HomeMy WebLinkAbout04/16/2002, C2 - 1123 MILL STREET (FORMER BOY SCOUT OFFICE) BUILDING MATERIAL REMOVAL, SPECIFICATION NO. 90313 f council Waring D7April 16,2002
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C I T Y O F SAN L U I S O B I S P O
FROM: Michael D. McCluskey, Director of Public Workso"-
Prepared By:. Barbara Lynch, Civil Engineer
SUBJECT: 1123 MILL STREET (FORMER BOY SCOUT OFFICE)BUILDING
MATERIAL REMOVAL, SPECIFICATION NO. 90313
CAO RECOMMENDATION
1. Approve specifications and authorize staff to advertise for 1123 Mill Street (Former Boy Scout
Office)Building Material Removal, Specification No. 90313.
2. Transfer$23,100 from the General Fund CIP Reserve Account
DISCUSSION
As part of the 1999-01 Financial Plan Supplement for 2000-01, Council gave direction for the
conversion of the existing Recreation Center Building at the corner of Santa Rosa and Mill
streets to a Community Center, incorporating Senior services and activities. This primarily
involves adding new facilities within the recreation building and making use of the now vacant
Boy Scout Office at 1123 Mill Street.
Hazardous_ Materials
When the previous remodel of the Recreation Center was completed several years ago, asbestos
and lead abatement was completed in the main building. Remediation of the Boy Scout building
was not included in that project.
During the start up meeting for the current remodel project, Engineering staff noted the floor tile
in the former Boy Scout appeared to be an old style commonly containing asbestos. There were
also areas of peeling paint. Staff recommended, and the City Council approved funding for a
building material specialist to make a review of the building for hazardous building materials.
Several building materials found by the specialist require removal, including asbestos floor tiles,
lead paint and wall board joint compound. These materials must be removed by an abatement
specialist prior to the start of the remodeling project.
Remodeling Project Status
The remodeling project is nearing design completion. The work will be funded by a private
donation. It appears all the donated funds will be needed to complete the remodel. Therefore,
funding for hazardous material removal and remediation will need to come from other sources
besides the private donation.
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Council Agenda Report—1123 Mill Street Building Material Removal
Page 2
FISCAL IMPACT
Abatement Project Estimate: Fund activity to date:
Abatement Contract: $ 15,000
Abatement Contingencies: $ 3,000
Hygienist Contract: $ 7,000 Authorized to date: $ 10,000
Hygienist Contingencies: $ 3,000 Expended to date: $ 5,100
Project Total: $ 289000 Funds Remaining: $ 4,900
The abatement work was not identified or budgeted in the original project scope developed at the
time the CIP request was prepared. The City Council authorized $10,000 at the time the Request
for Proposals for the building materials specialist was advertised to cover the costs for site
review, specifications and inspection. No funding was set aside then for the actual removal or
remediation of hazardous material as the extent or type of hazardous materials was not known at
that time.
At this time the assessment of the building and preparation of the technical specifications for the
hazardous material removal is complete. Adequate funds do not remain in the account to pay for
the total inspection needed during the actual abatement project.
The abatement work will include both the actual removal of the materials by an abatement
specialist and the monitoring / inspection of the work by an Industrial Hygienist to insure all the
hazardous material is removed and that all safety precautions are observed. The City's
inspection staff is not trained in this kind of work, so it will have to be contracted to a private
company. Staff will amend the agreement with the specialist completing the survey to perform
these services.
Based on the current estimate and the funds still available, an additional $23,100 is needed to
fund this project. Staff recommends funding the abatement work from the CIP Reserve Account.
By doing this, there will be no direct fiscal impact on the General Fund or the remodeling
budget. The CIP Reserve will be reduced from $292,400 to $269,300.
ATTACHMENTS
Specifications for 1123 Mill Street Building Abatement are on file in the Council Office for
review.
g:\current projects\bldgsl90313 scout abatementdocuments\1-staff reports\90313 adv.doc