HomeMy WebLinkAbout02/05/2002, C4 - REQUEST FOR PROPOSALS FOR PLANNING, ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE NORTH AREA REGIO C
council Wain Dea
February�.200_
l agenc)a iwpont lwnN�aae. C
CITY OF SAN LUIS OBISPO
FROM: Mike McCluskey, Director of Public Work
Prepared By: Timothy Scott Bochum, Deputy Director of Public Works
SUBJECT: REQUEST FOR PROPOSALS FOR PLANNING, ENGINEERING AND
ENVIRONMENTAL SERVICES FOR THE NORTH AREA REGIONAL
FACILITY (TRANSIT COMPONENT) SPECIFICATION NO. 90207A
CAO RECOMMENDATION
1. Approve and authorize distribution of the North Area Regional Facility (Transit
Component) Request for Proposal
2. Authorize the CAO to award and execute contracts with qualified service providers if the
amounts are within budget of$150,000.
DISCUSSION
In March 2001, the Council approved the North Area Regional Facility (Transit) — Alternatives
Assessment Study and adopted Alternative C as the preferred site for the NARF Transit Facility.As
part of that approval, Council also allocated $70,000 from the General Fund to conduct conceptual
level design, investigate hazardous material issues in more depth (what is called a Phase H study)
and complete property appraisals for the site. The Council authorized the CAO to conduct
interviews with selected consultants and move forward with contracting for their services without
the need to return to Council for approval. However, due to the complexity of the workscope, staff
is recommending that Council approve the request for proposal (RFP) prior to release to
consultants.
Subsequent to Council's decision and as part of the Financial Plan and Goals Setting Process for
FY 2001-03, Council established development of the NARF (both Transit and Parking) as a Major
Goal for delivery in the current budget cycle. As shown in Attachment 2, Council allocated an
additional $100,000 in funding during FY 2001-02 to prepare the environmental work associated
with the transit component of the NARF project. To date approximately $5,000 has been spent on
conducting partial appraisal and information gathering for the NARF Transit project.
Staff is also working with the County of San Luis Obispo to issue a joint RFP for investigation and
schematic design of the NARF Parking project, which is the parking component of the NARF
project area. This draft RFP is currently being finalized and it is anticipated to be ready for Council
consideration at their February 19t' meeting.
The RFP—What's It All About?
The consultant chosen for this project will: prepare "to-scale" schematic site plan and related
elevations for a consolidated transit center; conduct necessary technical studies to prepare an Initial
C 4-/
Council Agenda Report: RFP for the LOVR-US 101 Interchange
Page 2
Environmental Study (IES) in compliance with the California Environmental Quality Act (CEQA)
and National Environmental Protection Act (NEPA) Guidelines that identifies potential project
impacts; conduct a property appraisal for the site and present first order construction cost estimates;
prepare a report that presents findings and recommendations; and present these recommendations to
the City's Architectural Review Commission, Planning Commission and City Council for
consideration.
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Figure 1 —Vicinity Map
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Fiwre 2—NARF Transit and Parkins Concept Plan Alternative C
Source:North Area Regional Facility(Transit)Final Report(2000),Wilber Smith
c �-a
Council Agenda Report:RFP for the LOVR-US 101 Interchange
Page 3
Associates
In addition to schematic level drawings being prepared for Alternative Site C as contained in the
Wilbur Smith & Associates (WSA) study, staff is recommending that Council approve the
preparation of an additional schematic level review (not including environmental) for a possible
alternative location for the NARF facility located on the Shell Station property.
This alternative would be a variation of Alternative Site F as discussed in the WSA report and
would look to construct the facility using available public rights of way utilizing Higuera Street.
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Figure 3—NARF Transit and Parkin_- Capt Plan Altemative F
Source:North Area Regional Facility(Transit)Final Report(2000),Wilber Smith Associates
Although this design effort will lead to some additional cost of the project, staff believes that this is
a prudent request seeing that there are no absolute assurances that the Shell Station property is
going to be "doable" from a fiscal perspective. By including this schematic design effort as part of
the contract, the City will be able to utilize the efforts of the consultant team as they pursue
technical issues of the Shell site and in essence, not duplicate the effort at a later time if the idea of
utilizing the Shell site proves infeasible. This work can also be utilized if an EIR level analysis is
ultimately required for the project.
