HomeMy WebLinkAbout07/02/2002, C10 - VEHICLE REPLACEMENTS FOR 2002-03 Council "'`"o� az
Ac,EnbA Report
C I T Y OF SAN LUIS OBISPO
FROM: Michael D.McCluskey,Public Wor, Director
Prepared By: David Elliott,Administrative Analyst,
SUBJECT: VEHICLE REPLACEMENTS FOR 2002-03
CAO RECOMMENDATIONS:
1. Approve an acquisition by purchase order in the amount of $133,617.10 to Downtown Ford
Sales for replacement of five police patrol sedans
2. Approve an acquisition by purchase order in the amount of$38,529.18 to Folsom Lake Ford for
replacement of two general-purpose pickup trucks
3. Approve an acquisition by purchase order in the amount of$56,294.45 to Lasher Auto Center
for replacement of three special-purpose light trucks, including the unscheduled replacement of
a truck recently totaled in an accident
4. Approve an acquisition by purchase order in the amount of$63,379.35 to Swift Chrysler Dodge
for replacement of three special-purpose light trucks
5. Approve an acquisition by purchase order in the amount of$17,363.77 to Jamison Auto Center
for replacement of one special-purpose light truck
6. Approve an acquisition by purchase order in the amount of$20,328.88 to Pacific Honda for
replacement of one general-purpose sedan
7. Appropriate $26,000.00 from the unappropriated balance of the fleet replacement fund for the
unscheduled replacement of the recently totaled truck
Total Purchase Order Amounts: $329,513.00
Total Vehicles to be Purchased: 15
DISCUSSION
All the proposed replacements were approved in the 2001-03 Financial Plan, except for one special
purpose light truck that will replace a truck recently totaled in an accident.
On May 10, 2002, vehicle number 9017, a 1990 Dodge truck used by Park and Landscape
Maintenance crews, was totaled when it collided with another vehicle that abruptly turned in front
of it. The approximate repair cost of$3,200 exceeded the approximate vehicle value of$3,000.
Some compensation may be recovered from the insurance of the private party who was
responsible for the accident.
The proposed replacements are available to the City through State of California cooperative
purchasing contracts. The State has competitively procured such vehicles and made the contract
prices available to local government agencies. Because of the high volumes purchased,these prices
are usually much lower than what a local agency could realize using its own competitive purchasing
procedures. The opportunity to compete for these state contracts is available to any qualified dealer
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Council Agenda Report—Vehicle Replacements for 2002-03
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in California.
Recent newspaper reports have cited possible problems with fuel tanks on Ford Crown Victoria
Police Interceptors, which the City purchases for use as police patrol sedans. Public Works
conducted a survey of officials from local law enforcement agencies, including the California
Highway Patrol (CHP), all of which have exclusively used these vehicles for patrol work over the
last five years. None reported any problems, and the CHP was unaware of any incidents with these
vehicles occurring anywhere in California. The original newspaper article mentioned that the
incidents in Arizona and Arkansas were associated with very high speed collisions, a situation that
rarely occurs with patrol work in San Luis Obispo. Also,there is some speculation that the problem
is connected to high ambient temperatures, because most of the incidents have occurred in Arizona.
The local Ford dealer said that Ford Motor Company had pledged to perform any preventive
retrofits locally and at no cost to local law enforcement agencies. For several years, Ford has been
the only manufacturer that has offered new patrol sedans for sale to law enforcement fleets.
FISCAL IMPACT
Budgeted in the Fleet Replacement Fund:
Description of Amount Replacement
Vehicles to be Replaced Qty. Budgeted Cost
Police Patrol Sedan 5 $155,000.00 $133,617.10
General-Purpose Sedan 1 $17,000.00 $20,328.88
General-Purpose Pickup Truck 1 $23,500.00 $26,311.99
Special-Purpose Light Truck 5 $136,000.00 $115,911.12
Total Fleet Repl. Fund 12 $3319500.00 $276930239
Budgeted in the Wastewater Fund:
Description of Amount Replacement
Vehicles to be Replaced Qty. Budgeted Cost
General-Purpose Pickup Truck 1 $20,000.00 $12,217.19
Special-Purpose Light Truck 1 $20,000.00 $21,126.45
Total Wastewater Fund 2 $40,000.00 $339343.64
Not Currently Budgeted:
Description of Amount Replacement
Vehicles to be Replaced Qty. Needed Cost
Special Purpose Light Truck 1 $26,000.00 $19,866.70
Total Not Budgeted 1 $26,000.00 $199866.70
Attachment 1 shows details for the proposed replacements, including existing vehicle
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Council Agenda Report—Vehicle Replacements for 2002-03
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descriptions, replacement vehicle descriptions,budget references,budget amounts, and replacement
costs.
The replacement costs shown do not include the costs for changing over existing equipment or
installing new special equipment. For instance, when police patrol sedans are replaced, special
equipment (push bumpers, light bars, sirens, exterior speakers, weapon racks, non-upholstered rear
seats, radios, consoles,radar units, and video cameras) must be transferred from the old vehicles to
the new vehicles. Another example would be the three '/a-ton pickup trucks for the Park and
Landscape Maintenance Program, which will be modified to equip them with aftermarket
mechanisms that convert the pickup beds to dump beds. Costs for these changeovers and
installations have been included in the project budgets.
There is no money budgeted for replacement of the damaged truck. Public Works is recommending
that$26,000.00 be appropriated from the unappropriated balance of the fleet replacement fund for
this purpose. $19,866.70 of this appropriation will pay for the replacement truck. The remainder
will cover the cost of the needed dump bed mechanism and other minor special equipment items.
The current unappropriated balance in the fleet replacement fund is $629,200.
ATTACHMENTS:
Attachment 1 —Vehicles to be Replaced through State Cooperative Purchasing Contracts FY 2002-03
(:\Council Agenda Reports\2002 agenda reports\CAR Vehicle Replacements for 2002-03
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