPROVED AS TO FORM:
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