Staff has identified three areas that need focused investigations for the Shell Station property: traffic
assessment, hazardous materials, and archeology, which the consultant will need to perform to
investigate prior to review of environmental issues for the project. In addition to the technical work,
at least one public workshop will be held to solicit input from the general public and property
owners near the NARF project.
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Council Agenda Report:RFP for the LOVR-US 101 Interchange
Page 4
Project.Schedule
It is anticipated that the draft report will take between five to six months to complete once the
notice to proceed is given. The following is the anticipated schedule for the project:
Benchmarks Target Dates
Issue RFP Febru 6,2002
Pre-Proposal Consultant March 6,2002
Meeting
Final written requests for March 13,2002
Information Submitted to City
Proposals Due Aril 5,2002
Complete proposal evaluation Aril 17,.2002
Conduct finalist interviews,if April 26,2002
needed
Finalize staff recommendation Aril 27,2002
Award contract Aril 30,2002
Execute contract Ma 13,2002
Start work May 14,2002
Complete Work 180 Days
FISCAL IMPACT
Sufficient funds have been budgeted for this project, summarized as follows:
Funding Sources:
General Fund FY 2000-01 $70,000
Transit Fund FY 2001-02 $100,000
Total Budget $170,000
Project Bud et:
Preliminary Costs to-date $5,000
Proposed Consultant Services $150,000
Contingency $15,000
Total Budget $170,000
As reflected above, if the proposals come within the $150,000 estimated cost for this work, there
will be $15,000 remaining of the budget for other components of the project.
Council Agenda Report:RFP for the LOUR-US 101 Interchange
Page 5
ALTERNATIVES
The Council may choose to modify the RFP. This alternative is not recommended because it'may
delay the project.
The Council may choose to defer the distribution of the RFP. This alternative is not recommended,
because it will delay theproject and will ultimately lead to a delay to the construction of
improvements at the interchange location.
ATTACHMENTS
Attachment 1: Workscope of RFP (complete RFP on file in the Council Office)
Attachment 2: FY 2001-03 Major Goals Description Sheets
L\Council Agenda Reports\RFP Advertise NARF Transit.doc
C�-5
ATTACHiM 1
city of
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san tins omspo - ._:....:,.
955 Morro Street,San Luis Obispo,CA 93401
Notice Requesting Proposals for
Planning, Engineering and Environmental Services:
North Area Regional Facility (Transit Component) Specification No. 90207A
NOTICE IS HEREBY GIVEN THAT the City of San Luis Obispo, State of California, will
receive sealed proposals for the schematic design and environmental review of the North Area
Regional Facility (Transit Component) pursuant to Specification No. 90207A. The Department
of Public Works must receive all proposals by 3:00 P.M. on Friday, March 8, 2002. Proposals
received after said time will not be considered. To guard against premature opening, each proposal
shall be submitted to the Public Works Department in a sealed envelope plainly marked with the
proposal title, consultant name and address; and time and date of the proposal opening. Proposals
shall be submitted using the forms provided in the specification package.
General Work Description: Prepare to-scale schematic site plan and related elevations for a
consolidated transit center on a specified site in downtown. San Luis Obispo; conduct necessary
technical studies to prepare an Initial Environmental Study (IES) in compliance with the California
Environmental.Quality Act (CEQA) and National Environmental Policy Act (NEPA) Guidelines
that identifies potential project impacts; conduct a property appraisal for the site and present first
order construction cost estimates; prepare a report that presents findings and recommendations; and
present these recommendations to the City's Architectural Review Commission, Planning
Commission and City Council for consideration.
For additional information,contact Tim Bochum,Deputy Director of Public Works, in the San Luis
Obispo Public Works Department, Transportation Division at (805) 781-7203 or by e-mail at
tbochum(&slocity.orl?.
G:\Transportation\TransponationProjects\NARFrransitCenter\NARF RFP
® The City of San Luis Obispo is committed to including disabled persons in all of our services,programs and activities.
Telecommunications Device for the Deaf(805)781-7410. /_
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Specification No. 90207A
TABLE OF CONTENTS
A. Description of Work 1
B. General Terms and Conditions 7
Proposal Requirements
Contract Award and Execution
Contract Performance
C. Special Terms and Conditions 12
Proposal Content
Project Management
Submittal of References
Statement of Contract Disqualification's
Statement of Consultant Information
Proposal Evaluation and Selection
Contract Award
Failure to Award
Proposal Review and Award Schedule
Pre-Proposal Conference
Ownership of Materials
Release of Reports and Information
Copies of reports and Information
Required Deliverable Products
Attendance of at Meetings and Hearings
Accuracy of Specifications
D. Sample Form of Agreement 20
E. Insurance Requirements 22
F. Proposal Submittal Forms 24
Sub-consultant Listing
References
Statement of Past Contract Disqualifications
Attachments
Exhibit A: Initial Environmental Study Forms
Exhibit B: ARC Application Checklists
Exhibit C: Catalog of Digital Information Available from SLO Geodata Services Division
North Area Regional Facility RFP(Spec.No.902078) 1
2 1.,4-7
Section A
DESCRIPTION OF WORK.
1. INTRODUCTION.
The City of San Luis Obispo is served by two transit systems: San Luis Obispo Transit (SLO
Transit) which offers six routes and serves areas within and immediately adjoining the city limits;
and Central Coast Area Transit (CCA 7) that provides service throughout San Luis Obispo County.
Both systems currently use an on-street transfer point in downtown San Luis Obispo near City Hall
and the County Courthouse. The City wants to construct an off-street transit center that can serve
the current and future needs of the SLO Transit and CCAT systems.
In 2000, the City hired Wilber Smith Inc. to study the feasibility of establishing a consolidated
transit center and parking facility within a two-block downtown area. The consultant's report,
available at the City's website: h"://www.slociiy.org[publicworks/download/report.pdf, evaluates
the future needs of the SLO Transit and CCAT transit systems, reviews development constraints
including hazardous materials concerns, and presents eight layout options for a transit center.
The City wants to hire a qualified consultant to prepare a to-scale schematic site plan and pertinent
elevations for a consolidated transit center on the Shell Gas Station site, as shown by Site Concept
C (see Figure 1.2)within the Wilber Smith report. The consultant will: conduct necessary technical
studies to prepare an Initial Environmental Study (IES) in compliance with the California
Environmental Quality Act (CEQA) and National Environmental Protection Act (NEPA)
Guidelines that identifies potential project impacts; conduct a property appraisal for the site, and
present first order construction cost estimates; prepare a report that presents findings and
recommendations; and present those recommendations to the City's Architectural Review
Commission, Planning Commission and City Council for consideration.
2. GENERAL PROJECT DESCRIPTION
Existing Conditions: The Shell Gas Station site has frontages on Monterey, Higuera, and Santa
Rosa Streets, all designated by the City as arterial routes. Monterey and Santa Rosa Streets
carry significant daily traffic volumes (11,200 and 21,400 ADT respectively) while Higuera
y Street (a one-way westbound route) handles
significantly less traffic—4,500 ADT.
0
Q The site is approximately 31,540 square feet
9 in area, rectilinear in shape, with boundary
ensions of approximately 140 feet x 224
County Offices i' Project Site Area
,County Courthouse pf,' hell
tation `4p
QN �� To the west of the site lies the County
New A Courthouse block and site for a newly
y
ffices site s of developing County Administrative complex.
erica
These office complexes and the retail district
to the west are prime destinations for transit
patrons. To the east lie retail commercial,
North Area Regional Facility RFP(Spec.No.90207B)
office, and residential uses. The project site has been used as a service station since 1971 and has
been modified over the years to include fuel containment and monitoring equipment.
Project Site Area and Design Objectives: The project site area includes the Shell Gas Station
parcel and adjoining public street rights-of-way (reference preceding map). The objectives of this
project are to design a consolidated transit center that:
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Figure 1.2 —NARF Transit and Parking Concept Plan
Source:North Area Regional Facility(Transit)Final Report(2000),Wilber Smith Associates
6' Provides easy-to-use queuing spaces for SLO Transit and CCAT buses that meet current and
future needs (20 year time frame).
Q Provides for the safe mixing of pedestrians, busses, bicycles and private vehicles within the site
area.
G Provides an attractive durable facility that enhances that area's urban design and is safe and
comfortable to use during the day or night.
Provides support facilities including restrooms and space for on-site transit pass sales, and
distribution of schedules and other transportation information.
North Area Regional Facility RFP(Spec.No.902076)
4 C�-9
Q Provides public office area, if possible, for use by public agencies promoting mass
transportation and alternative transportation services.
Q Enables safe passage of pedestrians across Santa Rosa Street to access the County Government
office complexes and adjoining retail district.
Relationship to Other Planning Efforts: The Wilber Smith study evaluated the feasibility of
creating the North Area Regional Facility (NARF). This facility has a variety of components
including a consolidated transit center (the subject of this RFP) and a public parking structure,
which would likely include ground floor retail space and possibly upper floor offices.
The scope of this RFP covers only the transit center component of the NARF. However, in
preparing the requisite design for the transit center, the selected consultant must take into
consideration potential changes in adjoining land uses as envisioned by the total NARF concept.
3. THE PLANNING PROCESS
The Deputy Director of Public Works will function as the City's project manager who will establish
a Project Development Team (PDT) that will work with the selected consultant and provide
information, direction and advice. The PDT will include civil and traffic engineering and planning,
SLO Transit and CCAT, utility, emergency services, and planning staffs. In establishing the design
for this project,the City anticipates that the selected consultant will undertake the following:
A. Evaluate existing conditions to understand current circulation and access patterns, the
dimensions of site,and utility locations, and review all pertinent studies and documents.
B. Meet with the Project Development Team (PDT) to verify project objectives, gain insight into
the past and current. site conditions, and discuss opportunities and constraints observed as the
result of completing Activity A.
C. Prepare a Schematic Site Plan and Pertinent Elevations that accurately identifies all proposed
new or modified facilities within the site area (both the Shell Gas Station parcel and adjoining
public streets) and review them with the PDT for refinement, as needed.
D. Sponsor a community workshop that solicits input from the general public concerning the
proposed design concept and contact individuals who indicate that they wish to provide detailed
feedback.
E. Meet with the City's Mass Transportation Committee to receive input and comment on the
draft schematic plans.
F. Prepare a draft Initial Environmental Study (IES), using forms provided by the City (attached
as Exhibit A). The IES shall identify all potentially significant project impacts in compliance
with the California Environmental Quality Act (CEQA) and National Environmental Policy Act
(NEPA) guidelines. The IES will present mitigation measures needed to avoid significant impacts
or reduce them to insignificant levels. In order to fill out and complete the IES, it is anticipated
that the consultant will, at a minimum, the preparation of. a Phase II Hazardous Materials Survey
North Area Regional Facility RFP(Spec.No.90207B)
5 Ctrl/Z
(note: a Phase I survey has been conducted and is included as an attachment in the Wilbur Smith
report); a Phase I Archaeological Survey (documents search); and a traffic circulation analysis
involving streets within the project site area and focusing on traffic operations and pedestrian
access.
The anticipated environmental determination for this project is a Mitigated Negative Declaration
(MND). However, if the City's Community Development Director determines that a focused
Environmental Impact Report (EIR) must be prepared, the effort and cost of producing the EIR is
outside the scope of this project as described in this RFP, and will require mutually agreed upon
modifications to this scope or the City's selection of an independent consultant to do the work.
G. Refine the project design based on PDT and community workshop input and the findings of the
Initial Environmental Study, and prepare and submit application and plan materials to the
Community Development Department for approval by the City's Architectural Review
Commission and Planning Commission(see checklists attached as Exhibit B).
Note: City staff will prepare minutes of the ARC and Planning Commission meetings and prepare
a staff report that presents the ARC's and PC's recommendations on the project to the City
Council.
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Figure 3.1 —Example Transit Center, Corpus Christi,Texas
H. Conduct a Property Appraisal to determine the fair market value of the property to determine
the acquisition cost of the property. An initial and confidential "good will" appraisal has been
preformed by the City and will be made available to the chosen consultant upon execution of the
contract. Appraisals should be prepared in such a manner to be used as evidence in case
acquisition by eminent domain is required.
North Area Regional Facility RFP(Spec.No.902078)
I. Present the recommended schematic site plan to the San Luis Obispo City Council and make
any refinements to the selected alternative as directed.
Unless otherwise specified, throughout this planning process, the selected consultant will take the
lead in preparing all documents, applications, plans, right-of-entry agreements and related materials
and arrangement of public meetings and opportunities for public input. The City will provide
public notice of meetings as needed.
4. DELIVERABLES AND SPECIFIC SERVICES
Consistent with the planning process described above, the selected Consultant shall provide at least
the following:
---____--_ ....
.. . _._ -_Deliverables
A. A dimensioned site plan and pertinent elevations accurately showing all improvements in
plan view at a scale that is suitable for public presentations and discussion. Site plan shall
also accurately depict any modifications to public street areas adjoining the Shell Gas Station
property.
B. A complete Mass Transportation Committee project application to review and comment
on the draft schematic plans.
C. A complete Architectural Review Commission (ARC) and Planning Commission project
application and all requisite accompanying materials necessary to achieve final design
approval from the ARC and PC. Consultant will also provide an estimate of probable
construction costs at this time.
D. A completed Initial Environmental Study (IES) in compliance with City format
requirements and consistent with the CEQA and NEPA and their implementation guidelines.
Based upon the IES recommendation;fortype of environmental determinatio
E. Presentation materials and information needed to schedule and conduct any public meetings
or public outreach effort.
SpeckeS rvices
E. Scheduling all meetings and presentation of plans to groups, individuals, the MTC, ARC,
the PC and City Council.
F. Modify initial plan concepts that are the result of the public review workshops and the
City's own internal plan review process.
G. Coordination of the efforts to prepare a design for NARF Transit project with other public
and private activities that may affect the site area.
H. Conduct special studies including a Phase II Hazardous Material Study, a Phase I
Archaeological Report, an analysis of traffic operations and pedestrian access within the site
North Area Regional Facility RFP(Spec.No.90207B j
/a
area (reference Section 3,Paragraph E above).
I. Conduct a property appraisal by a State of California, "Certified General" Real Estate
Appraiser for the subject property.
J. Prepare a Final project report for the project detailing all project information including
cost estimates, recommendations, mitigation strategies and design issues for consideration
and approval by the City Council.
5. PROJECT BUDGET
The City has earmarked $150,000 to cover design services, the IES environmental review and
related studies for this project and the property appraisal.
6. STANDARDS TO BE USED
In performing the services and providing the products described in the preceding section, the
Consultant shall, as a minimum, use the following standards:
❖ Metric Engineering Construction Standards& Metric Engineering Design Standards, City
of San Luis Obispo Pubic Works Department, Engineering Division. Consultants should
note that project is within the portion of the downtown where Mission Style sidewalks (salt
textured tan concrete with tile trim) are required.
❖ San Luis Obispo Architectural Review Guidelines and application materials. All ARC
materials are available from the San Luis Obispo Community Development (Planning)
Department at 990 Palm Street, San Luis Obispo, 93401.
❖ CAD Drafting Standards, San Luis Obispo Public Works Department; Engineering
Division. (Exhibit C)
❖ Pertinent plan documents including the 1994 General Plan Circulation Element and the
1993 Conceptual Physical Plan for City's Center.
7. INFORMATION TO BE PROVIDED BY CITY
The digital map data listed on Exhibit D is available from the City of San Luis Obispo Geodata
Services section. Contact Alice Carter at (805) 781-7167 for questions about the form and content
of the data sets. The City will provide this "off the shelf' data to the selected Consultant at costs
established by the City's GIS Division.
The Public Works Department Engineering Division maintains a variety of mapped information
sources that may be helpful in developing this project. Contact Christine Cornejo at (805) 781-
7216 with specific questions.
North Area Regional Facility RFP(Spec.No.90207B)
8 C4-l3
ATTACHED
Exhibit A: Initial Environmental Study Forms
Exhibit B: ARC Application Checklists
Exhibit C: Catalog of Digital Information Available from SLO Geodata Services Division
North Area Regional Facility RFP(Spec.No.90207B)
- ATTAC 4MEKFI
POLICIES AND OBJECTIVES
MAJOR CITY GOALS—NORTH AREA REGIONAL FACILITY
OBJECTIVE need to be pursued through internal and external
sources.
Work with other agencies to acquire land for a
multi-modal transportation center and parking 3. Operating the new parking garage will generate
structure, northeast of Santa Rosa Street between additional revenues, and there are already
Monterey and Higuera Streets. schedule rate increases for parking meters and
other revenues. However, it is unlikely that
DISCUSSION these will offset increased debt service costs to
finance land acquisition and construction. As
Ba such, we will need to develop a funding
transportation center in the Downtown area of the. This project creates a major
Background. program for this, which will probably require
new revenue sources or rate increases. These
City. In March 2001, the Council adopted the area costs may be partly offset by contributions from
north of Santa Rosa between Monterey and Higuera the County. The total number of parking spaces
Streets as the preferred location to develop .the needed will drive the overall cost of the project.
North Area Regional Facility (NARF) project. The
ultimate project will include development of a 4. Financing costs (and overall costs) of the
multi-modal transit transfer center, a transit plaza parking component of the project will be higher
and a public parking garage that will house much of if office space for private use is included in the
the necessary employee parking for the Downtown overall project
area. On March 13, 2001, the Council approved
f $70,000 toward the Transit portion of the site for 5. Achieving consensus on the concept for uses on
the parking portion of the site will be difficult.
I. Phase II hazardous material investigation. The more amenities that are added to the
2. Property appraisal of the Shell Station property. concept (such as day care center, offices, senior
3. Preparation of conceptual plans for the transit center and public restrooms), the fewer parking
Spaces will be available to meet the demands
project` and a higher cost per space will result.
Additionally, the complexity of consensus is
The Council also requested that staff return with magnified by adding necessary stakeholders
recommendations for preliminary development, such as SLORTA, Ride-On/TMA and taxi
investigation and appraisal work for the parking
companies.
component of the NARF project as part of the 2001-
03 Financial Plan 6. Parking expansion in the Downtown has always
Challenges We Will Face in Achieving this Goal. been controversial and the parking componentof this project is anticipated to receive much
This project will face many challenging and difficult scrutiny from the public.
tasks before achieving its goal:
7. Participation of other public agencies such as
1. Property owners on the identified block remain the County will be necessary to complete the
opposed to the development of the NARF project.
project and as such, eminent domain will
probably be required to pursue the project. 8. The transit project will require grant or voter-
2. Funding for the transit facility, beyond the approved funding.
$70,000, has not yet been acquired and will
B-44 C �'l
it
POLICIES AND OBJECTIVES
u - _
J MAJOR CITY GOALS—NORTH AREA REGIONAL FACILITY
�J ACTION PLAN RESPONSIBLE DEPARTMENT
II
T J 1. Public Works. Take lead role in managing the
project through the Transportation Planning and
J 1 Pursue discretionary grant 2001-03 Engineering Program, including working with
funding for property acquisition contract attorney on eminent domain
and construction proceedings if needed. The CIP Project
2. Begin negotiations for"right of 8/01 Engineering Program will contribute
entry"to the Shell Station engineering oversight and assistance in all tasks
property to conduct Phase II of the project.
i� hazardous material testing
J3. Begin conceptual design phase 11/01 2. Community Development. Assist in
lJ for the Transit Plaza processing environmental review of the project,
4. Receive right of entry approval 11/01 Architectural Review Commission and Cultural
J for Shell Station property;begin Heritage Committee review and approval, and
Phase H hazardous material study with any Planning Commission findings if
5. Complete appraisal of the Shell 01/02 eminent domain is required.
Station property
6. Complete draft conceptual design 04/02 3. Finance Department. Assist in implementing
and environmental review;begin necessary project financing.
hold public workshops and
advisory body meetings on 4. City Attorney. The City Attorney will assist
proposed plan Public Works in property negotiations and
- 7. Council approves implementation 10/02 acquisition as required.
plan
8. Secure funding for property; 01/03 FINANCIAL AND STAFF RESOURCES
begin negotiations REQUIRED TO ACHIEVE THE GOAL
9. Acquire pro 06/03
Staffing Impacts
I. Pursue County financial 2001-03
participation in the project The bulk of staff support for this project will be
2. Hire parking design consultant 1/02 home by Public Works. Given current and
team to develop preliminary projected workloads, significant time by staff will
project conceptual plans;begin be spent administering consultant contracts in order
property appraisals for all to achieve the above listed goals. It is doubtful that
remaining properties on block; the current staffing levels will be able to conduct
begin environmental review of these tasks without affecting delivery of day-today
conceptual design transit and parking service. As such, significant use
3. Complete draft preliminary 10/02 of consultant contract services will probably be
project conceptual plans, necessary to complete individual project tasks. This
appraisals,environmental review is projected to cost$50,000 in 2002-03.
and financing plan
4. Begin holding public workshops 10/02 Financial Resources
and advisory body meetings on
proposed plan Transit Plaza. The Council approved$15,000 from
J 5. Council adopts implementation 6/03 the Transit Fund in the 1999-01 Financial Plan to
plan pursue a transit center study. That study was
B-45
POLICIES AND OBJECTIVES
MAJOR CITY GOALS-NORTH.AREA REGIONAL FACILITY
completed, and in March 2001 the Council unknown at this time what amount may be
authorized an additional $70,000 from the General contributed for the project.
Fund to prepare conceptual plans, property
appraisals and hazardous material studies for the No detailed funding estimates have yet been
Shell Station property to be used for the transit plaza provided as to the total cost of the entire parking ,
component of the project. Staff will be pursuing project. However, based upon early parking space
outside funding sources for the remaining portions demand numbers, this is roughly estimated at $15
of the transit project.,but these sources are not million for design, land and construction. The
guaranteed. Parking Fund will be responsible for all acquisitions
(any contributions from the County would be
Limited grant funding (requiring a small match of deposited into the Parking Fund). Over the next two
Transportation Development Act revenue, if years, $240,000 from the Parking Fund will be
available) in the amount of$100,000 is assumed in required for conceptual studies, and environmental
2001-02 for planning purposes. This will result in review of the project once the Council adopts a
an approved Transit Plaza conceptual plan and conceptual plan for staff to analyze.
environmental documents that will provide the City
with the foundation for purchasing land and GENERAL FUND REVENUE POTENTIAL
proceeding with construction when sufficient
funding sources can be found to do so. By helping keep our Downtown vital,construction
these of facilities will indirectly contribute to the
While the Action Plan shows purchase of the fiscal health of the Downtown,which is the City's
property in 2002-03(estimated at$1 million), this is largest sales tax producing area.
contingent upon securing new funding for this.
We estimate that the entire project could cost about OUTCOME—FINAL WORK PRODUCT
$2.6 million for design, land and construction. Achieving this two-year Action Plan will result in
However, these figures will need to be refined as the following final work products:
part of the 2001-03 work program Staff will be
pursuing FTA and TDA grant funding for property 1. Conceptual plans, property appraisals and
acquisition, design, environmental work and hazardous material investigation for both the
construction of the actual Transit Plaza facilities. It NARF parking and transit components.
is important to note that the anticipated transit
funding sources will be highly competitive and 2 Long-term financial plan for the parking
might not materialize. Ultimately, funding may be component of the NARF project to be used in
necessary from new voter approved financing future financial plans.
revenues if no other means of funding the project
materializes. 3. Contingent upon securing new, unidentified
funding sources for this,purchase of the Transit
Parking Structure. The funding of the parking Plaza site.
component of the project is a complex one. The
City's parking in-lieu fee and parking enterprise
funds normally are earmarked for providing
additional public parking in the Downtown area.
However, because the County is proposing a major
expansion in the Downtown area, it is anticipated
that some form of financial participation will be
forthcoming to the NARF parking project. It is
B-46 C �6
MEETING AGENDA
E a-s-oa ITEM #
MEMO CSU CIL CDD DIR
[gam ❑ FIN DIR
K�CAC ❑ E CHIEF
January 31, 2002 UWCRNEY PW DIR
CLEWORIG ❑ POLICE CHF
To: Ken Hampian ❑ PT HEADS ❑ REC DIR
From: Ken Schwa Y WI ❑ UTIL DIR
Q ❑ HR DIR
Copies: Mike McClu im Bochum
Re: North Area Regional Facility, Agenda Item C-4, Feb. 5' Council Agenda
I strongly urge the engagement of an architect consultant to be a part of the City's team
working with the consultant selected to carry out this proposed project.
I am concerned that the vision generated in the"Downtown Concept Plan"needs to be
kept in the forefront of any"design"work that is to be accomplished under this proposal.
To this end, I would like to suggest two names from the "Concept Plan"team for
consultant consideration: (1)Andrew Merriam, AIA, AICP,who was a team leader for
this quadrant of the plan and whose expertise includes parking structure design;and(2)
Charles Crotser,AIA,whose input to the Civic Center segment of the Concept Plan was
of particular note.
I believe that the interaction of an architect consultant with the City's engineering staff
and the selected consultant during the design development stage and be ore ARC or PC
review is absolutely necessary.
Andrew Merriam has served on the City's Planning Commission and the Cultural
Heritage Committee; Chuck Crotser has served on the ARC and the Planning
Commission. Both have considerable understanding of City affairs.
RECEIVED
.!A' . c,
SLA CITY COUNCIL
MEETING AGENDA
ITEM #
°1 council me monanaum
February 4, 2002 �NCIL ❑ CDD DIR
O FIN DIR
TO: City Council � C��O ❑ FFlRE CHIEF
2--XUGRNEY �'PW DIR
VIA: Ken Hampian, City Administrative Officer �®--CLERK/ORIG ❑ POLICE CHF
T
D HEADS V11 REC_DIR.._._._
d LITIL.DIR
FROM: Mike McCluskey, Director of Public Works 13 HR DIR
Timothy Scott Bochum, Deputy Director of Public Works
SUBJECT: Item #C4 Clarification Request For Proposals For Planning, Engineering
And Environmental Services For The North Area Regional Facility
(Transit Component) Specification No. 902O7a
It has come to staff's attention that there may be some confusion regarding item C4 of Council's
February 5ffi, 2002 agenda. The confusion comes from the fact that the Council Agenda report
discusses staff recommendation to include an additional site for investigation (a hybrid of
Alternative F) for the NARF Transit facility and that the attached &aft scope of work for the
Request For Proposal (RFP) does not seem to have a task item to complete this work. While this
may appear to be a conflict, it actually was done on purpose.
Because staff recommended and Council approved (March 2001) only Site C of the Wilbur
Smith & Associates - North Area Regional Facility (Transit) Final Report (2000), as the
preferred transit site, staff did not want to appear overly presumptive in including the Alternative
F hybrid in the RFP. Instead, staff felt that a more prudent path was to make recommendation to
Council for inclusion of this alternative site as part of the report and then, once approved by ` -
Council, revise the RFP accordingly.
Upon review of the Council Agenda Report, it appears we did not do an adequate job in detailing
this issue and could have better explained how the revised RFP would be done based upon
Council's determination to include, or not include, the Alternative F scenario.
We hope that this clears up any confusion and will be available at the Council Agenda Review
meeting and City Council meeting to answer any questions you may have regarding this item.
G:\Transportation\Transportation Projects\Transit\Current Projects\NARF Transit Center\council memo NARF Transit CAR.doc
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FEL5 n t 20-02
SLO CITY.000NCIL